## **ANNUAL REPORT AND ACCOUNTS** **THE FILLING STATION TRUST (A company limited by guarantee)** ## **FOR THE YEAR TO 31st OCTOBER 2021** **Company Number 6946144 (England) Charity Number 1131753** ## **Contents** **Page 1 2 5 6 7 9-10** **Reference Information Directors** ’ **Report Independent Examiner** ’ **s Report Statement of Financial Activities Balance Sheet Notes to the Accounts** ## **:Reference Information** ## **Charity Name: The Filling Station Trust** ## **Charity Number: 1131753** ## **Company Number: 6946144** ## **:Registered Office and Operational Address** Copper John, Troutbeck Windermere, Cumbria, LA23 1PP **Directors (Trustees) from the date of their incorporation to the date of :this report** The Rev Richard Fothergill Mr James Rank Mrs Jane Quicke (Chairman of Trustees) Mr Giles Lawson-Johnston Mr John Pugh-Smith Mrs Jules de Jongh Dr Charles Warren ## **Company Secretary** The Rev Richard Fothergill ## **:Charity Bankers** HSBC. Milsom Street. Bath. BA1 1DU ## **:Independent examiner** Richard HW Beath BSc FCCA 58a Combe Road ,Combe Down Bath BA2 5HZ 1 ## **Directors** ’ **Report For the twelve months ended 31st October 2021** The Directors have pleasure in presenting their tenth report of the Company for st .the twelve months ended 31 October 2021 The Company is limited by Guarantee and is also a registered Charity. The Directors (who are also the Trustees) have adopted the provisions of the Financial Reporting Standard for Small Entities Statement of Recommended Practice (FRSSE .SORP) Accounting and Reporting by Charities issued in January 2015 The objects of the Company are for the advancement of the Christian religion, for the public benefit, through ecumenical Christian ministry, and the promotion of teaching on all aspects of Christian life and faith in accordance with Biblical principles. In particular, but without limitation, by facilitating prayer meetings, sung corporate worship, study groups, and the production and/or distribution of .literature to enlighten others about the Christian religion The Directors have considered the Charity Commissioners’ guidance on public .benefit ## **Performance during the period under review** During the period ended 31st October 2021 the Company has continued to be active in encouraging the Christian religion, particularly in rural areas of Great Britain, even with the extraordinary times of a national pandemic covering 2020 - .2021 The Filling Station promotes the Christian Religion through informal, mid-week monthly evening meetings in non-church owned properties, such as cafes, converted barns and village halls. As of October 2021 there were 85 active Filling Station meetings. At that time, some 4,500+ people attended a Filling Station somewhere each month. 4 new meetings opened during the period in review (in: Sweden, West Sheffield, Lytham St.Annes and Horncastle). During Government lock down periods, 41 Filling Station meetings gathered regularly on-line, using platforms such as Zoom and Facebook Live. Many of the teams who host FS meetings also met privately for prayer and discussion over the year via Zoom. 4 meetings closed their doors permanently as a result of the Covid pandemic, or because the teams concerned felt they had ‘run their course’. Of those .remaining, all re-opened physically in the autumn of 2021 All Filling Station meetings were planned and actioned through local lay Christian volunteers, who are encouraged & supported where possible, by the Trust’s .employees. Host teams relate to local Churches of all denominations During the year, the Company continued to employ The Rev Richard Fothergill (full time) to service all the existing Filling Station meetings, to promote new ones across the country and to inform all interested parties about the Filling Station model of supporting the local Christian church. 6 part-time employees (one on 1 day per week, three on 2 days per week, one on 3 days per week and one on 4 days per week) are on the team to support Richard in this work and help the existing FS meetings. From December 1st 2020 - May 31st 2021, all paid part time staff except Ms Emily Wootton (Administration) were put on furlough through the Government’s secured employment scheme. Richard Fothergill, Emily Wootton and two unpaid volunteers (Mr Simon Badderley, Mr Trevor Jones), continued to work to support on-line Filling Station groups during these lock 2 .downs All part-time staff (paid & volunteers), and The Rev Fothergill, have work contracts. All staff members have been DBS checked and hold current Enhanced .Disclosure Certificates The Filling Station Christian holiday teaching week held in Scotland, called ‘Refuel’, has now been separated off as an independent Scottish charity (OSCR: SC 050534) in it’s own right and no longer features as an active ministry for the Filling Station Trust. Refuel 2020 was cancelled because of the pandemic. Refuel 2021 took place on a much reduced footing. All Refuel accounting activities and .management have now been formally separated from the Filling Station Trust All local Filling Station meetings run their own financial affairs and are encouraged to open independent bank accounts for their voluntary work particularly as such small sums are involved (eg. The average local meeting turnover is approximately .£900.00 per year) In September 2021, the Company launched a new support ministry in the form of ‘FillingStation@Home’. Broadcast twice per month in the evenings, the FS provides ‘live’ sung worship and teaching to people gathering in the their own homes. Zoom technology has enabled this support of local small groups to take place. @Home has been positively received and actively encouraged by local .Churches, particularly through periods of lock down The services offered by the Company have been promoted through informal and formal channels. The Company has done no public paid advertising over the year. Generic publicity materials have been designed and produced for use by all Filling Station meetings to promote their local activities. The Company continues to support the web site thefllingstation.org.uk and arrange nationwide ‘Prayer & Fasting' days and ‘Equip and Empower’ evenings for the spiritual well-being of .Britain ## **Financial review** The total incoming resources for the period ended 31st October 2021 were **£189,477** (2020 £221,951). The income was from gifts £176,819 and **£12,658** .from the Government furlough scheme The major area of expense during the period ended 31st October 2021 related to salaries. The other headings of expenditure related to the promotion and encouragement of the monthly meetings, and the continued development of the ’ .Company s charitable activities The operating surplus for the period ended 31st October 2021 is **£4,223** (2020: surplus £29,142) ## **Political and charitable donations** worth of charitable donations were made during the period under review £10,740 to three UK charities: ‘Hands at Work’ (An African AIDs orphans charity: handsatwork.org). ‘Opens Door’ who deal with the persecuted Church: (opendoorsuk.org). Plus, Christian counselling & poverty relief charity: ‘Sanctuary247’ (register-of-charities.charitycommission.gov.uk/charity-details/? regId=1063898&subId=0) 3 ## **Plans for future years** As mentioned above, the Company is continuing to develop new Filling Station meetings around the country and to a limited extent abroad. The Directors are pleased with the progress that is being made to develop the network of Filling Station meetings and support those currently in operation whether on line or .physically gathered ## **Statement of Directors** ’ **responsibilities** Company law requires the Directors to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the Company for the year and of its incoming resources and resources expended during the year. In preparing those financial statements, the Directors are :required to - select suitable accounting policies and then apply them consistently; - observe the methods and principles of the Charities SORP; - make judgements and estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards have been followed, subject to any materials departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue to function. - a safeguarding policy has been adopted for the Trust’s paid employees. Local Filling Station teams are responsible for safeguarding policy at their monthly meetings. - Information collected about FS meetings is carefully managed in line with Government direction form the Data Protection Act 1998 (& update 2019). The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy, at any time, the financial position of the Company and enable them to ensure that the financial statements comply with the relevant Companies Act and Charities Act. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps .for the prevention and detection of fraud and other irregularities ## **Independent Examiner** .These financial statements have been examined by Richard Beath BSc FCCA his report was approved by the Directors on 20th .ecember 2021 T D By order of the Trustees **Mrs Jane Quicke** (Chairman of Trustees) **Rev Richard P Fothergill** (CEO) 4 ## **Independent Examiner** ’ **s Report** ## **Independent examiner** ’ **s report to the trustees of The Filling Station Trust** I report on the accounts of the Company for the period ended 31 st October 2020, which .comprise the Statement of Financial Activities, the Balance Sheet and related notes **Respective responsibilities of trustees and examiner** The Trustees (who are also the Directors of the Company for the purposes of company law) are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The Charity’s gross income exceeded £25,000 but was below £500,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Certified .Accountants in England and Wales Having satisfied myself that the Charity is not subject to audit under company law and is :eligible for independent examination, it is my responsibility to - examine the accounts under section 145 of the 2011 Act; - follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - state whether particular matters have come to my attention. ## **Basis of independent examiner** ’ **s report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ .and the report is limited to those matters set out in the statement below ## **Independent examiner** ’ **s statement** - :In connection with my examination, no matter has come to my attention Which gives me reasonable cause to believe that in any material respect the (1) :requirements - to keep accounting records in accordance with section 386 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or - To which, in my opinion, attention should be drawn in order to enable a proper (2) .understanding of the accounts to be reached Richard HW Beath, BSc FCCA ,58A Combe Road ,Combe Down Bath BA2 5HZ 5 The Fiifino Stafion Slalement of Flnanclal Actlvllles F,|Gross Salary (Director. R Fothergill)
£41
,959|| |580||| |£74,827|Other salaries
£ 77,154|| |£18
,950||National insurance
£19
,390| |**£135**
**,357**||Total
**£138**
**,501**| |**2020**||**4a. Other Expenses**
**2021**| |£8
,110|Staf expenses
£11
,783|| |£1
,6||Ofce expenses
£4
,170| |49||| |£1
,436||Advertising & promotion
£617| |£0||Cost of events
£0| |£2,000|Grants and donations
£15,070|| |£26,575||Cost of Refuel event
£0| |£14
,354||Other expenditure
£11
,687| |**£54**
**,124**||Total
**£43**
**,327**| **Tangible Fixed Assets 5** Tangible fixed assets were made up of a laptop purchased in 2013/14, for £665, which has .now been fully depreciated |now been fully depreciated
.|now been fully depreciated
.|||| |---|---|---|---|---| |**2021**
**2020**|||**Debtors**|**6**| |Gift Aid due from HMRC

£0|||£0|| |**Capital Commitments**|**7**|||| |There were no capital commitments at 31
st
October 2020
.||||| **Contingent Liabilities 8** .There were no contingent liabilities at the end of the period **Company Status 9** The members of the Company are the Directors named in the Directors’ Report. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to .£1 per member of the charity |**12**
**Related party disclosures**|||| |---|---|---|---| |There were the following related party transactions between the Charity and Richard|||| |Fothergill, a trustee of the Charity
.|||| |**2021**
**2020**|||| |•
Remuneration (Gross annual)|£49
,235|£46
,
959|| |•
Other expenses & travel|£910|£10
,785|| |**£**
**5**
**0**
**,145**
**£57**
**,744**||Total|•| 10