Finanical Statements for the Year Ended 31 March 2023 for Scarborough Athletic Club
Registered Charity Number 1131989
Page 1 of 21
Scarborough Athletic Club 31 March 2023 Charity Number 1131989 Contents of Financial Statements
||Page|
|---|---|
|General Information|3|
|Trustees Details|4|
|Report of the Trustees|5|
|Trustees Approval Certificate|7|
|Independent Examiner's Report|8|
|Consolidated Income and Expenditure Account|9|
|General Income and Expenditure Account|10|
|Race Income and Expenditure Account|11|
|Balance Sheet|12|
|Accounting Policies|13|
Page 2 of 21
Scarborough Athletic Club 31 March 2023 Charity Number 1131989 General Information
Scarborough Athletic Club is a registered charity goverened by a Club Constitution adopted at an Extraordinary meeting of members on 18 June 2009 and registered with the Charity Commission on 5 October 2009 (registered charity number 1131989).
The objective of Scarborough Athletic Club, hereinafter referred to as Scarborough AC is: - The promotion of community participation in healthy recreation in particular by the provision of facilities for running and athletics
Funds shall be allocated in accordance with the objects based on the need relating to each object and to ensure the effective operation of the charity as determined by the Trustees.
In setting our objectives and planning our activities, the trustees have given careful consideration to the Charity Commission's general guidance on public benefit and in particular to its supplementary public benefit guidance on the advancement of health.
Page 3 of 21
Scarborough Athletic Club 31 March 2023 Charity Number 1131989 Trustees Details
## **Current Trustees at 31 March 2023**
Anthony Tomaszewicz Caroline Metcalf Chris Wade Dale Hepples David Field Denise Bailey Harry Forkin Hilary Casey Katy Rawnsley Lisa Baker Mick Thompson Ralph Broadley Wendy Pattison
## **Officers at 31 March 2023**
Chairman - David Field Secretary - Lisa Baker Treasurer - Caroline Metcalf
## **Bankers:**
HSBC 33 St Nicholas Street Scarborough YO11 2HN
## **Independent Examiner:**
Rebecca Dent
## **Scarborough Athletic Club Contacts:**
Email - mail@scarboroughac.co.uk Web - www.scarboroughac.co.uk
Page 4 of 21
Scarborough Athletic Club 31 March 2023 Charity Number 1131989 Report of the Trustees
## **Trustees' Responsbility for the Financial Statements**
Charity law required the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity. The statements must show the charity's incoming resources and how resources have been applied in the period.
In preparing the financial statements, the trustees are required to:
- Select suitable accounting policies and apply them consistently
- Make judgements and estimates that are reasonable and prudent
- To value assets and liabilities in accordance with the Statement of Recommended Practice for accounting by charities
The trustees are responsible for keeping proper accounting records which are sufficient to show and explain the charity's transactions and to disclose with reasonable accuracy at any time the financial position of the charity, and to enable them to ensure that the financial statements comply with the requirements of the Charity (Accounts and Reports) Regulations 1995. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud an other irregularities.
## **Developments, Activities and Achievements during the year**
We returned to weekly meetings and held a succesful 10k in October
## **Organisational Structure**
The day to day running of the charity is led by the Chairman, David Field, supported by the Trustees. There are no paid members of staff.
## **Recruitment of Trustees**
Trustees are sought who will bring added value to the charity and are appointed annually at the Annual General Meeting of members. Where there is a need for new trustees in the interim, these are identified and are appointed by the remaining trustees.
## **Rules**
The charity is governed by the rules contained within the deed of trust adopted on 24 August 2009.
Page 5 of 21
Scarborough Athletic Club 31 March 2023 Charity Number 1131989 Report of the Trustees
## **Relationships**
Scarborough AC is affliliated to UK Athletics.
In addition, the Club has strong workings relationships with the following (and many other) local organisations for which it is very grateful:
- McCains
- Pindar School
- Scarborough Borough Council
- Scarborough Rugby Club
## **Review of Activities**
The gross income of the charity for the year was **£64918.85** and incurred a profit for the year of **£6571.02** Overall, this results in total unrestricted funds to be carried forward at the year end of **£80167.86**
## **Policies**
The charity has no paid employees. Policies are developed as required and existing policies include a Child Protection Policy.
## **Reserves**
Scarborough Athletic Club has no legally constituted reserve balance but holds the following informally allocated fund:
- Race Account (Scarborough 10k monies)
## **Risk Management**
All funds are held with HSBC Bank. The trustees recognise that some of Scarborough Athletic Club's activites could create a potential for claims against the charity. There are no known claims to date. Insurance is maintained by the trustees through UK Athletics for public liability up to £50m.
## **Investment Policy**
Short term surplus funds are held with HSBC Bank.
Page 6 of 21
Scarborough Athletic Club 31 March 2023 Charity Number 1131989 Trustees Approval Certificate
On behalf of the trustees, I approve of the financial statements to 31 March 2023 and confirm that all relevant records and information has been included.
Page 7 of 21
Scarborough Athletic Club 31 March 2023 Charity Number 1131989 Independent Examiner's Report
I report on the accounts of the charity for the year ended 31 March 2023 which are set out on pages 9 to 12.
## **Respective responsibilties of trustee and examiner**
As the charity's trustees, you are responsible for the preparation of the accounts; you consider that the audit requirements of section 43(2) of the Charities Act 1993 (the Act) do not apply. It is my responsibility to state that, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the act whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those reports. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in any audit, and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention which:
1. gives me resonable cause to believe that in any material respect the requirements a) to keep accounting records in accordance with section 41 of the Act and b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met.
2. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
In connection with my examination, no matter has come to my attention which:
Page 8 of 21
Scarborough Athletic Club 31 March 2023 Charity Number 1131989 Consolidated Income and Expenditure Account
|**Income**
Club Membership and Sessions
Club Kit Sold
Bus income
Event fees
Donations and Grants
**Other income**
Interest Received
**Expenditure**
Venue Hire
Bus Hire
Subsistence
Capital Items
Equipment
Athletic Events
Donations made
Finishers Goodies
10K Services
Repairs and renewals
Presentation and Awards
Subscriptions and Licences
Kit Purchased
Training and Courses
Bank Charges
Motor Expenses
Stationery, Printing and Postage
**NET PROFIT / (LOSS)**|£
£
8,682.76
961.50
916.00
30,012.00
11,164.70
51,736.96
157.44
157.44
5,624.70
750.00
713.65
200.00
820.03
445.21
1,422.55
13,495.00
16,000.99
1777.16
7608.78
435.36
2920.48
146.31
340.50
84.47
52,785.19
**890.79**
**-**
31.03.23|£
£
42,802.45
1,758.00
10,308.40
10,050.00
64,918.85
4.21
4.21
3,856.25
320.00
5,339.05
12,037.64
24,408.50
30.00
1450.47
7136.8
2961.09
560
34.8
340.09
232.35
58,707.04
**6,216.02**
31.03.22|
|---|---|---|
Page 9 of 21
## Scarborough Athletic Club 31 March 2023 Charity Number 1131989 General Income and Expenditure Account
|**Income**
Club Membership
Membership Refunds
Junior sessions
Walk2Run
Core Session
Kit sold
Track & Field Reimbursement
Bus income
Donations received
**Other income**
Interest Received
**Expenditure**
Venue Hire
Bus Hire
Subsistence
Capital Items
Equipment
Race Entrant Fees
Donations made
Advertisement
Entertainment
Repairs and renewals
Track & Field Expenses
Presentation and Awards
Subscriptions and Licences
Kit Purchased
Training and Courses
Bank Charges
Motor Expenses
Stationery, Printing and Postage
**NET PROFIT / (LOSS)**|£
£
8,040.96
641.80
-
-
961.50
-
916.00
136.00
10,696.26
157.44
157.44
2,140.00
750.00
97.40
200.00
820.03
422.55
616.25
445.21
617.16
7,608.78
435.36
2,920.48
68.31
88.50
69.93
17,299.96
**6,446.26**
**-**
31.03.23|£
£
42,398.37
-159.42
563.50
1,758.00
44,560.45
4.21
4.21
800.00
320.00
210.47
7,136.80
2,961.09
560.00
17.40
42.24
232.35
12,280.35
**32,284.31**
31.03.22|
|---|---|---|
Page 10 of 21
## Scarborough Athletic Club 31 March 2023 Charity Number 1131989 RACE Income and Expenditure Account
|**Income**
Yorkshire Coast 10K Entrants
Fun Run Entrants
Sale of prior year t-shirts
Donations and Grants
**Expenditure**
Venue Hire
Event Commission
Event Expenses
Finishers Goodies
Services
Stationery, Printing and Postage
Motor Expenses
Donations made
Bank Charges
Repairs and Renewals
Awards and Presentations
**NET PROFIT / (LOSS)**|£
£
30,012.00
-
-
11,028.70
41,040.70
3,484.70
13,495.00
16,000.99
14.54
252.00
1,000.00
78.00
1,160.00
35,485.23
**5,555.47**
31.03.23|£
£
10,000.00
-
-
10,050.00
20,050.00
3,056.25
-
-
12,037.64
24,100.10
-
297.85
5,339.05
17.40
30.00
1,240.00
46,118.29
**26,068.29**
**-**
31.03.22|
|---|---|---|
Page 11 of 21
**----- Start of picture text -----**
Scarborough Athletic Club
31 March 2023
Charity Number 1131989
Balance Sheet
31.03.23 31.03.22
£ £
Current Assets
Cash at Current Account 18,456.24 25,059.94
Cash at Savings Account 41,998.48 41,841.04
Cash at Race Account 11,099.35 5,543.88
Cash in Hand - -
Total Assets 71,554.07 72,444.86
Current Liabilities
- -
Amounts falling due within one year
Total Assets Less Current Liabilities 71,554.07 72,444.86
Represented by
Restricted Funds
Unrestricted Funds - -
Unrestricted Funds brought forward 72,444.86 73,596.84
Unrestricted Funds arising in year - 890.79 - 1,151.98
Unrestricted Fund carried forward 71,554.07 72,444.86
**----- End of picture text -----**
Page 12 of 21
Scarborough Athletic Club 31 March 2023 Charity Number 1131989 Accounting Policies
## **1. Basis of Accounting**
The financial statements have been prepared in accordance with the Statement of Recommended Practice of Accounting for Charities (SORP 2005) issued March 2005 and applicable accounting standards.
## **2. Income**
Donations, legacies and other income are accounted for when received.
## **3. Gifts in Kind**
The charity receives the benefit of work carried out by volunteers and obtains the use of equipment and facilities without charge. No value has been placed on these items in the accounts.
## **4. Grants**
Revenue grants are credited to the income and expenditure account as received.
## **5. Taxation**
As a registered charity, Scarborough AC is generally exempt from income and capital gains tax, but not Value Added Tax (VAT). Irrecoverable VAT is included in the costs of those items to which it relates.
## **6. Depreciation**
The charity currently has no assets requiring a depreciation charge.
Page 13 of 21
Page 14 of 21
Page 15 of 21
Page 16 of 21
Page 17 of 21
Page 18 of 21
Page 19 of 21
Page 20 of 21
Page 21 of 21