## Reducing isolation and improving the quality of life for older people
## **Annual Report** Annual Report **1st April 2020** 1st Aprila 2020 - **31st March 2021** 31st March 2021 OPAL is a registered charity limited by guarantee and registered in England and Wales (registered charity number 1131792 and registered company number 06961204)
|**Contents**||
|---|---|
|Welcome from the Chairman
CEO’s report
Covid-19 Response
Covid Support
OPAL Activities—adapted for Covid
Making people smile
OPAL Members—some statistics
OPAL Volunteers
Comments and compliments
Treasurers Report
Contact details|4
5
6-7
8-9
10
11
12
13
14-15
16-17
18|
3
## **Chairman’s Report 2021**
Another year has passed and it is fair to say that OPAL has risen to the unprecedented challenges posed by the global Covid pandemic. I would like to thank the staff and volunteers for their diligent and compassionate contributions during this extraordinary time. They worked tirelessly to ensure our ethos of decreasing social isolation and increasing social activities was maintained throughout these demanding times.
Our team has worked tirelessly to provide services through-out the year. I would like to thank each and every one of you for your enthusiasm and dedication. We have been joined this year by new staff members who have made outstanding contributions to our services. Nikki has transformed the café which initially resembled a functional school canteen into a retro haven that is now a pleasure to relax in and enjoy the delicious delights of the new menu. Ellen has developed our Asset Based Community Development (ABCD) Project identifying and building on the resources, skills, and experience available in the community – we are excited at the potential for this project as restrictions ease. Another new staff member, Steve, who joined us this year, provided invaluable support to members particularly in relation to video conferencing which was a life-line for people during the pandemic. Steve’s IT experience is indispensable and his knowledge of smart phones and internet related problem knows no bounds.
We are very grateful to Rowan Ackroyd and Anne Sellens who both retired during this year. They both started at OPAL as volunteers before becoming core members of the staff team for 10+ years. Both had many roles at OPAL but latterly Rowan led the Friday coffee afternoon and put our newsletter together whilst Anne led the day trips, cooked for one of the weekly lunch clubs, did home visits and helped with benefits forms for OPAL members. Johanna and Jenn also left the staff team this year to move onto pastures new but we are very pleased that they both continue to be part of the OPAL team with Johanna volunteering to help in the garden and Jenn becoming an OPAL Trustee.
Despite this being the most challenging of years, we were able to forge ahead with the development of Welcome In by securing the funds needed to renovate the Heather Room and so complete the renovation of the building. In the near future we hope to have further improvements to the grounds of the “Welcome In”. We have already received quotes as we are hoping to tarmac parts of the car park.
Finally, I would like to give a special thanks to Ailsa, whose vision of providing exceptional services to the community has been realised. It is through her gritty determination and benevolent spirit that OPAL found its new home and is flourishing and expanding on its achievements year on year.
Peter Ellis, Chairman
4
## **CEO’s report**
OPAL was at the front line supporting older and vulnerable people during the pandemic and it was a privilege to work with and be supported by so many individuals, groups and organisations.
One of our first courses of action was to link up with local churches and local Councillors to ensure that everyone in our community had a point of contact for support if they needed. The PCSO’s and Cookridge Fire crews helped with food parcel and leaflet deliveries and when we were concerned about individuals, they did a home welfare check too. We also worked in partnership with other groups such as Bramhope Covid Support group, Peace Matters, STEP and InterACT to ensure any request for support in the Adel and Wharfedale & Weetwood Wards was met. Ralph Thoresby put together Christmas hampers, Aireborough Rotary Club gave us masks made by their sewing group and Team Impression Ltd printed information leaflets for us.
Our involvement in the Local Care Partnership meant that we were able to play a key role working with NHS and other community organisations to improve health and care delivery to local people. Leeds City Council pulled out all the stops to support us with our work by giving us financial support, information and regular contact to make sure we were ok. The local community were amazing and never failed to help when we asked whether it was helping us to source a freezer or an old fashioned typewriter or donating anything from pet food, baby products, food or money. In the midst of January 2021 when it was thick snow and ice and our regular drivers were unable to deliver hot meals, we put out a call on local social media for help and immediately had our team of four wheel drivers on board for the bad weather days.
We frequently received phone calls from older and vulnerable people confused about what they were ‘allowed to do’ and frightened about going out but also frightened of staying in on their own. We offered reassurance and friendship mainly by phone but when needed we would visit and chat from the garden gate or through a window. We supported many individuals on a one to one basis, including one gentleman who we helped get a locksmith when he locked himself out of his house, visited him at home to check he was ok when he didn't answer wellbeing calls and latterly when he passed away, because his family lived abroad and were unable to travel to the UK, we went to his house to collect his mail, empty the fridge, switch off the power and generally shut the house down until the family could sort something out.
I have always been proud to work at OPAL and proud of everything we have achieved, but this year our staff, volunteers and trustees were nothing short of magnificent. Thank you. Ailsa Rhodes, CEO
## **Covid-19 Response**
We recognised immediately that we were ideally placed (and also the only agency in the area with the resources) to provide support for people of all ages in the community.
We supported not just our 660 members, but also managed hundreds of referrals from Leeds City Council Covid helpline and from the community.
We increased our volunteer team from 100+ to 300+ and we estimate OPAL coordinated a massive 53,790 acts of kindness as part of the Covid-19 response.
The direct action we took included:
- Advertising within the local community for volunteers who could help us.
- Partnering with Leeds City Council and Doing Good Leeds for Covid-19 Volunteers who could support us as part of the national effort.
- 6 of our staff members worked remotely during the first lock down.
- We extended our hours to work Saturdays and Bank Holidays.
- We set up a Phone Buddy scheme so every OPAL member had a regular contact to make sure they were ok, knew how to access support and also had some social contact. This highly successful scheme branched into a door-step and strolling-buddy project in addition to the continuation of the phone buddy project. The total of which resulted in an excess of 800 individuals being supported.
- Set up a Shopping Buddy scheme matching 79 vulnerable people with volunteers to do food shopping whilst they were isolated.
- Started our jigsaw, book, puzzle book and knitting library with home delivery.
- Information letters were posted to OPAL members to keep them updated with changes and to provide them with useful information such as details of shops delivering food and projects we were running to help.
6
## **Covid-19 Response continued**
- We received IPads and Alexas from Leeds Libraries which we then loaned to isolated older people. We quickly identified a need for digital support and so recruited digital volunteers to support these individuals.
- We sourced funding to enable us to recruit a Digital Support Worker and funding to enable us to buy further iPads to loan to members who were without internet or devices.
- We designed and distributed 12,000 leaflets to the whole community twice during lockdown (using many of our newly recruited volunteers) to let them know how to get support if they needed it.
- We started up a hot meal home delivery service for our lunch club groups and other older/vulnerable people.
- We also collated and shared useful information such as details of shops that would take orders over the phone and deliver to the doorstep.
- We set up a fortnightly email update full of information about support OPAL could provide but also information about useful services, activities to do and information on the latest government guidelines.
- We set up Zoom social groups to replace the face to face groups that were on pause during lockdown.
- With each change of Government guidance, we reacted within 24hrs to either deliver activities and services remotely or face to face.
- Welcome In Community Centre was made Covid secure meaning that essential services such as Money Buddies were able to deliver their service from the Centre.
- Christmas gifts and hampers were delivered to every OPAL member and vulnerable person we were in contact with who wanted to receive one.
7
Covid Support
3500
2500
1500
Apr-20
ma20
JuTr20
J-20
A-20
Sq>-20
No*20
JaTr21
Fd>-21
Mar-21
Coiid gJwK)rt C(ffitKts
vtttr (<tacts
22,689
Welfare phone
Galls made
31,101
Covid Support
Contacts
12,000
leaflets delivered on
two occasions within
LS16 area
4938
ot meals cooked
and delivered
Covid support provided by OPAL
5LK)
3C
2(K)
l(K)
Apr-20
Ma*20
Jutr20
J-20
ALE-20
Sep-20
Oct-20
No*20 Dec-20
JaTr21
Feb-21
Mar-21
Food parcds delNered
Hot meals delivered
Volunteers shopping on behalf of isokting pe¢w*
Volunteer task5 iiduding delpiering Chri5tThis grfts tran5POrt for vaccin&K)ns. prer1)tIon pick up, dog walkn"ng, posting mal
## **Some OPAL Activities—adapted for Covid restrictions**
## suas
Dance On Group take advantage of the sunshine and the relaxing of rules allowing people to exercise outside
A socially distanced Christmas dinner ee
Ralph Thoresby high school and Mitie provided 150 beautifully wrapped hampers whilst local residents donated many other gifts. As a result, 422 members accepted the offer of a Christmas gift or hamper which were delivered by volunteers, who also took the opportunity to have an often very much appreciated chat.
**----- Start of picture text -----**
Socially distanced gardening and
litter picking days
**----- End of picture text -----**
Zoom social group
**----- Start of picture text -----**
One to one digital
support lessons
**----- End of picture text -----**
Rain, hail, sunshine or snow, our amazing volunteers delivered hot meals
Socially distanced lunch club with a visit from one of our friendly PCSO’s
4 volunteers made doorstep visits on Christmas day to 4 members who would otherwise have seen nobody on Christmas day.
10
OPAL staff and volunteers took every opportunity to dress up, have fun and have their photo taken to share with OPAL members - all in the name of keeping spirits up
11
OPAL Members - some statistics
Gender of OPAL members
Age of OPAL members
3C
2C
Ic
uo 10 6*.r%
7Q.79yr%
-8*f%
do
[bes'. I los
OPAL members who have a disability
OPAL members living alone
150
i(¥J
DDe5 noti1 alone
Lear. rli[.
12
|_Andrew Guile_|_Jean Sturgess_
_Kath Haley_|_Lisa Argyle_|
|---|---|---|
|_Angela Simmonds_|_Jill Calderwood_
_Kath Rolls_|_Liz Huby_|
|_Ann Whilding_|_Jill Howden_
_Katherine Oxby_|_Louise Tanner_|
|_Candy Winteler_|_Joan Armitage_
_Kirstie Lewis_|_Lynne Mawson_|
|_Carol Cowell_||_Mandy Simpson_|
|_Carol Lee_||_Marian Wilde_|
|_Carol Mottershead_
_Carol Thorogood_
_Catherine Birkby_|**THANK YOU SO MUCH TO OUR**
**FABULOUS**|_Margaret Wood_
_Marie Tate_
_Martin Housley_|
|_Chelsea Clapham_
_Chris Whitley_|**VOLUNTEER TEAM.**|_Martin Sellens_
_Maureen Macrae_|
|_Christine Barker_||_Natalie Smith_|
|_Christine Blomfield_||_Pam Nichol_|
|_Connie Cluderay_|**We have received help and support from**|_Pat Richardson_|
|_David Armitage_
_Debbie Smith_|**many more people than listed here**|_Paul Fisher_
_Paul Fletcher_|
|_Diane Harron_
_Diane Vida_
_Doris Cheetham_|**including hundreds of local residents who**
**helped us throughout lockdown by**|_Pauline Drury_
_Paul Mawson_
_Peter Ellis_|
|_Doris Stobbs_
_Edwina Gerry_|**delivering leaflets, delivering meals,**|_Peter Scholefield_
_Phil Norflok_|
|_Elaine Webster_
_Elizabeth Beetham_
_Geoffrey Ternent_|**becoming shopping buddies and/or phone**
**buddies and so much more.**|_Rita Joy_
_Rita Savage_
_Rowan Ackroyd_|
|_Geraldine Fisher_||_Ruth Cook_|
|_Geraldine Millea_||_Sally Norfolk_|
|_Grace Clark_|**We haven’t named everyone for GDPR reasons**|_Sandra Curtis_|
|_Graeme Smith_
_Hazel Gill_
_Howard Marshall_|**but if you were one of those volunteers, please**
**accept our heartfelt thanks.**|_Shirley Brown_
_Sheila Flynn_
_Sheila Wood_|
|_Ian Rowley_||_Stefan Galek_|
|_Jane Baylis_||_Susan Ditchfield_|
|_Janet Poynting_|_Joan Watson_
_Laura Nolan_|_Tony Barker_|
|_Javad Moaiandin_|_John Marlow_
_Lesley-Ann Kane_|_Tracey Kean_|
|_Jean Buckley_|_John Sutcliffe_
_Linda Gibson_|_Val Banks_|
|_Jean Gosling_|_Joyce Aggett_
_Linda Paynter_||
13
## **A selection from the numerous comments and compliments we received:**
An OPAL member thanked us for the loan of the iPad telling us how grateful she is for the use of it. She has been emailing family members, using Zoom to access support groups and putting on good dance music to have an exhilarating dance session and exercising with Jo Wicks. She told us the support from OPAL and the loan of the iPad really lifts the spirits.
A member was very grateful to his phone buddy. He says she is absolutely amazing and has made all the difference. He is coping with his wife whose dementia is advancing quickly, he felt they had been forgotten by the NHS but he says his befriender arranged for the district nurses to attend.
Thank you for the thought, preparation and organisation that goes into these Fortnightly Updates. As I am 100% vulnerable and post op it isn’t possible to come out to anything but they make lively and interesting reading. OPAL member.
A members’ comment about OPAL’s meal delivery service: “Absolutely marvellous, great wonderful excellent, especially the chicken. Not disliked anything, delivered hot and a great service from Driver 1 who delivers each week.”
OPAL sourced an old fashioned typewriter for a member. She said it was the best thing that has happened to her this year.
OPAL’s Zoom Social: ‘We had a real giggle singing today, dealing with the time lag due to Zoom, so for the final songs the group suggested recording it so we can have a laugh at it in the future. There were so many belly laughs happening.
It's been amazing to join in meetings and see family. It's kept me occupied and that's been really good. Both me and my husband are using it for family meetings and Zoom quizzes as only had phone contact before. We’ve not seen our granddaughter since before lockdown and when we saw each other on the iPad for the first time we didn't know what to say to each other, we just looked and smiled. With the iPad we now see our grandsons every day too.
It was a great treat to receive my hamper this morning and I have sent a message to Ralph Thorsby School to thank them for putting them together so beautifully. I will be 80 in 4 months’ time but I had not really felt my age until recently – I think it was when Covid kicked in and we suddenly found ourselves labelled ‘old and vulnerable’ that really made me realise I was now definitely an old person! Anyway, many thanks to you all for helping to spread some good cheer at this time.
OPAL member who received a Christmas hamper said it was lovely to receive something somebody had done for her and that she was filling up with tears.
14
## **Comments and compliments continued…**
## Thank you so much for the hamper it was wonderful. Even the bag it came in will come in useful
I would like to thank you very much for the range of work you are doing at OPAL and particularly for the newsletter. In these difficult times of Covid it has been like a beacon – informative and positive. It is actually something to look forward to, unlike most other things!
It has been lovely having my volunteer, he phones for my shopping list and we have a nice chat, then another chat when he delivers my shopping. It really brightens my day. If I run out of anything between shops he will get them for me, so kind.
I really can’t praise my volunteer enough. She is kind, helpful and always cheers me up. We have become friends and I hope we can still keep in contact when all this is over. I know she is going back to work soon, but says we can still have telephone chats, or occasional visits.
Nothing is too much trouble, my volunteer has collected prescriptions, posted letters, and lots of other little things, as well as doing my shopping. I don’t know what I would have done without him. Thank you OPAL for sending him, and for all your hard work.
I am really enjoying my volunteering it makes me feel useful at this difficult time
I’m pleased to be able to help an organisation that is doing so much good work for the community
I visited gentleman who is nearly 100 years old, who lives alone, has a hearing impairment, and although he has a hearing aid, he struggles to understand conversation over the phone. I sat in his garden whilst he talked to me through an open door in his conservatory. His family live in another part of the country. I have known this gentleman for over a year, supporting him to engage in various activities at OPAL, prior to COVID - 19. I know a lot about his life and family, so was able to have a stimulating and meaningful conversation with him. It was great to see him smile and laugh and he said "I haven't had a conversation like this for a number of months, and I really appreciate it". I was able to tell him about what was happening in the outside world, and whilst he was somewhat shocked about how restricted life was, he was grateful to have a level of awareness of the impact of the pandemic, as he has been very cut off from day to day life. On a practical level, I was able to support him in a number of ways such as giving advice on his telecare pendant which he kept setting off inadvertently, contact BID to get him help with his hearing aid, and ideas to help alleviate the boredom.
OPAL member thanked us for everything we have done this year, especially the support we have given during the pandemic and for her hamper, the contents of which were perfect.
15
## **Treasurer’s Report**
At the start of the year all of our self generated income from the café, OPAL activities and room hire had all stopped. We were unable to deliver face to face services but the need for OPAL’s support was more critical than ever. It was a challenging time and we are very grateful to the funders who approached us during the very early phase of Covid to offer their support and who allowed us to redirect their funds already committed to OPAL activities towards our delivering Covid support. We are also very grateful to the many individuals and groups who donated to OPAL.
As the year progressed we completed many funding applications seeking financial support and were very fortunate to be successful with a number of these. This meant the staff team could focus on service delivery without worrying about whether OPAL would be financially viable by the end of the year. We also managed to source the final bit of funding needed to complete the renovation of the Heather Room which meant the renovation of the Welcome in Community Building was finally complete. As soon as lockdown restrictions eased and contractors could work (July 2020), the work commenced. Although our short to medium term future was financially secure, OPAL have been concerned about our longer term future. Funders will inevitable have more demands on their resources and we felt it was necessary to make ourselves as self sustainable as possible. With this in mind, we successfully applied for funding to employ a Café Development Manager. We anticipated the café being reopened in March 2021 but unfortunately, Covid restrictions interfered with the opening date. I look forward to reporting in next financial year as to the developments we have made as a result of this new role.
Financial Review: The net income for the year was £168,038 including net income of £118,444 on unrestricted funds and net income of £49,594 on restricted funds after transfers.
Reserves policy: The charity's free reserves, excluding fixed assets, at the year end were £153,399. The Trustees of the Charity have established a reserves policy whereby free reserves held by the charity should be within the range of four and seven months of the resources expended in the operation of the charity, which equates to between £92,404 and £161,708. At this level, the Trustees feel that they would be able to honour their commitments to staff and creditors. In order to ensure our future security, we have prepared a budget and cashflow for the next two years. We have minimised costs wherever possible and are taking action to maximise income through as many income streams as possible.
We are very fortunate to have support from Leeds City Council who awarded us a 5 year grant in 2019 which funds 25% of our annual turnover. This funding means we have the foundations to build on for a stable and effective service. That said, it is a never ending challenge to find the funds to plug the gaps and we are incredibly grateful to all those who have supported us financially—big and small!
Howard Marshall, Treasurer
16
_Funders of grants are listed below and we are incredibly grateful for their generous support. We also recognise and appreciate the many individuals and small groups such as Calverley and Aireborough Rotary Clubs, Cookridge Crumpets and Bramhope Trust who donated their time and/or money to us as well as those who fundraised on behalf OPAL. Thank you_ LCC ABCD £27,000 To deliver ABCD project LCC ASC grant £88,806 For OPAL's work supporting older people Harrison Potter Trust £7,406 Digital inclusion project Bernard Sunley Foundation £5,000 Towards the renovation of the Heather room Big Lottery £6,281 Covid-19 support for vulnerable and older people Clothworkers Foundation £25,000 Towards the renovation of the Heather room Co-op £4,873 To improve the grounds HMRC CJRS £1,861 Funding towards employment costs during periods of inactivity Edward Gostling Foundation £5,000 Towards the renovation of the Heather room Independent Age £10,000 Towards salary associated costs for Covid relief LCC Community Hubs £14,000 Engagement with Covid-19 Hub Network across Leeds LCC Covid grants £41,750 For costs of Covid relief LCC Digital £1,000 Digital support LCC Inner Area Comm. £7,414 Towards the renovation of the Heather room LOPF £7,000 For costs of meal deliveries MICE £1,200 Purchase of hampers Outer NW HAP £6,991 Towards the renovation of the Heather room Power to Change - IT and Café £25,500 Development of the café, website and database Power to Change - renovation £15,000 Towards the renovation of the Heather room Power to Change -emergency Covid support £17,000 Covid response SWIFT £37,500 Funding from Public Health for the SWIFt project ~~Oe~~ 17
|**Office:**||**TheCommittee:**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|_Welcome In Community Centre_||_Peter Ellis, Chairman_|||||||‘i
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|_55 Bedford Drive,_
_LS16 6DJ_||_Howard Marshall, Treasurer_
_Elizabeth Locke_|||_Howard Marshall, Treasurer_|||**Staff:**|||||
|_Telephone: 0113 2619103_||_Martin Sellens_||||||_Ailsa Rhodes_|_CEO_||||
|_Email: admin@opal-project.org.uk_||_Chris Hindle_
_Grace Clark_||||||_Sally-Anne Notley_
_Bev Fletcher_|_Deputy Manager_
_SWIFt Project Worker_|||_SWIFt Project Worker_|
|_www.opal-project.org.uk_
_Twitter@OPALLeeds16_||_Gary Hartley_
_Jennifer Ward_||||||_Shelley Clark_
_Gail Place_
_Mandy Mawson_|_Project Worker_
_Café Worker_
_Project Worker_||||
|_Facebook: Older People’s Action_
_in the Locality_||**Advisors to Committee**
_Cllr Barry Anderson_||||||_Started during 2020/2021_
_Steve Hogg_
_Digital Support Wkr_|||_Digital Support Wkr_||
|_Instagram@OPALLeeds16_||_Left during 2020/2021_
_Lesley Hastings_||||||_Nikki Sloper_
_Ellen Stoker_|_Café Development Mgr_
_Community Builder_||||
|||||||||_Left during 2020/2021_|||||
|Sa
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_Jennifer Ward_|_Project Worker_
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18
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20
## Older People's Action in the Locality
Charity number 1131792
A company limited by guarantee number 06961204
## Annual Report and Financial Statements
for the year ended 31 March 2021
**----- Start of picture text -----**
Group's logo
**----- End of picture text -----**
Older People's Action in the Locality
Annual Report and Financial Statements for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 15|
## **Prepared by West Yorkshire Community Accounting Service**
1
## Older People's Action in the Locality
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
|The trustees during the financial year and up to and including the date the|The trustees during the financial year and up to and including the date the|report was approved were:|
|---|---|---|
|**Name**|**Position**|**Dates**|
|Peter Ellis|Chair||
|Martin Sellens|Deputy Chair||
|Howard Marshall|Treasurer||
|Grace Clark|||
|Gary Hartley||Appointed January 2021|
|Lesley Hastings||Resigned January 2021|
|Christopher Hindle|||
|Elizabeth Locke|||
|Jennifer Ward||Appointed March 2021|
|**Company secretary**|Ailsa Rhodes||
|**Charity number**|1131792|Registered in England and Wales|
|**Company number**|06961204|Registered in England and Wales|
|**Registered and principal address**|**Bankers**||
|Welcome In Community Centre|National Westminster Bank|Cambridge and Counties Bank|
|55 Bedford Drive|491 Otley Road|Charnwood Court|
|Leeds|Leeds|5B New Walk|
|LS16 6DJ|LS16 7YB|Leicester|
|||LE1 6TE|
## **Independent examiner**
Simon Bostrom FCIE **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 14 July 2009. It is governed by a memorandum and articles of association as amended 18 June 2020. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
2
## Older People's Action in the Locality
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **The charity's objects**
The objects are to further or benefit the residents of Cookridge, Holt Park, Ireland Wood, Tinshill, Adel and Bramhope (most of the Leeds 16 postcode) and surrounding areas, particularly but not exclusively for the elderly, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents and to strengthen the local communities in which they live.
## **The charity's main activities**
OPAL reduces social isolation and promotes the wellbeing of older people so that they can live independently in their own homes. We do this by offering opportunities for healthy living and social activities, practical support and an information service.
OPAL is based in and manages the Welcome In Community Centre and Community Cafe. The Centre and Cafe is a facility for all the community and provides a source of revenue for OPAL as well as providing opportunity for integration of older people with the wider community.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the health and wellbeing of older people.
## **Achievements and performance**
In this last year, OPAL has been a Covid Volunteer Hub providing support to the wider community including emergency food parcels, picking up prescriptions and transport to appointments and vaccinations. We have recruited extra volunteers to help with this as well as to take on roles such as shopping and phone buddies and delivering information leaflets.
We have continued to support older people in the community and transformed our service to provide remote support. We have delivered hot meals 5 days a week, provided emotional support and wherever possible practical support. Our role as community anchor has been fundamental for the LS16 community throughout the pandemic.
## **Financial review**
The net income for the year was £168,038, including net income of £118,444 on unrestricted funds and net income of £49,594 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £153,399.
The Trustees of the Charity have established a reserves policy whereby free reserves held by the charity should be within the range of four and seven months of the resources expended in the operation of the charity, which equates to between £92,404 and £161,708. At this level, the Trustees feel that they would be able to honour their commitments to staff and creditors.
We have prepared a budget and cashflow for the next two years. We have minimised costs wherever possible and are taking action to maximise income through as many income streams as possible.
3
## Older People's Action in the Locality
## Trustees' report (continued) for the year ended 31 March 2021
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on 4/10/2021
Grace Clark (Trustee)
4
## Older People's Action in the Locality
## Independent examiner's report to the trustees of Older People's Action in the Locality
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 6 to 15.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Since the charitable company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a member of ACIE which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
4/10/2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Older People's Action in the Locality
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
40,414
Fees and charges
33,344
Memberships
3,617
Fundraising
4,510
Bank interest
1,303
Other income
6,574
**Total income**
89,762
**Expenditure on:**
Salaries and NIC
(3)
-
Payroll costs
-
Staff travel expenses
52
Training
-
Volunteer expenses and training
10
Events and activities
12,586
Equipment and materials
-
Premises costs
158
Phone, postage and internet
-
Computers and IT
40
Printing and stationery
483
Memberships and subscriptions
1,465
Insurance
-
Hospitality and sundry costs
201
Governance costs
141
Independent examination
84
Legal and professional
-
Repairs and maintenance
-
Depreciation
32,984
Loan interest
991
Grant repayment
-
**Total expenditure**
49,195
**Net income / (expenditure)**
40,567
**Transfers between funds**
(4)
77,877
**Net movement in funds**
118,444
**Fund balances brought forward**
619,663
**Fund balances carried forward**
(4)
738,107|2021
Restricted
funds
£
355,582
-
-
-
-
-
355,582
157,997
1,604
40
662
52
22,748
344
13,118
5,845
6,558
3,538
997
4,660
282
-
1,296
709
7,661
-
-
-
228,111
127,471
(77,877)
49,594
42,838
92,432|2021
Total
funds
£
395,996
33,344
3,617
4,510
1,303
6,574
445,344
157,997
1,604
92
662
62
35,334
344
13,276
5,845
6,598
4,021
2,462
4,660
483
141
1,380
709
7,661
32,984
991
-
277,306
168,038
-
168,038
662,501
830,539|2020
Total
funds
£
216,738
86,324
7,881
9,815
1,895
5
322,658
150,000
1,556
1,734
722
504
60,071
3,331
21,658
4,576
3,000
2,569
782
4,518
117
313
1,380
401
7,722
24,318
975
1,289
291,536
31,122
-
31,122
631,379
662,501|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## Older People's Action in the Locality
## Balance sheet
|as at 31 March 2021
2021
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
584,708
**Total fixed assets**
584,708
**Current assets**
Debtors and prepayments
(6)
2,500
Cash at bank and in hand
(7)
187,362
**Total current assets**
189,862
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
8,809
**Total current liabilities**
8,809
**Net current assets / (liabilities)**
181,053
**Total assets less current liabilities**
765,761
**Creditors: amounts falling due after one yr.**
(9)
27,654
**Net assets**
738,107
**Funds**
Unrestricted funds
738,107
Restricted funds
-
**Total funds**
738,107|2021
Restricted
£
-
-
1,442
90,990
92,432
-
-
92,432
92,432
-
92,432
-
92,432
92,432|2021
Total
£
584,708
584,708
3,942
278,352
282,294
8,809
8,809
273,485
858,193
27,654
830,539
738,107
92,432
830,539|2020
Total
£
501,876
501,876
5,318
157,312
162,630
2,005
2,005
160,625
662,501
-
662,501
619,663
42,838
662,501|
|---|---|---|---|
For the year ending 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 4/10/2021
Grace Clark (Trustee)
7
## Older People's Action in the Locality
## Notes to the accounts
for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Fixtures and equipment: over 5 years
Leasehold improvements: over the life of the lease
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
8
## Older People's Action in the Locality
## Notes to the accounts
for the year ended 31 March 2021
## **1 Accounting policies continued**
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## **Leases**
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
9
## Older People's Action in the Locality
## Notes to the accounts continued
## for the year ended 31 March 2021
|**2 Grants and donations**
2021
Unrestricted
funds
£
National Lottery Community Fund
-
Brelms Trust
-
CAF for Carers
350
Charles Brotherton Trust
-
Clothworkers Foundation
-
Community Foundation lunch club
-
Co-op Foundation
-
HMRC Coronavirus Job Retention Scheme (CJRS)
Edward Gostling Foundation
-
Harrison and Potter Trust
-
Independent Age
-
Leeds Benevolent Society for Single Ladies
-
Leeds City Council (LCC)
14,000
Leeds Community Foundation
-
Leeds Convalescent Society
-
Leeds Inner NW Housing Panel
-
Leeds Older Peoples Forum (LOPF)
-
Leeds Outer NW Housing Panel
-
Liz and Terry Bramhall
-
LCC MICE grants
-
Moor Allerton
1,000
Power to Change
-
Sir George Martin Trust
-
St Chads Church
-
The Bernard Sunley Charitable Foundation
-
Time to Shine
-
Wades Charity
-
Windmill Community Transport Trust Fund
-
Other grants and donations (including gift aid)
25,064
40,414
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2021
Restricted
funds
£
6,281
-
-
-
25,000
-
4,873
1,861
5,000
7,406
10,000
-
172,356
-
-
7,414
7,000
6,991
-
1,200
-
57,500
-
-
5,000
37,500
-
-
200
355,582|2021
Total
funds
£
6,281
-
350
-
25,000
-
4,873
1,861
5,000
7,406
10,000
-
186,356
-
-
7,414
7,000
6,991
-
1,200
1,000
57,500
-
-
5,000
37,500
-
-
25,264
395,996
2021
£
149,076
9,009
(4,000)
3,912
157,997|2020
Total
funds
£
-
3,440
5,026
200
-
3,780
60
-
-
4,301
-
1,000
137,458
1,150
350
-
1,500
-
5,000
-
-
-
2,516
2,000
-
22,500
1,900
2,000
22,557
216,738
2020
£
140,560
8,472
(3,000)
3,968
150,000|
|---|---|---|---|
The average number employees during the year was 10.4, being an average of 7.0 full time equivalent (2019: 9.5, 6.6 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2021|2020|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|3,912|3,968|
|Amount of any contributions outstanding at the year end|-|-|
10
## Older People's Action in the Locality
## Notes to the accounts continued
## for the year ended 31 March 2021
|**4 Restricted funds**
Leeds Benevolent Society
Windmill Transport
LCC ABCD
LCC ASC grant
Brelms Trust
CAF for Carers
Harrison Potter Trust
LCC Small Sparks Fund
Liz and Terry Bramhall Fdn
Sir George Martin Trust
Wades Charitable Trust
Bernard Sunley Foundation
Big Lottery
Clothworkers Foundation
Co-op
HMRC CJRS
Edward Gostling Foundation
Independent Age
LCC Community Hubs
LCC Covid grants
LCC Digital
LCC Inner Area Comm.
LOPF
MICE
Outer NW HAP
Power to Change - IT and Café
Power to Change - renovation
Power to Change - emergency
SWIFT|Balance b/f
£
5,608
830
20,522
1,891
1,635
4,436
1,059
800
5,000
479
578
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
42,838|Incoming
£
-
-
27,000
88,806
-
-
7,406
-
-
-
-
5,000
6,281
25,000
4,873
1,861
5,000
10,000
14,000
41,750
1,000
7,414
7,000
1,200
6,991
25,500
15,000
17,000
37,500
355,582|Outgoing
£
5,608
830
12,472
77,149
1,192
4,436
5,410
100
508
300
-
-
6,281
-
59
1,861
-
10,000
14,000
21,654
1,000
-
7,000
1,200
-
13,354
-
17,000
26,697
228,111|Transfers
£
-
-
-
(7,180)
-
-
-
-
(4,492)
-
-
(5,000)
-
(25,000)
-
-
(5,000)
-
-
-
-
(7,414)
-
-
(6,991)
(1,800)
(15,000)
-
-
(77,877)|Balance c/f
£
-
-
35,050
6,368
443
-
3,055
700
-
179
578
-
-
-
4,814
-
-
-
20,096
-
-
-
-
-
10,346
-
-
10,803
92,432|
|---|---|---|---|---|---|
Transfers relate to work to the property and associated equipment which is capitalised and which is then depreciated within unrestricted funds.
11
Notes to the accounts continued
## Older People's Action in the Locality
for the year ended 31 March 2021
## **4 Restricted funds (continued)**
## **Fund name**
## **Purpose of restriction**
Leeds Benevolent Society Windmill Transport LCC ABCD LCC ASC grant Brelms Trust CAF for Carers Harrison Potter Trust LCC Small Sparks Fund Liz and Terry Bramhall Fdn Sir George Martin Trust Wades Charitable Trust Bernard Sunley Foundation Big Lottery Clothworkers Foundation Co-op HMRC CJRS Edward Gostling Foundation Independent Age LCC Community Hubs LCC Covid grants LCC Digital LCC Inner Area Comm LOPF MICE Outer NW HAP Power to Change - IT and Café Power to Change - renovation Power to Change - emergency SWIFT
Towards costs of a volunteer project To fund the transport for day trips To deliver ABCD project For OPAL's work supporting older people For carer and men's groups Co-op funding for carers and moving on group Digital inclusion project To distribute to community members for community development work Towards the renovation of the Bar Room For a shopping support scheme To fund chair exercise classes Towards the renovation of the Heather room Covid-19 support for vulnerable and older people Towards the renovation of the Heather room To improve the grounds Funding towards employment costs during periods of inactivity Towards the renovation of the Heather room Towards salary associated costs for Covid relief Engagement with Covid-19 Hub Network across Leeds For costs of Covid relief Digital support Towards the renovation of the Heather room For costs of meal deliveries Purchase of hampers Towards the renovation of the Heather room Development of the café, website and database Towards the renovation of the Heather room Covid response Funding from Public Health until 31 March 2022
12
## Older People's Action in the Locality
## Notes to the accounts continued
## for the year ended 31 March 2021
|**5 **
**6 **
**7 **
**8 **
**9 **|**Tangible assets**
**Cost**
At 1 April 2020
Additions
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for year
At 31 March 2021
**Net book value**
At 31 March 2021
At 31 March 2020
**Debtors and prepayments**
Debtors
Prepayments
**Cash at bank and in hand**
Cash at bank
Cash in hand
**Creditors and accruals falling due within one year**
Loans
Income received in advance
Accruals
**Creditors and accruals falling due after one year**
Loans|£
565,884
104,629
670,513
71,600
28,456
100,056
570,457
494,284
Leasehold
property|£
13,891
11,187
25,078
6,299
4,528
10,827
14,251
7,592
2021
£
2,500
1,442
3,942
2021
£
278,362
(10)
278,352
2021
£
5,185
2,244
1,380
8,809
2021
£
27,654
27,654
Fixtures
and
equipment|Total
£
579,775
115,816
695,591
77,899
32,984
110,883
584,708
501,876
2020
£
4,000
1,318
5,318
2020
£
157,140
172
157,312
2020
£
625
-
1,380
2,005
2020
£
-
-|
|---|---|---|---|---|
13
## Older People's Action in the Locality
## Notes to the accounts continued
## for the year ended 31 March 2021
## **9 Related party transactions**
## **10 Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **11 Remuneration and benefits received by key management personnel**
The key management personnel of the charity comprises the trustees, Chief Officer and Deputy Manager. The total employee benefits of the key management personnel were £63,678 (2020: £61,797).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
## **12 Operating leases**
|Within one year
In the second to fifth years inclusive
Over five years from the balance sheet date
Expected future minimum lease payments over the remaining life of the lease,
analysed into the period in which the commitment falls due:|2021
£
130
520
2,102
2,752|2020
£
130
520
2,232
2,882|
|---|---|---|
14
## Older People's Action in the Locality
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
|2021
2020
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
40,414
25,307
Fees and charges
33,344
86,324
Memberships
3,617
7,881
Fundraising
4,510
9,815
Bank interest
1,303
1,895
Other income
6,574
5
**Total income**
89,762
131,227
**Expenditure**
Salaries and NIC
-
21,565
Payroll costs
-
-
Staff travel expenses
52
26
Training
-
212
Volunteer expenses and training
10
68
Events and activities
12,586
44,199
Equipment and materials
-
-
Premises costs
158
4,642
Phone, postage and internet
-
160
Computers and IT
40
-
Printing and stationery
483
7
Memberships and subscriptions
1,465
20
Insurance
-
1,026
Hospitality and sundry costs
201
32
Governance costs
141
159
Independent examination
84
-
Legal and professional
-
50
Repairs and maintenance
-
362
Depreciation
32,984
24,318
Loan interest
991
975
Grant repayment
-
-
**Total expenditure**
49,195
97,821
**Net income / (expenditure)**
40,567
33,406
**Transfers between funds**
77,877
54,289
**Net movement in funds**
118,444
87,695
**Fund balances brought forward**
619,663
531,968
**Fund balances carried forward**
738,107
619,663|2021
Restricted
funds
£
355,582
-
-
-
-
-
355,582
157,997
1,604
40
662
52
22,748
344
13,118
5,845
6,558
3,538
997
4,660
282
-
1,296
709
7,661
-
-
-
228,111
127,471
(77,877)
49,594
42,838
92,432|2020
Restricted
funds
£
191,431
-
-
-
-
-
191,431
128,435
1,556
1,708
510
436
15,872
3,331
17,016
4,416
3,000
2,562
762
3,492
85
154
1,380
351
7,360
-
-
1,289
193,715
(2,284)
(54,289)
(56,573)
99,411
42,838|2021
Total
funds
£
395,996
33,344
3,617
4,510
1,303
6,574
445,344
157,997
1,604
92
662
62
35,334
344
13,276
5,845
6,598
4,021
2,462
4,660
483
141
1,380
709
7,661
32,984
991
-
277,306
168,038
-
168,038
662,501
830,539|2020
Total
funds
£
216,738
86,324
7,881
9,815
1,895
5
322,658
150,000
1,556
1,734
722
504
60,071
3,331
21,658
4,576
3,000
2,569
782
4,518
117
313
1,380
401
7,722
24,318
975
1,289
291,536
31,122
-
31,122
631,379
662,501|
|---|---|---|---|---|
15
## Older People's Action in the Locality
## Independent examiner's report to the trustees of Older People's Action in the Locality
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 6 to 15.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Since the charitable company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a member of ACIE which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Simon Bostrom FCIE
4/10/2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5