**FIVEWAYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
FIVEWAYS PLAYCENTRE (A Company limited by Guarantee)
Charity Registration No: 1131820 Company Number: 6985726
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
**FIVEWAYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **YEAR ENDED 31 AUGUST 2021**
## **INDEX TO FINANCIAL STATEMENTS**
Page No.
||1
|Index|
|---|---|---|
|2|-6|Trustees'Report|
||7|Statement of Financial Activities|
||8|BalanceSheet|
|9|-1 2|Notes to the Financial Statements|
||13|Reportof the Independent Examiner|
## **FIVEWAYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **TRUSTEES' REPORT**
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective I January 2019).
## **LEGAL AND ADMINISTRATIVE DETAILS Governing Document**
The organisation is a company limited by guarantee (number 6985726), as defined by the Companies Act 2006, incorporated on 8 August 2009 and registered as a charity (number 1131820) on 24 September 2009.
The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed by its Articles of Association.
The members have guaranteed to contribute a maximum of £1 each in the event of the company being wound up.
|**AddressofCharity:**|Florence Road|
|---|---|
||Brighton|
||East Sussex|
||BNl 6DJ|
|**Trustees (who are directors for**|Joy Hathaway|
|**Companylawpurposes):**|Sean O'Brien (Resigned 23 July 2021)|
||Cassie Hissey (Appointed 24 July 21, Resigned 30|
||December 2021)|
||Julie Stobart (Resigned 29 June 2021)|
||Vanessa Lawrence (Resigned 23 March 2021)|
|**PlaycentreManager:**|Lucy Reading|
|**Bankers:**|Royal Bank of Scotland pie|
||Brighton and Hove Branch|
||PO Box 300|
||Brighton|
||East Sussex|
||BNl 9TE|
|**Independent Examiner:**|Alexandra Ardizzone
9 Cresford Road|
||London|
||SW6 2AH|
The charitable company was set up to continue the work of a charity, Fiveways Pre-school Playgroup, charity number 305178, founded in 1971, which ceased its activities in August 2009. The reserves from that charity formed the opening balances in this charitable company in 2009.
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**FIVEWAYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **TRUSTEES' REPORT - continued**
## **GOVERNANCE AND MANAGEMENT**
The Trustees are responsible for the governance of the charity but are not involved in the management. A management committee, open to all parents and typically comprising 5-10 active members, meets monthly and delegates the day-to-day running of the Playcentre to the Playcentre Manager.
Trustees are recruited from former members of the Management Committee (e.g. whose children have moved on to full-time Primary Education), but who continue to share in the aims of the Playgroup, and /or from former members of Staff (who can also represent employee interests).
Trustees stand for election at the AGM held each October.
Trustees are therefore already familiar with the workings of Playgroup for 1-3 years, and any additional education needed is based upon Charity Commission material.
## **PUBLIC BENEFIT**
In shaping our objectives and planning our activities for the year, the Trustees have considered the duties set out in section 17(5) of the Charities Act 2011 to have due regard to public benefit. In particular, the Trustees have considered how the planned activities will contribute to the overall aims and objectives that they have set.
The Trustees believe that the following paragraphs, specifically on the "Aims and Objectives" and "Achievements and Performance" for the year, relate in detail the benefit that the charity provides to the public.
## **AIMS AND ACTIVITIES**
## _Aims of Charity_
To advance the education of children below compulsory school age by providing safe and satisfying group play.
Encouraging other charitable activities through which children may benefit.
## _Activities_
The Playcentre is open for childcare sessions Monday to Friday following the East Sussex Schools Academic year, i.e . closing for end of term and half term holidays.
The Playcentre offers a choice of all day and sessional care and offers an After School club until 5.30pm. The Playcentre offers a holiday play scheme for some of the time that local schools are closed typically 3 days at Easter and 2-3 weeks at the start of the Summer break.
The Playcentre offers a Breakfast Club to take in children at 8am and safely conduct them to school at 8.30am.
The Playcentre offers a "Play and Stay" session on Monday, Wednesday & Friday mornings for Parents to accompany their babies & toddlers in an informal setting.
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**FIVEW AYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **TRUSTEES' REPORT - continued**
## **ACHIEVEMENTS PERFORMANCE**
## _Objectives_
To continue to provide value-for-money affordable childcare.
## _Performance_
Fiveways Playcentre continues to be an extremely popular choice in the area, mainly driven by word of mouth and siblings of previous attendees. The setting continues to provide high quality and affordable childcare and our children benefit from the extensive childcare experience and longevity of our staff.
We have continued to provide affordable childcare and are one of the few nurseries in the area that has been able to enable parents to access 15 hours of childcare without any additional costs. To achieve this, we fundraise extensively to cover the funding gap between the amount we receive from Government and the actual costs of delivering childcare.
## _Fundraising performance_
Throughout the year staff hold several fundraising events, these include a fireworks display, Christmas and Summer Fairs and an Open House. These events are well attended by our families and are not only important for raising funds but also for creating a sense of community amongst our parents.
We do not pay professional fundraisers. Fundraising costs are typically for the hire of Equipment at Fundraising functions.
## _Investment Income_
We only have Income from a Royal Bank of Scotland Interest Earning Current Account.
## _Factors affecting performance_
This year the Coronavirus pandemic affected the Playcentre’s performance due to national lockdowns being imposed and school closures being in affect for part of the school year.
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**FIVEW AYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **TRUSTEES' REPORT - continued**
## **FINANCIAL REVIEW**
## _Reserves Policy_
Unless Donations are designated for specific activities, all funds are held Unrestricted for General purposes.
## _Funding sources_
43% of lncome comes from the Parents of Children in the form of Fees.
42% comes from the local Authority Nursery Voucher scheme.
## **RISK MANAGEMENT**
The Trustees have reviewed the major risks to which the Playgroup is exposed and are confident that controls are in place to mitigate against those risks.
## **RESERVES**
All funds are held as unrestricted. In practice it is always the policy to aim to accrue a surplus during the rest of the trading year to meet the Holiday Pay (circa £30,000) incurred during the month of August when there is no Fee Income.
## **BUILDING**
Service costs such as Building Insurance, Business Rates, Gas, Electricity and Water have been partly offset by being able to re-charge 20% of such costs to the Preston Park Children’s Centre located within the new building.
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**FIVEWAYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **TRUSTEES' REPORT - continued**
## **TRUSTEES' RESPONSIBILITIES**
The trustees (who are directors of the company for the purposes of Company Law) are responsible for preparing the Trustees Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the charity SORP;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006, and regulations under Section 130 of the Charities Act 2011. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities and in accordance with the Special Provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by the Trustees on 5 May 2022 and signed on their behalf by
Joy Hathaway - Trustee
6
**FIVEWAYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2021**
|**INCOME AND EXPENDITURE**|||||
|---|---|---|---|---|
||||**Unrestricted**|Unrestricted|
||**Notes**||**2021**|2020|
||||**Total**|Total|
||||£||
|**INCOMING RESOURCES**|||||
|Incoming resources fromGenerated Funds:|||||
|Donations||2|**- **|959|
|Fundraising|||**159**|2,368|
|Bank interest||3|**8**|72|
|LettingsReceived|||**350 **|2,054|
|Children’sCentre Service Fees|||**-**|-|
|HMRC JRS Grant|||**61,288**|74,368|
|Incoming resources fromCharitable Activities:|||||
|Brightonand Hove Vouchers|||**171,590**|179,003|
|FeesReceived||4|**176,771**|178,667|
|**TOTAL INCOMING RESOURCES**|||**410,166**|437,491|
|**RESOURCES EXPENDED**|||||
|Cost of Generating Funds:|||||
|Fundraising|||**177**|178|
|Charitable Activities||5|**408,225**|379,697|
|**TOTAL RESOURCES EXPENDED**|||**408,402**|379,875|
|**NET (OUTGOING)/INCOMING RESOURCES**|||**1,764**|57,616|
|**Fund Balances brought forward at 1 September**|**2020**||**141,983**|84,367|
|**Fund Balances carried forward at 31 August 2021**|||**143,747**|141,983|
|There are no other gains or lossesineitheryear.|||||
The net (outgoing) /incoming resources for the financial year arose from continuing operations.
The notes set out on pages 9 to 12 form part of these financial statements
7
## **FIVEWAYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **BALANCE SHEET AS AT 31 AUGUST 2021**
|**FIXED ASSETS**
LeaseholdProperty
Computer Equipment
**CURRENT ASSETS**
Debtors
Cash at bank and in hand
**Notes**
7
8
**LIABILITIES:**amounts falling due within one year
Creditors
9
**EXCESSOFCURRENT LIABILITIESOVERASSETS**
**NET ASSETS**
**FUNDS-**
**Unrestricted**
**Restricted**
13|
|**2021**
£
**-**
**79,635**
**79,635**
**6,473**|£
**70,000**
**73,162**
**143,747**
**143,747**
**143,747**
**585**|2020
`£`
`£`
75,000
-
74,349
74,349
66,983
141,983
141,983
141,983
**7,366**
-|
|---|---|---|---|---|
||||||
||||||
||||||
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 31 August 2020. The members have not required the company to obtain an audit of its financial statements for the period ended 31 August 2020 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for:
- (a) ensuring that the company keeps accounting records which comply with Section 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of Section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
- Approved by the Trustees on 5 May 2022 and signed on their behalf by
_(_
Joy Hathaway - Trustee
The notes set out on pages 9 to 12 form part of these financial statements
8
## **FIVEWAYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2021**
## **1. ACCOUNTING POLICIES**
The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the financial statements.
## _(a) Basis of accounting_
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## _(b) Fund accounting_
The charity has various types of funds for which it is responsible, and which require separate disclosure: Unrestricted funds - Funds which are expendable at the discretion of the Trustees in furtherance of the objects of the charity.
Restricted funds - Funds which are expendable as directed by the donor.
- _(c) Incoming resources_
Incoming resources are accounted for as soon as probable entitlement is established as follows:
Donations, legacies and fundraising - on a receivable basis when capable of financial measurement and as
soon as the charity is notified of its legal entitlement and the amount due is quantifiable with reasonable certainty.
Interest income - on a receivable basis.
## _(d) Resources expended_
Resources expended are accounted for on an accruals basis and include attributable VAT which cannot be recovered.
- i) Costs in furtherance of charitable objectives comprise all expenditure directly relating to the objectives of the charity.
- ii) Administrative expenditure comprises overheads not directly attributable to direct charitable expenditure. These relate to the management of the Trust's funds, organisational administration and compliance with statutory requirements.
- _(e) Fixed Assets_
The charity paid, in August 2010, £125,000 for a 25 year lease on the building from which it operates. This cost will be depreciated over the 25 years of the lease on a straight line basis.
The cost of computer equipment will be depreciated on a straight line basis at 25% per annum.
## _(f) Cash Flow Statement_
The charity has taken advantage of the exemption from the requirement to provide a cash flow statement on the grounds their size does not meet the minimum thresholds as set out in the Charities Statement of Recommended Practice.
- _(g) Pensions_
The charity is scheduled to commence Auto-Enrolment in a Workplace Pension Scheme with NEST (National Employment Savings Trust) effective October 2015
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**FIVEWAYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **NOTES TO THE FINANCIAL STATEMENTS - continued**
## **2. DONATIONS**
|Co-op Community Fund
Usborne Books
Miscellaneous
**3.** **INTERESTRECEIVED**
Royal Bank of Scotland
**4.FEES RECEIVED**
Playgroup and After Schools Club
Registration
**5.** **DIRECTCHARITABLE EXPENDITURE**
Salaries
Employers' National Insurance
Pension
Food&Milk
Utilities&Services
Insurance
Education&Training
Play Equipment&Materials
Building Repair&Maintenance
Other Equipment&Materials
Office Administration
Independent Examination
Depreciation|**2021**
£
**-**
**-**
**-**
**-**
**8**
**176,771**
**-**
**176,771**
**320,260**
**14,239**
**3,085**
**4,262**
**17,374**
**2,953**
**1,180**
**4,581**
**27,155**
**3,495**
**4,145**
**300**
**5,196**
**408,225**||2020
£
-
-
959
959|
|---|---|---|---|
|||||
||||72
178,667
-
178,667|
|||||
||||310,676
13,906
3,248
5,212
12,869
2,711
254
5,996
7,094
5,814
6,617
300
5,000
379,697|
## **6. EMPLOYEES**
The average number of Employees in the year:
No employee received remuneration in excess of £60,000.
**33** 31
10
## **FIVEWAYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **NOTES TO THE FINANCIAL STATEMENTS** - **continued**
## 7. **FIXED ASSETS**
|**s,ooo**
.
**Leasehold**
**Property**
**COST**
£
As at31 August 2020 and 31August 2021
**125.000**
**DEPRECIATION**
As at 31 August 2020
Charge fortheyear
**50,000**
As at 31 August 2021
**55,000**
**NETBOOKVALUE**
**Asat 31August2021**
**70.000**
As at 31 August 2020
**75.000**
**8.**
**DEBTORS**
**2021**
£
Fees
**-**
Other debtor
**-**
-
**9.**
**CREDITORS**Amounts fallingduewithin one year
**2021**
£
Fees
**1,260**
OtherCreditors
**5,213**
~~**5,000**~~
**6,473**
**Computer**
**Equipment**
£
**781**
-
**196**
**196**
**585**
-|2020
£
-
-|
|---|---|
||-|
||2020
£
4,690
2,676
**7,366**|
## **10. RELATED PARTY TRANSACTIONS**
No Trustee received any remuneration during the year.
11
## **FIVEWAYS PLAYCENTRE (A Company Limited by Guarantee) Company Number: 6985726**
## **NOTES TO THE FINANCIAL STATEMENTS** - **continued**
## **11. TAXATION**
The Charity is considered to pass the tests set out in Paragraph I Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK Corporation Tax purposes. Accordingly the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **12. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|**Unrestricted**
Tangible Fixed Assets
**2021**
£
**70,585**
Net Current Assets/(Liabilities)
**73,162**
143,747
**13.MOVEMENT**IN**FUNDS**
31 August
2020
**Incoming**
£
£
**UnrestrictedFunds**
General
141,983
**410,166**
**Total Unrestricted**
141,983
**410,166**
**Total Funds**
141,983
**410,166**|**Restricted**
**Total**
**2021**
£
**2021**
£
**70,585**
**73,162**
143,747
**Outgoing**
**31August**
**2021**
£
£
**(408,402)**
**143,747**
**(408,402)**
**143,747**
**(408,402)**
**143,747**|**Restricted**
**Total**
**2021**
£
**2021**
£
**70,585**
**73,162**
143,747
**Outgoing**
**31August**
**2021**
£
£
**(408,402)**
**143,747**
**(408,402)**
**143,747**
**(408,402)**
**143,747**|
|---|---|---|
|||**143,747**|
There are no Restricted funds in either 2021 or 2020.
## **14. COMPANY STATUS**
The company is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the company in the event of liquidation during the time that they are members or within 12 months afterwards.
12