Plymouth Marjon Hockey Club
AGM Meeting – 27[th] May 2022 @ Microsoft Teams 19:30
Chair’s Report:
It gives me great pleasure to sit here writing this as it gives me the opportunity to reflect on the season that followed 2 COVID interrupted seasons. Looking back, we weren’t sure what that would look like and if we would again see disruption and breaks in hockey. As a committee it meant more online meetings, more firefighting and more pressure to get things right for members! Calculating refunds for loss of games and training sessions was the first hurdle and then crediting member accounts to reflect individual fees was next. The positive feedback we received suggests we did this fairly which was our aim. Thank you to Matt Puttock in particular for his maths calculations on this piece of work.
Although it wasn’t disrupted with lockdowns, this season did come with its own challenges. Loss of members and reduced commitment of some made fielding 8 senior teams and 10 junior/youth teams difficult at times. The introduction of GMS (Game Management System) by England Hockey and the transition to a centralised system has meant many a headache, frustration and time commitment to get to grips with the process! Hopefully next season this will be much easier!
The trustees along with the committee have again worked tirelessly to ensure members received the best possible hockey experience in an environment that is safe and supportive of all. The impact of COVID on members and their families has led to an increase in vulnerability for some and the support of the club has been important. Making hockey fun and safe has been the priority and if we have done nothing else, we have achieved this with some consistency across the club. The end of season Awards Dinner brought everyone together in a celebration of a season that again has been like no other. It was well supported and really show cased what the club is all about. A great way to end the season. Thank you to Becky Hart for enabling this to take place.
During pre-season we had hoped to appoint a foreign coach with both club and international level experience and with very impressive references. Unfortunately, for a variety of reasons outside of our control, this did not come to fruition. The fact that club members then stepped up to fulfil the coaching roles is testament to the dedication and commitment of those members. Rory Coles took on the role of Men’s Performance coach and along with Phil Mutlow and Colin Wood steered the Men’s 1st team to National League safety. These three alone embody all that is good about the club, and I can’t thank them enough for all that they have done this season.
The committee has been very proactive and each one of them has gone above and beyond for the membership and the smooth running of the club. It is worth noting that all these people are volunteers and, in most case, hold down full-time jobs alongside family life.
Committee:
Pete Long (Trustee/Youth Lead), Becky Hart (Trustee/Treasurer), Evan Cox (Sec), Nicky Fritz (Membership Sec), Nicky Milford-Widdecombe (Safeguarding/Welfare), Mel Hulbert (Fixtures), Colin Wood (Training/Development), Matt Puttock (Men’s Club Capt), Hannah Bagshaw-Bale (Women’s Club Captain). Neil Major (Trustee/Discipline) has been in the background supporting the committee, but COVID vulnerability has prevented him from being his usual proactive member of the club. We hope he will be back pitch side next season.
Team Captains, umpires, coaches all give of their time and work hard to enable the club to function as it should. A big thank you to all of them.
Team Captains:
Plymouth Marjon Hockey Club AGM Meeting – 27[th] May 2022 @ Microsoft Teams 19:30
Jack Firth, Esme Ansley, Rob Thomas, Hannah Pinsent, Mikey Orman, Mike Timson and Nicky Milford-Widdecombe.
Coaches:
Rory Coles, Matt Puttock, Sanchia Bradford, Ash Hough, John Whitfield, Colin Wood, Ben Blundy, Joe Downton, Phil Mutlow, Simon Fraser, Mike Timson, Tom Bell, Alun Woodcock, Mark Woock, John Clarke, Nick Whitwell, Pete Long and Vicky Frost along with many other managers and assistants helping when needed.
Umpires:
Chris Coles, Stephen Murphy, Phil Mutlow, Sanchia Bradford, Mike Timson, Lisa Blamey-Bruckner, James Harding, Danny McLean, Nicky Milford-Widdecombe, Rory Cole and Steve Tew. I am sure there are others that have stepped in too so apologies if I have missed anyone!
We have again met the required standards by England Hockey to achieve Club Mark status which is testament to the systems and processes we have in place to run the club.
Alongside Club Mark, we pride ourselves on encouraging and developing young players and this has been recognised by England Hockey as we are one of 37 clubs nationally that has been given the opportunity to work towards Talent Centre Accreditation. Various members of the committee have attended several online courses and we are now in the process of meeting the required standards for accreditation. Pete Long is leading on this and hopefully this time next year we will have achieved this too.
It feels as though we are getting back to some sort of normal in terms of playing hockey, COVID hasn’t gone away but we are learning to live with it and manage life appropriately. Sport plays an important part in our physical and mental wellbeing and as a club we recognise that we have a role to play in providing the best experience for our members in an environment that is safe, supportive and inclusive but most of all fun for all. We are moving in the right direction, and we look forward to continuing to make progress next season. As always thank you for your support.
Jackie Daw Trustee/Chair
Plymouth Marjon Hoc
End of season account
| Expenses | £ | |
|---|---|---|
| Pitch Hire | £28,837.75 | |
| Coaching | £7,872.50 | |
| Afliations and Insurance | £3,913.31 | |
| Teas | £2,720.90 | |
| Kit costs | £5,400.34 | |
| Entry Fees | £425.00 | |
| Travel Expenses | £2,349.03 | |
| Awards Night | £3,615.00 | |
| Awards trophies | £323.49 | |
| Umpiring costs | £1,350.00 | |
| Expenses | £94.42 | |
| Friday Night hockey | £1,320.00 | |
| Fines | £25.00 | |
| Misc | £1,109.74 | |
| Talent Registration | £600.00 | |
| Total | £59,956.48 | |
| Total income 2021/22 | £ | 48,876.63 |
| Total expenditure 2021/22 | £ | 59,956.48 |
| Surplus / Defcit | -£ | 11,079.85 |
| Opening bank balances - Aug 2021 | ||
| Barclays | £ | 25,138.03 |
| Lloyds | £ | 12,516.33 |
| Total Closing bank balances - Jul 2022 |
£37,654.36 | |
| Barclays | £ | 26,574.51 |
| Lloyds | £ | - |
| Total | £ | 26,574.51 |
| Surplus / Defcit | -£ | 11,079.85 |
ckey Club
s 2021/22
Income
£
| Income | £ |
|---|---|
| Membership | £31,100.12 |
| Gift Aid 2019/20 | £7,392.23 |
| Sponsorship | £1,400.00 |
| End of season dinner | £3,160.00 |
| Kit sales | £2,182.86 |
| Pre season training | £1,326.00 |
| Hockey camps | £1,180.32 |
| Fundraising | £1,135.10 |
Total
£48,876.63
ILAPt) IOCKEY UBSFlItST
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of PLYMOUTH MARJON HOCKEY CLUB On accounts for the year ended 31st July 2022 Charity no (if any) 1131988 Set out on pages 1&2 I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 31107 12022 Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Date: 10-04-23 Signed: Name: WILLIAM JOHN BALE Relevant professional qualification(s) or body (if any): NVQ 4 ACCOUNTING IER Oct 2018