Tinsley Forum
(Registered Charity number 1131895)
(Company Ltd by Guarantee Number 3881700)
FINANCIAL STATEMENTS
for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 - 6 |
| Examiners report | 7 |
| Balance sheet | 8 |
| Statement of financial activities | 9 |
| Notes to the accounts | 10-13 |
Tinsley Forum
Company Information
Trustees
T K Calvert Chair E Finbow Treasurer S Sutherland Secretary N Akhtar Z Naz K Iqbal
Company Number 3881700
Charity Number 1131895
Registered Office
Tinsley Onestop Shop 120 - 126 Bawtry Road Tinsley Onestop Shop Sheffield S9 1UE
Bank
Lloyds TSB Bank plc 14 Church Street Sheffield, S1 1HP
Independent Examiner
White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL
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Tinsley Forum
Trustees' report continued
The Trustees present their annual report and financial statements for the year ended 31 March 2021 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards for Smaller Entities.
Structure, governance and management
The organisation is a registered charity and a company limited by guarantee. The company was registered as a charity on 29 September 2009. The trustees of the company are elected for a term of one year by a simple majority of those present and voting at the Annual General Meeting. Committee meetings are held approximately every two months for trustees to receive information and make decisions relating to the organisation. The induction and training of new trustees is undertaken by the Forum manager and experienced trustees to ensure that they fully understand their legal and operational responsibilities.
None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up. The Forum employs a project manager to oversee the running of the organisation and he reports directly to the trustees at each meeting. The trustees are responsible for making decisions that impact on the future of the organisation or have a significant cost implication and they also ratify operational decisions that have been made by the project manager between meetings.
Reserves policy
Financial procedures are in place for regular reporting to the trustees and they then consider viability and potential risks before making financial decisions. The trustees ensure that there are sufficient reserves in place to meet their legal obligations. The level of freely available reserves at 31 March 2021 was £60,120 (2020: £54,179). The Trustees have designated £30,000 (2020: £36,500) as any future redundancy costs and this is held in a separate savings accounts.
Risk assessment
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure. The trustees and officers of the charity acknowledge their responsibility for carrying out an annual risk assessment of the charity's financial strategy and policies, and for managing any risks that are identified. To this end they have set out to identify potential risks by adopting a business plan and by reviewing the financial processes of the charity and establishing control systems to manage the risks which have been identified.
The major risks which the trustees have identified are:
-the charity will, if possible, have to continue to rely on social enterprise and partnership working to provide the majority of its income.
-the charity's premises may have to be vacated during the next financial year if additional funding is not found.
-the charity's operations may have to be considerably reduced due to a lack of funding and the charity not having sufficient operating capital in reserve.
- other local organisations housed at the charities premises may be unable to continue to operate from these premises due to them being unable to find funding to operate at their current level.
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Trustees' report continued
Objectives and aims
-to benefit the community in the Tinsley area of the city of Sheffield by the advancement of education and the relief of poverty, hardship, distress and sickness.
-to advance the education of the inhabitants of the area and to provide for information, recreation and leisure time occupation in the interests of social welfare with the object of improving the conditions of life for the inhabitants without distinction of race, colour, ethnic or national origin, gender, disability, sexuality or of political, religious or other opinion.
-to advance the education of the public by the sponsorship of bursaries, scholarships or grants to any person or persons, institution, association or corporate body for the purpose of furthering the objects.
-to co-operate and enter into arrangements with other bodies (whether national or local and whether voluntary, statutory, industrial or otherwise) in the constitution and maintenance of the charity's facilities and in the furtherance of the objects and the charity's powers generally. -to further such other charitable purposes as the company shall in its absolute discretion determine and on terms consistent with the charitable purposes of the charity and in accordance with the law of England and Wales.
To achieve these objectives the activities undertaken by the Forum in the last year included:
-the operation of a One Stop Shop.
-the provision of courses for the general public.
-working with young people to provide advice regarding education, training and employment. -working with local employers.
-social prescribing services.
-addressing local issues.
-help and advice given to the local Roma community.
-the rental of rooms.
The trustees confirm that they have referred to the guidance in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
Achievements and performance
The year has been a very strange and surreal one where we have delivered a variety of work which has been led by community need and a change in circumstances due to the Covid 19 pandemic. In this year we have had to learn to adapt our ways of working to suit the differing circumstance and have worked in partnership with many different community-based organisations to offer a variety of services that have been vital for local people to use during this time.
The year has seen plenty of changes, with staff working, being furloughed,and also working from home, and we have had to reassess ourselves as an organisation and look at how best to serve our community going forwards through the pandemic and going forward. Face-toface services which have previously been accessed by the local community stopped during the year and projects using the building for traditional uses such as advice services, ESOL classes, conversation clubs, health related activity and library services were all suspended. Our employment service continued to offer a much-needed intervention in an unprecedented time with this being a mixture of mainly: telephone, email, and online support, with some socially distanced support .
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Tinsley Forum
Trustees' report continued
We worked to support Tinsley Tree Project and Tinsley Allotment in their work and offered worker time and space for Darnall Wellbeing and Manor and Castle Best Start to provide holiday hunger and food distribution services to the local community and schools in the ward.
We delivered a service during the year that was driven by local people and met the needs of local people, it also was also as a platform for recovery after the pandemic and gave us an opportunity to plan our work going forward. The project has made a noticeable difference to the lives of our project beneficiaries and has helped us as an organisation in starting to look at new ways of working and planning for the inevitable shortfall in funding from rents that comes from some services moving to online platforms, the Advice Service being one of our main streams of income that look like they will move to online only working, although we are pushing for this not to be the case due to the complex needs of our community. The community itself is around a 70% BAME community with the other 30% being mainly made up of an ageing generation who have been equally affected by the pandemic in terms of loneliness and isolation as well as the additional risk that comes with age. As a consequence, some of our time in the year was spent dealing with clients wanting to access services such as the advice service and library which are closed, and to access computers, which was also made more difficult because of social distancing and deep cleaning between uses.
We spent a good amount of time advising people about Covid and we have been involved with Sheffield City Council on Covid zoom calls when they were planning for a local testing station and working with health providers to promote the safe services being delivered.
We worked with young people to promote Covid information and the problems it had on family members, especially in crowded or multi-generational households. We worked with Darnall Wellbeing, Darnall Forum, Sheffield Olympic Park, faith groups and Sheffield City Council to develop a new newsletter for the ward. We worked with South Yorkshire Police to offer building space for them to use for community work and mediation.
We have worked with Sheffield City Council to redevelop part of the Tinsley One Stop Shop for it to be used as a community library and worked to support local groups to be able to access small grants including the Tinsley Trust Fund and E.ON community fund.
The year has been a very difficult one for everyone. Without the continued support of the local community, local volunteers, partner organisations and Trustees, the community would miss out on so much, so a massive thank you to everyone for working so hard to do so much within our community and for making changes that are community led and essential in moving forward over the coming years.
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Tinsley Forum
Trustees' report continued
Trustees responsibilities for the financial statements
Company and charity law requires the trustees to prepare financial statements for eac financial period which show the state of affairs of the charity and of net income or expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to:
-
q select suitable accounting policies and apply them consistently;
-
q make judgements and estimates that are reasonable and prudent.
-
q prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
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q state whether applicable accounting standards of recommended practice have been followed subject to any departures disclosed and explained in the financial statements.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the chari and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
This report was approved by the Trustees on _______ and is signed on their behalf by:
E Finbow Trustee
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Tinsley Forum
Independent Examiner's report on the Accounts of Tinsley Forum for the year ended 31 March 2021
I report on the accounts of the company for the year ended 31 March 2021, which are set out on pages 8 to 13.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
q examine the accounts under section 145 of the 2011 Act;
q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
q to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
· to keep accounting records in accordance with section 386 of the Companies Act 2006; and
· to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:______
Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL
7
Date:
Tinsley Forum
Balance Sheet as at 31 March 2021
Company number: 3881700
| Notes Fixed Assets 2 Current assets Debtors 3 Balance at bank and cash Total current assets Creditors: amounts falling due within one year 4 Net current assets/(liabilities) Total assets less current liabilities Total net assets Represented By FUNDS Unrestricted income fund - assets Unrestricted income fund Designated Reserves Restricted income fund |
2021 £ 176,215 0 174,492 174,492 (1,207) 173,285 349,500 349,500 176,215 60,120 30,000 83,165 349,500 |
2020 £ 182,561 |
|---|---|---|
| 10,569 121,372 |
||
| 131,941 (1,396) |
||
| 130,545 | ||
| 313,106 | ||
| 313,106 | ||
| 182,561 54,179 36,500 39,866 |
||
| 313,106 |
For the year ending 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Director's responsibilities;
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements are approved by the Trustees on ____ and signed on its behalf by:
E Finbow Trustee
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Tinsley Forum
Statement of Financial Activities
for the year ended 31 March 2021
| Notes Incoming resources 1 Activities for generating funds 5 Room rental Investment income Other income Total Incoming resources Resources expended Costs of generating income 6 Total resources expended Net (outgoing)/incoming resources Total funds brought forward Total funds carried forward 8 |
Restricted Unrestricted funds funds £ £ 120,788 18,464 - 10,314 - 9 - 315 120,788 29,102 77,490 36,008 77,490 36,008 43,298 (6,906) 39,866 273,240 83,165 266,334 |
Total 2021 £ 139,252 10,314 9 315 149,890 113,498 113,498 36,393 313,106 349,500 |
Total 2020 £ 89,521 12,557 17 2,510 |
|---|---|---|---|
| 104,605 | |||
| 98,513 | |||
| 98,513 | |||
| 6,092 307,014 |
|||
| 313,106 |
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Tinsley Forum
Notes to the Accounts for the year ended 31 March 2021
1 Accounting Policies
(a) Basis of preparation
The Financial Statements have been prepared in accordance with the Companies Act 2006, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.
The Charity meets the definition of a public benefit entity as defined under FRS102.
(b) Donations and fund accounting
Donations received for the general purposes of the charity are included as unrestricted funds.
(c) Resources expended
Expenditure is included on an accruals basis.
-
(d) Unrestricted funds are donations and other income receivable or generated for the objects of the Company without further specified purpose and are available as general funds.
-
(e) Restricted funds are to be used for specific purposes as laid down by the donor.
(f) Tangible Fixed Assets and Depreciation
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost of each asset over its useful life, as follows:
Forum equipment - 25% on cost
Land and buildings - 2% on cost
2 Fixed assets
| Leasehold Forum property Equipment £ £ Cost or Valuation At 01/04/20 499,851 211,942 at 31/03/21 499,851 211,942 Depreciation At 01/04/20 317,290 211,492 Charge for the year 6,346 - at 31/03/21 323,636 211,492 Net book value at 31/03/21 176,215 - Net book value at 31/03/20 182,561 - 3 Debtors These are monies owed to the Company but not received during the accounting period. They are in respect of: Trade debtors |
Total £ 711,793 711,793 528,782 6,346 535,128 176,215 182,561 2021 £ 0 |
2020 £ 10,569 |
|---|---|---|
| 10,569 |
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Tinsley Forum
Notes to the Accounts
for the year ended 31 March 2021
| 4 Creditors: amounts falling due within one year These are expenses that have been incurred but have not been billed or paid for during the accounting period. They are in respect of: 2021 £ Trade creditors 1,207 1,207 5 Activities for generating funds Restricted Unrestricted funds funds 2021 £ £ £ Grants Cycling Uk 500 - 500 Financial Inclusion Services Yorkshire - - - HMRC Job Retention Grant - 13,464 13,464 National Lottery - Covid Fund 39,282 - 39,282 Power to Change - - - Sheffield City Council 64,832 5,000 69,832 South Yorks Police & Crime Commissioner 4,000 - 4,000 South Yorkshire Community Foundation 12 174 12 174 , - , E.ON - - - Zest - - - Fund holding British Land - - - E.ON - - - 120,788 18,464 139,252 |
2020 £ 1,396 |
|---|---|
| 1,396 | |
| 2020 £ - 751 - - 8,000 53,960 - - 2,572 11,925 7,156 5,157 |
|
| 89,521 |
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Tinsley Forum
Notes to the Accounts
for the year ended 31 March 2021
- 6 Resources expended
| Costs of generating income Staff costs Payroll services Community activities and projects Printing, stationery and postage Telephone and internet Light and heat Insurance Computer consumables Repairs and renewals Library Building work Cleaning and waste removal Travelling Sundry Water Ground rent Rates Grant repayment Depreciation of long lease Accountancy |
2021 £ 54,531 448 6,386 704 3,244 2,295 1,683 11,692 5,110 14,190 4,156 - 48 942 50 973 - 6,346 700 113,498 |
2020 £ 37,883 166 11,431 1,611 2,923 3,491 1,376 2,344 1,075 24,000 1,786 8 416 989 50 958 1,034 6,221 750 |
|---|---|---|
| 98,513 |
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Tinsley Forum
Notes to the Accounts
for the year ended 31 March 2021
7 Staff Costs and Directors' Expenses and Remuneration
| Staff salaries Social security costs Pension costs |
2021 £ 48,920 1,987 3,624 54,531 |
2020 £ 33,328 1,412 3,143 |
|---|---|---|
| 37,883 |
Directors did not receive any remuneration (2020 - £nil) and were not reimbursed for any expenses in the year (2020 - £nil).
8 Movement between funders
| Projects Children Under 5's Community Anchor SCC Cycling UK Darnall Utd - British Land Library Capital Project National Lottery - Covid Fund Power to Change Sheffield City Council - Covid Fund Sheffield City Council - Covid Fund Sheffield City Council - Ward Pot A Short Walk to Employment SCC South Yorkshire Community Foundation South Yorks Police & Crime Commissioner Tinsley Library E.ON Tinsley Library TATF Tinsley Library Book Reserves SCC Tinsley Library SCC Time for Me E.ON Time for Me TATF Tinsley Boys Youth Club TATF Tinsley Girls Youth Club TATF Tinsley Utd E.ON |
Opening balance 1 Apr 20 3,930 2,000 - 9,234 1,000 - 6,350 - - - 4,490 - - 373 500 6,640 3,224 368 500 500 631 125 39,865 |
Receipts - - 500 - 45,000 39,282 - 3,400 3,315 2,157 - 12,174 4,000 - - - 10,960 - - - - - 120,788 |
Payments - - (500) (2,628) (14,391) (38,977) (1,650) (3,400) - (2,157) - - (4,000) - - - (9,787) - - - - - (77,490) |
Closing balance 31 Mar 2021 3,930 2,000 - 6,606 31,609 305 4,700 - 3,315 - 4,490 12,174 - 373 500 6,640 4,397 368 500 500 631 125 |
|---|---|---|---|---|
| 83,165 |
13