31 12 2022
From
Too
Trustees' Annual Report for the period
Period start date Period end date 01 01 2022 Too 31 12
Section A Reference and administration details
Charity name
Pinhoe Road Baptist Church
Other names charity is known by
Registered charity number (if any) 1132000
Charity's principal address Pinhoe Road
Polsloe Bridge Exeter Postcode EX4 7HZ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Rev George Peter Baker |
Minister and Elder | Church Members’ Meeting | ||
| Mr Bruce Macpherson |
Elder | Church Members’ Meeting | ||
| Mr Adrian Michael Jackson |
Elder | 1stJanuary 2022 -15th March 2022 |
Church Members’ Meeting | |
| Mr John David Heathershaw |
Elder | 15thMarch 2022 – 31st December 2022 |
Church Members’ Meeting | |
| Mr Christopher Maurice Gardner |
Elder | 15thMarch 2022 – 31st December 2022 |
Church Members’ Meeting | |
| Mrs Amanda Louise Grainger |
Elder | 15thMarch 2022 – 31st December 2022 |
Church Members’ Meeting |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year Baptist Union Corporation Limited Baptist House PO Box 44 129 Broadway Didcot Oxfordshire OX11 8RT
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July 2023
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution (adopted 22[nd] October 2008 and amended 18[th] May 2011 and Type of governing document 10[th] June 2015 and 15[th] December 2020) (eg. trust deed, constitution) Unincorporated Association How the charity is constituted (eg. trust, association, company) Appointment by the church members’ meeting Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The principal purpose of the church is the advancement of the Christian faith according to the principles of the Baptist denomination. The church may also advance education and carry out other charitable purposes in the United Kingdom and/or other parts of the world.
In planning activities to meet its objectives, the trustees have had regard to the guidance issued by the Charity Commission on public benefit, and in particular the specific guidance on charities for the advancement of religion.
The provision of regular services of public Christian worship is central to the church’s fulfilment of its primary purpose above. These have been held on Sundays at 9.15am and 11am, and advertised on the church website www.prbc.org.uk. They have also been accessible online via a livestream. A programme for all ages of children and young people is included in the morning services. Occasional courses are run to enable anyone to explore what it means to be a Christian, and these are publicised during Sunday worship. The church also periodically runs the Life Skills course in conjunction with Christians Against Poverty.
Summary of the main activities undertaken for the Occasional courses are run to enable anyone to explore what it means to public benefit in relation to be a Christian, and these are publicised during Sunday worship. The these objects (include within church also periodically runs the Life Skills course in conjunction with this section the statutory Christians Against Poverty. declaration that trustees have had regard to the guidance The church also runs several small groups for development of faith and issued by the Charity discipleship. These meet during the week in the homes of some Commission on public members and on church premises, and are advertised in the weekly benefit) newsletter distributed by email to any wishing to receive it.
The church runs Parent and Toddler sessions at the church premises to assist the local community and demonstrate the love of Jesus Christ. Once a month, the church hosts a ‘Messy Church’ session for families with young children. A club for children and teenagers meets on a week night. The church operates a safeguarding policy and ensures that all people working with children are appropriately vetted.
A weekly coffee morning is run on church premises, open to any in the neighbourhood.
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Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
Our Sunday worship services continued the pattern introduced last year, with two morning services at 9.15am and 11am, the second one being accessible online via a livestream, and with content available to watch back later. The earlier service has a much smaller congregation than the later one, but has seen some growth and is well established. We have been joined by a good number of newcomers through the year.
In early 2022 we began a teaching series on Mark’s gospel. This ran throughout the year, but was punctuated by breaks for short series on different topics. Before Easter we featured a series on the ‘Spiritual Detox.’ At the end of June, we heard from a visiting speaker on the topic of ‘God’s Empowering Presence,’ and this was followed by a sermon series on ‘Gifts of Grace.’ Further messages from Mark led in to our preChristmas series.
For children and youth , the usual range of groups on Sunday morning (crèche, Primary Sunday School and Junior Church, Encounter for teenagers) continued their teaching programmes during the 11am service or, in the case of the teenagers, during the 9.15am service. A weekly session for Toddlers resumed in May on Wednesday mornings. A Holiday Club was held for children during one week in August. Messy Church resumed once a month in November with craft activities, food, and a bible-based story for families with young children.
Within the small group programme , a variety of groups continued to serve the discipleship needs of a diverse range of people. The Care Network team leader has stimulated practical pastoral care for those in various situations of need. A Life Skills Course also ran in the autumn in conjunction with Christians Against Poverty. The church hosts an International Cafè once a month, in partnership with another local church. This is designed to introduce new arrivals to life in the UK and Exeter.
We ran an Alpha Course early in the year to help people explore the Christian faith. The church also held a variety of outreach events to spread the good news of Jesus and encourage more people into the church. Regular events include a Christmas Fair, a Carol Service and engagement with spectators of the Great West Run (held in May) which passes by the church.
The membership of the church stood at 109 at the end of 2022.
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Section E Financial review
Brief statement of the
The trustees aim is to maintain a working balance sufficient to be able charity’s policy on reserves to cover our legal financial commitments for a period of 6 months. This would include our Ministers salary, NI contributions and pension contributions plus covering utility bills for the Manse and the Church and to maintain adequate buildings insurance cover. The financial status at the end of 2022, going into 2023, was to have unrestricted funds available in the General Fund of at least £38,000.
At the end of 2022 the balance of all funds was £81,460, of which £60,787 was present in the unrestricted General Fund.
Details of any funds materially None in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
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Section G Declaration Thg trusts05 doGlar8 that th&y have approvod th• trusta65' report abovo. Slgned on behalfof the charlty's trustees Slgnaturolsl Full namdsl Posltlon (eg Secretsry, Chalr. etcl George Peter Baker Minister Bruce Macpherson Secretary I July 2023 TAR July 2023
Hugh S. Rodway 21 Maudlin Drive Teignmouth Devon TQ14 8RZ 01626 778328
Email: hughr@tiscali.co.uk
REPORT & FINDINGS OF EXAMINER TO THE TRUSTEES and DEACONS OF PINHOE ROAD BAPTIST CHURCH EXETER Of the Accounts for the year ending 31[st] December 2022
2nd March 2023
Firstly, I would like to express my thanks and appreciation for the superb report which the Treasurer Chris Gardner has produced to accompany the accounts and which made my task that much easier when carrying out the Examination.
FORMAT of ACCOUNTS
The Management accounts are in the form of Receipt and Payments format, which provides an overview to the Trustees, Deacons and Church as to the Income and Expenditure in 2022 This year Page 1 has been updated and now comes as a summary and the notes referring to the more detailed breakdown comes as a separate attachment.
A SOFA in line with Charity Commission guidelines has also been produced.
GENERAL OVERVIEW.
In accounting terms, the Church made a surplus of £32408 which is very encouraging given the current economic situation.
.
REGULAR INCOME
It is evident that the Pandemic has brought a change in the manner by which people now give their regular gifts and the amounts given by cash in Sunday Offertory has diminished significantly and it is pleasing to report that at Pinhoe Road BC have not only encouraged people to give their offertory directly through bank standing Order but also on-line giving and more recently though a card reader
PANDEMIC AFFECTING CHARITIES
As society slowly got back to normal in 2022 following the pandemic some revenue has started to be received from outside organizations for using the premises.
UPGRADING of the CHURCH PREMISES.
With the renovations to the building complete a sum of has been held back as retainer until such times as the builders remedy a leak (see Liabilities)
GIFT AID
Since April 2016 the amount which can qualify for Small Cash Donations increased from £5000 to £8000 which means that the amount that Churches can claim has similarly increased from £1250.00 to £2000.00 pa and I am assured that the Church continues to make best use of this entitlement
- However only cash payments from individuals who are unable to complete a gift aided declaration are eligible for this entitlement in addition to on line terminal giving, and with the demise of cash this may have a detrimental effect which can be raised by GADS in the future
BANKING
In 2022 the Church has continued to bank with CAF Bank, and due to the rapid rise in interest rates choose not to close the CAF Gold Account.The Church also still has £27174 on deposit with the Baptist Union Corporation
RESTRICTED FUNDS
The number of restricted funds has been kept to 4 which at the end of the year had the following balances.
Building Fund/Fabric 17112 Fellowship Fund 2718 Community Gift Bags 843 * Alpha 0 TOTAL 20673
- This was a Christmas initiative to support those in need in the local Community, but the expenses relating to this project will not appear until the 2023 accounts
GIVING TO OTHER CAUSES
it is pleasing to report that the Church continues to be very generous in its support for other Missions including the Baptist denominations Home Mission Fund, and BMS World Vision in addition to some other National and local based charities.
In 2022 the total that amount had increased to £20611 (£18251) which is 16% of total spend
PAYROLL
The Payroll (PAYE) continues to be handled in-house
LIABILITIES
At the end of 2021 the liability outstanding to the Baptist Ministers Pension Fund had reduced to £48100. In June 2022 there was an announcement to the effect that Churches would no longer be required to fund the deficit and repayments reduced to a nominal £1 a month (£12 pa) This has meant a massive monthly savings for the majority of our Churches but should circumstances change, the BMPF have reserved the right to reintroduce monthly repayments although this is extremely unlikely.
AS noted above the sum of £7500 has been held back as a retainer from Ellis & Clark (builders) until such times as they have remedied all outstanding snags
A problem arose during 2022 with the SSE (Electricity supplier) insomuch that no invoices have been received for some time. Although no amount has been set aside as a liability it has been estimated that the amount owing partly due to the massive increase in energy costs is likely to be between £500 and £1000
RECONCILIATION of ACCOUNTS
I can affirm that the computer system agrees to that shown on the bank statements
FINANCIAL RESERVES POLICY
With the building work completed the General Fund has now increased to 60K way above the £38K minimal reserves level which represents 6 months of the average expenditure of fixed costs and also the legal responsibilities relating to paid staff such as the Minister
CHURCHES, CHARITIES and INCORPORATION
More and more Churches are changing to CIO status and I am informed that Pinhoe Road has now started the process.
As you are aware this is a slow and arduous proceedure and even after being gaining a new Charity Number, there will be many administrative tasks to perform such as notifying banks, utilities, rental companies etc, updating Web site- in fact anywhere where the Church Charity number is currently displayed and as a new organization there will then be a need to apply to the HMRC for new numbers for PAYE, GIFT AID RECOVERY which also includes a New Government Gateway
However, the one r ecommendation which I strongly advise in order to avoid any additional costs such as having to prepare 2 sets of Annual Accounts, that the new structure does not become operative until the close of the accounting year with the new Church charity operating from the first day of the subsequent year.
SUMMARY
The Management accounts which are attached are once again in the form of Receipt and Payments format, which provides the overview to the Trustees, Deacons and Church as to the Income and Expenditure in 2022 together with the closing balances, and I reproduced below the relevant section from the Charity Commission website.
Independent examination at a glance To maintain public confidence in the work of charities, charity law requires most charities to have an external scrutiny of their accounts. Provided a charity is not required by law or its governing document to have an audit then trustees may choose a simpler and less expensive form of external scrutiny called an independent examination. For financial years ending on or after 31 March 2015, trustees may opt for an independent examination instead of an audit provided their charity’s gross income is not more than £1m, or where gross income exceeds £250,000, its gross assets are not more than £3.26 million. An independent examination is a simpler form of scrutiny than an audit but it still provides trustees, funders, beneficiaries, stakeholders and the public with an assurance that the accounts of the charity have been reviewed by an independent person. All charities with an income of more than £25,000 that opt not to have an audit must have to have an examination. Whether acting as a volunteer or being paid a fee for their work, the role of the independent examiner is important and they must follow certain steps in carrying out the examination and make a report to the trustees setting out particular matters once they have finished their examination. There is a process to be followed and separate guidance - Independent examination of charity accounts: examiners (CC32) - is available which takes the examiner through the Directions which set the procedures that the examiner must follow, explains their reporting duties and provides the examiner with practical advice at every stage. Whilst in most cases the examiner will be reviewing receipts and payments accounts and so will not need to be a qualified accountant to carry out a proper independent examination, the examiner still needs a certain level of ability and knowledge to undertake a competent examination and to set out their report in the way that is required by the 2008 Regulations. Where gross income is more than £250,000 charity law requires the examiner to be a member of a body listed in the Charities Act.
Following the completion of the building work, the annual income has reverted to being some way short of this figure so this means that I am still eligible to be able to carry out the Independent Examination
Once the figures are adopted, they will need to be filed on the Charity Commission together with the reports as in previous years.
it is good to report that the finances of the Church are in good order and I pray God’s blessing to your fellowship as you seek to show the love of Christ to those whom you are serving in your neighborhood.
Hugh S Rodway
. (HARtIY COMMISSION Independent examinerfs report on the accounts Seclion A Independent Examiner's Report Report to the •Just• membèrs of Pinhoe Roart.Exeter Baptist Church On accounts for th• y•aT •ndod 31" Decemter 2022 Charlty no (if any} 1132C4JO Set on pag•s I rèF¥)rt to the trustees on my examination ofthe acccHJnts of the above charity (Yhe Trust'l for the year ended 3111212022 As th8 charity's trustees, you * rèsponsible for th$ preparation ofthe account$ in accordan¢e with the requirèments of the Charities Art 2011 (kne R•sponsibi151ig$ and basis of report I report in respect of my examination of thè Trusl's accounts carried out under seLion 145 of the 2011 Aci and in carrying out my examination. I have followed 811 the apICable Directions gi by the Charity Cornmi88ion under section 14515llbl of tho Act. Independent I have completed my examination. l eonftm that no material matters have examinerfs statement corne to my attention in connection with the examinion (other than that disdosed below'} vthich gNes rne cause to believe that in. any material respect.. I have no concems ar have corne aryoss no other matters in connection with the examination to Wh aliention should be drawn rn this report in orderto enable a proper understanding ol the aoUnts to be reached. . Please delete the ¥wrds m tha brackets rflhey (k) not appty. Slgned: Marth 2023 Name: Hugh S Rothlay Relevant professional qualfficatlorfsl or body lif any)= 21 Maudlin Drive Teignmouth Devon TQ14 8RZ Addrgss: IER Oct 2018
Recelpts and payments accounts CC16a 01I01r2w22 31112W22 To Section A Receipts and payments Unrestrfcted funds RestriGted Endowmenl ftsnds Total lund& Luty•ir Al Re¢dpts 87.292 21.U35 11503 1.16T 21,549 35.101 21316 1.14D 1*583 27241 501 15F2 Sub lotal(GSS MKom8 for AR) i¥1. (see lablo). Stsb tot 181,368 9M62 190.171 47.10 &433 JS.111 Chwthlif8-aduMs 1,227 1161 7.fyll 1,757 Y31977 142 li2$1 4421 SI to 121923 12Dh23 Sub tot•1 12&92) 1A423 2S, 32.408 35.$93 6t,141 iJ,JSg 20Jt 49,052 2n.911 CCXXR1 ISSI
Section B Statement of assets and liabilities at the end of the period Unrestrfcted lun Restricted Ed0¥¥Thent B1 Ca•h funds 1IB31 2$ 27.174 61.629 funth Details CtIP Currgrfyl B4 Awt• 1•tsIn for the char5ty.tr ¢Jwn u•• BS Uablllll behawofal the thastses SwJnaturE Prirrt Name /37 CCXXR2 a(¢tyJnb{SS}
Pinhoe Road Baptist Church Finanual Statement for the Year ende(133st December 2022 CIi4RiTY RE&STrATION NO.1133Y)) . RECEIP78 & pAENTsACCOuNT 8T342 11STT6 35104 2TT2 1140 27241 1870 Hal hll 246 72 I171 474Ce 35188 10 1T27 2181 13 14 15 16 2(11 IB251 41 40fy I0818nLs 11075 20, 21 22 2718 2163 13368 Tc4d 0113w Fund (Unr¥Jthll TOTALofALL FUNDS 60787 81460 1402QO BTATEMENTOF $ET$ AND LIABILMÉS AT 31t DECEMBER 814$0 24 3055811 14225Tr) 25 48100
unTe51r1(1UftttS
GENEHAL Redevel GrftbaB5 TthAI
INCOME
RestrfcedFwds
Adpvel Felh111phI
GENERAI
INWME
BO,568.97
T11
Total
8056&97
6672.12
5Q.
o.
19269.85 I02L
157Q.UQ
0.0) W568.97
SO. G723.11
59
Ixr14thk
Pinhoe Road Baptist Church Finance report 2022
Summary
Overall the church generated a surplus of £32,408 which resulted in total reserves rising from £49,052 to £81,460. £26000 of reserves relate to building redevelopment (17k restricted and 9k designated). Income and expenditure was monitored against budgets throughout the year with budget holders having access to the church’s finance system ExpensePlus. The end of year position on the operational budget is shown below.
| General fund summary | General fund summary | |||
|---|---|---|---|---|
| General budget | Actual | Difference | % | |
| Income | 132,500 | 150,527 | 18,027 | 13 |
| Expenditure | 124,000 | 118,882 | (5118) | 4 |
| Surplus | 8,500 | 31,645 | 23,145 |
Accounting policies
The financial statements have been prepared on a ‘receipts and payments’ basis and in accordance with the Charities Act 2011 and the Statement of Recommended Practice “Accounting and Reporting by Charities” Financial Reporting Standard 103 (FRS 103). The church uses a national accounting system designed for UK charities which is called ExpensePlus. This is administered by the Treasurer and finance assistants Phil and Gina.
Income
Total income in 2022 was £160,831 compared to £190,171 in the previous year. However, income for 2021 excluding the Ministry Transformation Project (building redevelopment) was £126,490.
Giving
There was an upward trend in total giving during 2022. The graph below illustrates total giving by month excluding the bequests (which totalled £9010).
The graph below illustrates the different sources of giving. There was a slight fall in Sunday offerings outweighed by increase in direct bank receipts (standing orders). Graph excludes gift aid and other income.
On-line giving raised £2772 in 2022 via Churchsuite app and from our new cardreader, of which £1167 was unrestricted.
Long term trend
The graph below shows stable income over the last 6 years with a upward trend. There was additional building project income in 2021.
Expenditure
The pie chart below shows the breakdown in spend by area with staffing and building maintenance accounting for 63% of total spend. We continue to be generous in supporting external mission totalling £21,000 which is 16% of total spend.
Ministry Transformation Project/ Building redevelopment
Our reserves for MTP started with £11k and this was bolstered by gift aid recovered from donations in 2021 (£5692) some donations and two bequests totalling £9k which have been allocated to the designated building fund. Expenditure included the partition for the prayer room and outstanding furniture and equipment for the new entrance (balance of the £10k delegated to the MTP team).
Building redevelopment
----- Start of picture text -----
Designated Restricted Total
£ £ £
Opening balance 0 11074 11074
Income 7795 7795
Transfers 16050 16050
Expenditure 7040 1756 8796
Closing balance 9010 17113 26123
----- End of picture text -----
The church still retains approx. £7500 against the Ellis & Clark contract for the new entrance. As at February 2023, Ellis & Clark have not rectified the leaks in the new roof. Funds for MTP 2.0 will be raised in 2023.
Other restricted funds
Our policy is to minimise the number of restricted funds. During the year donations for Ukraine refugee support totalled £144. £142 was used to support the Christmas International Café which includes Ukraine refugees and the £2 balance was transferred to the general fund to add to our donation to Dnipro Hope Mission.
In November £843 was collected at the Craft Fair for community gift bags. A separate fund was created as expenditure did not take place until 2023.
Building maintenance and utilities
Total spend in 2022 was £25855 compared to £14506 in 2021. Exceptional items of maintenance and repairs included:
-
Manse insulation work £3570
-
Fire alarm system £2878
-
5 yr electrical safety inspection £688
-
Additional cctv (in response to vandalism) £1203
Under utilities, the monthly charge for water has increased from £12 per month during Covid lockdown to £240 per month.
At the end of 2021 SSE stopped billing for electricity. SSE reported that the church meter had been removed so after investigations SSE have been provided with photos of the electricity meter. Despite this, no bills were raised for 2022. The church continues to pay Exeter Community Energy for electricity generated by the solar panels at a reduced price per unit.
Reserves
Our policy of retaining sufficient funds to cover 6 months staffing and utilities results in a minimum reserve level of £38000. Our unrestricted reserves totalled £60,000 at the end of the year, significantly above the requirement.
----- Start of picture text -----
Reserves
£
General 51289
Building - des 9010 Two bequests
Building - res 17113 Includes gift aid
Fellowship res 3205
Gift bags res 843 Craft Fair Nov
Total 81460
----- End of picture text -----
Related party transactions / Trustees remuneration and expenses
Our Pastor, George Baker, received stipend, heating allowance and reimbursement of expenses and our Treasurer, Chris Gardner, received reimbursement of expenses relating to equipment purchases. No contribution or reimbursement of expenses in respect of services provided by the Trustees has been made during the year.
Support (even better if)
We would have benefitted from more admin support for ordering, receiving and checking delivery of equipment and furniture. There has also been a lack of support for dealing with external post which has resulted in delays in response to HMRC tax reminders. Greater admin support would have resolved paying duplicate Microsoft 365 licences.
Future commitments
In July 2022 we had a survey of all our roofs. Two flat roofs need immediate attention and a further 5 flat roofs will need renewing in 2-4 years. The upper hall roof is approximately 34 years old and will probably need replacing in 2026-27. The original church slate roof will need replacing in 2031 at an estimated cost of £65k. In total the renewal of all roofs will cost in excess of £100k.
C Gardner, Treasurer
Hugh S. Rodway 21 Maudlin Drive Teignmouth Devon TQ14 8RZ 01626 778328
Email: hughr@tiscali.co.uk
REPORT & FINDINGS OF EXAMINER TO THE TRUSTEES and DEACONS OF PINHOE ROAD BAPTIST CHURCH EXETER Of the Accounts for the year ending 31[st] December 2022
2nd March 2023
Firstly, I would like to express my thanks and appreciation for the superb report which the Treasurer Chris Gardner has produced to accompany the accounts and which made my task that much easier when carrying out the Examination.
FORMAT of ACCOUNTS
The Management accounts are in the form of Receipt and Payments format, which provides an overview to the Trustees, Deacons and Church as to the Income and Expenditure in 2022 This year Page 1 has been updated and now comes as a summary and the notes referring to the more detailed breakdown comes as a separate attachment.
A SOFA in line with Charity Commission guidelines has also been produced.
GENERAL OVERVIEW.
In accounting terms, the Church made a surplus of £32408 which is very encouraging given the current economic situation.
.
REGULAR INCOME
It is evident that the Pandemic has brought a change in the manner by which people now give their regular gifts and the amounts given by cash in Sunday Offertory has diminished significantly and it is pleasing to report that at Pinhoe Road BC have not only encouraged people to give their offertory directly through bank standing Order but also on-line giving and more recently though a card reader
PANDEMIC AFFECTING CHARITIES
As society slowly got back to normal in 2022 following the pandemic some revenue has started to be received from outside organizations for using the premises.
UPGRADING of the CHURCH PREMISES.
With the renovations to the building complete a sum of has been held back as retainer until such times as the builders remedy a leak (see Liabilities)
GIFT AID
Since April 2016 the amount which can qualify for Small Cash Donations increased from £5000 to £8000 which means that the amount that Churches can claim has similarly increased from £1250.00 to £2000.00 pa and I am assured that the Church continues to make best use of this entitlement
- However only cash payments from individuals who are unable to complete a gift aided declaration are eligible for this entitlement in addition to on line terminal giving, and with the demise of cash this may have a detrimental effect which can be raised by GADS in the future
BANKING
In 2022 the Church has continued to bank with CAF Bank, and due to the rapid rise in interest rates choose not to close the CAF Gold Account.The Church also still has £27174 on deposit with the Baptist Union Corporation
RESTRICTED FUNDS
The number of restricted funds has been kept to 4 which at the end of the year had the following balances.
Building Fund/Fabric 17112 Fellowship Fund 2718 Community Gift Bags 843 * Alpha 0 TOTAL 20673
- This was a Christmas initiative to support those in need in the local Community, but the expenses relating to this project will not appear until the 2023 accounts
GIVING TO OTHER CAUSES
it is pleasing to report that the Church continues to be very generous in its support for other Missions including the Baptist denominations Home Mission Fund, and BMS World Vision in addition to some other National and local based charities.
In 2022 the total that amount had increased to £20611 (£18251) which is 16% of total spend
PAYROLL
The Payroll (PAYE) continues to be handled in-house
LIABILITIES
At the end of 2021 the liability outstanding to the Baptist Ministers Pension Fund had reduced to £48100. In June 2022 there was an announcement to the effect that Churches would no longer be required to fund the deficit and repayments reduced to a nominal £1 a month (£12 pa) This has meant a massive monthly savings for the majority of our Churches but should circumstances change, the BMPF have reserved the right to reintroduce monthly repayments although this is extremely unlikely.
AS noted above the sum of £7500 has been held back as a retainer from Ellis & Clark (builders) until such times as they have remedied all outstanding snags
A problem arose during 2022 with the SSE (Electricity supplier) insomuch that no invoices have been received for some time. Although no amount has been set aside as a liability it has been estimated that the amount owing partly due to the massive increase in energy costs is likely to be between £500 and £1000
RECONCILIATION of ACCOUNTS
I can affirm that the computer system agrees to that shown on the bank statements
FINANCIAL RESERVES POLICY
With the building work completed the General Fund has now increased to 60K way above the £38K minimal reserves level which represents 6 months of the average expenditure of fixed costs and also the legal responsibilities relating to paid staff such as the Minister
CHURCHES, CHARITIES and INCORPORATION
More and more Churches are changing to CIO status and I am informed that Pinhoe Road has now started the process.
As you are aware this is a slow and arduous proceedure and even after being gaining a new Charity Number, there will be many administrative tasks to perform such as notifying banks, utilities, rental companies etc, updating Web site- in fact anywhere where the Church Charity number is currently displayed and as a new organization there will then be a need to apply to the HMRC for new numbers for PAYE, GIFT AID RECOVERY which also includes a New Government Gateway
However, the one r ecommendation which I strongly advise in order to avoid any additional costs such as having to prepare 2 sets of Annual Accounts, that the new structure does not become operative until the close of the accounting year with the new Church charity operating from the first day of the subsequent year.
SUMMARY
The Management accounts which are attached are once again in the form of Receipt and Payments format, which provides the overview to the Trustees, Deacons and Church as to the Income and Expenditure in 2022 together with the closing balances, and I reproduced below the relevant section from the Charity Commission website.
Independent examination at a glance To maintain public confidence in the work of charities, charity law requires most charities to have an external scrutiny of their accounts. Provided a charity is not required by law or its governing document to have an audit then trustees may choose a simpler and less expensive form of external scrutiny called an independent examination. For financial years ending on or after 31 March 2015, trustees may opt for an independent examination instead of an audit provided their charity’s gross income is not more than £1m, or where gross income exceeds £250,000, its gross assets are not more than £3.26 million. An independent examination is a simpler form of scrutiny than an audit but it still provides trustees, funders, beneficiaries, stakeholders and the public with an assurance that the accounts of the charity have been reviewed by an independent person. All charities with an income of more than £25,000 that opt not to have an audit must have to have an examination. Whether acting as a volunteer or being paid a fee for their work, the role of the independent examiner is important and they must follow certain steps in carrying out the examination and make a report to the trustees setting out particular matters once they have finished their examination. There is a process to be followed and separate guidance - Independent examination of charity accounts: examiners (CC32) - is available which takes the examiner through the Directions which set the procedures that the examiner must follow, explains their reporting duties and provides the examiner with practical advice at every stage. Whilst in most cases the examiner will be reviewing receipts and payments accounts and so will not need to be a qualified accountant to carry out a proper independent examination, the examiner still needs a certain level of ability and knowledge to undertake a competent examination and to set out their report in the way that is required by the 2008 Regulations. Where gross income is more than £250,000 charity law requires the examiner to be a member of a body listed in the Charities Act.
Following the completion of the building work, the annual income has reverted to being some way short of this figure so this means that I am still eligible to be able to carry out the Independent Examination
Once the figures are adopted, they will need to be filed on the Charity Commission together with the reports as in previous years.
it is good to report that the finances of the Church are in good order and I pray God’s blessing to your fellowship as you seek to show the love of Christ to those whom you are serving in your neighborhood.
Hugh S Rodway
. (HARtIY COMMISSION Independent examinerfs report on the accounts Seclion A Independent Examiner's Report Report to the •Just• membèrs of Pinhoe Roart.Exeter Baptist Church On accounts for th• y•aT •ndod 31" Decemter 2022 Charlty no (if any} 1132C4JO Set on pag•s I rèF¥)rt to the trustees on my examination ofthe acccHJnts of the above charity (Yhe Trust'l for the year ended 3111212022 As th8 charity's trustees, you * rèsponsible for th$ preparation ofthe account$ in accordan¢e with the requirèments of the Charities Art 2011 (kne R•sponsibi151ig$ and basis of report I report in respect of my examination of thè Trusl's accounts carried out under seLion 145 of the 2011 Aci and in carrying out my examination. I have followed 811 the apICable Directions gi by the Charity Cornmi88ion under section 14515llbl of tho Act. Independent I have completed my examination. l eonftm that no material matters have examinerfs statement corne to my attention in connection with the examinion (other than that disdosed below'} vthich gNes rne cause to believe that in. any material respect.. I have no concems ar have corne aryoss no other matters in connection with the examination to Wh aliention should be drawn rn this report in orderto enable a proper understanding ol the aoUnts to be reached. . Please delete the ¥wrds m tha brackets rflhey (k) not appty. Slgned: Marth 2023 Name: Hugh S Rothlay Relevant professional qualfficatlorfsl or body lif any)= 21 Maudlin Drive Teignmouth Devon TQ14 8RZ Addrgss: IER Oct 2018
Recelpts and payments accounts CC16a 01I01r2w22 31112W22 To Section A Receipts and payments Unrestrfcted funds RestriGted Endowmenl ftsnds Total lund& Luty•ir Al Re¢dpts 87.292 21.U35 11503 1.16T 21,549 35.101 21316 1.14D 1*583 27241 501 15F2 Sub lotal(GSS MKom8 for AR) i¥1. (see lablo). Stsb tot 181,368 9M62 190.171 47.10 &433 JS.111 Chwthlif8-aduMs 1,227 1161 7.fyll 1,757 Y31977 142 li2$1 4421 SI to 121923 12Dh23 Sub tot•1 12&92) 1A423 2S, 32.408 35.$93 6t,141 iJ,JSg 20Jt 49,052 2n.911 CCXXR1 ISSI
Section B Statement of assets and liabilities at the end of the period Unrestrfcted lun Restricted Ed0¥¥Thent B1 Ca•h funds 1IB31 2$ 27.174 61.629 funth Details CtIP Currgrfyl B4 Awt• 1•tsIn for the char5ty.tr ¢Jwn u•• BS Uablllll behawofal the thastses SwJnaturE Prirrt Name /37 CCXXR2 a(¢tyJnb{SS}
Pinhoe Road Baptist Church Finanual Statement for the Year ende(133st December 2022 CIi4RiTY RE&STrATION NO.1133Y)) . RECEIP78 & pAENTsACCOuNT 8T342 11STT6 35104 2TT2 1140 27241 1870 Hal hll 246 72 I171 474Ce 35188 10 1T27 2181 13 14 15 16 2(11 IB251 41 40fy I0818nLs 11075 20, 21 22 2718 2163 13368 Tc4d 0113w Fund (Unr¥Jthll TOTALofALL FUNDS 60787 81460 1402QO BTATEMENTOF $ET$ AND LIABILMÉS AT 31t DECEMBER 814$0 24 3055811 14225Tr) 25 48100
unTe51r1(1UftttS
GENEHAL Redevel GrftbaB5 TthAI
INCOME
RestrfcedFwds
Adpvel Felh111phI
GENERAI
INWME
BO,568.97
T11
Total
8056&97
6672.12
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19269.85 I02L
157Q.UQ
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SO. G723.11
59
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Pinhoe Road Baptist Church Finance report 2022
Summary
Overall the church generated a surplus of £32,408 which resulted in total reserves rising from £49,052 to £81,460. £26000 of reserves relate to building redevelopment (17k restricted and 9k designated). Income and expenditure was monitored against budgets throughout the year with budget holders having access to the church’s finance system ExpensePlus. The end of year position on the operational budget is shown below.
| General fund summary | General fund summary | |||
|---|---|---|---|---|
| General budget | Actual | Difference | % | |
| Income | 132,500 | 150,527 | 18,027 | 13 |
| Expenditure | 124,000 | 118,882 | (5118) | 4 |
| Surplus | 8,500 | 31,645 | 23,145 |
Accounting policies
The financial statements have been prepared on a ‘receipts and payments’ basis and in accordance with the Charities Act 2011 and the Statement of Recommended Practice “Accounting and Reporting by Charities” Financial Reporting Standard 103 (FRS 103). The church uses a national accounting system designed for UK charities which is called ExpensePlus. This is administered by the Treasurer and finance assistants Phil and Gina.
Income
Total income in 2022 was £160,831 compared to £190,171 in the previous year. However, income for 2021 excluding the Ministry Transformation Project (building redevelopment) was £126,490.
Giving
There was an upward trend in total giving during 2022. The graph below illustrates total giving by month excluding the bequests (which totalled £9010).
The graph below illustrates the different sources of giving. There was a slight fall in Sunday offerings outweighed by increase in direct bank receipts (standing orders). Graph excludes gift aid and other income.
On-line giving raised £2772 in 2022 via Churchsuite app and from our new cardreader, of which £1167 was unrestricted.
Long term trend
The graph below shows stable income over the last 6 years with a upward trend. There was additional building project income in 2021.
Expenditure
The pie chart below shows the breakdown in spend by area with staffing and building maintenance accounting for 63% of total spend. We continue to be generous in supporting external mission totalling £21,000 which is 16% of total spend.
Ministry Transformation Project/ Building redevelopment
Our reserves for MTP started with £11k and this was bolstered by gift aid recovered from donations in 2021 (£5692) some donations and two bequests totalling £9k which have been allocated to the designated building fund. Expenditure included the partition for the prayer room and outstanding furniture and equipment for the new entrance (balance of the £10k delegated to the MTP team).
Building redevelopment
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Designated Restricted Total
£ £ £
Opening balance 0 11074 11074
Income 7795 7795
Transfers 16050 16050
Expenditure 7040 1756 8796
Closing balance 9010 17113 26123
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The church still retains approx. £7500 against the Ellis & Clark contract for the new entrance. As at February 2023, Ellis & Clark have not rectified the leaks in the new roof. Funds for MTP 2.0 will be raised in 2023.
Other restricted funds
Our policy is to minimise the number of restricted funds. During the year donations for Ukraine refugee support totalled £144. £142 was used to support the Christmas International Café which includes Ukraine refugees and the £2 balance was transferred to the general fund to add to our donation to Dnipro Hope Mission.
In November £843 was collected at the Craft Fair for community gift bags. A separate fund was created as expenditure did not take place until 2023.
Building maintenance and utilities
Total spend in 2022 was £25855 compared to £14506 in 2021. Exceptional items of maintenance and repairs included:
-
Manse insulation work £3570
-
Fire alarm system £2878
-
5 yr electrical safety inspection £688
-
Additional cctv (in response to vandalism) £1203
Under utilities, the monthly charge for water has increased from £12 per month during Covid lockdown to £240 per month.
At the end of 2021 SSE stopped billing for electricity. SSE reported that the church meter had been removed so after investigations SSE have been provided with photos of the electricity meter. Despite this, no bills were raised for 2022. The church continues to pay Exeter Community Energy for electricity generated by the solar panels at a reduced price per unit.
Reserves
Our policy of retaining sufficient funds to cover 6 months staffing and utilities results in a minimum reserve level of £38000. Our unrestricted reserves totalled £60,000 at the end of the year, significantly above the requirement.
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Reserves
£
General 51289
Building - des 9010 Two bequests
Building - res 17113 Includes gift aid
Fellowship res 3205
Gift bags res 843 Craft Fair Nov
Total 81460
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Related party transactions / Trustees remuneration and expenses
Our Pastor, George Baker, received stipend, heating allowance and reimbursement of expenses and our Treasurer, Chris Gardner, received reimbursement of expenses relating to equipment purchases. No contribution or reimbursement of expenses in respect of services provided by the Trustees has been made during the year.
Support (even better if)
We would have benefitted from more admin support for ordering, receiving and checking delivery of equipment and furniture. There has also been a lack of support for dealing with external post which has resulted in delays in response to HMRC tax reminders. Greater admin support would have resolved paying duplicate Microsoft 365 licences.
Future commitments
In July 2022 we had a survey of all our roofs. Two flat roofs need immediate attention and a further 5 flat roofs will need renewing in 2-4 years. The upper hall roof is approximately 34 years old and will probably need replacing in 2026-27. The original church slate roof will need replacing in 2031 at an estimated cost of £65k. In total the renewal of all roofs will cost in excess of £100k.
C Gardner, Treasurer