## **Hertford and Hitchin Area Meeting of the Religious Society of Friends (Quakers)**
## **Annual Report 2020**
## **Reference details**
1. This is the annual report, compiled by the trustees, of the Hertford and Hitchin Area Meeting of the Religious Society of Friends (Quakers), abbreviated as Hertford and Hitchin Area Meeting. The Area Meeting is also known as Hertford and Hitchin Quakers, and was previously known as Hertford and Hitchin Monthly Meeting.
The Area Meeting is part of the organization of the Religious Society of Friends (Quakers) in Britain, and the national body is known as Britain Yearly Meeting (BYM). The Area Meeting contains a number of Local Meetings, which hold public Meetings for Worship and have day-to-day care of Meeting Houses and other property.
The object of the Area Meeting is the furtherance of the general religious and charitable purposes of the Religious Society of Friends (Quakers) in Britain in the area of the Area Meeting and beyond. This may be done by work such as:
- strengthening the life and witness of Quaker meetings in the area of the Area Meeting and beyond;
- spreading the message of Quakers and interpreting and developing the thought and practice of the Religious Society;
- undertaking Quaker service for the relief of suffering at home and abroad;
- funding the concerns that Quaker meetings in the area of the Area Meeting or beyond have adopted or agreed to support;
- providing for the pastoral care of individual Members and Attenders[1] including assistance to those in need and for education;
- maintaining and developing its Quaker meeting houses as places for public worship and from which to carry our witness into the world;
- administering and maintaining the organization of the Area Meeting and contributing to the support of Britain Yearly Meeting
2. This report covers the calendar and financial year ended 31[st] December 2020.
3. The Area Meeting was registered with the Charity Commission on 29th September 2009 with Registered Charity Number 1131894.
4. Address that can be used for communication with the Clerk to the Trustees: 6 Mallard Walk, Biggleswade, BEDS, SG18 8DY
> 1 _“Members” are those who have formally been accepted into membership of the Area Meeting, “Attenders” are those who regularly attend Meeting for Worship but are not Members. The Area Meeting has a general policy of not distinguishing between Members and Attenders. "Friends" describes both Members and Attenders._
_page 1 of 11_
_Annual Report 2020_
_approved by Trustees 6 Sep 2021_
## 5. Trustees:
The following Trustees served in 2020:
Clare Cooper David Hindle Andrew Meek Nick Needham (Clerk of Trustees) Headley Parkins (from March 15th 2020)
## 6. Key officers
Area Meeting Clerk Katey Earle
_The appointment of an Assistant Clerk of Area Meeting has not been made after 2011, the functions of the role are rotated between the Local Meetings hosting the Area Meeting sessions._
Area Meeting Treasurer David Hindle
Names and addresses of other relevant organizations or persons
**Bank:** Triodos Bank, Brunel House, 11 The Promenade, Bristol, BS8 3NN
**Examiner of Accounts:** Sarah Partridge
## **Custodian Trustees for the Area Meeting:**
Friends Trusts Limited 173 Euston Road, London NW1 2BJ
## **Public Benefit statement**
The principal benefit is that, in normal circumstances, at least weekly each of the 5 Meeting Houses in current use is open to the public for Meeting for Worship. The Meeting Houses are also made available as appropriate, sometimes at a subsidized charge, to suitable local community and interest groups and charities.
The Area Meeting and its constituent Local Meetings provide financial support to Quaker activities in the United Kingdom and abroad, mostly through contributions to national Quaker organisations. Support is also provided to a number of organisations and projects which are in broad agreement with Quaker principles, including peace, justice, and welfare.
## **Serious Incidents** .
There were no serious incidents in 2020 which should have been reported, but were not.
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_Annual Report 2020_
_approved by Trustees 6 Sep 2021_
## **Governance**
1. The Area Meeting in session adopted a Governing Document on 13 October 2007 (Minute 81/07), amended on 9 November 2008 (Minute 81/08)
2. The activities of the trustees are defined by the Governing Document, and by the Terms of Reference for trustees adopted by the Area Meeting in session on 9 June 2007. The minutes of trustees' meetings, and supporting documents, are available (currently passworded) on the internet, and the attention of existing and new trustees is drawn to this and other significant information sources on the internet.
3. Meetings for church affairs, in which the Religious Society conducts its business, are meetings for worship based on silence, carrying the expectation that God’s guidance can be discerned if Friends are truly listening together and to each other. The unity that is sought depends on the willingness of all to seek the truth in each other’s utterances. There is no voting in any meeting as this would inhibit the process of seeking to know the will of God as expressed in the sense of the meeting.
The Clerk of the meeting bears the final responsibility for preparing the business, conducting the meeting and drafting the minutes of the meeting. Minutes are drafted by the Clerk during the course of the meeting, but the final decision about whether the minute represents the sense of the meeting is the responsibility of the meeting itself, not of the Clerk. This procedure is used for the Area Meeting in session, and for meetings of the trustees.
4. The Area Meeting during 2020 had 6 constituent geographically based Local Meetings which organize public Meetings for Worship. These Local Meetings are at:
Eyeworth (Guilden Morden Meeting) Letchworth Hertford Stevenage Hitchin Welwyn Garden City.
The Local Meeting at Hoddesdon was laid down at the start of 2012; the Area Meeting continues to oversee the building and plans for its use are progressing. See _Plans for the Future_ below, also the Hoddesdon Options Group in _Achievements and Performance (5)_ .
5. All of these Local Meetings are authorized to hold bank accounts, and each (except Guilden Morden) has the use of a Meeting House, as its place of worship. These are owned by the Area Meeting. Several of the Local Meetings also have wardens’ accommodation, and Welwyn Garden City also has a small building used as a function room.
Friends Trusts Ltd is the custodian trustee of the Area Meeting’s properties.
A number of advisory and executive functions are delegated to subsidiary committees, including
- the Finance Committee assists the Area Meeting Treasurer in recommending financial policy and overseeing the financial affairs of the Area and Local Meetings.
- the Properties Committee oversees the care of properties, mainly by receiving properties reports from each Local Meeting, and reporting annually to Area Meeting.
_page 3 of 11_
_Annual Report 2020_
_approved by Trustees 6 Sep 2021_
- the Camp Committee organizes an annual residential camp on behalf of Grand Union Quaker Camps, a registered charity, for Members and Attenders of the Area Meeting and some others; the Camp Committee is authorized to hold a bank account.
The Area Meeting is part of the Religious Society of Friends (Quakers) in Britain, of which Britain Yearly Meeting is the body which centrally manages the policy, property, employment and work of the Religious Society.
6. Risk assessment: the Trustees have considered a number of areas of possible risk, as follows:
## Care of property
The properties are appropriately insured, and Area Meeting Properties Committee have oversight of any significant alterations to property which Local Meetings propose and provide advice as needed on proposals, and receives annual reports on the condition of the Meeting Houses and other properties.
## Health and Safety
The Local Meetings are responsible for assessing the safety aspects of the use of the buildings in their care or which they use. The Trustees have incorporated oversight of this into a memorandum of understanding.
## Financial probity
The Area Meeting and its constituent bodies have no activities which constitute a major financial risk. There is a financial reporting system which includes independent examination of the Area Meeting’s and its constituent bodies’ annual accounts.
## Investments
The Area Meeting’s funds are all in bank accounts and building societies. The placement of the funds is reviewed periodically.
## Employment
The Trustees have examined the employment practices in the Local Meetings with regard to legal requirements. New contracts have been employed by Welwyn Garden City Meeting. Letchworth Meeting has now employed a new contract. Model contracts for paid workers and agreements for volunteers are close to completion.
## Child Safety
A Children and Vulnerable Adults Policy for the Area Meeting was agreed in 2009 and a network of responsible persons for the Area Meeting and each Local Meeting has been implemented. A Safeguarding Handbook for the context of Hertford and Hitchin Area Meeting was produced in 2010, and revised in 2016.
Nationally Quakers are in the process of standardising the Safeguarding policies of Area Meetings so as to provide a common framework with improved structures and better defined responsibilities, and this Are Meeting is taking part in this process.
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_Annual Report 2020_
_approved by Trustees 6 Sep 2021_
## **Objectives and Activities**
1. The object of the Area Meeting is the furtherance of the religious and charitable purposes of the Religious Society of Friends.
The main activity of the constituent Local Meetings is the right holding of public meetings for worship, and regular meetings for church affairs.
The Area Meeting itself holds meetings for church affairs and supports its constituent Local Meetings, including providing grants and practical support to develop the life of meetings, and of individual Quakers and attenders.
Other activities include:
- Sustaining faith relations. Nurturing relations with other Quaker bodies, with other denominations and with other faiths.
- Promoting the Quaker way of life, including promoting our beliefs and practices.
- Witness through action, which involves carrying out active programmes of work to address social problems including conflict resolution and reconciliation. This work is often in partnership with or by supporting other organizations.
2. The Area Meeting and its constituent Local Meetings decide how to use their funds to support Britain Yearly Meeting and other Quaker bodies, and also to support individuals and non-Quaker organizations whose objects and actions are in accordance with core Quaker values, including peace, truth, justice, and equality.
## **Achievements and Performance**
1. At the end of 2020, the Area Meeting had 145 Members, and 106 Attenders. The Area Meeting lost 9 Members by death. We also welcomed 4 new members by convincement, and 1 by transfer.
2. This section of the report usually lists the number of Meetings for Worship held by each Local Meeting, with an estimate of the average attendance, but the measures taken by the government as a result of the Covid19 pandemic significantly impacted Meetings for Worship in 2020, and the effects have continued into 2021.
For much of 2020 our Meeting Houses have been closed, and the Local Meetings have varied in their responses, most using Zoom or similar for online Meetings for Worship. While some Friends were unable to access Meetings for Worship remotely, others have found access improved, especially when normally unable to attend Meetings for Worship due to distance, illness, or disability. Following the re-opening of our Meeting houses for worship, some Local Meetings intend to experiment with "blended" Meetings for Worship, combining remote and in-person attendance.
3. During 2020 the Area Meeting has continued to pursue policies of good governance and furtherance of our charitable objectives in compliance with its governing document.
Fiscal oversight has been achieved at all levels by the receipt and acceptance of both the examined Area Meeting business accounts 2019, and also the receipt of the examined amalgamated accounts 2019 for the Local Meetings over which it has oversight. The proposed budget for 2020 was received and accepted, and
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_Annual Report 2020_
_approved by Trustees 6 Sep 2021_
Area Meeting quotas for 2020 (contributions from Local Meetings) were agreed.
4. Pastoral and spiritual responsibility has been overseen by the appointment of Overseers and Elders. Local Meetings have found various ways for Friends to support each other while we have been unable to meet, including cards, telephone calls, Whatsapp groups, online meetings, and meetings outdoors when permitted.
The social isolation measures to deal with the Covid-19 pandemic had significant effects on the usual development and training opportunities available. An ongoing likely result is the current and future development of "distance learning" techniques which may replace the traditional in-person sessions. Our all-age summer camp was also cancelled, the earliest date for resumption is 2022.
5. A total of 6 Area Meetings (4 by Zoom) were held with an average attendance of 16.7 Friends. Reports have been received regularly from Meeting for Sufferings (the national standing executive body between Yearly Meetings) and the various committees accountable to Area Meeting. Triennial reports from our Local Meetings continue to be received. Area Meeting dates for 2021 were agreed, and the tabular statement (an indicator of the numerical strength of our Local Meetings) for 2019 was received, the Area Meeting being the body responsible for membership.
6. The Hoddesdon Options Group continues to report regularly to Area Meeting. During 2020 the plans for this project are continuing to progress slowly. One of the aims of this project is to exercise our responsibility to a grade 2 listed disused Meeting House, and working towards a rejuvenation of its fortunes by breathing new life into it. With changes in ideas and aspirations, and in planning requirements, the Area Meeting has left the previous intention of gaining planning permission for the adjacent plot containing the warden’s cottage for eventual sale to provide funds. The Area Meeting is now supporting the Options Group in exploring ways to develop the complex as a community resource while encouraging a Quaker presence. Discussions are being held widely with community groups and other interested parties.
7. During 2020 five trustees served. The trustees see one of their functions as providing advice and counsel to Area Meeting in session. Trustees occasionally flag up matters of concern to Area Meeting by minute, and may bring proposals to Area Meeting in session. Trustees appoint representatives to all Area Meetings in session. New trustees are appointed by the Area Meeting following nomination from the Area Meeting Nominations Committee. The trustees compiled the Annual Report for 2019 on the activities of the Area Meeting, which was presented to the Area Meeting and submitted to the Charity Commission. The trustees also produced a report to Area Meeting on trustees' activities. During 2020 all trustee meetings were quorate.
8. The usual formal and informal programmes of our Local Meetings, to develop the spiritual and social life of Friends, was curtailed in 2020 by the restrictions to deal with the Covid-19 pandemic. For much of the year places of worship were closed by government order, but even at those times when the order was lifted our Local Meetings were very cautious about the use of our properties. Many Friends who normally attend our Meetings for Worship and other events are quite elderly and were at greater than average risk of harm from the Covid-19 virus.
Some events took place in the early part of 2020, before the lockdown was in place, including:
- New Year celebrations
- meetings to discuss climate change and support for climate change action
- meetings to explore aspects of our faith and our life and death
_page 6 of 11_
_Annual Report 2020_
_approved by Trustees 6 Sep 2021_
- Taize chant sessions
- interchurch events
- Local Meetings were also able to organize some online events, including:
- poetry readings
- explorations of Quaker faith
- exploring "Build Back Better" for post-pandemic action
In their business meetings (online from March) Local Meetings considered items prior to Area Meetings, including their representation at the Area Meetings.
9. Most Local Meetings have regular contact with Church and Community groups within their immediate areas and actively work with others in our community. Examples of these are:
- Hitchin Counselling Service
- Food Banks
- Supporting refugee groups
- Joining Remembrance Day events
- Hosting homeless support group events
- The Peace Garden in the grounds of Hitchin Meeting is also supported by other faith groups
10. All the Local Meetings except Guilden Morden have Meeting Houses and other facilities which are normally available for use by the wider community. Welwyn Garden City Meeting has the Backhouse Room which is an additional separate meeting room. The availability of these premises is regarded as a form of service to the community, particularly when they are used by groups answering a social need or providing a cultural service. In some cases additional support e.g. staffing or facilities is provided to some of these groups. Examples of these in previous years have been:
- Music and dancing groups and clubs
- Alcoholics Anonymous
- Gamblers Anonymous
- Spiritualists
- Health and Well Being groups
- A Day Centre for adults with learning difficulties at Stevenage Meeting House
- Muslims (Friday prayers and Ramadan observance)
- Children’s Art and Community Art Groups
- A number of social and cultural events with and for Syrian Families
- Liberal Jewish Synagogue.
Some of these groups used our facilities in the early part of 2020, and some activities were permitted to continue during lockdown, in particular food banks and health-related activities.
11. Our Local Meetings continue to support our commitment to the policy of sustainability being pursued by Britain Yearly Meeting, and this includes the care and use of our properties. Building on the various past activities of reducing energy and resource usage, some double glazing has been renewed, the use of plastics has been tackled (especially single use plastics), and meetings are continuing to manage their grounds to encourage wildlife and biodiversity. A wildlife pond has been created at Stevenage.
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_Annual Report 2020_
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The hiring of these premises remains a significant source of revenue for the meetings, however, charges may also be reduced or held to a level which encourages groups in difficulty. The development of facilities within and outside Meeting Houses are also seen to be closely related to outreach.
12. Quaker witness includes supporting Quaker organizations and also non-Quaker organizations which pursue aims in line with Quaker values, particularly (but not exclusively) historical Quaker concerns such as peace, justice, refugees, treatment of criminals, and emergency relief, all areas where “that of God in all people” is often not recognized. As part of our support, Local Meetings have raised funds for Quaker and non-Quaker charitable bodies both on a regular basis and as special events or series of events. These include:
- Central work of Britain Yearly Meeting
- Foodbanks
- Helping Herts Homeless (previously North Herts Sanctuary)
- A Quaker school in Lebanon
- Bigg Welcome refugee settlement project in Biggleswade
Individually Friends have supported the local resettlement of refugee families. Several meetings have supported Christian Aid Week. Several meetings have been involved with activities to support local Churches Together groups. Welwyn Garden City Meeting participated in inter-faith work and Herts and Beds Welcomes Syrian refugees, contributing to study events, and hosting a number of social and cultural events.
Financial support for Quaker organisations in 2020 amounted to £13875, for non-Quaker organisations £11662.
13. Local Meetings were unable to hold their usual events for children, but by using online Meetings for Worship some were able to re-establish contact with families who had moved away from the area.
14. Both Local Meetings and Area Meeting considered their outreach activities. Stevenage Meeting House, and Welwyn Garden City Meeting Houses remain popular and well-used venues for local community, cultural, and religious groups, and although they were not used for much of 2020 we have received requests for their use since Covid-19 pandemic restrictions have been eased.
15. Area Meeting and the Local Meetings continue to be active in support of the Quaker commitments to peace and justice, although at a lower level in the light of restrictions due to the Covid-19 pandemic. Hitchin Meeting continues to develop their Peace Garden, which has attracted interest from media and other churches in the area. Friends at Hertford have participated in Amnesty campaigns. Black Lives Matter and other social justice issued have been the subjects of Friends concerns.
_page 8 of 11_
_Annual Report 2020_
_approved by Trustees 6 Sep 2021_
## **Financial Review 2020**
**1. Reserves Policy** The reserves policy for Area Meeting central funds is based on holding money in various nominal funds at Area Meeting level. We are in the process of running down Area Meeting funds as agreed by the Treasurer in consultation with Finance Committee. The level will be as follows:
|**Funds held for the following purposes**|**Amount £**|
|---|---|
|Properties Emergency Fund|15,000|
|General Purposes|10,000|
|Designated funds:||
|Peace Group|500|
|Quaker Work|1,000|
|Camp Committee|7,000|
|**Total**|**33,500**|
For the operation of Local Meetings it has expected that each of these should hold enough reserves to operate for 1 year and meet future building requirements. The level of funds for 2020 were:
**Local Meeting Amount £** Guilden Morden 1,000 Hertford 17,000 Hitchin 22,000 Letchworth 45,000 Stevenage 9,000 Welwyn Garden City 63,000 **Total 157.000**
The criteria and levels of reserves for Local Meetings are currently under review.
**2. Income and Expenditure** None of the Area Meeting’s funds were in deficit during 2020. At 31[st] December 2020, the Area Meeting had a total cash value of £224,971 (2019: £200,462).
**3. Income:** Although some sources of income were very significantly affected by the Covid-19 pandemic, some unusual sources of income in 2020 resulted in an overall increase in income to £165,450 (2019: £163,579).
Funds from Friends were £49,984 (2019: £53,197).
Income from letting our Meeting Houses etc was £42,356 (2019: £105,888), a fall of 60% resulting from the closures because of the Covid-19 pandemic. Places of religion are excluded from the compensation scheme for lost business, but claims are being lodged with our insurers.
Legacies plus grants or donations from outside bodies were £27,220 (2019: £2,788), which includes a grant of £15,000 towards building work at Hitchin, and a grant of £10,032 as compensation for lost business for the non-Meeting House property at Welwyn Garden City.
Welwyn Garden City Meeting received a refund of £38,729 of funds taken by fraud in 2018.
Interest received on cash balances was £852 (2019: £1,281).
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_Annual Report 2020_
_approved by Trustees 6 Sep 2021_
**4. Expenditure** : Some costs relating to the use of our properties were reduced as a result of the closures due to the Covid-19 pandemic, as well as the cancellation of the annual Camp.
Our largest expenditure remains the insurance, maintenance, and improvement of our properties, at £104,940 (2019: £128,529) in support of our role as a religious organization at a local level. This includes planned expenditure at Hitchin of £27,740 to improve toilet and kitchen facilities, partly covered by a grant of £15,000.
In 2020 a £25,918 (2019: £30,725) was expended on grants to outside bodies, of which about 53.0% went to Britain Yearly Meeting in furtherance of the centrally organized work of the Religious Society of Friends.
The amount spent on administration within the Area Meeting in 2020 was £9109 (2019: £8,302).
- **5** . **Investment Policy:** Our funds are mostly held by or invested in organizations with good ethical policies such as Triodos Bank, Ecology Building Society, Co-operative Bank. Some funds are held by Lloyds Band and National Westminster Bank. Investments are regularly reviewed, and care is taken that no institution holds funds in excess of the limits of the Financial Services Compensation Scheme.
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_Annual Report 2020_
_approved by Trustees 6 Sep 2021_
## **Key plans for the future**
The Covid-19 pandemic has disrupted or delayed some plans for 2020, but these plans still remain as long-term objectives.
1. The Trustees are continuing to review their work and relationships, and hope to establish more formal agreements (Memoranda of Understanding) as to the reciprocal responsibilities of the Area Meeting and its constituent bodies.
2. Following the laying down of Hoddesdon Meeting at the beginning of 2012, the Hoddesdon Options group continues to meet and report to Area Meeting on ongoing developments. A Steering Group has been established to coordinate plans and activities with local organisations and individuals to develop the properties at Hoddesdon as the Peace Cottage Community Hub, intended to provide wellbeing facilities for local residents.
3. In the continuing environment of economic austerity, Local Meetings continue to support food banks and other initiatives.
4. Involvement with local initiatives to participate in Herts Welcomes Syrian Refugees and similar programmes.
5. Local Meetings look to work on best ways to utilise what spiritual, financial, and people resources are available to nurture the life of the Meeting.
6. Plan our revitalisation and outreach strategy for the longer term, including encouragement of new, especially younger attenders.
7. Continue to have an outreach presence at local events.
8. Improvements to and continuing laying out of a Peace Garden at Hitchin Local Meeting.
9. Greater greening of our Meeting Houses.
10. How we can mark the 350[th] anniversary of Hertford Meeting House in 2020 ( _now postponed to 2021_
_page 11 of 11_
_Annual Report 2020_
_approved by Trustees 6 Sep 2021_
||**1131894**
Period start date
**01 1 20**
**To**
Period end
date
**31 12 20**
**Hertford and Hitchin Area Meeting of the Religious**
**Society of Friends (Quakers)**
Annual accounts for the period|**1131894**
Period start date
**01 1 20**
**To**
Period end
date
**31 12 20**
**Hertford and Hitchin Area Meeting of the Religious**
**Society of Friends (Quakers)**
Annual accounts for the period|
|---|---|---|
|**Section A**|**Statement of financial activities**||
|**Recommended categories by**
**activity**
Guidance Notes
**Incoming resources (Note 3)**
**Income and endowments from:**
Donations and legacies
S01
Charitable activities
S02
Other trading activities
S03
Investments
S04
Separate material item of income
S05
Other
S06
S07
**Resources expended (Note 6)**
**Expenditure on:**
Raising funds
S08
Charitable activities
S09
Separate material item of expense
S10
Other
S11
S12
S13
Net gains/(losses) on investments
S14
S15
**Extraordinary items**
S16
S17
S18
Other gains/(losses)
S19
S20
**_Reconciliation of funds:_**
S21
S22
1
**_Total_**
**_Net movement in funds_**
Total funds brought forward
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure) before investment**
**gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
**Other recognised** **gains/(losses):**
Gains and losses on revaluation of fixed assets for the charity’s own use||**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05
66,150
17,288
-
83,438
48,992
75
-
-
75
5,535
42,356
-
-
42,356
105,888
852
-
852
1,281
-
-
-
-
784
38,729
-
-
38,729
-|
|||148,162
17,288
-
165,450
162,480|
|||-
-
-
-
-
27,598
74
-
27,672
35,474
-
-
-
96,786
16,483
-
113,269
138,144|
|||124,384
16,557
-
140,941
173,618|
||||
|||23,778
731
-
24,509
11,138
-|
|||-
-
-
-
-|
|||23,778
731
-
24,509
11,138
-|
|||-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|
|||23,778
731
-
24,509
11,138
-|
|||11,138
-
-
-
11,138
-|
|||12,640
731
-
13,371
11,138
-|
||||
## **Section B Balance sheet**
|**Fixed assets**
**Intangible assets (Note 15)**
**Tangible assets (Note 14)**
**Heritage assets (Note 16)**
**Investments (Note 17)**
**_Total fixed assets_**
**Current assets**
**Stocks (Note 18)**
**Debtors (Note 19)**
**Investments (Note 17.4)**
**Cash at bank and in hand (Note 24)**
**_Total current assets_**
**Creditors: amounts falling due within**
**one year (Note 20)**
**_Net current assets/(liabilities)_**
**_Total assets less current liabilities_**
**Creditors: amounts falling due after**
**one year (Note 20)**
**Provisions for liabilities**
**_Total net assets or liabilities_**
**Funds of the Charity**
**Endowment funds (Note 27)**
**Restricted income funds (Note 27)**
**Unrestricted funds**
**Revaluation reserve**
**_Total funds_**
Signed by one or two trustees on behalf of all
the trustees|Guidance Notes
B01
B02
B03
B04
B05
B06
B07
B08
B09
B10
B11
B12
B13
B14
B15
B16
B17
B18
B19
B20
B21|**Unrestricted**
**funds**
**£**
F01
-
80,000
-
-|
**Restricted**
**income**
**funds**
**£**
F02
-
-
-
-|**Endowment**
**funds**
**Total this**
**year**
**£**
**£**
F03
F04
-
-
-
80,000
-
-
- -|**Total last**
**year**
**£**
F05|
|---|---|---|---|---|---|
||||||-
80,000
-
-|
|||80,000|-|-
80,000|80,000|
|||-
9,341
-
228,646|-
-
-
1,593|-
-
- 9,341
-
-
-
230,239||
||||||-
13,217
-
201,260|
|||237,987|1,593|-
239,580|214,477|
||||||12,675|
|||14,609|-|- 14,609||
|||||||
|||223,378|1,593|-
224,971|201,802|
|||||||
|||303,378|1,593|**-**
304,971|281,802|
||||||-
-|
|||-
-|-
-|- -
-
-||
|||||||
|||303,378|1,593|-
304,971|281,802|
|||-
223,378|1,593|-
1,593
- 223,378
-||
||||||-
862
200,940|
|||223,378|1,593|-
224,971|201,802|
|||Signature||David Hindle
Print Name|Date of
approval
dd/mm/yyyy
22 10 21|
CC17a (Excel)
2
25 10 21
## **Section C Notes to the accounts**
## Note 1 **Basis of preparation**
_**This section should be completed by all charities** ._
## **1.1 Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:
the Statement of Recommended Practice: Accounting and Reporting by Charities • and with* preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with* the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
- and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.*
* -Tick as appropriate
## **1.2 Going concern**
_**If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:**_
An explanation as to those factors that support the conclusion that the charity is a going concern; Disclosure of any uncertainties that make the going concern assumption doubtful; Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.
## **1.3 Change of accounting policy**
**----- Start of picture text -----**
The accounts present a true and fair view and the accounting policies adopted are those outlined in note { }.
Yes*
* -Tick as appropriate
No*
**----- End of picture text -----**
## _**Please disclose:**_
_**(i) the nature of the change in accounting policy;**_
_**(ii) the reasons why applying the new accounting policy provides more reliable and more relevant information; and**_
_**(iii) the amount of the adjustment for each line affected in the current period, each prior period presented and the aggregate amount of the adjustment relating to periods before those presented, 3.44 FRS 102 SORP.**_
## **1.4 Changes to accounting estimates**
No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). Yes* No* * -Tick as appropriate
## _**Please disclose:**_
_**(i) the nature of any changes;**_
- _**(ii) the effect of the change on income and expense or assets and liabilities for the current period; and (iii) where practicable, the effect of the change in one or more future periods.**_
## **1.5 Material prior year errors**
No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP). Yes* * -Tick as appropriate No*
## _**Please disclose:**_
_**(i) the nature of the prior period error;**_
_**(ii) for each prior period presented in the accounts, the amount of the correction for each account line item affected; and**_
_**(iii) the amount of the correction at the beginning of the earliest prior period presented in the accounts.**_
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## **Section C Notes to the accounts (cont**
## **Note 2 Accounting policies**
_Please complete this note when first reporting under FRS2102. Section 35 of FRS102, requires 3 reconciliations to be presented, if all are applicable._
## **2.1 RECONCILIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING PRACTICE**
**Please provide a description of the nature of each change in accounting policy**
## _**Reconcilation of funds per previous GAAP to funds determined under FRS 102**_
**Start of End of period period £ £ Fund balances as previously stated** _**Adjustments:**_ **Fund balance as restated** _**102**_ **End of £ Net income/(expenditure) as previously stated** _**Adjustments:**_ **Previous period net income/(expenditure) as restated**
_**Reconcilation of net income/(net expenditure) per previous GAAP to net income/(net expenditure) under FRS 102**_
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**Section C Notes to the accounts (cont)**
**Note 2 Accounting policies 2.2 INCOME**
**----- Start of picture text -----**
This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a
different or additional policy has been adopted then this is detailed in the box below.
Recognition of income These are included in the Statement of Financial Activities (SoFA) when:· it is more likely than not that the trustees will receive the resources; andthe charity becomes entitled to the resources;the monetary value can be measured with sufficient reliability. Yes No N/a
Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. Yes No N/a
Yes No N/a
Grants and donations Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to Yes No N/a
the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP).
Legacies Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets Yes No N/a
in the estate and any conditions attached to the legacy are either within the control of
the charity or have been met.
Government grants The charity has received government grants in the reporting period Yes No N/a
Gift Aid receivable is included in income when there is a valid declaration from the
Tax reclaims on donations and gifts donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Yes No N/a
Contractual income and performance related This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. Yes No N/a
grants
Donated goods Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so. Yes No N/a
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on Yes No N/a
receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution.
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the Yes No N/a
balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from
other trading activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable. Yes No N/a
Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable. Yes No N/a
Donated services and Donated services and facilities are included in the SOFA when received at the value of Yes No N/a
facilities the gift to the charity provided the value of the gift can be measured reliably.
Donated services and facilities that are consumed immediately are recognised as Yes No N/a
income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.
Yes No N/a
Support costs The charity has incurred expenditure on support costs.
Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. Yes No N/a
Income from interest, royalties and dividends This is included in the accounts when receipt is probable and the amount receivable can be measured reliably. Yes No N/a
Income from membership subscriptions Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies. Yes No N/a
Membership subscriptions which gives a member the right to buy services or other Yes No N/a
benefits are recognised as income earned from the provision of goods and services as income from charitable activities.
Settlement of insurance claims Insurance claims are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the SoFA. Yes No N/a
Investment gains and losses This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. Yes No N/a
2.3 EXPENDITURE AND LIABILITIES
Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or Yes No N/a
constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Governance and support costs Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Yes No N/a
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs Yes No N/a
by floor areas, or per capita, staff costs by the time spent and other costs by their
usage.
Grants with performance conditions Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Yes No N/a
Grants payable without performance conditions Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised. Yes No N/a
Redundancy cost The charity made no redundancy payments during the reporting period. Yes No N/a
Deferred income No material item of deferred income has been included in the accounts. Yes No N/a
Creditors The charity has creditors which are measured at settlement amounts less any trade discounts Yes No N/a
Provisions for liabilities A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date Yes No N/a
Basic financial instruments The charity accounts for basic financial instruments on initial recognition as per paragraph 11.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. Yes No N/a
2.4 ASSETS
Tangible fixed assets for These are capitalised if they can be used for more than one year, and cost at least
use by charity They are valued at cost. Yes No N/a
The depreciation rates and methods used are disclosed in note 9.2.
Intangible fixed assets The charity has intangible fixed assets, that is, non-monetary assets that do not have Yes No N/a
physical substance but are identifiable and are controlled by the charity through custody
or legal rights. The amortisation rates and methods used are disclosed in note 9.5
They are valued at cost. Yes No N/a
Heritage assets The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific, technological, geophysical or environmental qualities that are held and Yes No N/a
maintained principally for their contribution to knowledge and culture. The depreciation rates and methods used as disclosed in note 9.6.1.4.
Yes No N/a
They are valued at cost.
Investments Fixed asset investments in quoted shares, traded bonds and similar investmentsvalued at initially at cost and subsequently at fair value (their market value) at the year are Yes No N/a
end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment.Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments Yes No N/a
Stocks and work in progress Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value. Yes No N/a
Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock. Yes No N/a
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract. Yes No N/a
Debtors Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. Yes No N/a
Current asset investments The charity has has investments which it holds for resale or pending their sale and cash and cash equivalents with a maturity date less than one year. These include cash on deposit and cash equivalents with a maturity date of less than one year held for investment purposes rather than to meet short term cash commitments as they fall due. Yes No N/a
Yes No N/a
They are valued at fair value except where they qualify as basic financial instruments.
POLICIES ADOPTED
ADDITIONAL TO OR
DIFFERENT FROM
THOSE ABOVE
**----- End of picture text -----**
**Section C Notes to the accounts (cont)**
## **Note 3 Analysis of income**
**----- Start of picture text -----**
Restricted
Unrestricted income Endowment
funds funds funds Total funds Prior year
Analysis £ £
Donations Donations and gifts 60,756 75 - 60,831 42,504
and legacies: Gift Aid 5,394 25 - 5,419 6,488
Legacies - - - -
General grants provided by government/other
charities - 17,188 - 17,188 -
Membership subscriptions and sponsorships
which are in substance donations
- - - -
Donated goods, facilities and services - - - - -
Other - - - -
Total 66,150 17,288 - 83,438 48,992
Charitable Area Meeting Camp
activities: 75 - 75 5,535
- - - - -
- - - - -
Other - - -
Total 75 - - 75 5,535
Other trading Hirings and Lettings of Meeting Houses
activities: 42,356 - - 42,356 105,888
- - - - -
- - - - -
Other - - - - -
Total 42,356 - - 42,356 105,888
Income from Interest income 852 - - 852 1,281
investments: Dividend income - - - - -
Rental and leasing income - - - - -
Other - - - - -
Total 852 - - 852 1,281
Separate Refunds 38,729 - - 38,729 784
material item - - - - -
of income: - - - - -
- - - - -
Total 38,729 - - 38,729 784
Other: Conversion of endowment funds into income
- - - - -
Gain on disposal of a tangible fixed asset
held for charity's own use - - - - -
Gain on disposal of a programme related
investment - - - - -
Royalties from the exploitation of intellectual
property rights - - - - -
Other - - - - -
Total - - - - -
TOTAL INCOME 148,162 17,288 - 165,450 162,480
**----- End of picture text -----**
**Other information:**
£15,000 for repairs and refurbishment at HitchinMeeting House £2,188 for repairs and refurbishment at Hertford Meeting House £100 for Hitchin Peace Garden
**All income in the prior year was unrestricted except for: (please provide description and amounts)**
**Where any endowment fund is converted into income in the reporting period, please give the reason for the conversion.**
**Where any endowment fund is converted into income in the prior period, please give the reason for the conversion.**
**Within the income items above the following items are material: (please disclose the nature, amount and any prior year amounts)**
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**Section C Notes to the accounts (cont)**
## **Note 4 Analysis of receipts of government grants**
|**Government grant 1**
**Government grant 2**
**Government grant 3**
**Other**
**Government grant 1**
**Government grant 2**
**Government grant 3**
**Other**
**_Please provide details of any_**
**_unfulfilled conditions and other_**
**_contingencies attaching to grants_**
**_that have been recognised in income._**
**_Please give details of other forms of_**
**_government assistance from which_**
**_the charity has directly benefited._**|**This year**
**£**
-
-
-
-
**Total**
-
**Last year**
**£**
-
-
-
-
**Total**
-
**This year**
**This year**
**Description**
**Last year**
**Last year**
**Description**|**This year**
**£**
-
-
-
-|
|---|---|---|
|||-|
|||**Last year**
**£**
-
-
-
-|
|||-|
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**Section C Notes to the accounts (cont)**
## **Note 5 Donated goods, facilities and services**
**----- Start of picture text -----**
This year Last year
£ £
Seconded staff - -
Use of property - -
Other - -
- -
This year Last year
Please provide details of the
accounting policy for the recognition
and valuation of donated goods,
facilities and services.
Please provide details of any unfulfilled
conditions and other contingencies
attaching to resources from donated
goods and services not recognised in
income.
Please give details of other forms of
other donated goods and services not
recognised in the accounts, eg
contribution of unpaid volunteers.
**----- End of picture text -----**
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**Section C Notes to the accounts (cont)**
## **Note 6 Analysis of expenditure**
**----- Start of picture text -----**
This year Last year
Restricted
Unrestricted Restricted Endowment Unrestricted income Endowment
Analysis funds income funds funds Total funds funds funds funds Total funds
Expenditure on raising funds: £ £
Incurred seeking donations - - - - - - - -
Incurred seeking legacies
- - - - - - - -
Incurred seeking grants
- - - - -
Operating membership schemes and
social lotteries
- - - - -
Staging fundraising events
- - - - -
Fudraising agents
- - - - -
Operating charity shops
- - - - -
Operating a trading company
undertaking non-charitable trading
activity - - - - -
Advertising, marketing, direct mail and
publicity - - - - - - - -
Start up costs incurred in generating
new source of future income
- - - - - - - -
Database development costs - - - - - - - -
Other trading activities - - - - -
Investment management costs: - - - - -
Portfolio management costs - - - - - - - -
Cost of obtaining investment advice
- - - - - - - -
Investment administration costs
- - - - - - - -
Intellectual property licencing costs
- - - - - - - -
Rent collection, property repairs and
maintenance charges - - - - - - - -
- - - - - - - -
Total expenditure on raising funds - - - - - - - -
Expenditure on charitable activities:
Area Meeting Camp 680 - - 680 4,069 - - 4,069
Grant Making (seee note 13) 26,918 - - 26,918 30,725 - - 30,725
Hitchin Peace Garden
- 74 - 74 - - - -
Peace Summer School - - - - 636 24 - 660
Total expenditure on charitable
activities 27,598 74 - 27,672 35,430 24 - 35,454
Separate material item of expense
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total - - - - - - - -
Other
Area and Local Meeting Exenses 8,329 - 8,329 9,616 - - 9,616
Premises Costs 88,457 16,483 - 104,940 122,759 5,768 - 128,527
- - - - - - - -
- - - - - - - -
Total other expenditure 96,786 16,483 - 113,269 132,375 5,768 - 138,143
TOTAL EXPENDITURE 124,384 16,557 - 140,941 167,805 5,792 - 173,597
**----- End of picture text -----**
## **Other information:**
## **Analysis of expenditure on charitable activities**
|Activity 2
Other
**Total**
**Activity or programme**
Activity 1|**Activities**
**undertaken**
**directly**
**Grant**
**funding of**
**activities**
**Support**
**Costs**
**Total this**
**year**
**Activities**
**undertaken**
**directly**
**Grant**
**funding of**
**activities**
**Support**
**Costs**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
- - -
-
-
-
-
-
- - -
-
-
-
-
-
- - -
-
-
-
-
-
**This year**
**Last year**|
|---|---|
||- - -
-
-
-
-
-|
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## **Section C Notes to the accounts (cont)**
## **Note 7 Extraordinary items**
## _**Please explain the nature of each extraordinary item occurring in the period.**_
|**Extraordinary item 1**
**Extraordinary item 2**
**Extraordinary item 3**
**Extraordinary item 4**
**Total extrordinary items**
**Description**|**This year**
**Last year**
**£**
**£**
- -
- -
- -
- -
- -|
|---|---|
||- -|
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## **Section C Notes to the accounts**
## **Note 8 Funds received as agent**
_**8.1 Please complete this note if the charity has agreed to administer the funds of another entity as its agent. Note: If a charity is acting as an agent, it should not recognise the income in the Statement of Financial Activities or the Balance Sheet.**_
**----- Start of picture text -----**
Amount received Amount paid out Balance held at period end
Description/name of party Related
party (Yes This year Last year This year Last year This year Last year
or No) £ £ £ £ £ £
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Total - - - - - -
**----- End of picture text -----**
_**8.2 Where a consortia or similar arrangement exists whereby 2 or more charities co-operate to achieve economies in the purchase of goods or services, please discose details of any balances outstanding between any participating members.**_
|**Total**
**Description/name of party**|**This year**
**Last year**
**£**
**£**
-
-
-
-
-
-
-
-
-
-
**Balance held at period end**|
|---|---|
||-
-|
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## **Section C Notes to the accounts**
## **Note 9 Support Costs**
## _**Please complete this note if the charity has analysed its expenses using activity categories and has support costs.**_
## **This year**
**----- Start of picture text -----**
Support cost Raising funds Activity 1 Activity 2 Activity 3 Grand total Basis of allocation
(examples) £ £ £ £ £ (Describe method)
Governance - - - - -
- - - - -
- - - - -
- - - - -
Other - - - - -
- - - - -
Total
**----- End of picture text -----**
## **Last year**
|Governance
Other
**Total**
**Support cost**
**(examples)**|**Raising funds**
**Activity 1**
**Activity 2**
**Activity 3**
**Grand total**
**Basis of allocation**
**£**
**£**
**£**
**£**
**£**
**(Describe method)**
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -|
|---|---|
_**Please provide details of the accounting policy adopted for the apportionment of costs between activities and any estimation techniques used to calculate their apportionment.**_
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## **Section C Notes to the accounts**
## **Note 10 Details of certain items of expenditure**
**10.1 Fees for examination of the accounts** _**Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).**_
|**Other fees (for example: financial advice, consultancy, accountancy services) paid**
**to the independent examiner**
**Independent examiner’s fees**
**Assurance services other than audit or independent examination**
**Tax advisory fees**|**This year**
**Last year**
**£**
**£**
- -
- -
- -
- -|
|---|---|
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**Section C Notes to the accounts (cont)**
**Note 11 Paid employees**
_**Please complete this note if the charity has any employees.**_
**11.1 Staff Costs**
|**This year:**
**Last year:**
**Salaries and wages**
**Social security costs**
**Other employee benefits**
**Total staff costs**
**Pension costs (defined contribution scheme)**
**Please provide details of expenditure on staff working for the**
**charity whose contracts are with and are paid by a related party**
**Please provide details of expenditure on staff working for the**
**charity whose contracts are with and are paid by a related party**|**This year**
**Last year**
**£**
**£**
12,859 14,634
- -
- -|
|---|---|
||12,859 14,634
|
|||
_**Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided.**_
|**No employees received employee benef**
**pension costs) for the reporting period**
**£60,000 to £69,999**
**£70,000 to £79,999**
**£80,000 to £89,999**
**£90,000 to £99,999**
**£100,000 to £109,999**
**Band**
**Please provide the total amount paid to**
**personnel (includes trustees and senior**
**services to the charity. For specific am**
**see Note 28.**
**11.2 Average head count in the year**
**The parts of the charity in which the**
**employees work**|**Fundraising**
**Charitable Activities**
**Governance**
**Other**
**Tota**
**its (excluding employer**
**of more than £60,000**
**key management**
**management) for their**
**ounts paid to trustees,**|**This year**
**Last year**
-
-
-
-
-
-
-
-
-
-
**This year**
**Last year**
**£**
**£**
- -
**This year**
**Last year**
**Number**
**Number**
-
-
2 2
-
-
-
-
**TRUE**
**Number of employees**|
|---|---|---|
|||**l**2 2|
**11.3 Ex-gratia payments to employees and others (excluding trustees)** _**Please complete if an ex-gratia payment is made.**_
|**The nature of the payment (cash, asset**
**etc.)**
**_Please complete if any redundancy or te_**
**Total amount of payment**
**Please state the amount of the payment**
**a right to an asset)**
**Please state the accounting policy for a**
**termination payments**
**Please explain the nature of the**
**payment**
**Please state the legal authority or**
**reason for making the payment**
**11.4 Redundancy payments**
**The extent of redundancy funding at the**|**This year**
**Last year**
**This year**
**Last year**
**_rmination payment is mad_**
**(or value of any waiver of**
**ny redundancy or**
**balance sheet date**|**This year**
**Last year**
**£**
**£**
- -
**This year**
**Last year**
**£**
**£**
-
-
**This year**
**Last year**
**£**
**£**
- -
**_e in the period._**
|
|---|---|---|
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**Section C Notes to the accounts (cont)**
**Note 12 Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme.**
## _**12.1 Please complete this note if a defined contribution pension scheme is operated.**_
**----- Start of picture text -----**
This year Last year
£ £
Amount of contributions recognised in the SOFA as an expense - -
**----- End of picture text -----**
**Please explain the basis for allocating the liability and expense of defined contribution pension scheme between activities and between restricted and unrestricted funds.**
_**12.2 Please complete this section where the charity participates in a defined benefit pension plan but is unable to ascertain its share of the underlying assets and liabilities.**_
**Please confirm that although the scheme is accounted for as a defined contribution plan, it is a defined benefit plan. Please provide such information as is available about the plan's surplus or deficit and the implications, if any, for the reporting charity for this year and last year, if different**
## _**12.3 Please complete this section where the charity participates in a multi-employer defined benefit pension plan that is accounted for as a defined contribution plan.**_
**Describe the extent to which the charity can be liable to the plan for other entities' obligations under the terms and conditions of the multi-employer plan. If this is different for last year, provide details**
**Provide an explanation of how any liability arising from an agreement with a multi-employer plan to fund a deficit has been determined. If this is different for last year, provide details**
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## **Section C Notes to the accounts (cont)**
## **Note 13 Grantmaking**
_**Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities undertaken.**_
## **This year:**
## **13.1 Analysis of grants paid (included in cost of charitable activities)**
**----- Start of picture text -----**
Grants to
Analysis institutions Grants to individuals Support costs Total
£ £
Britain Yearly Meeting 13,949.00 - nil 13,949.00
Grants of £1000 and over - 1,000.00 nil 1,000.00
Miscellaneous grants of under £1000 10,645.00 - nil 10,645.00
- - - -
Total 24,594 1,000 - 25,594
**----- End of picture text -----**
_**Please enter “Nil” if the charity does not identify and/or allocate support costs.**_
## **13.2 Grants made to institutions**
|**_Yes_**
**_No_**
**_TOTAL GRANTS PAID_**
**Purpose**
Central Funding of Quaker activities
**Names of institution**
**_My charity has made grants to particular institutions that are material in the_**
**_context of its grantmaking. Details of the institution supported, purpose of_**
**_the grant and total paid to each institution is available on the charity's web_**
**_site._**
Britain Yearly Meeting
**_Other unanalysed grants_**
**_Total grants to institutions in reporting period_**|**_Please provide_**
**_details of charity's_**
**_URL._**
**_Provide details_**
**_below_**
**Total amount of**
**grants paid £**
13,949
-
-
-
-
-
-
-
-
-|
|---|---|
||**13,949**|
||10,645
24,594|
## **Last year:**
## **13.3 Analysis of grants paid (included in cost of charitable activities)**
|**Analysis**
Britain Yearly Meeting
Grants of £1000 and over
Miscellaneous grants of under £1000
**_Total_**|**Grants to**
**institutions**
**Grants to individuals**
**Support costs**
**Total**
**£**
**£**
16,304.00 - -**16,304.00**
1,317.00 - -**1,317.00**
12,467.00 - -**12,467.00**
- - -
**-**|
|---|---|
||**30,088 - - 30,088**|
## _**Please enter “Nil” if the charity does not identify and/or allocate support costs.**_
## **13.4 Grants made to institutions**
|**13.4 Grants made to institutions**||
|---|---|
|**_Yes_**
**_No_**
**_TOTAL GRANTS PAID_**
**_My charity has made grants to particular institutions that are material in the_**
**_context of its grantmaking. Details of the institution supported, purpose of_**
**_the grant and total paid to each institution is available on the charity's web_**
**_site._**
**Names of institution**
**Purpose**
Britain Yearly Meeting
Central Funding of Quaker activities
North Herts Sanctuary
Hostel and help for homeless
**_Total grants to institutions in reporting period_**
**_Other unanalysed grants_**|**_Please provide_**
**_details of charity's_**
**_URL._**
**_Provide details_**
**_below_**
**Total amount of**
**grants paid £**
16,304
1,317
-
-
-
-
-
-
-
-|
||**17,621**|
||12,467
30,088|
CC17a (Excel)
16
25 10 21
## **Section C Notes to the accounts (cont)**
**Note 14 Tangible fixed assets** _**Please complete this note if the charity has any tangible fixed assets**_
## **14.1 Cost or valuation**
**----- Start of picture text -----**
Freehold land & Other land & Plant, Fixtures, fittings Total
buildings buildings machinery and equipment
and motor
vehicles
£ £ £ £ £
At the beginning of the year - - - - -
Additions - - - - -
Revaluations - - - - -
Disposals - - - - -
Transfers * - - - - -
At end of the year - - - - -
14.2 Depreciation and impairments
**Basis SL or RB (Straight SL or RB SL or RB SL or RB SL or RB
Line or Reducing
Balance)
** Rate
At beginning of the year - - - - -
Disposals - - - - -
Depreciation - - - - -
Impairment - - - - -
Transfers* - - - - -
At end of the year - - - - -
14.3 Net book value
Net book value at the beginning of the year - - - - -
Net book value at the end of the year - - - - -
14.4 Impairment
This year: Please provide a description of the events and circumstances that
led to the recognition or reversal of an impairment loss.
Last year: Please provide a description of the events and circumstances that
led to the recognition or reversal of an impairment loss.
14.5 Revaluation
If an accounting policy of revaluation is adopted, please provide: This year Last year
the effective date of the revaluation
the name of independent valuer, if applicable
the methods applied and significant assumptions
the carrying amount that would have been recognised had the assets been - -
carried under the cost model.
14.6 Other disclosures
This year Last year
£ £
(i) Please state the amount of borrowing costs, if any, capitalised in the construction of - -
tangible fixed assets and the capitalisation rate used.
(ii) Please provide the amount of contractual commitments for the acquisition of tangible - -
fixed assets.
(iii) Details of the existence and carrying amounts of property, plant and
equipment to which the charity has restricted title or that are pledged as
security for liabilities.
**----- End of picture text -----**
- _The "transfers" row is for movements between fixed asset categories._
_** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction._
CC17a (Excel)
17
25 10 21
**----- Start of picture text -----**
Section C Notes to the accounts (cont
Note 15 Intangible assets
Please complete this note if the charity has any intangible assets
15.1 Cost or valuation
Research & Patents and Other Total
development trademarks
£ £ £ £
At beginning of the year - - - -
Additions - - - -
Disposals - - - -
Revaluations - - - -
Transfers * - - - -
At end of the year - - - -
15.2 Amortisation and impairments
**Basis SL or RB SL or RB SL or RB SL or RB Straight Line
("SL") or
Reducing
Balance
("RB")
** Rate
At beginning of the year - - - -
Disposals - - - -
Amortisation - - - -
Impairment - - - -
Transfers* - - - -
At end of year - - - -
15.3 Net book value
Net book value at the beginning - - - -
of the year
Net book value at the end of the - - - -
year
15.4 Accounting policy
Please disclose the accounting policy for intangible fixed assets including:
Reasons for choosing amortisation rates
Policies for the recognition of any capital
development
15.5 Impairment
This year:
Please provide a description of the events and
circumstances that led to the recognition or reversal of an
impairment loss.
Last year:
Please provide a description of the events and
circumstances that led to the recognition or reversal of an
impairment loss.
15.6 Revaluation
If an accounting policy of revaluation is adopted, please provide:
This year Last year
the effective date of the revaluation
the name of independent valuer, if applicable
the methods applied
the carrying amount that would have been recognised had
the assets been carried under the cost model.
15.7 Other disclosures
(i) If your intangible asset was acquired by way of grant,
provide value on initial recognition and carrying amount of
the asset.
(ii) Details of the carrying amounts of any intangible
assets to which the charity has restricted title or that are
pledged as security for liabilities.
(iii) Please provide the amount of contractual
commitments for the acquisition of intangible assets.
(iv) State the amount of research and development
expenditure recognised as expenditure in the year.
(v) Please detail the headings in the SOFA in which a
charge for amortisation of intangible assets is included.
(vi) For any material intangible assets, please provide a
description, its carrying amount and any remaining
amortisation period.
**----- End of picture text -----**
- _The "transfers" row is for movements between fixed asset categories._
_** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction._
CC17a (Excel)
18
25 10 21
**----- Start of picture text -----**
Section C Notes to the accounts (cont)
Note 16 Heritage assets
Please complete this note if the charity has heritage assets
16.1 General disclosures for all charities holding heritage assets
This year Last year
(i) Explain the nature and scale of
heritage assets held.
(ii) Explain the policy for the
acquisition, preservation,
management and disposal of heritage
assets.
16.2 Cost or valuation
Heritage Heritage Heritage Heritage Total
asset 1 asset 2 asset 3 asset 4
£ £ £ £ £
At beginning of the year - - - - -
Additions - - - - -
Disposals - - - - -
Revaluations - - - - -
Transfers * - - - - -
At end of the year - - - - -
16.3 Depreciation and impairments
**Basis Straight Line
("SL") or
Reducing
Balance
** Rate
At beginning of the year - - - - -
Disposals - - - - -
Depreciation - - - - -
Impairment - - - - -
Transfers* - - - - -
At end of year - - - - -
16.4 Net book value
Net book value at the beginning of the - - - - -
year
Net book value at the end of the year - - - - -
**----- End of picture text -----**
**16.5 Impairment This year** _**Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.**_
**Last year** _**Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.**_
**16.6 Revaluation** _**If an accounting policy of revaluation is adopted, please provide: the effective date of the revaluation the name of independent valuer, if applicable qualifications of independent valuer the methods applied and significant assumptions any significant limitations on the valuation**_
|Carrying amount at the beginning of the
period
Additions
Disposals
Depreciation/impairment
Revaluation
Carrying amount at the end of period
**_any significant limitations on the valuation_**
**16.7 Analysis of heritage assets by class or group distinguishing t**
**_qualifications of independent valuer_**
**_the methods applied and significant assumptions_**
**_the name of independent valuer, if applicable_**
**_the effective date of the revaluation_**|**hose at cost a**
**Thi**|**At valuation**
**Group A**
**At cost Group**
**B**
**Total**
**£**
**£**
**£**
- - -
- - -
- - -
- - -
- - -
**nd those at valuation**
**s year**
**Last year**|
|---|---|---|
|||- - -|
|**(i) Explain the reason why heritage**
**assets have not been recognised on**
**the balance sheet.**
**(ii) Describe the significance and**
**nature of heritage assets.**
**(iii) Disclose information that is**
**helpful in assessing the value of**
**heritage assets.**
**(iv) Explain the reason why it is not**
**practicable to obtain a valuation of**
**heritage assets.**
**16.8 Heritage assets (where heritage a**|**ssets are not recoignised on the balance sheet)**
**This year**
**Last year**|
|---|---|
|**16.9 Five year summary of heritage as**|**sets transactions**|
|---|---|
||**2015**
**2014**
**2013**
**2012**
**2011**
**£**
**£**
**£**
**£**
**£**|
|**Purchases**
Group A
Group B
Group C
Other
**Donations**
Group A
Group B
Group C
Other
**Total additions**
**Charge for impairment**
Group A
Group B
Group C
Other
**Total charge for impairment**
**Disposals**
Group A - carrying amount
Group B - carrying amount
Group C
Other
**Total disposals**|- - - - -
- - - - -
-
-
- - - - -
- - - - -
- - - - -
- - - - -
**- - - - -**
- - - - -
- - - - -
- - - - -
- - - - -
**- - - - -**
- - - - -
- - - - -
- - - - -
- - - - -
**- - - - -**|
CC17a (Excel)
19
25 10 21
**Section C Notes to the accounts (cont)**
**Note 17 Investment assets**
_**Please complete this note if the charity has any investment assets.**_
## **17.1 Fixed assets investments (please provide for each class of investment)**
**----- Start of picture text -----**
equivalentsCash & cash investmentsListed Investment properties investmentsSocial Other Total
Carrying (fair) value at beginning of - - - - - -
period
Add: additions to investments during - - - - - -
period*
Less: disposals at carrying value - - - - - -
Less: impairments - - - - - -
Add: Reversal of impairments - - - - - -
Add/(deduct): transfer in/(out) in the - - - - - -
period
Add/(deduct): net gain/(loss) on - - - - - -
revaluation
Carrying (fair) value at end of year - - - - - -
**----- End of picture text -----**
***Please specify additions resulting from acquisitions through business combinations, if any.**
_**Please note that Fair Value in this context is the amount for which an asset could be exchanged between knowlegable and willing parties in an arm's length transaction. For traded securities, the fair value is the value of the security quoted on the London Stock Exchange Daily Official List or equivalent. For other assets where there is no market price on a traded market, it is the trustees' or valuers' best estimate of fair value.**_
## **17.2 Please provide a breakdown of investments shown above agreeing with the balance sheet row B04 differentiating between those held at fair value and those held at cost less impairment.**
|**This year:**
**Analysis of investments**
**Cash or cash equivalents**
**Investment properties**
**Last year:**
**Analysis of investments**
**Cash or cash equivalents**
**Investment properties**
**(i) Explain the methods and significant assumptions in**
**determining the fair value of investment property held by**
**the charity**
**Listed investments**
**Social investments**
**(ii) Name or independent valuer, if applicable, and**
**relevant qualifications**
**(iii) Provide details of any restrictions on the ability to**
**realise investment property or on the remittance of income**
**or disposal proceeds**
**Listed investments**
**17.3 If your charity holds investment properties, please**
**Other investments**
**Total**
**Social investments**
**Grand total (Fair value at year end+Cost less impairment)**
**(iv) Explain any contractual obligations for the purchase,**
**construction or development of investment property or for**
**repairs, maintenance or enhancements**
**Other investments**
**Total**
**Grand total (Fair value at year end+Cost less impairment)**|-
-
**Cost less impairment**
- -
**Fair value at year end**
**£**
-
**£**
-
-
-
-
-|
|---|---|
||**This year**
**Last year**
-
**£**
**£**
-
- -
**Fair value at year end**
**Cost less impairment**
- -
- -
- -
-
**complete the following note:**
-
-
-
- -|
## **17.4 Please provide a breakdown of current asset investments, if applicable, agreeing with the balance sheet.**
|**17.5 Guarantees**
**Social investments**
**Other investments**
**Amount of concessionary loans received**
**_(Multiple loans received may be disclosed in_**
**_aggregate provided that such aggregation does not_**
**_obsure significant information)._**
**Please provide details and amount of any guar**
**to or on behalf of a third party**
**Name of the entity or entities benefitting from t**
**guarantees**
**Please explain how the guarantee furthers the**
**aims**
**Analysis of current asset investments**
**Cash or cash equivalents**
**Listed investments**
**Investment properties**
**17.6 Concessionary loans**
**Amount of concessionary loans made (****_Multiple_**
**_loans made may be disclosed in aggregate provided_**
**_that such aggregation does not obsure significant_**
**_information_ ).**
**Total**
**Amounts receivable after more than 1 year**
**Amounts payable after more than 1 year**
**Amounts receivable within 1 year**
**Terms and conditions eg interest rate, security**
**provided**
**Value of any concessionary loans which have**
**been committed but not taken up at the**
**reporting date**
**Amounts payable within 1 year**|**antee made**
**hose**
**charity's**
**_Total_**
**_Total_**
|**£**
-
-
-
**La**
-
-
**This year**
|**This year £**
**Last year £**
-
-
-
-
-
-
-
-
-
-
**This year £**
**Last year £**
-
-
-
-
-
-
-
-
**Last year**
**£**
**Last year**
-
-
-
-
**st year**
-
-|
|---|---|---|---|
|||
-||
|||**This year**
**_Description_**
**This year**
**_Description_**||
**Amounts payable within 1 year Amounts payable after more than 1 year Amounts receivable within 1 year Amounts receivable after more than 1 year 17.7 Additional information**
**This year Last year Please provide information about the significance of investments to the charity's financial position or performance eg. terms and conditions of loans or the use of hedging to manage financial risk.**
**For all investments measured at fair value, the basis for determining the value, including any assumptions applied when using a valuation technique. Where a charity has provided financial assets as a form of security, the carrying amount of the financial asset pledged as security and the terms and conditions relating to its pledge.**
CC17a (Excel)
20
25 10 21
**Section C Notes to the accounts (cont)**
## **Note 18 Stocks**
## _**Please complete this note if the charity holds any stock items**_
## **18.1 Please state the carrying amount of stock and work in progress analysed between activities.**
|**18.1 Please state the carrying amount of stock and work in progress analysed between**
**activities.**|**unt of stock and work in progress analysed between**|**unt of stock and work in progress analysed between**|
|---|---|---|
|**For**
**distribution**
**For resale**
**For**
**distribution**
**For resale**
**£**
**£**
**£**
**£**
**£**
**Charitable activities:**
**_Opening_**
- - - - -
**_Added in period_**
- - - - -
**_Expensed in period_**
- - - - -
**_Impaired_**
- - - - -
**_Closing_**
**- - - - -**
**Other trading activities:**
**_Opening_**
- - - - -
**_Added in period_**
- - - - -
**_Expensed in period_**
- - - - -
**_Impaired_**
- - - - -
**_Closing_**
**- - - - -**
**Other:**
**_Opening_**
- - - - -
**_Added in period_**
- - - - -
**_Expensed in period_**
- - - - -
**_Impaired_**
- - - - -
**_Closing_**
**- - - - -**
**Total this year**
- - - - -
**_Total previous year_**
- - - - -
**Work in**
**progress**
**18.2 Please specify the carrying amount of**
**any stocks pledged as security for liabilities**
**Stock**
**Donated goods**
**This year**
**Last year**
**£**
**£**|**For**
**distribution**
**For resale**
**For**
**distribution**
**For resale**
**£**
**£**
**£**
**£**
**£**
- - - - -
- - - - -
- - - - -
- - - - -
**- - - - -**
- - - - -
- - - - -
- - - - -
- - - - -
**- - - - -**
- - - - -
- - - - -
- - - - -
- - - - -
**- - - - -**
**Work in**
**progress**
**Stock**
**Donated goods**||
||-|- - - -|
|||- - - -
**This year**
**Last year**
**£**
**£**|
CC17a (Excel)
21
25 10 21
## **Section C Notes to the accounts (cont)**
## **Note 19 Debtors and prepayments**
## _**Please complete this note if the charity has any debtors or prepayments.**_
**19.1 Analysis of debtors Trade debtors Prepayments and accrued income Other debtors**
**----- Start of picture text -----**
This year Last year
£ £
- -
9,341.0 13,217.0
- -
9,341.0 13,217.0
**----- End of picture text -----**
**Total**
## _**Please complete 19.2 where a material debtor is recoverable more than a year after the reporting date.**_
## **19.2 Analysis of debtors recoverable in more than 1 year (included in debtors above)**
|**Prepayments and accrued income**
**Other debtors**
**Total**
**Trade debtors**|**This year**
**Last year**
**£**
**£**
- -
- -
- -
- -|
|---|---|
||- -|
CC17a (Excel)
22
25 10 21
## **Section C Notes to the accounts (cont)**
## **Note 20 Creditors and accruals**
## _**Please complete this note if the charity has any creditors or accruals.**_
## **20.1 Analysis of creditors**
|**Accruals for grants payable**
**Bank loans and overdrafts**
**Trade creditors**
**Payments received on account for contracts or**
**performance-related grants**
**Accruals and deferred income**
**Taxation and social security**
**Other creditors**
**Total**|**This year**
**Last year**
**This year**
**Last year**
**£**
**£**
**£**
**£**
- - - -
- - - -
14,609 12,675
- -
- - - -
- - - -
- - - -
- - - -
**Amounts falling due within**
**one year**
**Amounts falling due after**
**more than one year**|
|---|---|
||14,609
12,675
- -|
## **20.2 Deferred income**
## _**Please complete this note if the charity has deferred income.**_
_**Please explain the reasons why income is deferred. Movement in deferred income account**_ **Balance at the start of the reporting period Amounts added in current period Amounts released to income from previous periods Balance at the end of the reporting period**
|**_come._**||
|---|---|
|**This year**|**This year**
**Last year**
**£**
**£**
- -
- -
- -
**Last year**|
||- -|
CC17a (Excel)
23
25 10 21
## **Section C Notes to the accounts (cont)**
## **Note 21 Provisions for liabilities and charges**
_**Please complete this note if you have included in charity expenditure any provisions. A provision is made when the charity has a liability of uncertain timing or amount.**_
## **21.1 Movements in recognised provisions and funding commitment during the period**
|
**21.2 Please provide:**
**- a brief description of any obligations on the**
**balance sheet and the expected amount and timing of**
**resulting payments;**
**- an indication of the uncertainties about the amount**
**or timing of those outflows; and**
**- the amount of any expected reimbursement, stating**
**the amount of any asset that has been recognised for**
**that expected reimbursement.**
**21.3 For any funding commitment that is not**
**recognised as a liability or provision, provide details**
**of commitment made, the time frame of that**
**commitment, any performance-related conditions and**
**details of how the commitment will be funded (with**
**contracts for capital expenditure separately**
**identified).**
**21.4 Where unrestricted funds have been designated**
**to a fund commitment, please disclose the nature of**
**any amounts designated and the likely timing of that**
**expenditure.**
**Balance at the end of the reporting period**
**Amounts added in current period**
**Amounts charged against the provision in the current**
**Unused amounts reversed during the period**
**Balance at the start of the reporting period**|
**This year**
**This year**
**period**|**This year**
**Last year**
**£**
**£**
-
-
-
-
-
-
-
-|
|---|---|---|
|||-
-|
|||**Last year**
**Last year**|
CC17a (Excel)
24
25 10 21
## **Section C Notes to the accounts (cont)**
## **Note 22 Other disclosures for debtors, creditors and other basic financial instruments**
**This year Last year**
**22.1 Please provide information about the significance of financial instruments (eg. debtors, creditors, investments etc) to the charity's financial position or performance, for example, the terms and conditions of loans or the use of hedging to manage financial risk.**
**22.2 If the charity has provided financial assets as a form of security, the carrying amount of the financial assets pledged as security and the terms and conitions related to its pledge should be given here.**
CC17a (Excel)
25
25 10 21
**Section C Notes to the accounts (cont)**
## **Note 23 Contingent liabilities and contingent assets**
## **23.1 Contingent liabilities**
**Where the charity has contingent liabililities, please complete the following section unless the possibility of their existence is remote.**
## **This year**
**----- Start of picture text -----**
Description of item including its legal nature. Please Estimate of financial effect
describe any security provided in connection to the
liability.
Last year
Description of item including its legal nature. Please Estimate of financial effect
describe any security provided in connection to the
liability.
**----- End of picture text -----**
## **23.2 Contingent assets**
**Where the charity has contingent assets, please complete the following section when their existence is probable**
## **This year**
|**This**|**year**||||||||
|---|---|---|---|---|---|---|---|---|
|||**Description**|**of**|**item**|**Estimate**|**of**|**financial**|**effect**|
||||||||||
||||||||||
||||||||||
||||||||||
|**Last**|**year**||||||||
|||**Description**|**of**|**item**|**Estimate**|**of**|**financial**|**effect**|
**23.4 Other disclosures for contingent assets and/or liabilities Please provide the following information where practicable:**
**This year Last year**
**Explain any uncertainties relating to the amount or timing of settlement; and the possibilty of any reimbursement Where it is not practical to make one or more of these disclosures, please state this fact**
CC17a (Excel)
26
25 10 21
## **Section C Notes to the accounts (cont)**
|**Note 24 Cash at bank and in hand**
**Short term cash investments (less than 3 months maturity date)**
**Short term deposits**
**Cash at bank and on hand**
**Other**
**Total**|**This year**
**Last year**
**£**
**£**
-
-
179,049
149,674
51,190
51,586
-
-|
|---|---|
||230,239
201,260|
CC17a (Excel)
27
25 10 21
## **Section C Notes to the accounts (cont)**
## **Note 25 Fair value of assets and liabilities**
|**25.1 Please provide details of the charity's**
**exposure to credit risk (the risk of incurring a loss**
**due to a debtor not paying what is owed) , liquidity**
**risk (the risk of not being able to meet short term**
**financial demands) and market risk (the risk that**
**the value of an investment will fall due to changes**
**in the market) arising from financial instruments to**
**which the charity is exposed at the end of the**
**reporting period and explain how the charity**
**manages those risks.**
**25.2 Please give details of the amount of change in**
**the fair value of basic financial instruments**
**(debtors, creditors, investments (see section 11,**
**FRS 102 SORP)) measured at fair value through the**
**SoFA that is attributable to changes in credit risk.**|
**This year**
**Last year**|
|---|---|
CC17a (Excel)
28
25 10 21
## **Section C Notes to the accounts (cont)**
**Note 26 Events after the end of the reporting period**
_**Please complete this note events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the**_
|**Please provide details of the nature of the**
**event**
**Provide an estimate of the financial effect**
**of the event or a statement that such an**
**estimate cannot be made**|**This year**
**Last year**|
|---|---|
CC17a (Excel)
29
25 10 21
## **Section C Notes to the accounts (cont)**
## **Note 27 Charity funds**
## **27.1 Details of material funds held and movements during the CURRENT reporting period**
_**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the blanace sheet.**_
_*** Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_
**----- Start of picture text -----**
Fund Fund
balances balances
Type PE, EE
Purpose and Restrictions brought Gains and carried
R or UR *
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
Area Meeting General Fund UR General Purposes of Area Meeting 13,706 4,419 - 14,602 12,201 - 15,724
Area Meeting Quaker Work Fund UR Supporting Quaker projects 1,000 - - 1,000 1,000 - 1,000
Area Meeting Building Fund UR Emergency repair of our buildings 15,000 - - - - 15,000
Area Meeting Camp Fund UR Area Meeting Camp 8,625 75 - 680 - - 8,020
Local Meetings General Funds UR General Purposes of Local Meetings 161,269 143,668 - 108,102 - 13,201 - 183,634
Hitchin Peace Garden R to be used for Hitchin Peace Garden 862 100 - 74 - - 888
BYM Meeting Houses Fund R to be used for Hitchin Meeting House - 15,000 - 15,000 - - -
350th Anniversary Fund R to be used for Hertford Meeting House - 2,188 - 1,483 - - 705
- - - - -
- - - - - -
Other funds N/a N/a - - - - - -
Total Funds 200,462 165,450 - 140,941 - - 224,971
**----- End of picture text -----**
CC17a (Excel)
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**Section C Notes to the accounts (cont)**
## **Note 27 Charity funds (cont)**
## **27.2 Details of material funds held and movements during the PREVIOUS reporting period**
_**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the blanace sheet.**_
_*** Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_
**----- Start of picture text -----**
Fund Fund
balances balances
Type PE, EE Purpose and Restrictions brought Gains and carried
R or UR *
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
Area Meeting General Fund UR General Purposes of Area Meeting 11,837 11,998 - 4,622 - 6,006 13,207
Area Meeting Quaker Work
Fund UR Supporting Quaker projects 2,026 - - - 1,026 1,000
Area Meeting Building Fund UR Maintenance and repair of our buildings 32,450 - - 21,704 4,254 - 15,000
Area Meeting Camp Fund UR Area Meeting Camp 7,178 5,535 - 4,089 - - 8,624
Local Meetings General Funds UR General Purposes of Local Meetings 152,813 144,671 - 136,901 2,026 - 162,609
Hitchin Peace Garden R to be used for Hitchin Peace Garden 2,093 275 - 1,506 - - 862
Sawell Fund R to be used for Hoddesdon 4,520 - - 4,520 - - -
WGC Quaker Work Fund R to be used for Quaker work only 24 - - 24 - - -
- - - - - -
- - - - - -
Other funds N/a N/a - - - 252 752 500
Total Funds 212,941 162,479 - 173,618 - - 201,802
**----- End of picture text -----**
CC17a (Excel)
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**Section C Notes to the accounts (cont)**
## **Note 27 Charity funds (cont)**
## **27.3 Transfers between funds**
## **This year**
|**This year**||||
|---|---|---|---|
||**Reason for transfer and where endowment is converted to income,**||**Amount**|
|||**legal power for its conversion**||
|Between unrestricted and||||
|restricted funds||||
|Between endowment and||||
|restricted funds||||
|Between endowment and||||
|unrestricted funds||||
|||||
|**Last year**||||
||**Reason for transfer and where endowment is converted to income,**||**Amount**|
|||**legal power for its conversion**||
|Between unrestricted and||||
|restricted funds||||
|Between endowment and||||
|restricted funds||||
|Between endowment and||||
|unrestricted funds||||
|||||
## **27.4 Designated funds**
## **This year**
|**Planned use**|**Purpose of the designation**|**Amount**|
|---|---|---|
||||
||||
||||
||||
||||
||||
|**Last year**|||
|**Planned use**|**Purpose of the designation**|**Amount**|
||||
||||
||||
||||
||||
||||
CC17a (Excel)
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**Section C Notes to the accounts (cont)**
**Note 28 Transactions with trustees and related parties**
_**If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.**_
## **28.1 Trustee remuneration and benefits**
## **This year**
## **None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)**
_**In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.**_
|**_Please give details of why remuneration or other_**
**_employment benefits were paid._**
**_Where an ex gratia payment has been made to a trustee,_**
**_provide an explanation of the nature of the payment._**
**Name of trustee**
**Legal authority (eg**
**order, governing**
**document)**|**Remuneration**
**Pension**
**contribution**
**Redundancy**
**(including**
**loss of**
**office)/ex**
**gratia**
**Other**
**TOTAL**
**£**
**£**
**£**
**£**
**£**
-
-
-
-
**-**
-
-
-
-
**-**
-
-
-
-
**-**
-
-
-
-
**-**
**Amounts paid or benefit value**|
|---|---|
## **Last year**
**None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)**
_**In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.**_
**----- Start of picture text -----**
Amounts paid or benefit value
Name of trustee Legal authority (eg order, governing document) Remuneration contributionPension Redundancy (including office)/ex loss of Other TOTAL
gratia
£ £ £ £
- - - - -
- - - - -
- - - - -
- - - - -
Please give details of why remuneration or other
employment benefits were paid.
Where an ex gratia payment has been made to a trustee,
provide an explanation of the nature of the payment.
**----- End of picture text -----**
## **28.2 Trustees' expenses**
_**If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".**_
**No trustee expenses have been incurred (True or False)**
|**Please provide the number of trustees reimbursed for expenses or who had**
**expenses paid by the charity**
**Type of expenses reimbursed**
**Subsistence**
**Travel**
**TOTAL**
**Accommodation**
**Other (please specify):**|-
**Last year**
-
-
**£**
-
-
-
**£**
**This year**
-
-
-
-|
|---|---|
||-
-|
|||
## **28.3 Transaction(s) with related parties**
_**Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.**_
## **This year**
**There have been no related party transactions in the reporting period (True or False)**
|||||||**Amounts**|
|---|---|---|---|---|---|---|
|**Name of the trustee**
**or related party**|**Relationship**
**to charity**|**Description of the**
**transaction(s)**|**Amount**|**Balance at**
**period end**|**Provision for bad debts**
**at period end**|**written off**
**during**
**reporting**|
|||||||**period**|
||||**£**|**£**|**£**|**£**|
||||||||
||||||||
||||||||
||||||||
_**In relation to the transactions above, please provide the**_
_**terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement.**_
_**For any related party, please provide details of any guarantees given or received.**_
## **Last year**
**There have been no related party transactions in the reporting period (True or False)**
|||||||**Amounts**|
|---|---|---|---|---|---|---|
|**Name of the trustee**
**or related party**|**Relationship**
**to charity**|**Description of the**
**transaction(s)**|**Amount**|**Balance at**
**period end**|**Provision for bad debts**
**at period end**|**written off**
**during**
**reporting**|
|||||||**period**|
||||**£**|**£**|**£**|**£**|
||||||||
||||||||
||||||||
||||||||
_**In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement.**_
_**For any related party, please provide details of any guarantees given or received.**_
CC17a (Excel)
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**Section C Notes to the accounts (cont)**
## **Note 29 Additional Disclosures**
**The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.**
CC17a (Excel)
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CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Hertford and Hitchin Area Meeting of the Religious Society of Friond$
(Quakers)
On a¢counts for the year
ended
31 Dècembèr 2020
Charlty
numbor
1131894
Set out on page
l port to trustees on my examination of the accounts of Ihe above
charity (Yhe Trust.) for the year ended 31112 12020.
Responslbilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 (Yhe Act.).
I report in resFect of my examination of the Trust's accounts carried OLrt
under section 145 of the 2011 Act and in carying oui my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5){b) of the Act.
I have compl8t8d my examination. I confim that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
accounting records We rKJt kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's Statsment
I have no concems and have com8 across no other matters in conrEction
with the examination to which attention should drawn in order to enable a
pro
r understanding of the accounts to be reached.
Signed:
Date:
7 P4 20"a I
Name:
S-, E J f PhrL- fl knC)&-C
Relevant professional
qualfficatlon{8) or body
(if any):
Addre$$:
tÈert-, Éonos rfr-o
ettrd8ndHitC1Wr Qu8k8
Exwninerfs Rowvton 2tr20Amnts
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