Reglstered number: 06732314 Charlty number: 1131830 ERLAS VICTORIAN WALLED GARDEN UNAUDITED TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2026 WR Partners Protecting your future.
ERLAS VICTORIAN WALLED GARDEN (A Company Llmltsd by Guarantee) CONTENTS Page Reference and Adrnlnlstratlve Detalls of the Charftable Company, Its Trustees and Advlsars Chalrman's Statement Tru8tees' Report Independent Examlner's Report Statsment of Flnanclal Actlvltlas 9-10 11 Balanc• Sheet 12 Statement of Cash Flow8 13 Notes to the Financlal Statements 14-28
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITABLE COMPANY. ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2025 Trustees Dr S V Moore, Chair R Gow, Vice Chair R Lewis, Vice Chair M Meadows, Treasurer R Birch B Forehead (resigned 31 July 2025) H Hughes J Mason (appointed 30 May 2024) A Parry S Williams Company rnglstered number 06732314 Charlty reglstered number 1131830 Reglstered offlce Bryn Estyn Road Wrexham LL13 9TY Charlty Lead Officor S Taylor Accountants WR Partners Chartered Accountants Belmont House Shrew8bury Business Park Shrewsbury Shropshire SY2 6LG Page 1
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) CHAIRMAN'S STATEMENT FOR THE YEAR ENDED 31 MARCH 2025 The chairman presents his statement for the year. Chair's Report April 2024 - March 2025 As you will see in the Annual Report, 2024125 has been a very exciting year for the Garden. Our lease from Wrexham County Borough Council IWCBCI has been significantly increased, as well as our operational footprint, thanks to the hard work and determination of our Charity Lead Officer Sorrel Taylor, now Chief Executive Officer (CEO). This means we are now a more important provider of Adult Disability Services (ADS} because we have more space to expand the services we already provide but also we can diversify to other ADS areas. This new possible growth has already begun andlor is under discussion with the appropriate authorities, aided by the large grants secured by our CEO and our Funding Officer from Shared Prosperity and Multiply Funds, as well as elsewhere. The garden itself remains in very good health, has grown and has been recognised and financially supported by various national bodies. Our main woodland is now part of the Welsh National Forest and is under important development funded by the Welsh Government and the National Lottery and we contribuled to IWCBC) becoming Gold Medal winners in the Wales in Bloom competition. Our flowers, vegetables and confetti continue to sell well to our local community who, we are pleased to report, visit the garden in increasing numbers to both walk around and buy refreshments. Amongst other things, we aim to be a key "lung. and visitor destination of Wrexham and the wider Community over the coming years. With regard to Community involvement, this is a two-way street. The more we engage with them the more help we receive. Education services have always been a core provision for our beneficiaries but during the year we broadened this out to external groups and individuals, including garden-related courses and a woodland skills course. We continue to engage wilh schools and local universities, the latter sending students for practical training with our beneficiaries. Never forgetting, of course, our growing loyal band of volunteers without whom we would not be able to operale efficiently, if at all. These include many individuals and Corporate groups from local business, induslry and government departments. Last but not least I would like to pay tribute to our dedicated staff, full and part time, who above all focus on the health and well-being of our beneficiaries, keeping them interested, occupied and developing a lasting sense of self-worth all in a happy family atmosphere. Included in the part-time staff, of course, l include our equally dedicated Trustees who meet regularly and work together happily along with Staff to make Erlas Victorian Walled Garden the success story it has become over the years. Dr Stan Moore Chair. Erlas Victorian Walled Garden, Wrexham Page 2
ERLAS VICTORIAN WALLED GARDEN (A Company Limited by Guarantee) TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Trustees present their annual report together with the financial statements of the Charitable Company for the year from 1 April 2024 to 31 March 2025. The Annual Report seNes the purposes of both a Trustees, report and a directors. report under company law. The Trustees confirm that the Annual Report and financial ststements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORPI applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). Since the Charitable Company qualifies as small under section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 {Strategic Report and Directors, Report) Regulations 2013 has been omitted. Achievements and performance a. Introduction The highlight of the year 2024-25 undoubtedly was the granting of a 99-year lease on the site by Wrexham County Borough Council. This followed ten years or more of lobbying by members of the Board and others. But the final success is down to the hard work and detennination of the Charity Lead Officer, Sorrel Taylor. Her constant pressure on members and officers of the council paid off with the award of a lease not only on the charity's existing footprint bul also on other adjoining properties fomiing part of the old manor house estate. This extended footprint means the charity can now occupy the old Principal's House and the building variously known as the Log Cabin or the Swiss Cottage, together with the adjacent land and structures including polytunnels and woodland areas. The larger charity is now able to offer its services to bigger and wider set of clients. More places are now available for our existing beneficiartes and new services can be offered to meet the needs of different groups. Considerable work is still needed on the newly obtained property to make them suitable for everyday use, but many of our volunteers are hard at work restoring the property and making it ready to bring into operation. One consequence of the new layout of the garden and the Council's plans for the rest of the property is that the entrance lo the garden needs to be moved. Planning permission was sought and obtained to move the entrance from outside the Ty Dewr building to a location further down Bryn Estyn Lane to the western-most side of the garden where a new car park will be built. Another rnajor feature of the year, and one following on from 2023-24, has been its continuing financial strength due to grants obtained under the Shared Prosperity Fund and Mulliply scheme. Total grants under these schemes amounted to just under half a million pounds. This allowed the charity to expand ils services to new beneficiaries and prepare for the considerable work resulting from acquiring its new facilities. An additional grant of just under £100,000 came from The Woodland Improvement Grant (TWIG) funded by the National Lottery Heritage Fund in partnership with the Welsh Govemment. Thi5 allowed Erlas to become part of the National Forest for Wales and the garden was included in a publicity film by the National Forest. Work on the development of the forest was delayed until the new lease was obtained, but has now commenced and is on schedule. This added to the success of the garden in the Wales in Bloom competition. Erlas was awarded °Outstanding' status in the "It's My Neighbourhood" category and was an integral part of Wrexham's winning the Gold award overall in Wales. Ceremonies to mark these successes were held at the garden and elsewhere with dignitaries from the local authority and organising bodies attending. Page 3
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Achlevements and perfomiance (contlnued) The increase in beneficiary numbers necessitated an increase in staff at the garden and new garden support workers have been employed to work with our beneficiaries. Corporate Volunteers The garden continues to attract a wide range of visitors, both corporate and individuals. Corporate volunteers are individuals or groups whose employer supports them to undertake volunteering time in charities or not for profit organisations. Among the corporate volunteers this year were employees from Network Rail, Kellogg's and the Department of Work and Pensions and Llais y Goedwig. The garden is particularly grateful to the Ministry of Justice for its continued and outstanding support for the garden through the Community Payback Scheme. Estates Developments As mentioned earlier considerable work has taken place at the garden on the newly acquired buildings transferred to the charity under the new lease and on th8 start of the major development of the woodlands. However, the year also saw the completion of the Nature Den funded through a Landfill Grant and a new framed structure outside T? Paned. which provides a relaxed place to enjoy a cup of tea while overlooking the beauty of the east garden. This facility. together with the garden's famous cakes, proved highly popular during the various open days held throughout the year. Emergency work was undertaken to repair a wall within the east garden close to the greenhouse. This work was funded through SPF funds and from the charity's existing funds. Wrexham Council funded the development of a sensory garden which has proved highly popular with the garden's new dementia group. Sadly, the garden suffered a major loss with the death of lan Macinnes, one of the charity's former directors and its leading figure in the development and maintenance of the estate. lan's legacy in the garden wi51 live on, but his presence and wtse counsel will be sadly missed. Education Programmes Although the provision of educational services has always been an important part of the charity's provision for existing beneficiaries, the year 2024-25 saw a significant increase in the educational provision for extemal groups and individuals. Initially funded under the Laura Ashley Trust a new series of gardening related courses were developed and offered to the wider community. The portfolio of courses has developed over the year and now include a Woodland Skills Course. A request for an independent living I life skills course was put on hold until the newly acquired buildings were brought fully into operation. Page 4
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Objectlves and actlvltles a. Policles and objectives The Erlas Victorian Walled Garden is a company limited by guarantee and is a registered charity. The objectives of the charity are as follows: To promote and protect the health of people with disabilities by providing meaningful daytime, education and work experience in horticulture and as a consequence of this, enable them to obtain life skills so that persons can develop their physical and mental capabilities and grow to full maturity as individuals and members of society, thus improving their quality of life., and to promote the conservation, protection and improvement of the physical and natural environment through the maintenance of Erlas Victorian Walled Garden for the education and enjoyment of the public" To achieve these objectives the charity undertakes a number of activities, including.. Providing work experience in the garden and associated activities for service users Providing a variety of educational programmes for service users Providing opportunities for service users to come into contact with members of the public thereby gaining confidence and personal growth Providing a safe, secure and calm environment for Servi users Developing and implementing individual care plans for seryice users in consultation with funders and social care authorities Developing and maintsining a Victorian walled garden, preserving its heritage and promoting its continued contribution to communities within Wrexham and neighbouring Counties In shaping our objectives and planning our activities the trustees have considered the Charity Commission's guidance on public benefit. The charity relies on grants and the income from fees and charges to cover its operating costs. In setting the fees and charges, the trustees give careful consideration to the costs of delivering services, with particular regard being paid to the level of support needed for each individual beneficiary. The charity is also aware of the level of privately funded beneficiaries and the need to ensure that charges are reasonable for such funders. Erlas Victorian Walled Garden has put into words its core belief and the reason for its existence. In addition, the charity's vision and mission are as follows: Mission At Erlas Victorian Walled Garden we provide meaningful daytime activity, education and work experience in our socially inclusive, productive and therapeutic garden environment for adults with additional needs, from North East Wales, Cheshire and Shropshire. Vision In 10 years, time Erlas Victorian Walled Garden will be a sustainable. inclusive and supportive community for people with a wide range of disabilities centred on a successful horticulturally-based community resource and visitor destination. Page 5
ERLAS VICTORIAN WALLED GARDEN {A Company Llmlted by Guarantee) TRUSTEES, REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2025 Objectlves and actlvltles (contlnued) b. Beneficiaries Over the past year the charity has been able to expand the number of beneficiaries to whom it provides a valuable service. Our aim was, and continues to be, the provision of an excellent service in a garden which offers a multitude of meaningful roles and experiences. Where beneficiaries can feel that their skills, knowledge and work make a difference and that this process, in term, develops them as people. With many of the features and advantages of employment, but in a supportive, structured and safe environment. These include working in a team and as an individual, developing new skills which will be of use in their daily lives, participating in how the garden develops and setting out specific and achievable goals and objectives. c. Volunteers We follow a detailed volunteer recruitment prOs$ so that we are able to ensure that we can meet the needs and interests of our volunteers and make the best use of the wealth of expertise and experience that they have to offer. d. Communlty Groups We always believe that Edas Victorian Walled Garden is a community asset. As such we warmly welcome visits by community groups such as the girl guides. brownies, schools and other educational organisations such as Coleg Cambria. Wrexham University and Chester University. . Governance J Mason was appointed as a Trustee during the year 2024-25, and B Forehead retired post year end. The Board continues to meet at least every months, with additional meetings as and when needed for example to approve the terms of the new lease. The Finance and General Purposes Committee meets monthly. The meetings of the Estates Committee have now been rearranged so that they immediately follow meetings of the FGP. This has led to a change on the agenda of the FGP. Monthly meetings are also held beeen the Charity Lead Officer and the Chairs of the charity and the FGP with regular reports going to the FGP. Page 6
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Financlal review . Going concern After making appropriate enquiries, the Trustees have a reasonable expectation that the Charitable Company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopi the going concern basis in preparing the financial statements. b. Reserves pollcy The charity's policy is to hold a reserve sufficient to allow it to run for a period of six months following any decision made by the board to close the charity. Currently the charity's aim is to hold a reserve of £50,000. Free reseTves stand at £291,76912024.- £176,936), calculated as the unrestricted funds, less unrestricted fixed assets and the designated funds. Total assets Stand at £639,002 (2024.. £486.232). Structure, governance and management a. Constitutlon Erlas Victorian Walled Garden is a charitable company limited by guarantee, formed on the 24th October 2008 and registered as a charity on 24th October 2008 and registered in England and Wales. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. b. Methods of appolntment or electlon of Trustees The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as members of the Management Committee under the requirements. The directors who have served during the year and Since the year end are set out on page 1. Directors are appointed by a resolution of the Management Committee passed at a special meeting. c. Organisational structure and declslon-making pollcles The directors are legally responsible for the overall management and control of the charity. They hold at least one ordinary meeting each year. d. Policies adopted for the induction and tralnlng of Trustees On appointment, a neY elected directorltrustee must as a minimum, read and accept the Constitution of The Erfas Victorian Walled Garden and read, understand and accept the duties and responsibilities of a directorltrustee as outlined in the Charity Commission booklets CC3-The Essential Trustee.. what you need to know, and CC3 (al.. Responsibilities of Charity Trustees. Page 7
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Plans for future periods Over the past 18 months to two years Ihe charity has received significant grant funding. This has all been associated with specific projects and include money from TWIG (the Woodland Investment Grant) lo develop woodlands around Erlas as part of the Welsh Govemment's National Forest of Wales project. This includes planting trees and making a suitable accessible trail through the woodlands as well as constructing a wooden roundhouse for forest-based activities. Other grants such as the SPF and Multiply were obtained in order to allow the charity to commence work on restoring the new properties il has taken over and adapting them for the charity's use. The charity has a detailed development plan for the new properties now called Oak Cottage and the Woodland Cabin, funded by the money from these grants. This development work is scheduled to take t0 to three years. Other plans are being developed for further work on the buildings at the garden and the charity has already started raising funds to finan these developments. Statement of Trustees. responslbllltles The Trustees (who are also the directors of the Charitable Company for the purposes of company law) are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial ststements for each financial . Under company law, the Trustees must not approve the financial ststements unless they are satisfied that they give a true and fair view of the state of affairs of the Charitable Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to.. select suitable accounting policies and then apply them consistently., observe the methods and principles of the Charities SORP (FRS 102); make judgments and accounting estimates that are reasonable and prudent- state whether applicable UK Accounting Slandards IFRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going concem basis unless it is inappropriate to presume that the Charitable Company will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficienl to show and explain the Charitable Company's transactions and disclose with reasonable accuracy at any time the financial position of the Charitable Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charitable Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the board of Trustees and signed on their behalf by.. Dr S V Moore (Chair of Trustees) Date.. 16 December 2025 Page 8
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantse) INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025 Independent Examinerfs Report to the Trustees of Erlas Vlctorian Walled Garden ('th8 Charitabl8 Company'l I report to the charity Trustees on my examination of the accounts of the Charitable Company for the year ended 31 March 2025. Responslbllltles and Basis of Report As the Trustees of the Charitable Company (and its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 {'the 2006 Act,) Having satisfied myself that the accounts of the Charitable Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charitable Company's accounts carried out under section 145 of the Charities Act 2011 {'the 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5){bl of the 2011 Act. Page 9
ERLAS VICTORIAN WALLED GARDEN (A Company Limited by Guarantee) INDEPENDENT EXAMINER'S REPORT {CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2025 Independent Examinerfs Statement Since the Charitable Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified lo undertake the examination because l am a member of the ICAEW, which 15 one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept in respect of the Charitable Company as required by section 386 of the 2006 Act., or the accounts do not accord with those records., or the accounts do nol comply with the accounting requirements of section 396 of the 2006 Act olher than any requirement that the accounts give a 'true and fail view which is not a matter considered as part of an independent examination., or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. This report is made solely to the Charitable Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charitable Company's Trustees those matters l am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent pemiitted by law, I do not accept or assume responsibility to anyone other than the Charitable Company and the Charitable Company's Trustees as a body, for my work or for this report. Signed.. Dated.. S J Tweedle Bsc FCA DChA Belmont House Shrewsbury Business Park Shrewsbury Shropshire SY2 6LG Page 10
ERLAS VICTORIAN WALLED GARDEN S (A Company Llmlted by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 31 MARCH 2025 Unrestricted funds 2025 Restrlcted funds 2025 Total funds 2025 Total funds 2024 Note Income from: Donations and legacies Charitable activities Other trading activities Investments 12,668 158,478 16,308 3,216 412,150 424,818 158,478 16,308 3,216 217,850 142,552 13,630 1,712 Total income 190,670 412,150 602,820 375, 744 Expenditure on: Charitable activities 61,366 388,684 450,050 298,613 Total expendlture 61,366 388,684 450,050 298,613 Net movement in funds 129,304 23,466 152,770 77,131 Reconclllation of funds: Total funds brought forward Net movement in funds 455,506 129,304 30,726 23,466 486,232 152,770 409,101 77,131 Total funds carrfed forward 584,810 54,192 639,002 486,232 The Statement of Financial Activities includes all gains and losses recognised in the year. The notes on pages 14 to 28 fom part of these financial statements. Page11
ERLAS VICTORIAN WALLED GARDEN (A Company Llmited by Guarantee) REGISTERED NUMBER: 06732314 BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 Note Flxed assets Tangible assets 12 232,041 217,570 232,041 217,570 Current assets Debtors Cash at bank and in hand 13 43,870 374,984 62,328 216,409 418,854 278, 737 Current liabilities Creditors.. amounts falling due within one year 14 (11,893 (10,075) Net current assets 406,961 268, 662 Total net assets 639,002 486, 232 Charlty funds Restricted funds Unrestricted funds 15 15 S4,192 584,810 30, 726 455,506 Total funds 639,002 486, 232 The Charitable Company was entitled to exemption from audit under section 477 of the Companies Act 2006. The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006. The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements. The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime. The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by.. AC Dr S V Moore (Chair of Trustees) Date.. 16 December 2025 The notes on pages 14 to 28 form part of these financial statements. Page 12
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2026 2025 2024 Cash flows from operatlng actlvlt188 Net cash used in operating activitie8 184,149 23,039 Cash flows from Investlng actlvltles Dividends, interests and rents from investments Purchase of tangible fixed assets 3,216 (28,790) 1,712 (12,445) Net cash usad In investlng actlvltles 126,674) (10,7331 Cash flows from flnanclng actlvltles Net cash provlded by flnanclng actlvltles Change In cash and cash equlvalents In the year Cash and cash equivalents at the beginning of the year 158,576 12,306 216,409 204, 103 Cash and cash equlvalents at the end of the year 374,984 216,409 The notes on pages 14 to 28 fom part of these financial statements Page 13
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 General information The charitable company is a charitable company limited by guarantee. The members of the company are the Trustees named on page 3. In the event of the charitable company being wound up, the liability in respect of the guarantee is limited to £1 per member of the charitable company. Accountlng pollcles 2.1 Basis of preparation of financial statements The financial statements have been prepared in accordance with the Charities SORP (FRS 1021 Accounting and Reporting by Charilies.. Stalement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) and the Companies Act 2006. Ertas Victorian Walled Garden meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. 2.2 Income All income is recognised once the Charitable Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued. Income tax recoverable in relation to investment income is recognised at the tirne the investment income is receivable. 2.3 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support Costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable lo a single activity are apportioned beeen those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of lime spent, and depreciation charges allocated on the portion of the asset's use. Expenditure on charilable activities is incurred on directly undertaking the activities which further the Charitable Company's objectives, as well as any associated support costs. All expenditure is inclusive of irrecoverable VAT. Page 14
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies (continued) 2.4 Government grants Government grants that are not subject to perfomance-related conditions are credited to the statement of Financial Activities as the grant proceeds are received. Grants received prior to the revenue recognition criteria being satisfied are recognised as a liability. 2.5 Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charitable Company,. this is nomally upon notification of the interest paid or payable by the institution with whom the funds are deposited. 2.6 Tangible fixed assets and depreciation Tangible fixed assets costing £100 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably. Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tsngible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost. Depreciation is charged so a5 to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, Lssing the straight-line method. Depreciation is provided on the following basis.. Long-term leasehold property Plant and machinery Computer equipment 20k on cost 200/0 on cost 200fi on cost 2.7 Debtors Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayrnents are valued at the amount prepaid net of any trade discounts due. 2.8 Cash at bank and in hand Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. Page 15
ERLAS VICTORIAN WALLED GARDEN (A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policles Icontlnuedl 2.9 Liabilities and provlslons Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in Settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the Charilable Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects Ihe risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost. 2.10 Flnancial instruments The Charitable Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. 2.11 Operatlng leases Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight-line basis over the lease term. 2.12 Penslons The Charitable Company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charitable Company to the fund in respect of the year. 2.13 Fund accountlng General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charitable Company and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charitable Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income, gains and losses are allocated to the appropriate fund. Page 16
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Income from donatlons and legacles Unrestrlcted Restrlcted funds funds 2025 2025 Total funds 2025 Total funds 2024 Donations Grants Government grants Similar incoming resources 1,427 1,427 49,800 370,345 3,246 3,818 67,535 146,348 149 49,800 362,350 7,995 3,246 12,668 412,150 424,818 217,850 Total 2024 6, 771 211,079 217,850 Government grants received during the year comprise of £134,927 from Gwynedd County Council, £227,433 from Wrexham County Borough Council and £7,995 from WCVA. Income from charltable actlvltles Unrestrlcted funds 2025 Total funds 2025 Total funds 2024 Service fee income from charitsble activities 158,478 158,478 142, 552 Total 2024 142,552 142, 552 Page 17
ERLAS VICTORIAN WALLED GARDEN (A Company Llmltsd by Guarantse) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Income from other tradlng actlvltle8 Income from fundralslng events Unrestricted funds 2025 Totsl funds 2026 Total funds 2024 Fundraising income 16,308 16,308 13,630 Total 2024 13,630 13,630 Investment Income Unrestrlcted funds 2025 Total funds 2025 Total fvnds 2024 Interest from bank 3,216 3,216 1.712 Total 2024 1, 712 1,712 Anatysls of expendlture on charltable actlvftle8 Summary by fund type Unrestrlcted Restrlctod funds fund8 2025 2025 Total 2025 Tot81 2024 Charitable activities 61,366 388,684 460.050 298, 613 Total 2024 85,057 213,556 298,613 Page 18
ERLAS VICTORIAN WALLED GARDEN (A Company Llmltsd by Guarantse) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Analysls of expendlture by actlvltles Actlvltles undertaken diroctly 2025 Support costs 2026 Total funds 2026 Total funds 2024 Charitable activities 374,074 75,976 450,050 298,613 Total 2024 258, 126 40,487 298,613 Analysls of dlrect costs Total funds 2025 Total funds 2024 Actlvltl•s 2026 Staff costs Rent Repairs and Renewals Cleaning Education Gardening 343,800 1,815 9,088 1,436 4,117 13,818 343,800 1,816 9,088 1,436 4.117 13,818 232, 712 1,675 17,777 656 5,306 374,074 374,074 258, 126 Total 2024 258,126 258, 126 Page 19
ERLAS VICTORIAN WALLED GARDEN (A Company Llmftod by Guarantse) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Anatysls of expendlture by actlvlti88 Icontlnued) Analysls of support costs Total funds 2025 Total funds 2024 Actlvltles 2026 Depreciats'on Office costs Insurance General expenses Travel IT costs Bank fees Light, power and heating Payroll costs Estates Training Professional fees Marketing Uniform Govemance costs 14,318 9,065 3,554 5,309 48 1,018 60 9,703 2.182 19,093 14,318 9,065 3,554 6,309 11,276 3, 900 3,407 8,175 75 2,587 76 3,115 1, 153 1,018 9,703 2,182 19.093 72 3,303 112 4,133 4,133 4,349 3,144 4,349 3,144 3,236 75,976 76,976 40,487 rotal 2024 40,487 40,487 Independont oxamlne¢s remuneratlon The independent examine¢s remuneration amounts to an independent examiner fee of £2,772 (2024 - £2,664). Page 20
ERLAS VICTORIAN WALLED GARDEN (A Company LIMIt by Guarantso) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 10. Staff costs 2025 2024 Wages and salaries Social security costs Contribution to defined contribution pension schemes 317.142 21.120 5,538 218,325 10,944 3,443 343,800 232, 712 The average number of persons employed by the Charitable Company during the year was as follows.. 2025 No. 2024 No. 12 No employee received remunerats'on amounting to more than £60,000 in either year. Key management personnel benefits paid for the year amounted to £61.017 (2023.. £47,222). This includes gross salary, employers Nl contributions and employers pension c08ts. 11. Trustees, remunaratlon and axp•n805 During the year, no Trustees received any remuneration or other benefits (2024 - £NIL). During the year ended 31 March 2025, no Trustee expenses have been incurred (2024 - £NIL). Page 21
ERLAS VICTORIAN WALLED GARDEN (A Company Llmltad by Guarantse) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2026 12. Tanglble flxed assets Long-tem7 l•asohold proporty Plant and machlnery Computer equlpmant Total Cost or valuatlon At 1 April 2024 Additions 247.292 14,961 52,557 12.630 12.584 1,199 312,433 28,790 At 31 March 2025 262,253 66,187 13,783 341,223 Depreclatlon At 1 April 2024 Charge for the year 46,568 37.531 7,479 10.765 1,595 94,864 14,318 At 31 March 2025 61.812 45.010 12,360 109,182 Net book value At 31 March 2025 210.441 20,177 1,423 232,041 At 31 March 2024 200, 724 15.026 1,819 217,569 Page 22
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 13. Debtors 2026 2024 Due wlthln one year Trade debtors Prepayments and accrued income Grants re1vable 6.087 21.417 16,366 10,028 52,300 43,870 62,328 14. Credltors: Amounts falllng due wlthln one year 2025 2024 Trade creditors Other tax & social security Accruals and deferred income 2,276 6,594 3.024 2,488 4,815 2, 772 11.893 10,075 Page 23
ERLAS VICTORIAN WALLED GARDEN {A Company Llmltsd by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 16. Statement of funds Ststsment of funds - current year Balance at 31 March 2025 Balance at 1 Aprll 2024 Incomo Expendfture Unrestrlcted funds Deslgnated funds Contingency Fund Closure Fund 11,000 60,000 11.000 50,000 61.000 61,000 General funds General Funds 394,506 190,670 (61,368) 523.810 Total Unre8trlcted funds 456,506 190,870 161,368) 584.810 Rostrlcted funds Core and Lease Erfas Projects 5,000 25.728 (5,000) (383,6841 412,150 54.192 30,726 412,160 (388.6841 54.192 Total of funds 486,232 602,820 (450,0601 639.002 Page 24
ERLAS VICTORIAN WALLED GARDEN IA Company Llmlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 15. Statement of funds Icontinuedl Statement of funds - prior year Balance at 31 March 2024 8alance al 1 Apnl 2023 Income Expenditure Unrestricted funds Designated funds Contingency Fund Closure Fund 11,000 50,000 11,000 50,000 61,000 61,000 General funds General Funds 314.898 164, 665 (85,057) 394,506 Total Unrestrlcted funds 375,898 164, 665 (85, 057) 455,506 Restrlcted funds Core and Lease Erfas Projects Garden and Greenhouse Outdoor activities Salaries only 5, 000 13,204 8, 389 1,000 5,610 5,000 146,348 44,731 (159, 552) (27, 394) (1.000) (25,610) 25, 726 20,000 33,203 211.079 (213, 556) 30, 726 Total of funds 409,101 375, 744 {298.613J 486, 232 Page 25
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantse) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 16. Statement of funds (contlnuedl Designated funds conslst of: Closure Fund - Monies covering approximatly 6 months of operating costs to allow the Charity to wind down its business were the need to arise. Contingency Fund - to ensure the charity can still function effectively following the housing development and related impact on Erlas Victorian Walled Garden grounds. Restrlcted funds conslst of.. Core and Lease - Funds for expenditure relating to the lease and covering some of the core costs of running the Charity. Erlas Projects courses. Funds for a variety of projects at Erlas such as the Legacy garden and education Garden and Greenhouse - Funds to be spent on maintenance and improvements in the ouldoor area at Erlas. Outdoor Activities - To support the various outdoor activities that lake place at Erlas. Salaries only- Funds to support the costs of employees involved in running the charity and the premises. 16. Analysls of net assets between funds Analysis of net assets between funds - current year Unrestricted Restrlcted funds funds 2025 2025 Total funds 2025 Tangible fixed assets Current assets Creditors due within one year 232,041 364,662 111,8931 232.041 418,854 111,893) 54,192 Total 584,810 54,192 639.002 Page 26
ERLAS VICTORIAN WALLED GARDEN IA Company Llmlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 16. Analysls of net assets between funds (continued) Analysis of net assets between funds - prlor year Unrestricted funds 2024 Restricted funds 2024 Total funds 2024 Tangible fixed assets Current assets Creditors due within one year 217,570 248,011 (10,075) 217,570 278, 737 (70,075) 30, 726 Total 455, 506 30, 726 486, 232 17. Reconclllatlon of net movement In funds to net cash flow from operatlng actlvltles 2025 2024 Net income for the year (as per Statement of Financial Activities) 152,770 77,131 Adjustments for: Depreciation charges Dividends, interests and rents from investments Decreasel(increasel in debtors Increasel(decrease) in creditors 14.319 13,216) 18,458 1,818 11,276 (1, 712) (61,848) (1,808J Net cash provlded by operating activities 184,149 23, 039 18. Anatysis of cash and cash equivalents 2025 2024 Cash in hand 374.984 216,409 Total cash and cash equivalents 374,984 216,409 Page 27
ERLAS VICTORIAN WALLED GARDEN (A Company Llmlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 19. Analysis of changes In net debt At 1 Aprll 2024 Cash flows At 31 March 2025 Cash at bank and in hand 216,409 158,575 374,984 216,409 158,575 374,984 20. Penslon commitments The group operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the group in an independently administered fund. The pension cost charge represents contributions payable by the group to the fund and amounted to £5,538 (2024 - £3,443). This amount was fully paid within the year. 21. Operatlng lease commitments Al 31 March 2025 the Charitable Company had commitments to make future minimum lease payments under non-cancellable operating leases as follows: 2025 2024 Not later than 1 year Later than 1 year and not later than 5 years 1,675 6.700 8,375 22. Related party transactions The Charitable Company has not entered into any related paty transaction during the year, nor are there any outstanding balances owing beeen related parties and the Charitable Company at 31 March 2025. Page 28