The Parochial Church Council of the Parish of St Peter and St Paul Uplyme Annual Report 2022
Purpose
St Peter and St Paul’s Parochial Church Council (PCC) had the responsibility of co-operating with the clergy and staff of the Axe Valley Mission Community, which it joined in 2019, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The pattern of church services has been established with services on Sunday mornings with two evening services at 6.00pm and two telephone services at 4pm per month. On the fifth Sunday there is a joint service for the Axe Valley Mission Community at one of the eight churches. Since October 2021 an evening Compline service has been held on the first Monday of the month. One 10.00am Service has been introduced as Together@10 an all age informal worship. As well as to our Team Vicar we have been indebted to the retired Reverend Canon David Lawrence, Roger Grose, our Licensed Lay Minister, members of the AVMC ministry team and our lay preaching and leading team for enabling us to maintain a full programme of services. We have seen a gradual increase in numbers attending worship. The PCC is specifically responsible for the maintenance of the Church building and we have been very grateful to the newly formed Building Team. The churchyard is the responsibility of East Devon District Council but we supplement the maintenance by the council by paying a contractor to do additional grass cutting. This is financed through voluntary donations.
Objectives
The PCC is committed to enabling as many people as possible to worship at our church and to share in the church community, to serve their needs and through this, to serve the wider Uplyme community.
We note the Charity Commission's guidance on public benefit and particularly, charities for the advancement of religion. In planning our activities for the year, we try to enable people to live out their faith as part of our parish community through:
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Worship and prayer
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Learning about the Christian faith - developing knowledge and trust in Jesus.
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Provision of pastoral care and opportunities for engagement
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Missionary and outreach work to share the Christian faith and to serve community
Achievements and performance
We are aware that a Mission Action Plan is to be developed for the whole Mission Community and this is at present being worked on at the AVMC joint meetings. A Worship Committee reporting to the PCC has been formed. Worship Team meetings will continue to be held to support our lay preachers and leaders.
Regular Communal worship
MAP Action: Further develop services that are family/youth inclusive. Include young people within worship.
The PCC has focused on offering and developing a range of services and activities to serve our church and local community both spiritually and practically. Vibe for younger teenagers and Explore, a group for older teenagers and Friday Night Fun, our younger age group, Saturday Football have continued during 2022.
All are welcome to attend our regular services. At present there are 89 parishioners on the Church Electoral Roll.
Festivals and special services in church (adults and children):
| 2019 2020 2021 |
2022 | |
|---|---|---|
| (Under restrictions) | ||
| Easter Sunday (morning) | 123. Not held in church 49 |
62 |
| Easter evening | 52. |
41 |
| Harvest (morning) | 48 33 (socially distanced) Not held. | 44 |
| Harvest Communion (evening). | 14 | |
| Harvest songs of praise (evening) | 40 Not held ( restrictions) 31 | |
| Light a candle to remember (evening). 61 31 (socially distanced) 33. | 56 | |
Remembrance Sunday (morning) |
102 Live- screened from church 57 |
158 |
| Nativity Service | 99 101 – Open Air 69 – Open Air. | 100 |
| Carols by candlelight (evening) | 178 42 (socially distanced) 60. | 81 |
Christmas Eve Communion 43 Not held (restrictions) 19. Not held Christmas Day 95 38 (socially distanced) 50. 68 New – Carols around Christmas tree in Churchyard (to be repeated!) 75. 70
As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. Through baptism we thank God for the gift of life, in marriage public vows are exchanged with God's blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and to commend the person into God's keeping. We hold a “Light a candle to remember” service on All Souls Sunday each year which has enabled members of the church and community to come together to give thanks for the lives of relatives and friends who have died, by lighting candles and decorating the church with white lilies. We invite the relatives of all recent funerals to this service as well as our members and the community as a whole. We have held 7 funerals in our church this year and 1 baptism, and 1 wedding.
Prayer and contemplation
MAP Action: Prayer to be seen as the engine room for all church activity and as a result the profile of prayer within church and the local community is raised.
Prayer is central to all Christian life and activities. We now meet for a time of prayer as a team before each worship service in church. The “Prayer Fireplace” which was established in 2016 has continued to provide a focus for prayer each Wednesday The Prayer Fireplace also prays to the requests from our Prayer Tree in the Church Porch.
Christian Meditation has been established on a weekly basis and two “Quiet Retreats” held.
Supporting the mission of the church in this diocese
Map Action: Work together with the Diocese and Deanery to encompass their Vision, Strategy and Mission Action Plans into our own vision - to become a “praying community, grow new disciples and serve the people of Devon with joy”
Two members of the PCC sit on the deanery synod, including its Chairman. This provides the PCC with an important link between the parish and the wider structures of the church. It helps us to work together with the Deanery and the diocese to enable our parish to be an effective partner with them in what they do and to gain support from them.
Pastoral care
MAP Action: For Uplyme Church to be a caring community
We endeavour to support all those in our community, whatever season of life they are in, whether they need practical support or spiritual guidance. Therefore, an important part of our Mission Action Plan is to establish a comprehensive pastoral care strategy. Our Licensed Lay Minister, Roger Grose has remained responsible for pastoral care. A monthly coffee morning has been set up at The Black Dog Tea Room under the leadership of Graham Sheargold. This works alongside the informal pastoral support from many members with which we are blessed. The founders and many members of the “Uplyme Help at Hand” organisation which provides many types of support to the Uplyme Community are members of Uplyme Church.
Some members of our parish are unable to attend church due to sickness or age and we aim to pay visits to all church members who have requested it, to celebrate communion with them in their homes.
Life groups
MAP Action: For Life groups to form an integral part of church life and of our outreach to the community.
We continue to seek to initiate and support a wide variety of interest groups and Bible study groups which enable people to grow in their faith, find friendship and to meet with God in a way which is relevant to them. Loneliness is a concern amongst the elderly - a monthly luncheon club at the Old Black Dog Tea Room is held. A comprehensive Groups Report is produced ahead of the annual meetings and includes reports on all the church groups as wells as Music, Pastoral, Worship, our links with the church school, Safeguarding and the Parish News magazine. This report is available in church before the annual meetings and copies can be made available to all on request by e-mail or in paper form.
Training and equipping
MAP Action: Somebody to be appointed to be in overall charge of staff/volunteer development.
To support the Church’s mission, we are aware that relevant training is a priority and that training, resources and opportunities for development should be made available to all leaders. Regular Together@10 Meetings and Worship Team meetings are held. Safeguarding training sessions have been held.
Support for the poorest in the world
MAP Action: Raising money through various activities.
The PCC decided we would support 3 charities, Ekisa Ministries and Busoga Trust in Uganda and St. Petrocks in Exeter. We invite people in the community to our fund-raising events for our charities, bringing people into contact with the church that would normally have none. We were able to hold an Art Festival in August 2022 and a second distribution was made to our three new charities. At Harvest we held a Barn Dance and all proceeds were give to St Petroc’s caring for the homeless of Exeter.
We supported Ukraine raising funds with a cream tea at the Rectory, a day of bell ringing with coffee & cake, and an evening of history/facts ,family and food - given by our local Ukrainian family.
Being part of our community
MAP Action: Bless our community
A range of activities reflects our continuing priorities for building links with different groups in the community. The Church normally continues its strong links with the primary school through assemblies and services in church, Open the Book, and our Team Vicar holds worship. Pre-school children are invited to join our Shining Stars playgroup and the older children contacted through Saturday football, the weekly youth club, Friday Night Fun, the Vibe for older children, Explore for older teenagers and Surf weekend. It also maintained links with the older members of the community through monthly coffee mornings and lunches. Many church members are also involved in the Uplyme Help at Hand Scheme, which continues to provide essential help wherever possible.
We have leaflets available in church which provide information for visitors about the activities of the church. Our parish magazine is distributed monthly free of charge to all households in Uplyme and is also published online.
Our church is open to our community every day for private prayer. Since the re-ordering in 2013, it is used several times a week by the school for assemblies, Open the Book and worship, and for social events which bring the community of Uplyme together. Popular social events are the monthly Film Nights during the winter, Quiz Nights, Travelling Theatre, Craft Fair, Spring Fayre, Winter Warmer entertainment, Flower Festival. We held an Art Exhibition in August to raise funds for our three charities.
Youth and children MAP Action: For young people of all ages in our community to have the opportunity to learn about Jesus.
We believe that children are not just the church of tomorrow but are an important part of the church today. Simon Smith our previous Youth Worker continues to be involved with Friday Night Fun, Vibe, Explore and Saturday Football and is now part of Axe Valley Youth an ecumenical group previously administered by Seaton Baptist church but now by Uplyme PCC and supported financially by the PCC and several members of our church and other parties.
On the third Sunday morning of the month we hold our all-age family service “Together at Ten” and we are beginning to see growth of younger families. We normally run groups for all ages from 0 to 18+, during the week with Shining Stars (parent and toddlers), Friday Night Fun youth group for Year 6 +, Saturday morning football, and the Vibe for younger teens and Explore for older teens on Sunday evenings. We were again able to hold a well attended open-air Nativity Service on Christmas Eve, in the Village Hall Car Park in 2022. 100 people attended this event.
Volunteers
Details of the work of the church are described more fully in the Groups’ report document from committees and other groups who contribute to our church community. There will be a printed copy in church and will be available via e-mail on request. This report will also be available on the church website. The PCC depends on many volunteers who give freely of their time and talents to enable this work to take place. The benefits from volunteers ’ work, and our thanks to them, cannot be overstated, without them the viability of our church would be seriously impaired.
Structure, governance and management
The method of appointment of PCC members is set out in the Church Representation Rules. All those who attend our services / members of the congregation are encouraged to register on the Electoral Roll and stand for election to the PCC.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent.
The PCC normally operates by meeting every other month with various sub-committees meeting and conducting delegated activities and taking delegated responsibility in between. The other committees are responsible to the PCC and report back to it regularly.
Sub – Committees
The Standing Committee: Meets when required and has limited power to transact business of the PCC between meetings. It consisted at the end of 2022 of the Vicar, the Wardens, the Treasurer, and two PCC members – David Jones and Don Draper.
Finance: Sharyn Walker (Treasurer), Jan Impey, David Hardman and Don Draper. It meets when necessary.
Youth: No formal committee, but the key people involved are Rev. Nicky Davies, Robin Hodges, Mike and Kate Whittome, and Simon Smith. Building: The Building Team consists of Andy Bateman, Geoff Linsley, Andrew Lightfoot and Rob Walker.
A new Tech Team has been formed: Our Tech Team consists of Mike McCoy, Brian Impey, Bruce Smith, Geoff Linsley, Matt Roe, Rob & Jo Smith
The PCC became a registered charity in 2009 and is mindful of its responsibilities as Trustees. The major risks to which the church is exposed, as identified by the trustees, have been reviewed annually and systems or procedures have been established to manage those risks. The PCC is aware of and is complying with its duty under section 5 of the Safeguarding & Clergy Discipline Measure 2016. The PCC met 7 times during the year with an average level of attendance of 85%.
Administrative information
St Peter and St Paul’s Church is situated in the village of Uplyme in Devon. It is part of the Diocese of Exeter within the Church of England. The correspondence address is Uplyme Church, Pound Lane, Uplyme, Devon DT7 3TT. The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006) and became a registered charity in 2009. Registered charity number 1131962
Team Vicar: Reverend Nicky Davies
The Rectory Rhode Lane Uplyme DT7 3TX
Independent Examiner:
Bank: CAF Bank
Martin Whitehead FCA Penfold Cannington Cottages Cannington Lane ,Uplyme
PCC members who have served at any time from 1 January 2022 until the 31 December 2022 are:
Incumbent: Team Vicar – Reverend Nicky Davies
Churchwardens: Jenny Perham Sue Wells (from July 2021)
Deanery Synod Representatives:
Robin Hodges (until 2023) Matt Roe (until 2023) Treasurer: Sharyn Walker Co-opted January 2022 Elected Members: Don Draper (until 2024). Robert Smith (until 2025). Jo Clarke (co-opted July 2022) Mike Maccoy ( until 2025) David Jones Secretary (until 2024)
The Parochial Church Council of the Parish of St Peter and St Paul Uplyme
Commentary to the Accounts for the year ending 31[st] December 2022
C1 The formal accounts for 2022 are on pages F5-F9. They incorporate a balance sheet, a statement of financial activity (SOFA), and relevant notes.
C2 Overall position :
Total assets decreased by £ 6,466.during the year from £128,832 to £122,366 With a surplus on general funds of £3,472
C3 Investment Policy :
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a. A small cash balance is held by Shining Stars for week to week activities.
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b. Monies required on a day to day basis to pay bills and meet ongoing commitments are held in a CAF Current Account. The balance on this account is reviewed monthly by the Treasurer.
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c. Monies which it is estimated are unlikely to be utilised for a period of more than twelve months were invested in a Shawbrook CAF 12 month Fixed Rate Saver Account. All other financial resources are held in two interest earning deposit accounts.
C4 Reserves Policy :
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a. Restricted Funds : the PCC is responsible for the management of a number of restricted funds. PCC is committed to making effective use of these resources and will honour the wishes of donors for these monies to be used for a specific purpose. These funds will be reviewed on an annual basis.
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b. Legacy Fund : six legacies left to the church since 2014 have been allocated to a designated unrestricted Legacy Fund.
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Over the past six years the fund has been used to (i) support the work of the wider church (ii) finance a new organ which was installed in November 2016 (iii) cover deficits on general funds in 2016, 2019, 2020, 2021 (iv) from July 2018 to July 2021 was used to employ a youth worker.
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At the end of 2022 the balance in the legacy fund remains at £49,800 . Current PCC policy is that the remaining balance should be primarily targeted towards development of the church building including a disabled toilet, whilst recognising that it may well be necessary to cover future General Fund deficits.
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c. General Funds : In the medium term the PCC aim to restore the level of this fund to £30,000 (approximately 4 months recurring expenditure). In 2022 this target was achieved.
C5. Supporting the Poorest in the World :
Fund raising events have taken place in 2022, including an Art Festival in the summer. Other small events and 50% of the donations from the annual Gift Day, plus a one off anonymous donation of £3310 have allowed the church to donate £12,669 to the charities it has agreed to support as follows;- The Busoga Trust £3,229, Ekisa Ministries £3,229., St Petrocks Exeter £2,148, Sure Start East Devon £1,203 and Donations to Ukraine and Pakistan appeals and others £2,860.
The Axe Valley Youth initiative has also been supported with £3,602 funds. (See 8f).
C6.Million for Mission (M4M) :
This fund has been used in the year to cover the rental costs for Shining Stars playgroup.
F1
C7. Mission Shed
The balance on this fund was returned to Exeter Diocese in 2022.
C8. Income and Expenditure :
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a. Total Planned Giving in 2022 for General Funds amounted to £47,211– this is a increase of 5.5% on the 2021 figure (£44,750). Cash collections in the year are also rising . Church members are encouraged to set up a regular giving plan.
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b. The annual Gift Day in 2022 raised £ 5820 with 50% to church funds and 50% to charities.
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c. Grants : we are very grateful for £3491 grants received in 2022, being £350 from Uplyme Parish Council towards magazine costs. And £1330 from the Diocese towards energy cost increases. Also included here is the “grant” from the Listed Places of Worship Scheme which reimburses VAT incurred on relevant building maintenance expenditure.
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d. The Parish News continued to be produced in 2022 with a recovery in advertising income. Readers were encouraged to support local take away and other businesses
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e. The request from the Diocese of Exeter in respect of the Common Fund 2022 was paid in full being £52,966
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f. Youth Ministry expenditure in 2022 was financed from the Youth Ministry Fund. The church contributed £1800 to support the new Axe Valley Youth initiative and individuals also contributed to this. The Youth Ministry Fund fell by £ 1,836 in the year
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g. Overall, there was a deficit on All Funds of £6,466 ( compared to the 2021 deficit of £13058). This deficit is likely to increase in 2023 particularly with rising energy costs.
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h. A new boiler was installed in the year at a cost of £9,089
C9.Going Concern
These Financial Statements have been prepared on a going concern basis.
C10. Looking forward to 2023 :
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a. The PCC and the Church face a number of finance related challenges in 2022 and beyond. These include :
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(i) The probable deficit on General Funds especially with energy price increases. While the Legacy Fund can “bail out” deficits, this is not a healthy or sustainable approach. Consideration needs to be given to how expenditure can be reduced, or income increased. We also perhaps need to reflect on the increasing average age of our congregation.
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(ii) The need to plan, implement, and fund capital building projects – the Disabled Toilet facilities, and repairs to the roof. Some funds are available in the Fabric Fund, the Disabled Toilet Fund, and (at present) the Legacy Fund but these will not be sufficient to complete all the works required.
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b. The PCC has set a “ deficit ” budget for 2023. The PCC is committed to supporting the Diocesan strategy of maintaining an Anglican Christian witness in all parishes within the Diocese of Exeter and has therefore budgeted to pay the Common Fund requirement (£52,638) in full. The estimated general funds deficit of approximately £15,746 will be financed, if necessary, from the Legacy Fund.
F2
C11 Thank you! :
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a. Enormous thanks are due to all who have given of their time, talents, and finances in what has been in 2022 a challenging year. Your continued support is much appreciated.
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b. Martin Whitehead has again carried out an independent examination of the accounts and we are very grateful to him for this important input. He is willing to continue in 2023.
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c. I would like to thank all who have supported me in the year as your Treasurer. Particular thanks are due to Jan Impey, who, as assistant Treasurer, has shared the load and been a great encouragement
S Walker 20 March 2023 ………………………………………………………………………… …………………………………. Sharyn Walker (Treasurer) Date
F3
Independent Examiner's Report to the members of the Parochial Church Council (‘The Trustees’) of St Peter and St Paul Church, Uplyme
I report to the trustees on my examination of the accounts of the Parochial Church Council of St Peter and St Paul Church, Uplyme (the ‘Trust’) for the year ended 31st December 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1) Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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2) The accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
M Whitehead 24 March 2023
………………………………………………………………………… ………………………………….
I M Whitehead FCA Dated
F4
| UPLYME PCC | |||
|---|---|---|---|
| Balance Sheet at 31st December 2022 | |||
| 2022 | 2021 £ |
||
| £ | |||
| Assets : | |||
| Cash at Church | - | - | |
| Cash - ShiningStars | 30 | 66 | |
| General Current Account | 9,844 | 11,743 | |
| General Deposit Account | 6,529 | 5,001 | |
| CAF Shawbrook 1 Year SavingAccount | 50,000 | 60,000 | |
| CBF CoE Deposit Fund | 51,400 | 50,733 | |
| Uganda Projects Account | |||
| Debtors andprepayments(note N3) | 4,792 | 3,915 | |
| less Creditors and advance receipts(note N4) | 229 - |
2,626 | |
| TOTAL Balances | 122,366 | 128,832 | |
| Funds : | |||
| Restricted Funds :(note N5) | |||
| Mission Shed(note C7) | - | 49 | |
| Flag | 750 | 750 | |
| Youth Ministry (note C8f) | 7,565 | 9,401 | |
| New Toilet Facilities | 10,904 | 10,904 | |
| Fabric | 20,840 | 27,965 | |
| M4M(note C6) | 84 | 913 | |
| Flower Fund | 232 | 27 | |
| Graveyard Fund | - | 304 | |
| TOTAL Restricted Funds | 40,375 | 50,313 | |
| Designated Funds : | |||
| Legacy (note C4b) | 49,800 | 49,800 | |
| General(note C4c) | 32,191 | 28,719 | |
| TOTAL Designated Funds : | 81,991 | 78,519 | |
| TOTAL ALL FUNDS | 122,366 | 128,832 | |
F5
UPLYME PCC STATEMENT OF FINANCIAL ACTIVITY 2022
| UPLYME PCC STATEMENT OF FINANCIAL ACTIVITY 2022 |
|||||
|---|---|---|---|---|---|
| INCOME | GENERAL | LEGACY | RESTRICTED | 2022 | 2021 |
| FUND | FUND | FUNDS | TOTAL | TOTAL | |
| £ | £ | £ | £ | £ | |
| 1.Tax Efficient Planned Giving | |||||
Bankers Orders |
37,762 | - |
1,872 |
||
| Gift Aid Envelopes | 892 | - |
50 | ||
| Total | 38,654 | - | 1,922 | 40,576 | 37,209 |
| 2. Other Planned Giving | |||||
Bankers Orders |
6,610 | - |
25 |
||
| Total | 6,610 | - |
25 | 6,635 | 7,541 |
| (Total of all planned giving) (note C8a) | 45,264 | - |
1,947 | 47,211 | 44,750 |
| 3.Collections At Services | 2,543 | - | 428 |
2,971 | 1,433 |
| 4.All Other Giving | |||||
Gift Day (note C8b) |
2,658 | - |
3,162 |
||
| Youth MinistryEvents(note C8f) | - | - | - |
||
| Other Donations | 2,413 | - |
7.002 | ||
| Total | 5,071 | - |
10,164 | 15,235 | 10,100 |
| 6.Gift Aid Recovered | 10,949 | - |
1,654 | 12,603 | 11,596 |
| 7.Legacies Received | - | - |
- | - |
- |
8.Grants(note C8c) |
3,491 | - |
- |
3,491 | 739 |
| 9.Gross Income From Fundraising | 3,461 | - | 5,052 | 8,513 | 880 |
| 10.Bank Interest | 1,046 | - |
- | 1,046 | 384 |
| 11.Statutory Fees (net) | 2,910 | - |
- | 2,910 | 1,463 |
| 12.Gross Income From Trading | |||||
Parish News (note C8d) |
3,234 | - |
- |
3,234 |
|
| Total | 3,234 | - | - | 3,234 | 1,487 |
| 13.Any Other Income | - | 454 | 454 | 3,058 | |
TOTAL INCOME |
77,969 | - |
19,699 | 97,668 | 75,890 |
F6
| UPLYME PCC | |||||||
|---|---|---|---|---|---|---|---|
| EXPENDITURE | GENERAL | LEGACY | RESTRICTED | 2022 | 2,021 | ||
| FUND | FUND | FUNDS | TOTAL | TOTAL | |||
| £ | £ | £ | £ | £ | |||
| 17.Fund Raising Costs | 805 | - | - | 805 | - | ||
| 18.Mission Giving & Donations(note C5) | 249 | 16,271 | 16,520 | 3,461 | |||
| 19.Common Fund(note C8e) | 52,996 | - | 52,996 | 56,983 | |||
| 20.Salaries, Wages & Honoraria | |||||||
| Honoraria | 295 | ||||||
| Youth Worker (note 8f) | - | - | |||||
| Total | 295 | - | 295 | 6,071 | |||
| 21.Clergy & Staff Expenses -AVMC | 6,696 | 6,696 | 6,138 | ||||
| 22.Mission & Evangelism Costs | |||||||
| Support Costs | 624 | 49 | |||||
| Youth Ministry Events (note C8f) | - | 1,320 | |||||
| Total | 624 | - | 1,369 | 1,993 | 2,680 | ||
| 23.Church Running Costs | |||||||
| Administration | 1,433 | ||||||
| Insurance, Cleaning etc | 2,171 | ||||||
| Upkeep of Services | 1,771 | 52 | |||||
| Church Building Maintenance | 597 | 11,536 | |||||
| Churchyard Maintenance | 860 | ||||||
| Total | 5,972 | - | 12,448 | 18,420 | 8,681 | ||
| 24.Church Utility Costs | 2,857 | - | - | 2,857 | 2,952 | ||
| 25.Cost of Trading | |||||||
| Parish News (note C8d) | 3,552 | - | - | ||||
| Total | 3,552 | - | - | 3,552 | 2,064 | ||
| 29.New Building Works | - | - | - | - | - | ||
| TOTAL EXPENDITURE | 74,046 | - | 30,088 | 104,134 | 89,030 | ||
| NET SURPLUS/(DEFICIT) before transfers | 3923 | - | (10,389) | (6,466) | (13,140) | ||
| Transfers between funds | -451 | 451 | 0 | - | |||
| NET SURPLUS/(DEFICIT) after transfers | 3,472 | - | (9,938) | (6,466) | (13,140) | ||
| Fund Balances b/f 1st January | 28,719 | 49,800 | 50,313 | 128,832 | 141,972 | ||
| Fund Balances c/f 31st December | 32,191 | 49,800 | 40,375 | 122,366 | 128,832 |
F7
Uplyme Parochial Church Council
Notes to the Accounts for the year ending 31[st] December 2022
N1. Accounting Policies
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a) Basis of Preparation : The accounts have been prepared in accordance with applicable accounting standards – the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2015).
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b) Fund Accounting : Unrestricted Funds are available for use at the discretion of the PCC in furtherance of the general objectives of the PCC. Restricted Funds are subject to restrictions on their expenditure imposed by the donor.
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c) Incoming Resources : All incoming resources are included in the statement of financial activities when the PCC is entitled to the income and the amount can be quantified with reasonable accuracy.
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d) Resources Expended : Expenditure is recognised on an accrual basis as a liability is incurred.
N2. Employees
The PCC employed a part time youth worker until the end of June 2021. No administration staff are now directly employed but the church contributed £6696 annually to the Axe Valley Mission Community where such services are now supplied centrally to the team.
N3. Debtors and Prepayments
| . Debtors and Prepayments | ||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| HMRC(Gift Aid) | 1177 | 1283 |
| British Gas(gas) | 273 | 49 |
| Insurance(prepayment) | 750 | 714 |
| CCLI(prepayment) | 717 | 684 |
| Shawbrook/CAF interest | 309 | 238 |
| LPOW VAT claim | 1566 | 389 |
| Refund AVMC | 0 | 558 |
| Total | 4792 | 3915 |
N4. Creditors and Advance Receipts
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| British Gas(electricity) | - | |
| Axe ValleyYouth | 189 | |
| PCC CharityProjects | 0 | 2362 |
| Other creditors | 40 | 264 |
| Total | 229 | 2626 |
F8
N5. Analysis of Funds
| b/f 1st Jan 2022 |
Income £ |
Expenditure £ |
Transfers £ |
c/f 3st Dec 2022 | |
|---|---|---|---|---|---|
| Restricted funds | |||||
| Toilet facilities | 10904 | 0 | 0 | 10904 | |
| Fabric | 27965 | 4413 | 11538 | 20840 | |
| Flag | 750 | 0 | 0 | 750 | |
| Graveyard Upkeep | 304 | 105 | 860 | 451 | 0 |
| Millions for mission (M4M) |
913 | 0 | 829 | 84 | |
| Youth ministry | 9401 | 453 | 489 | -1800 | 7565 |
| Flower Fund | 27 | 257 | 52 | 232 | |
| PCC Charities | 0 | 12669 | 12669 | 0 | |
| Mission Shed | 49 | 0 | 49 | 0 | |
| Axe Valley Youth | 0 | 1802 | 3602 | 1800 | 0 |
| Total Restricted | 50313 | 19699 | 30088 | 451 | 40375 |
| Unrestricted Funds | |||||
| Legacy | 49800 | 49800 | |||
| General | 28719 | 77969 | 74046 | -451 | 32191 |
| Total Unrestricted | 78519 | 77969 | 74046 | -451 | 81991 |
| TOTAL ALL FUNDS | 128832 | 97668 | 104134 | 0 | 122366 |
F9
The Parochial Church Council of the Parish of St Peter and St Paul Uplyme
Commentary to the Accounts for the year ending 31[st] December 2022
C1 The formal accounts for 2022 are on pages F5-F9. They incorporate a balance sheet, a statement of financial activity (SOFA), and relevant notes.
C2 Overall position :
Total assets decreased by £ 6,466.during the year from £128,832 to £122,366 With a surplus on general funds of £3,472
C3 Investment Policy :
-
a. A small cash balance is held by Shining Stars for week to week activities.
-
b. Monies required on a day to day basis to pay bills and meet ongoing commitments are held in a CAF Current Account. The balance on this account is reviewed monthly by the Treasurer.
-
c. Monies which it is estimated are unlikely to be utilised for a period of more than twelve months were invested in a Shawbrook CAF 12 month Fixed Rate Saver Account. All other financial resources are held in two interest earning deposit accounts.
C4 Reserves Policy :
-
a. Restricted Funds : the PCC is responsible for the management of a number of restricted funds. PCC is committed to making effective use of these resources and will honour the wishes of donors for these monies to be used for a specific purpose. These funds will be reviewed on an annual basis.
-
b. Legacy Fund : six legacies left to the church since 2014 have been allocated to a designated unrestricted Legacy Fund.
-
Over the past six years the fund has been used to (i) support the work of the wider church (ii) finance a new organ which was installed in November 2016 (iii) cover deficits on general funds in 2016, 2019, 2020, 2021 (iv) from July 2018 to July 2021 was used to employ a youth worker.
-
At the end of 2022 the balance in the legacy fund remains at £49,800 . Current PCC policy is that the remaining balance should be primarily targeted towards development of the church building including a disabled toilet, whilst recognising that it may well be necessary to cover future General Fund deficits.
-
c. General Funds : In the medium term the PCC aim to restore the level of this fund to £30,000 (approximately 4 months recurring expenditure). In 2022 this target was achieved.
C5. Supporting the Poorest in the World :
Fund raising events have taken place in 2022, including an Art Festival in the summer. Other small events and 50% of the donations from the annual Gift Day, plus a one off anonymous donation of £3310 have allowed the church to donate £12,669 to the charities it has agreed to support as follows;- The Busoga Trust £3,229, Ekisa Ministries £3,229., St Petrocks Exeter £2,148, Sure Start East Devon £1,203 and Donations to Ukraine and Pakistan appeals and others £2,860.
The Axe Valley Youth initiative has also been supported with £3,602 funds. (See 8f).
C6.Million for Mission (M4M) :
This fund has been used in the year to cover the rental costs for Shining Stars playgroup.
F1
C7. Mission Shed
The balance on this fund was returned to Exeter Diocese in 2022.
C8. Income and Expenditure :
-
a. Total Planned Giving in 2022 for General Funds amounted to £47,211– this is a increase of 5.5% on the 2021 figure (£44,750). Cash collections in the year are also rising . Church members are encouraged to set up a regular giving plan.
-
b. The annual Gift Day in 2022 raised £ 5820 with 50% to church funds and 50% to charities.
-
c. Grants : we are very grateful for £3491 grants received in 2022, being £350 from Uplyme Parish Council towards magazine costs. And £1330 from the Diocese towards energy cost increases. Also included here is the “grant” from the Listed Places of Worship Scheme which reimburses VAT incurred on relevant building maintenance expenditure.
-
d. The Parish News continued to be produced in 2022 with a recovery in advertising income. Readers were encouraged to support local take away and other businesses
-
e. The request from the Diocese of Exeter in respect of the Common Fund 2022 was paid in full being £52,966
-
f. Youth Ministry expenditure in 2022 was financed from the Youth Ministry Fund. The church contributed £1800 to support the new Axe Valley Youth initiative and individuals also contributed to this. The Youth Ministry Fund fell by £ 1,836 in the year
-
g. Overall, there was a deficit on All Funds of £6,466 ( compared to the 2021 deficit of £13058). This deficit is likely to increase in 2023 particularly with rising energy costs.
-
h. A new boiler was installed in the year at a cost of £9,089
C9.Going Concern
These Financial Statements have been prepared on a going concern basis.
C10. Looking forward to 2023 :
-
a. The PCC and the Church face a number of finance related challenges in 2022 and beyond. These include :
-
(i) The probable deficit on General Funds especially with energy price increases. While the Legacy Fund can “bail out” deficits, this is not a healthy or sustainable approach. Consideration needs to be given to how expenditure can be reduced, or income increased. We also perhaps need to reflect on the increasing average age of our congregation.
-
(ii) The need to plan, implement, and fund capital building projects – the Disabled Toilet facilities, and repairs to the roof. Some funds are available in the Fabric Fund, the Disabled Toilet Fund, and (at present) the Legacy Fund but these will not be sufficient to complete all the works required.
-
b. The PCC has set a “ deficit ” budget for 2023. The PCC is committed to supporting the Diocesan strategy of maintaining an Anglican Christian witness in all parishes within the Diocese of Exeter and has therefore budgeted to pay the Common Fund requirement (£52,638) in full. The estimated general funds deficit of approximately £15,746 will be financed, if necessary, from the Legacy Fund.
F2
C11 Thank you! :
-
a. Enormous thanks are due to all who have given of their time, talents, and finances in what has been in 2022 a challenging year. Your continued support is much appreciated.
-
b. Martin Whitehead has again carried out an independent examination of the accounts and we are very grateful to him for this important input. He is willing to continue in 2023.
-
c. I would like to thank all who have supported me in the year as your Treasurer. Particular thanks are due to Jan Impey, who, as assistant Treasurer, has shared the load and been a great encouragement
S Walker 20 March 2023 ………………………………………………………………………… …………………………………. Sharyn Walker (Treasurer) Date
F3
Independent Examiner's Report to the members of the Parochial Church Council (‘The Trustees’) of St Peter and St Paul Church, Uplyme
I report to the trustees on my examination of the accounts of the Parochial Church Council of St Peter and St Paul Church, Uplyme (the ‘Trust’) for the year ended 31st December 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1) Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2) The accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
M Whitehead 24 March 2023
………………………………………………………………………… ………………………………….
I M Whitehead FCA Dated
F4
| UPLYME PCC | |||
|---|---|---|---|
| Balance Sheet at 31st December 2022 | |||
| 2022 | 2021 £ |
||
| £ | |||
| Assets : | |||
| Cash at Church | - | - | |
| Cash - ShiningStars | 30 | 66 | |
| General Current Account | 9,844 | 11,743 | |
| General Deposit Account | 6,529 | 5,001 | |
| CAF Shawbrook 1 Year SavingAccount | 50,000 | 60,000 | |
| CBF CoE Deposit Fund | 51,400 | 50,733 | |
| Uganda Projects Account | |||
| Debtors andprepayments(note N3) | 4,792 | 3,915 | |
| less Creditors and advance receipts(note N4) | 229 - |
2,626 | |
| TOTAL Balances | 122,366 | 128,832 | |
| Funds : | |||
| Restricted Funds :(note N5) | |||
| Mission Shed(note C7) | - | 49 | |
| Flag | 750 | 750 | |
| Youth Ministry (note C8f) | 7,565 | 9,401 | |
| New Toilet Facilities | 10,904 | 10,904 | |
| Fabric | 20,840 | 27,965 | |
| M4M(note C6) | 84 | 913 | |
| Flower Fund | 232 | 27 | |
| Graveyard Fund | - | 304 | |
| TOTAL Restricted Funds | 40,375 | 50,313 | |
| Designated Funds : | |||
| Legacy (note C4b) | 49,800 | 49,800 | |
| General(note C4c) | 32,191 | 28,719 | |
| TOTAL Designated Funds : | 81,991 | 78,519 | |
| TOTAL ALL FUNDS | 122,366 | 128,832 | |
F5
UPLYME PCC STATEMENT OF FINANCIAL ACTIVITY 2022
| UPLYME PCC STATEMENT OF FINANCIAL ACTIVITY 2022 |
|||||
|---|---|---|---|---|---|
| INCOME | GENERAL | LEGACY | RESTRICTED | 2022 | 2021 |
| FUND | FUND | FUNDS | TOTAL | TOTAL | |
| £ | £ | £ | £ | £ | |
| 1.Tax Efficient Planned Giving | |||||
Bankers Orders |
37,762 | - |
1,872 |
||
| Gift Aid Envelopes | 892 | - |
50 | ||
| Total | 38,654 | - | 1,922 | 40,576 | 37,209 |
| 2. Other Planned Giving | |||||
Bankers Orders |
6,610 | - |
25 |
||
| Total | 6,610 | - |
25 | 6,635 | 7,541 |
| (Total of all planned giving) (note C8a) | 45,264 | - |
1,947 | 47,211 | 44,750 |
| 3.Collections At Services | 2,543 | - | 428 |
2,971 | 1,433 |
| 4.All Other Giving | |||||
Gift Day (note C8b) |
2,658 | - |
3,162 |
||
| Youth MinistryEvents(note C8f) | - | - | - |
||
| Other Donations | 2,413 | - |
7.002 | ||
| Total | 5,071 | - |
10,164 | 15,235 | 10,100 |
| 6.Gift Aid Recovered | 10,949 | - |
1,654 | 12,603 | 11,596 |
| 7.Legacies Received | - | - |
- | - |
- |
8.Grants(note C8c) |
3,491 | - |
- |
3,491 | 739 |
| 9.Gross Income From Fundraising | 3,461 | - | 5,052 | 8,513 | 880 |
| 10.Bank Interest | 1,046 | - |
- | 1,046 | 384 |
| 11.Statutory Fees (net) | 2,910 | - |
- | 2,910 | 1,463 |
| 12.Gross Income From Trading | |||||
Parish News (note C8d) |
3,234 | - |
- |
3,234 |
|
| Total | 3,234 | - | - | 3,234 | 1,487 |
| 13.Any Other Income | - | 454 | 454 | 3,058 | |
TOTAL INCOME |
77,969 | - |
19,699 | 97,668 | 75,890 |
F6
| UPLYME PCC | |||||||
|---|---|---|---|---|---|---|---|
| EXPENDITURE | GENERAL | LEGACY | RESTRICTED | 2022 | 2,021 | ||
| FUND | FUND | FUNDS | TOTAL | TOTAL | |||
| £ | £ | £ | £ | £ | |||
| 17.Fund Raising Costs | 805 | - | - | 805 | - | ||
| 18.Mission Giving & Donations(note C5) | 249 | 16,271 | 16,520 | 3,461 | |||
| 19.Common Fund(note C8e) | 52,996 | - | 52,996 | 56,983 | |||
| 20.Salaries, Wages & Honoraria | |||||||
| Honoraria | 295 | ||||||
| Youth Worker (note 8f) | - | - | |||||
| Total | 295 | - | 295 | 6,071 | |||
| 21.Clergy & Staff Expenses -AVMC | 6,696 | 6,696 | 6,138 | ||||
| 22.Mission & Evangelism Costs | |||||||
| Support Costs | 624 | 49 | |||||
| Youth Ministry Events (note C8f) | - | 1,320 | |||||
| Total | 624 | - | 1,369 | 1,993 | 2,680 | ||
| 23.Church Running Costs | |||||||
| Administration | 1,433 | ||||||
| Insurance, Cleaning etc | 2,171 | ||||||
| Upkeep of Services | 1,771 | 52 | |||||
| Church Building Maintenance | 597 | 11,536 | |||||
| Churchyard Maintenance | 860 | ||||||
| Total | 5,972 | - | 12,448 | 18,420 | 8,681 | ||
| 24.Church Utility Costs | 2,857 | - | - | 2,857 | 2,952 | ||
| 25.Cost of Trading | |||||||
| Parish News (note C8d) | 3,552 | - | - | ||||
| Total | 3,552 | - | - | 3,552 | 2,064 | ||
| 29.New Building Works | - | - | - | - | - | ||
| TOTAL EXPENDITURE | 74,046 | - | 30,088 | 104,134 | 89,030 | ||
| NET SURPLUS/(DEFICIT) before transfers | 3923 | - | (10,389) | (6,466) | (13,140) | ||
| Transfers between funds | -451 | 451 | 0 | - | |||
| NET SURPLUS/(DEFICIT) after transfers | 3,472 | - | (9,938) | (6,466) | (13,140) | ||
| Fund Balances b/f 1st January | 28,719 | 49,800 | 50,313 | 128,832 | 141,972 | ||
| Fund Balances c/f 31st December | 32,191 | 49,800 | 40,375 | 122,366 | 128,832 |
F7
Uplyme Parochial Church Council
Notes to the Accounts for the year ending 31[st] December 2022
N1. Accounting Policies
-
a) Basis of Preparation : The accounts have been prepared in accordance with applicable accounting standards – the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2015).
-
b) Fund Accounting : Unrestricted Funds are available for use at the discretion of the PCC in furtherance of the general objectives of the PCC. Restricted Funds are subject to restrictions on their expenditure imposed by the donor.
-
c) Incoming Resources : All incoming resources are included in the statement of financial activities when the PCC is entitled to the income and the amount can be quantified with reasonable accuracy.
-
d) Resources Expended : Expenditure is recognised on an accrual basis as a liability is incurred.
N2. Employees
The PCC employed a part time youth worker until the end of June 2021. No administration staff are now directly employed but the church contributed £6696 annually to the Axe Valley Mission Community where such services are now supplied centrally to the team.
N3. Debtors and Prepayments
| . Debtors and Prepayments | ||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| HMRC(Gift Aid) | 1177 | 1283 |
| British Gas(gas) | 273 | 49 |
| Insurance(prepayment) | 750 | 714 |
| CCLI(prepayment) | 717 | 684 |
| Shawbrook/CAF interest | 309 | 238 |
| LPOW VAT claim | 1566 | 389 |
| Refund AVMC | 0 | 558 |
| Total | 4792 | 3915 |
N4. Creditors and Advance Receipts
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| British Gas(electricity) | - | |
| Axe ValleyYouth | 189 | |
| PCC CharityProjects | 0 | 2362 |
| Other creditors | 40 | 264 |
| Total | 229 | 2626 |
F8
N5. Analysis of Funds
| b/f 1st Jan 2022 |
Income £ |
Expenditure £ |
Transfers £ |
c/f 3st Dec 2022 | |
|---|---|---|---|---|---|
| Restricted funds | |||||
| Toilet facilities | 10904 | 0 | 0 | 10904 | |
| Fabric | 27965 | 4413 | 11538 | 20840 | |
| Flag | 750 | 0 | 0 | 750 | |
| Graveyard Upkeep | 304 | 105 | 860 | 451 | 0 |
| Millions for mission (M4M) |
913 | 0 | 829 | 84 | |
| Youth ministry | 9401 | 453 | 489 | -1800 | 7565 |
| Flower Fund | 27 | 257 | 52 | 232 | |
| PCC Charities | 0 | 12669 | 12669 | 0 | |
| Mission Shed | 49 | 0 | 49 | 0 | |
| Axe Valley Youth | 0 | 1802 | 3602 | 1800 | 0 |
| Total Restricted | 50313 | 19699 | 30088 | 451 | 40375 |
| Unrestricted Funds | |||||
| Legacy | 49800 | 49800 | |||
| General | 28719 | 77969 | 74046 | -451 | 32191 |
| Total Unrestricted | 78519 | 77969 | 74046 | -451 | 81991 |
| TOTAL ALL FUNDS | 128832 | 97668 | 104134 | 0 | 122366 |
F9