2023-12-31-accounts - The Parochial Church Council Of The Ecclesiastical Parish Of St Peter And St Paul, Uplyme

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The Parochial Church Council of the Parish of St Peter and St Paul Uplyme Annual Report 2023

Purpose

St Peter and St Paul’s Parochial Church Council (PCC) are part of the Axe Valley Mission Community, which it joined in 2019

Worship takes place each Sunday morning, two Sunday evenings, two telephone services and Compline on the first Monday in the month. Fifth Sundays are held in various Axe Valley Mission Churches. We have a regular Together&10 Service where the seeds have been sown and are beginning to grow and flourish. Now we are encouraging families with children to come to other morning services where a Junior Church will be held in the vestry. Our lay ministry leading team has increased and people are encouraged to read or lead prayers. We welcomed Ann Gray who is Licensed to serve our church community as a Licensed Lay Minister, joining Roger Grose. As well as to our Team Vicar we have been indebted to the retired Reverend Canon David Lawrence, Roger Grose and Ann Gray, our Licensed Lay Ministers, members of the AVMC ministry team and our lay preaching and leading team for enabling us to maintain a full programme of services. We have seen a gradual increase in numbers attending worship

Pastoral work continues with a monthly coffee morning at the Black Dog, a pastoral WhatsApp group to share concerns and the Anna Chaplaincy team have been put in place.

Home Groups are happening with a new one beginning in Charmouth.

The Prayer Group continue to meet every Wednesday morning in church.

There is a strong music team led by Roger Grose, Eunice and Bruce Roberts and Adrian Pearson and there are various groups of singers who help to lead the singing.

Objectives

The PCC is committed to enabling as many people as possible to worship at our church and to share in the church community, to serve their needs and through this, to serve the wider Uplyme community. We note the Charity Commission's guidance on public benefit and particularly, charities for the advancement of religion. In planning our activities for the year, we try to enable people to live out their faith as part of our parish community through:

Worship and prayer
Learning about the Christian faith - developing knowledge and trust in Jesus.
Provision of pastoral care and opportunities for engagement
Missionary and outreach work to share the Christian faith and to serve community

Achievements and performance

A Mission Action Plan has been developed for the whole Mission Community. A copy of which can be found on the Uplyme Church Website. A Worship Committee meets regularly and Worship Team meetings continue to be held to support our lay preachers and leaders. A Children’s Ministry Team has been formed to oversee all youth activities.

At present there are 82 parishioners on the Church Electoral Roll.

Structure, governance and management

The method of appointment of PCC members is set out in the Church Representation Rules. All those who attend our services / members of the congregation are encouraged to register on the Electoral Roll and stand for election to the PCC.

The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent.

The PCC normally operates by meeting every other month with various sub-committees meeting and conducting delegated activities and taking delegated responsibility in between. The other committees are responsible to the PCC and report back to it regularly.

Sub – Committees

Standing Committee: Meets when required and has limited power to transact business of the PCC between meetings. It consisted at the end of 2023 of the Vicar, the Wardens, the Treasurer, and PCC Secretary. Finance : Sharyn Walker (Treasurer), Jan Impey, David Hardman and Don Draper. It meets when necessary. Youth : A Children’s Ministry Team has been formed consisting of the Vicar, the Wardens, Eunice and Bruce Roberts, Jan Impey, Sheila Stratton, Jo Smith and Kate Whittome.

Building : The Building Team consists of Andy Bateman, Geoff Linsley, Andrew Lightfoot and Rob Walker. Tech Team : consists of Mike McCoy, Brian Impey, Bruce Roberts, Geoff Linsley, Matt Roe, Rob & Jo Smith Cleaning of the church is done by Noreen Watson who quietly comes in and keeps the church looking welcoming. The Church clock is wound every five days by James Booth and the chime is back working again. The bells are being rung on a regular basis, with the local Scout Group coming to learn, visiting groups coming to ring and of course, they are rung each Sunday mornings and for special occasions.

The PCC became a registered charity in 2009 and is mindful of its responsibilities as Trustees. The major risks to which the church is exposed, as identified by the trustees, have been reviewed annually and systems or procedures have been established to manage those risks. The PCC is aware of and is complying with its duty under section 5 of the Safeguarding & Clergy Discipline Measure 2016.

Safeguarding Uplyme Church have two Safeguarding Verification Officers who keep us up to date with DBS certifications and training for volunteers in various groups, such as Open the Book, Shining Stars, Friday Night Fun, Saturday Football and the Anna Chaplaincy. They also record risk assessments for each group. Following liaison with the Exeter Diocese safeguarding team, they have put together a Homeless Persons Protoco

Administrative information

St Peter and St Paul’s Church is situated in the village of Uplyme in Devon. It is part of the Diocese of Exeter within the Church of England. The correspondence address is Uplyme Church, Pound Lane, Uplyme, Devon DT7 3TT. The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006) and became a registered charity in 2009. Registered charity number 1131962

Team Vicar: Reverend Nicky Davies.	Independent Examiner: Bank: CAF
The Rectory	Martin Whitehead FCA
Rhode Lane	Penfold
Uplyme	Cannington Cottages
DT7 3TX	Cannington Lane, Uplyme

PCC members who	have served at any time from 1 January 2023 until the 31 December 2023 are:
Incumbent:	Team Vicar – Reverend Nicky Davies
Churchwardens:	Jenny Perham
	Sue Wells
Deanery Synod Representatives:

Jan Impey Matt Roe Treasurer: Sharyn Walker Elected Members: Don Draper Mike Maccoy Robert Smith Jo Clarke Chris Buckingham (PCC Secretary)

Uplyme Church Report 2023/24 Key happenings:-

Spring Fayre fund raising for Church Funds in April The Sheldon Singers Concert in June

A Community Walk in memory of David Jones was held in June and these have been kept up on a monthly basis and now include lunch for all. Averaging about 12 people on the walk and about 18 people for lunch. Different people are leading each time, and various people are making soup and cake. A big thank you to Audrey Worth who brings along something delicious for us to sample every time. Half church/half community

Men’s Brunch has met from September through to May averaging 18, half church half community. The Youth met at the Rectory several times for car washing, helping to raise money for their trip to Kenya with the Red Tribe Group. And a group of them, including Nicky, travelled to Kenya to witness the work being done their. Followed by a presentation in church to show what they had learned. Friday Night Fun meets Friday evenings term time led by Lucy Smith and a supporting team. Saturday Football has kept going under the leadership of Fletch Hulbert. Shining Stars meet every Friday during term time. A Teddy Bears Picnic in July and one at The Minster in November for young families and those recently baptised.

The Gospel Singers held a very well attended concert in June in the Beer Quarry Caves. And another concert was held in December in church.

There was a Gift Day presentation in June from the Busoga Trust, one of the overseas charities that we support. We had a stall at the Village Fete in June

A Quiet Day was held at the Hillfield Priory in July

In August The Art Exhibition and Sale of Work was held once again in church - the money raised went towards our three charities, St Petrocks, Busoga Trust Uganda and Ekisa Ministries Uganda. Living in Love and Faith Conversations was held in September

Harvest was celebrated in September with a Harvest Brunch for T@T and Harvest Lunch of Soup and Crumbles on the following Sunday. We collected items and money for the local Food Bank. An Energy Audit and an Asbestos Survey were done in September

A “New Songs” evening was held in October led by Bruce and Eunice Roberts Concerts in the West came in November

Christmas Craft Fayre was held in November and all proceeds for Church Funds. Beer and Carols at The Talbot in December

Carols around the Christmas Tree in December with hot chocolate, mulled wine and mince pies together with Friday Night Fun group. Nativity at the Village Hall A Quiz held in January - all proceeds for church funds.

A well attended “Winter Warmer” entertainment evening held in February - all proceeds for church. New Climate Community Group set up in February and “Love, Gratitude & Pancakes” held in church with over 250 pancakes made. A Vigil for Climate Justice was held in March. And a ‘Walk, Talk & Look’ Community Walk with lunch in March.

The Parochial Church Council of the Parish of St Peter and St Paul Uplyme

Commentary to the Accounts for the year ending 31[st] December 2023

C1 The formal accounts for 2023 are on pages F5-F9. They incorporate a balance sheet, a statement of financial activity (SOFA), and relevant notes.

C2 Overall position :

Total assets increased by £ 25,784 during the year from £122,366 to £148,150. This was partly due to restricted grants received. There was a deficit on general funds of £4,156.

C3 Investment Policy :

a. A small cash balance is held by Shining Stars for week to week activities.
b. Monies required on a day to day basis to pay bills and meet ongoing commitments are held in a CAF Current Account. The balance on this account is reviewed monthly by the Treasurer.
c. Monies which it is estimated are unlikely to be utilised for a period of more than twelve months were invested in a Shawbrook CAF 12 month Fixed Rate Saver Account. All other financial resources are held in two interest earning deposit accounts.

C4 Reserves Policy :

a. Restricted Funds : the PCC is responsible for the management of a number of restricted funds. PCC is committed to making effective use of these resources and will honour the wishes of donors for these monies to be used for a specific purpose. These funds will be reviewed on an annual basis.
b. Legacy Fund : six legacies left to the church since 2014 have been allocated to a designated unrestricted Legacy Fund.
Over the past years the fund has been used to finance a new organ which was in November 2016, cover deficits on general funds and from July 2018 to July 2021 was used to employ a youth worker.
At the end of 2023 the balance in the legacy fund was at £46,506. Current PCC policy is that the remaining balance should be primarily targeted towards development of the church building including a disabled toilet, whilst recognising that it may well be necessary to cover future General Fund deficits.

C5 General Funds :

In the medium term the PCC aims to maintain this fund at £30,000 (approximately 4 months recurring expenditure). In 2023 the additional deficit was written off to the legacy fund.

C6 . Supporting the Poorest in the World :

Fund raising events have taken place in 2023, including an Art Festival in the summer. Other events and 50% of the annual Gift Day donations, have allowed the church to donate £5,840 to the charities it has agreed to support.

C7.Million for Mission (M4M) :

This fund was fully used up in the year to cover the rental costs for Shining Stars playgroup

C8. Income and Expenditure :

a. Total Planned Giving in 2023 for General Funds amounted to £57,943, – this is an increase on the 2022 figure (£47,211). Cash collections in the year have been stable. Church members are encouraged to set up a regular giving plan.
b. The annual Gift Day in 2023 raised £ 4,734 with 50% to church funds and 50% to charities.
c. Grants : we are very grateful for £20,000 grants received in 2023, including £500 from Uplyme Parish Council towards the Parish magazine costs. A grant of £17,000 was received from Lyme Regis Abbeyfield for the disabled toilet fund, £1500 for bell frame repairs and £1500 for youth funds.
d. The Parish News continued to be produced in 2023 with steady advertising income.
e. The request from the Diocese of Exeter in respect of the Common Fund 2023 was paid in full being £52,639
f. Youth Ministry expenditure in 2023 was financed from the Youth Ministry Fund and this fund fell by £337 in the year. The church administered the monies for the Axe Valley Youth initiative from March to October 2023. This fund has now passed to River Church, Weycroft.
g. Overall, there was a surplus on All Funds of £25,784 ( compared to the 2022 deficit of £6,466).

C9.Going Concern

These Financial Statements have been prepared on a going concern basis.

C10. Looking forward to 2024 :

a. The PCC and the Church face a number of finance related challenges in 2023 and beyond. These include :
(i) The probable deficit on General Funds especially with energy price increases. While the Legacy Fund can “bail out” deficits, this is not a healthy or sustainable approach. Consideration needs to be given to how expenditure can be reduced, or income increased. We also perhaps need to reflect on the increasing average age of our congregation.
(ii) The need to plan, implement, and fund capital building projects – Bell frame maintenance, the Disabled Toilet facilities, and repairs to the roof. Some funds are available in the Fabric Fund, the Disabled Toilet Fund, and (at present) the Legacy Fund but these will not be sufficient to complete all the works required.
b. The PCC has set a “ deficit ” budget for 2024. The PCC is committed to supporting the Diocesan strategy of maintaining an Anglican Christian witness in all parishes within the Diocese of Exeter and has therefore budgeted to pay the Common Fund requirement (£53,807) in full. The estimated general funds deficit of approximately £3,725 will be financed, if necessary, from the Legacy Fund.

C11 Thank you! :

a. Sincere thanks are due to all who have given of their time, talents, and finances in what has been in 2023 a challenging year. Your continued support is much appreciated.
b. Martin Whitehead has again carried out an independent examination of the accounts and we are very grateful to him for this important input. He is willing to continue in 2024.
c. I would like to thank all who have supported me in the year as your Treasurer. Particular thanks are due to Jan Impey, who, as assistant Treasurer, has shared the load and been a great encouragement

S Walker 22 /01/2024 ………………………………………………………………………… …………………………………. Sharyn Walker (Treasurer) Date

Independent Examiner's Report to the members of the Parochial Church Council (‘The Trustees’) of St Peter and St Paul Church, Uplyme, Devon

I report to the trustees on my examination of the accounts of the Parochial Church Council of St Peter and St Paul Church, Uplyme (the ‘Trust’) for the year ended 31st December 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1) Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2) The accounts do not accord with those records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

I M Whitehead

…………………………………………………………………………

Dated.. 20[th] March 2024

I M Whitehead FCA

----- Start of picture text -----
UPLYME PCC
Balance Sheet at 31st December 2023
2023 2022
£ £
Assets :
Cash at Church - -
Cash - Shining Stars 99 30
General Current Account 9,523 9,844
General Deposit Account 29,605 6,529
CAF Shawbrook 1 Year Saving Account 30,000 50,000
CBF CoE Deposit Fund 70,402 51,400
Uganda Projects Account
Debtors and prepayments (note N3) 8,900 4,792
less Creditors and advance receipts (note N4) - 379 229
TOTAL Balances 148,150 122,366
Funds :
Restricted Funds : (note N5)
Flag 636 750
Youth Ministry (note C8f) 7,228 7,565
New Toilet Facilities 27,645 10,904
Fabric 35,700 20,840
M4M (note C7) - 84
PCC Charities 35 -
Flower Fund 400 232
Graveyard Fund - -
TOTAL Restricted Funds 71,644 40,375
Designated Funds :
Legacy (note C4b) 46,506 49,800
General (note C5) 30,000 32,191
TOTAL Designated Funds : 76,506 81,991
TOTAL ALL FUNDS 148,150 122,366
----- End of picture text -----

UPLYME PCC STATEMENT OF FINANCIAL ACTIVITY 2023

UPLYME PCC STATEMENT OF FINANCIAL ACTIVITY 2023

INCOME	GENERAL	LEGACY	RESTRICTED	2023	2022
	FUND	FUND	FUNDS	TOTAL	TOTAL
	£	£	£	£	£
1.Tax Efficient Planned Giving
Bankers Orders	37377	-	13133
Gift Aid Envelopes	330	-	0
Total	37707	-	13133	50,840	40,576
2. Other Planned Giving
Bankers Orders	6,378	-	725
Total	6,378	-	725	7,103	6,635
(Total of all planned giving) (note C8a)	44085	-	13858	57,943	47,211

3.Collections At Services	2533	-	553	3,086	2,971
4.All Other Giving
Gift Day (note C8b)	2,367	-	2367
Youth MinistryEvents(note C8f)	714	-	0
Other Donations	2264	-	3240
Total	5,345	-	5607	10,952	15,235
6.Gift Aid Recovered	10,527	-	3719	14,246	12,603

7.Legacies Received	-	-	-	-	-
8.Grants(note C8c)	0	-	20000	20,000	3,491
9.Gross Income From Fundraising	3,500	-	3345	6,845	8,513

10.Bank Interest	3,816	-	-	3,816	1,046

11.Statutory Fees (net)	2,607	-	-	2,607	2,910
12.Gross Income From Trading
Parish News (note C8d)	3,385	-	-	3,385
		-	-		3,234

13.Any Other Income		-			454
TOTAL INCOME	75,798	-	47,082	122,880	97,668

UPLYME PCC
EXPENDITURE	GENERAL	LEGACY	RESTRICTED	2023	2022
	FUND	FUND	FUNDS	TOTAL	TOTAL
	£	£	£	£	£
17.Fund Raising Costs	0	-	-	0	805
18.Mission Giving & Donations(note C6)	95		14,404	14,499	16,520
19.Common Fund(note C8e)	52,639		-	52,639	52,996
20.Salaries, Wages & Honoraria
Honoraria, bell ringers and Training	650
		-
Total	650	-		650	295
21.Clergy & Staff Expenses -AVMC	6,696			6,696	6,696
22.Mission & Evangelism Costs
Support Costs	0
Youth Ministry Events (note C8f)	1,011		925
Total	1.011	-	925	1,936	1,993
23.Church Running Costs
Administration	1,228
Insurance, Cleaning etc	2,292
Upkeep of Services	2,181
Church Building & General Maintenance	706		754
Churchyard Maintenance	0		800
Total	6,407	-	1,554	7,961	18,420
24.Church Utility Costs	7,643	-	-	7,643	2,857
25.Cost of Trading
Parish News (note C8d)	4,813	-	-	4,813
		-	-		3,552
29.New Building Works	-	-	259	259	-
TOTAL EXPENDITURE	79,954	-	17,142	97.096	104,134
NET SURPLUS/(DEFICIT) before transfers	-4,156	-	29,940	25,784	(6,466)
Transfers between funds	1,965	-3,294	1,329	0	-
NET SURPLUS/(DEFICIT) after transfers	-2,191	-3,294	31,269	25,784	(6,466)
Fund Balances b/f 1st January	32,191	49,800	40,375	122,366	128,832
Fund Balances c/f 31st December	30,000	46,506	71,644	148,150	122,366

Uplyme Parochial Church Council

Notes to the Accounts for the year ending 31[st] December 2023

N1. Accounting Policies

a) Basis of Preparation : The accounts have been prepared in accordance with applicable accounting standards – the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2015).
b) Fund Accounting : Unrestricted Funds are available for use at the discretion of the PCC in furtherance of the general objectives of the PCC. Restricted Funds are subject to restrictions on their expenditure imposed by the donor.
c) Incoming Resources : All incoming resources are included in the statement of financial activities when the PCC is entitled to the income and the amount can be quantified with reasonable accuracy.
d) Resources Expended : Expenditure is recognised on an accrual basis as a liability is incurred.

N2. Employees

No administration staff are now directly employed but the church contributed £6696 annually to Axe Valley Mission Community where such services are now supplied centrally to the team.

N3. Debtors and Prepayments

Debtors and Prepayments
	2023	2022
	£	£
HMRC(Gift Aid)	1039	1177
British Gas(gas)	5133	273
Insurance(prepayment)	793	750
CCLI(prepayment)	771	717
Shawbrook/CCLI interest	1164	309
LPOW VAT claim	0	1566

Total	8900	4792

N4. Creditors and Advance Receipts

	2023	2022
	£	£

Axe ValleyYouth	25	189
PCC CharityProjects	119	0
Other creditors	235	40

Total	379	229

N5. Analysis of Funds

	b/f 1st Jan 2023	Income £	Expenditure £	Transfers £	c/f 3st Dec 2023
Restricted funds
Toilet facilities	10904	17000	259		27645
Fabric	20840	15500	640		35700
Flag	750	0	114		636
Graveyard Upkeep	0	25	800	775	0
Millions for mission (M4M)	84	0	925	841	0
Youth ministry	7565	250	0	-587	7228
Flower Fund	232	168	0		400
PCC Charities	0	5841	5806		35
Axe Valley Youth	0	7223	7523	300	0
Kenya Trip Vibe	0	1075	1075		0
*Total Restricted*	40375	47082	17142	1329	71644

Unrestricted Funds
Legacy	49800			-3294	46506
General	32191	75798	79954	1965	30000

*Total Unrestricted*	81991	75798	79954	-1329	76506

TOTAL ALL FUNDS	122366	122880	97096	0	148150