## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE)**
**(A COMPANY LIMITED BY GUARANTEE)**
**REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 1st MARCH 2021 REGISTERED CHARITY NUMBER - 1131707 COMPANY NUMBER - 4770291 (ENGLAND & WALES)**
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) COMPANY INFORMATION**
## **DIRECTORS / TRUSTEES**
||Margaret Dutton|
|---|---|
||Janet Robinson|
||Elizabeth Mars|
||Nigel Porter|
||Christopher White|
||Alison Richards|
||Suzanne Boulos|
||David Mariott|
|**SECRETARY**|Elizabeth Mars|
|**REGISTERED OFFICE**|57, High Street,|
||Broseley,|
||Shropshire.|
||TF12 5EY|
|**INDEPENDENT EXAMINERS**|Silver & Co.,|
||Accountants, Taxation and Business Advisors,|
||The Hollies,|
||16, St. John Street,|
||Bridgnorth,|
||Shropshire.|
||WV15 6AG.|
|**BANKERS**|Unity Trust Bank Plc.,|
||9, Brindley Place,|
||Birmingham.|
||B1 2HB.|
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE)**
## **CONTENTS**
||Page|
|---|---|
|Directors' and Trustees' Report|1 - 2|
|Independent Examiners Report|3|
|Statement of Financial Activities|4 - 5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 - 10|
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) REPORT OF THE DIRECTORS AND TRUSTEES**
## **FOR THE YEAR ENDED 1st MARCH 2021**
The trustees, who are also directors of the charity for the purposes of the company law, submit their annual report and the unaudited financial statements for the year ended 1st March 2021. The trustees have adopted the provisions of the Statements of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in 2005 in preparing the annual report and financial statements of the charity.
## **Directors and Trustees**
The Directors who served during the year are as set out under "Company Information".
## **Structure, Governance and Management**
The Company is governed by its Articles of Association and is controlled by the Directors.
## **Statement of Directors' Responsibilities**
The trustees (who are also directors of The Friendly Transport Service (Shropshire) for the purposes of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP 2015 (FRSSE);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware:
- there is no relevant information of which the charitable company's examiner is unaware; and
- the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the examiner is aware of that information.
## **Internal Control and Risk Management**
The Directors review the effectiveness of all material internal controls, including operational, financial and compliance controls and risk management systems.
The internal control systems are designed to meet the Company's particular needs and the risks to which it is exposed, to manage those risks and to provide reasonable assurance against misstatement or loss.
1
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) REPORT OF THE DIRECTORS AND TRUSTEES (CONTINUED) FOR THE YEAR ENDED 1st MARCH 2021**
## **Statement of Disclosure of Information to Independent Examiners**
We, the Directors of the company who held office at the date of approval of these Financial Statements. As set out above, each confirm so far as we are aware, that:
- there is no relevant information of which the company's independent examiners are unaware: and
- we have taken all the steps that we ought to have taken as directors in order to make ourselves aware of any relevant information and to establish that the company's independent examiners are aware of that information.
## **Objectives and Activities**
The principal objectives and activities of the charity continued to be that of providing a community passenger transport service within the Bridgnorth District.
## **Achievements and Performance**
The results for the year are set out in the attached statement of financial activities.
The company has continued to provide transport for the members of the community without alternative means of transport in the Broseley and Much Wenlock area. It has also continued to administer the Shropshire Community Car Scheme in Broseley and Much Wenlock.
## **Financial Review**
The Company's policy is to retain surplus funds pending suitable application by the company for assistance of a project within the terms of charitable status.
The Treasurer maintains the financial records of the Company, in conjunction with the Company's Secretary and reports regularly at all meetings.
## **Custodial Trustee**
All assets are held and belong to the Company, and none are held on behalf of third parties.
## **Independent Examiners**
A resolution proposing that Silver & Co. be re-appointed as independent examiners of the charity will be put to the members at the forthcoming Annual General Meeting.
## **By Order of the Board**
……………………………..
**Elizabeth Mars (Secretary)**
……………………………..
## **Date**
2
## **INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE)**
We have examined the financial statements of The Friendly Transport Service (Shropshire) for the year ended 1st March 2021, which comprises Statement of Financial Activities, Balance Sheet, and the related notes. These financial statements have been prepared under the historical cost convention and the accounting policies set out therein.
## **Respective responsibilities of Trustees and Independent Examiner**
The Trustees (who are also the Directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied ourselves that the charity is not subject to audit under company law and is eligible for independent examination, it is our responsibility to:
- a) examine the accounts under section 145 of the 2011 Act;
- b) follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- c) state whether particular matters have come to our attention.
## **Basis of Opinion**
We conducted our examination in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
- a) which gives us reasonable cause to believe that, in any material respect, the requirements:
- i. to keep accounting records in accordance with section s130 of the 2011 Charities act; and
- ii. To prepare accounts which accord with the accounting records, comply with the accounting requirements of the 2011 act and with the methods and principles of the Statement of Recommended practice: Accounting and Reporting by Charities have not been met; or
- b) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Silver & Co.
Accountants, Taxation & Business Advisors
The Hollies, 16, St. John Street, Bridgnorth, Shropshire. WV15 6AG.
3
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 1st MARCH 2021**
|**Administration**
**& Office**
**Expenses**
**Incoming Resources**
**Notes**
**£**
Grants - Local Authority
3
49,842
Grants - Other Trusts
3
2,000
Grants - Other
3
-
Government Wages Support
-
Fares
-
Donations
2
-
Subscriptions
-
Bank Interest
188
Fundraising
91
Shropshire Community Car Scheme
1,743
**Total Incoming Resources**
53,864
**Resources Expended**
Staff Costs/Expenses/Redundancy
105,227
Rent, Rates and Service Charge
3,600
Insurance
1,355
Repairs & Maintenance
155
Fixtures and Fittings
1,194
Printing, Postage & Stationery
1,702
Telephone
1,422
Catering & Room Hire
-
Shifnal - Car Hire
6,653
Shropshire Community Car Scheme
1,743
Vehicle Running Costs
-
Volunteers Expenses
-
Fund Raising
-
Accountancy Fees
822
Bank Charges
143
General Expenses
-
Subscriptions
156
Other
2,213
Depreciation & Amortisation
196
(Profit)/Loss on Disposal of Assets
-
**Total Resources Expended**
126,581
Net Incoming Resources before transfers
(72,717)
Transfers between Funds
92,065
**Net Movement in Funds**
19,348
Fund Balances Brought Forward
50,061
Fund Balances Carried Forward
69,409|**Transport**
**Income &**
**Expenses**
**£**
-
-
16,321
-
101,103
5,953
960
-
-
-
124,337
-
-
-
-
-
-
-
-
-
26,838
465
-
-
-
-
-
-
4,969
-
32,272
92,065
(92,065)
-
-
-|**Other**
**Funds**
**£**
-
711
-
7,076
-
-
-
-
-
1,266
9,053
-
-
-
-
-
-
74
-
1,384
-
-
215
-
-
-
-
-
-
-
1,673
7,380
-
7,380
41,326
48,706|**2021**
**2020**
**Total**
**Total**
**£**
**£**
49,842
38,931
2,711
4,072
16,321
-
7,076
-
101,103
115,927
5,953
8,161
960
1,662
188
84
91
5,080
3,009
5,879
187,254
179,796
105,227
110,686
3,600
3,600
1,355
1,198
155
1,962
1,194
-
1,702
1,730
1,422
743
74
276
6,653
-
3,128
5,889
26,838
41,316
465
3,850
215
329
822
798
143
-
394
156
182
2,213
-
5,165
5,165
-
-
160,526
178,118
26,727
1,678
-
-
26,727
1,678
91,387
89,709
118,114
91,387|
|---|---|---|---|
4
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) FOR THE YEAR ENDED 1st MARCH 2021**
All amounts above are derived from continuing operations and the trust has no recognised gains or losses other than those passing through the Statement of Financial Activities.
The annexed noted on pages 8 - 11 form part of these financial statements.
5
plus 124.65 cash adjust plus 100 graham hollox,plus 605 other
£164 overview
187107 overview with 125 cash adjust and 22 int diff
was 105912, less p30bfwd and to pay l cooper 852 feb21
not in overview
after 1134 scc after 609scc
28193 in overview less 1355 ins
798 overview, 822, 2021 rate
not in overview
156022 overview exc depn
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) BALANCE SHEET**
## **AS AT 1st MARCH 2021**
|**Fixed Assets**
Tangible Fixed Assets
**Current Assets**
Debtors
Cash at Bank and in Hand
**Creditors**
Amounts falling due within one year
**Net Current Assets**
**Net Assets**
**Capital and Reserves**
Called up Share Capital
General Funds
Transport Funds
Other Funds
**Total Funds**||**Note**
7
8
9
11
12|**£**
**£**
-
2,456
117,054
119,510
(1,396)
118,114
118,114
-
69,409
-
48,706
118,114
**2021**|**£**
**£**
5,165
8,265
80,026
88,291
(2,069)
86,222
91,387
-
50,061
-
41,326
91,387
**2020**|
|---|---|---|---|---|
1. The Directors are satisfied that the company was entitled to exemption under section 477 of the Companies Act 2006 relating to the small companies regime and that no member or members have requested an audit pursuant to section 476 of the Companies Act 2006.
2. The Directors acknowledge their responsibility for:
- i. ensuring that the company keeps accounting records which comply with section 386; and ii. preparing accounts which give a true and fair view of the state of affairs of the company as at
- the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 393, and which otherwise comply with requirements of this Act relating to accounts, so far as applicable to the company.
3. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and in accordance with the Financial Reporting Standard for Smaller Entities (effective 2008).
## **Signed on behalf of the Board of Directors**
………………………
## **Director**
Signed for and on behalf of the Board of Directors on 2021. The annexed notes on pages 8 - 11 form part of these financial statements.
6
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) NOTES ON THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 1st MARCH 2021**
## 1. **Accounting Policies**
## (a) **Basis of preparation of financial statements**
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued by the Charity Commission in 2005 and applicable accounting standards.
The financial statements have also been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008).
The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year, and have also been consistently applied.
## (b) **Company Status**
The charity is a company limited by guarantee. The members of the company are the trustees named on page 1. In the event of the charity being wound up, the liability of the members is limited to £1 each.
## (c) **Fund Accounting**
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out on the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income and gains are allocated to the appropriate fund.
## (d) **Incoming Resources**
All incoming resources are included in the S.O.F.A. when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Voluntary income is received by way of donations and gifts and is included in full in the S.O.F.A. when receivable. Gifts donated for resale are included as income when they are sold. Donated assets are included at the value to the charity where this can be quantified and a third party is bearing the cost. The value of services provided by volunteers has not been included.
Grants, including grants for the purchase of fixed assets, are recognised in full in the S.O.F.A. in the year in which they are receivable.
Income from investments is included in the year in which it is receivable.
7
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 1st MARCH 2021**
## (e) **Resources Expended**
Resources expended are recognised in the year in which they are incurred.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.
Management and administration costs are those incurred in connection with administration of the company and compliance with constitutional and statutory requirements.
## (f) **Tangible Fixed Assets and Depreciation**
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Yellow Mini Bus Equipment 33.3% Straight Line Office Fittings & Equipment 33.3% Straight Line Motor Vehicles 25% Straight Line
|2. **Donations**
**General**
**Funds**
**£**
Donations
-
3. **Grant Income**
**General**
**Funds**
**Local Authority**
**£**
Grant - Shropshire Council SLA
22,842
Grant - Town Councils
2,802
Grant - Shropshire Council Shifnal
27,000
Grant - CBSSG
13,519
66,163
**Other Trust**
BSOG
711
Other Trusts
2,000
2,711
4. **Grants - Other**
Shropshire Community Transport
Donation for Swimming Club (from Broseley & Barrow Local Joint
Local Sustainable Transport Fund|**Transport**
**Funds**
**£**
5,953
**Transport**
**Funds**
**£**
-
-
-
-
-
-
-
-
Committee|**2021**
**£**
5,953
**2021**
**£**
22,842
2,802
27,000
13,519
66,163
711
2,000
2,711
**2021**
**£**
-
-
-
-||**2020**
**£**
8,161
**2020**
**£**
38,931
-
-
-
38,931
2,072
2,000
4,072
**2020**
**£**
-
-
-
-|
|---|---|---|---|---|
8
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 1st MARCH 2021**
|**Operating Gain**
**2021**
**£**
Operating gain is stated after charging:
Depreciation and other amounts written off tangible assets
5,165
and after crediting:
Profit on disposal of tangible fixed assets
-
**Employees**
**2021**
**Number of employees**
The average monthly number of employees (excluding trustees) during the year was:
Administration Staff
7
**Employment Costs**
**Financed by**
**General**
**Fund**
**2021**
**£**
**£**
Wages & Salaries
44,499
44,499
Contract Staff Costs
38,518
38,518
Social Security Costs
6,853
6,853
Pension Costs
10,886
10,886
Payroll Management
1,199
1,199
Staff Training/Expenses
3,272
3,272
105,227
105,227
**Tangible Fixed Assets**
**Office**
**Mini Bus**
**Fittings &**
**Motor**
**Equipment**
**Equipment**
**Vehicles**
**£**
**£**
**£**
Cost as at 2nd March 2020
1,093
5,993
104,608
Additions
-
-
-
Eliminated on Disposal
-
-
-
Profit on Disposal
-
-
-
Disposal Proceeds
-
-
-
Cost as at 1st March 2021
1,093
5,993
104,608
Depreciation as at 2nd March 2020
1,093
5,798
99,638
Charge for Year
-
195
4,970
Eliminated on Disposal
-
-
-
Depreciation as at 1st March 2021
1,093
5,993
104,608
Net Book Value at 1st March 2021
-
-
-
Net Book Value at 1st March 2020
-
391
4,970||**2020**
**£**
5,165
-
**2020**
7
**2020**
**£**
49,333
35,181
8,232
13,167
1,104
3,669
110,686
**Total**
**£**
111,694
-
-
-
-
111,694
106,529
5,165
-
111,694
-
5,361|
|---|---|---|
## 5. **Operating Gain**
## 6. **Employees**
## 7. **Tangible Fixed Assets**
9
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 1st MARCH 2021**
|8.
**Debtors - All Receivable Within One Year**
Trade Debtors
Other Debtors
Prepayments & Accrued Income
9.
**Creditors - Amounts Falling Due Within One Year**
Trade Creditors
Other Creditors
Accruals & Deferred Income
10. **Analysis of Net Assets between Funds**
**General**
**Funds**
**£**
Fund Balances as at 1st March 2021 as represented by:
Tangible Fixed Assets
-
Current Assets
70,805
Current Liabilities
(1,396)
69,409
11. **Transport**
**2020**
**Incoming**
**£**
**£**
Transport Income & Expenditure
-
124,337
12. **Other Funds**
**2020**
**Incoming**
**£**
**£**
Shropshire Community Car Scheme
-
-
Fund Raising
41,326
9,053
41,326
9,053|**Transport**
**Funds**
**£**
**£**
-
-
-
-
**Outgoing**
**£**
(32,272)
**Outgoing**
**£**
-
(1,673)
(1,673)|**2021**
**£**
2,456
-
-
2,456
**2021**
**£**
-
586
822
1,408
**Other**
**Funds**
**£**
-
48,706
-
48,706
**Transfers**
**£**
(92,065)
**Transfers**
**£**
-
-
-||**2020**
**£**
8,265
-
-
8,265
**2020**
**£**
-
1,271
798
2,069
**Total**
**Funds**
**£**
-
119,753
(1,396)
118,357
**2021**
**£**
-
**2021**
**£**
-
48,706
48,706|
|---|---|---|---|---|
10
# **How we adapted to the Covid-19 pandemic 2020 – 2021**
## **Changed how we work and ensured business continuity….**
Flexibly worked from home
Secure online storage of documents to access remotely
Phone lines diverted daily to our own phones
Lone working in office 1-2 times weekly to check post and meet volunteers by appointment
Weekly online team meetings by Zoom
Monitored guidance provided by the CTA and implemented safety measures as advised
## **School contracts**
- Remained on standby to meet school contract obligations.
- Drove keyworker children to school as required.
- Adapted our vehicles with Perspex screens to keep drivers and passengers safer.
## **Meeting the needs of our members**
Collected and safely delivered prescriptions and shopping from local shops to members’ doorsteps.
Continued to take members to their medical appointments.
Taking people for the
Covid jabs.
## **Looking after mental health and well-being….**
Created a Swap Shop Bus, stocked with donated books, CDs, DVDs, jigsaw puzzles and puzzle books.
Drivers also had postage stamps for sale and could take letters to be posted.
We took requests for visits and our drivers used their local knowledge to target specific streets, but this was available for the whole community to use.
## **Looking after mental health and well-being….**
We setup a telephone befriending service called the “Friendly Voice”. Members requesting this were matched with a volunteer to regularly call for a chat. This had the added benefit of us being able to check how members were.
## **Looking after mental health and well-being….**
Regular Welfare Calls were made to members known to us as being vulnerable or suffering poor mental health.
We’ve implemented our safe-guarding policy when necessary.
## **Looking after mental health and well-being….**
We continued to send our monthly newsletter to members. Content included how we could help, signposted to additional resources (e.g. mental health charities) and highlighted current scams.
Volunteers told us wordsearches were popular with members so we started including one to help with the boredom!
Newsletters that summarised how we can help were also sent to non-members who’d used Friendly Bus in the previous 12 months.
## **Looking after mental health and well-being….**
To help spread some Christmas cheer, local schools kindly supported our request for Christmas cards and stories to send to members. These were quarantined and included in our December newsletters.
We entered every member into a free draw to win a Christmas hamper.
_“What a lovely surprise, Izabelle made me a beautiful card – it cheered me up no end! It really is excellent, I love it! It’s sitting on my mantle piece and makes me smile each time I see it”_
## **Looking after mental health and well-being….**
Feedback from volunteers and our welfare calls highlighted that many of our members were struggling.
We made and sent every member a **fridge magnet** . A handy reference for our phone number and to remind them we’re here for them.
We teamed up with Shropshire Wildlife Trust’s **Feed the Birds** campaign to provide starter kits containing a feeder, bag of seed and ID charts. Kits were delivered to everyone who requested one -it was lovely to have a much needed doorstep chat too!
## **Community involvement**
We have an active role in the newly formed community . support group, **Broseley Covid Helpline**
- Take calls during our manned hours 9am to 1pm Monday to Friday.
- Arrange from their database of volunteers, for prescriptions or shopping to be collected for members of the community unable to leave their homes.
- Update their call logs.
## **Community involvement**
We supported local initiatives such as the Food Share Project. They make food that is surplus or past its best before date available free or at discounted prices to avoid it going to landfill. We helped by delivering food parcels to local residents.
## **Our volunteers**
The number of volunteers able to continue driving for us during the pandemic, dropped considerably. Many felt understandably uncomfortable to continue or fell into the government’s vulnerable category.
Volunteers who did continue, have worked tirelessly to drive members to medical appointments, whilst following guidelines to keep them and our members safe on journeys.
Volunteers who were unable to continue driving havegiven up so much of their time to ring members (usually more than one), each week for a chat.
- “ _Thank you to everyone for all your hard work and commitment to supporting Friendly Bus and our members_ ”.
## **Support**
Demand for grants and funding became very competitive in 2020. According to the Community Transport Association (CTA) the success rate of grant applications reduced to just 4%.
We’re extremely fortunate to have been successful for a number of grants.
Broseley Town Council have awarded us 2 grants to support our Services
The Department for Transport provided grants to support bus operators for their lost income. We lobbied for community transport to be included and was successful!
## **Support**
Recognising the reduced mobility and confidence that self-isolation is likely to have caused our members, we created the **“Socially Active”** project.
The People’s Postcode Lottery have kindly granted us **£5,860** in funding to support this project.
We’ll be able to offer volunteer-supported walks from members’ homes, group outings to safe venues for a walk and chat to offer exclusive-use swimming sessions.
This project will help build members’ confidence to venture outside again, provide social opportunities, exercise, support, enjoyment and some normality again.
## **Support**
During the pandemic a Facebook initiative was setup by a local resident to show kindness. Amazon wishlists were shared amongst each other to gift strangers. From offering raffles on the page, money was raised and then used to support local causes.
We were donated a limited supply of puzzle books, playing cards, dominoes, pens, notebooks, envelopes and postage stamps to share amongst our members.
These were distributed by the Swap Shop Bus.
Many members and their families have continued to send us donations throughout the pandemic.
**Thank you to everyone who has donated to us.**
## Income
||Income|
|---|---|
|0
20000
40000
60000
80000
100000
120000
140000||
|||
|||
|||
|||
|||
|||
|||
||2016-2017
2017-2018
2018-2019
2019-2020
2020-2021
Grants
Service
Fundraising|
## Expenditure
120000
**----- Start of picture text -----**
100000
80000
60000
40000
20000
0
2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
Employment Vehicles Admin/Comms Other
**----- End of picture text -----**
## Online Communications
**448** Likes, **491** Follow **Facebook** (an increase of **67%** since March 2020)
- The largest proportion of likes (almost half) are people that live in Broseley.
- A quarter of likes come from Telford.
- Only 4.9% come from Bridgnorth and 4.5% come from Much Wenlock. This is not surprising as Much Wenlock has a much older demographic and there’s significantly less engagement on social media. We need to focus on reaching our audience in
## **Socially Active Outings**
A beautiful visit to the Ironworks Centre
A super day out in Llandudno
## **Socially Active Outings**
**“Thank you for the best day ever!” Our first outing was to Percy Throwers garden centre**
_**“What a lovely day we all had yesterday, we laughed all the way there and all the way back! It did us all the world of good and I had the best fish and chips in the café that I’ve had for a long time”! J**_ **K**
Visits to the Cavelier Centre
Nancy said ‘I am so happy to be out again, hearing the sounds of other people’
Pat Said ‘It really was a lovely trip’
## **Good Neighbour Scheme**
We have new services, here’s a useful summary of all the ways we can now help you.
Regular outings to shops, parks, day trips, meeting up with friends
Light gardening and household duties, collecting library books, changing batteries in smoke alarms
Shopping and prescription collections if you’re unable to leave your home
Regular phone calls or face to face visits as well as transport to local clubs
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE)**
**(A COMPANY LIMITED BY GUARANTEE)**
**REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 1st MARCH 2021 REGISTERED CHARITY NUMBER - 1131707 COMPANY NUMBER - 4770291 (ENGLAND & WALES)**
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) COMPANY INFORMATION**
## **DIRECTORS / TRUSTEES**
||Margaret Dutton|
|---|---|
||Janet Robinson|
||Elizabeth Mars|
||Nigel Porter|
||Christopher White|
||Alison Richards|
||Suzanne Boulos|
||David Mariott|
|**SECRETARY**|Elizabeth Mars|
|**REGISTERED OFFICE**|57, High Street,|
||Broseley,|
||Shropshire.|
||TF12 5EY|
|**INDEPENDENT EXAMINERS**|Silver & Co.,|
||Accountants, Taxation and Business Advisors,|
||The Hollies,|
||16, St. John Street,|
||Bridgnorth,|
||Shropshire.|
||WV15 6AG.|
|**BANKERS**|Unity Trust Bank Plc.,|
||9, Brindley Place,|
||Birmingham.|
||B1 2HB.|
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE)**
## **CONTENTS**
||Page|
|---|---|
|Directors' and Trustees' Report|1 - 2|
|Independent Examiners Report|3|
|Statement of Financial Activities|4 - 5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 - 10|
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) REPORT OF THE DIRECTORS AND TRUSTEES**
## **FOR THE YEAR ENDED 1st MARCH 2021**
The trustees, who are also directors of the charity for the purposes of the company law, submit their annual report and the unaudited financial statements for the year ended 1st March 2021. The trustees have adopted the provisions of the Statements of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in 2005 in preparing the annual report and financial statements of the charity.
## **Directors and Trustees**
The Directors who served during the year are as set out under "Company Information".
## **Structure, Governance and Management**
The Company is governed by its Articles of Association and is controlled by the Directors.
## **Statement of Directors' Responsibilities**
The trustees (who are also directors of The Friendly Transport Service (Shropshire) for the purposes of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP 2015 (FRSSE);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware:
- there is no relevant information of which the charitable company's examiner is unaware; and
- the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the examiner is aware of that information.
## **Internal Control and Risk Management**
The Directors review the effectiveness of all material internal controls, including operational, financial and compliance controls and risk management systems.
The internal control systems are designed to meet the Company's particular needs and the risks to which it is exposed, to manage those risks and to provide reasonable assurance against misstatement or loss.
1
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) REPORT OF THE DIRECTORS AND TRUSTEES (CONTINUED) FOR THE YEAR ENDED 1st MARCH 2021**
## **Statement of Disclosure of Information to Independent Examiners**
We, the Directors of the company who held office at the date of approval of these Financial Statements. As set out above, each confirm so far as we are aware, that:
- there is no relevant information of which the company's independent examiners are unaware: and
- we have taken all the steps that we ought to have taken as directors in order to make ourselves aware of any relevant information and to establish that the company's independent examiners are aware of that information.
## **Objectives and Activities**
The principal objectives and activities of the charity continued to be that of providing a community passenger transport service within the Bridgnorth District.
## **Achievements and Performance**
The results for the year are set out in the attached statement of financial activities.
The company has continued to provide transport for the members of the community without alternative means of transport in the Broseley and Much Wenlock area. It has also continued to administer the Shropshire Community Car Scheme in Broseley and Much Wenlock.
## **Financial Review**
The Company's policy is to retain surplus funds pending suitable application by the company for assistance of a project within the terms of charitable status.
The Treasurer maintains the financial records of the Company, in conjunction with the Company's Secretary and reports regularly at all meetings.
## **Custodial Trustee**
All assets are held and belong to the Company, and none are held on behalf of third parties.
## **Independent Examiners**
A resolution proposing that Silver & Co. be re-appointed as independent examiners of the charity will be put to the members at the forthcoming Annual General Meeting.
## **By Order of the Board**
……………………………..
**Elizabeth Mars (Secretary)**
……………………………..
## **Date**
2
## **INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE)**
We have examined the financial statements of The Friendly Transport Service (Shropshire) for the year ended 1st March 2021, which comprises Statement of Financial Activities, Balance Sheet, and the related notes. These financial statements have been prepared under the historical cost convention and the accounting policies set out therein.
## **Respective responsibilities of Trustees and Independent Examiner**
The Trustees (who are also the Directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied ourselves that the charity is not subject to audit under company law and is eligible for independent examination, it is our responsibility to:
- a) examine the accounts under section 145 of the 2011 Act;
- b) follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- c) state whether particular matters have come to our attention.
## **Basis of Opinion**
We conducted our examination in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
- a) which gives us reasonable cause to believe that, in any material respect, the requirements:
- i. to keep accounting records in accordance with section s130 of the 2011 Charities act; and
- ii. To prepare accounts which accord with the accounting records, comply with the accounting requirements of the 2011 act and with the methods and principles of the Statement of Recommended practice: Accounting and Reporting by Charities have not been met; or
- b) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Silver & Co.
Accountants, Taxation & Business Advisors
The Hollies, 16, St. John Street, Bridgnorth, Shropshire. WV15 6AG.
3
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 1st MARCH 2021**
|**Administration**
**& Office**
**Expenses**
**Incoming Resources**
**Notes**
**£**
Grants - Local Authority
3
49,842
Grants - Other Trusts
3
2,000
Grants - Other
3
-
Government Wages Support
-
Fares
-
Donations
2
-
Subscriptions
-
Bank Interest
188
Fundraising
91
Shropshire Community Car Scheme
1,743
**Total Incoming Resources**
53,864
**Resources Expended**
Staff Costs/Expenses/Redundancy
105,227
Rent, Rates and Service Charge
3,600
Insurance
1,355
Repairs & Maintenance
155
Fixtures and Fittings
1,194
Printing, Postage & Stationery
1,702
Telephone
1,422
Catering & Room Hire
-
Shifnal - Car Hire
6,653
Shropshire Community Car Scheme
1,743
Vehicle Running Costs
-
Volunteers Expenses
-
Fund Raising
-
Accountancy Fees
822
Bank Charges
143
General Expenses
-
Subscriptions
156
Other
2,213
Depreciation & Amortisation
196
(Profit)/Loss on Disposal of Assets
-
**Total Resources Expended**
126,581
Net Incoming Resources before transfers
(72,717)
Transfers between Funds
92,065
**Net Movement in Funds**
19,348
Fund Balances Brought Forward
50,061
Fund Balances Carried Forward
69,409|**Transport**
**Income &**
**Expenses**
**£**
-
-
16,321
-
101,103
5,953
960
-
-
-
124,337
-
-
-
-
-
-
-
-
-
26,838
465
-
-
-
-
-
-
4,969
-
32,272
92,065
(92,065)
-
-
-|**Other**
**Funds**
**£**
-
711
-
7,076
-
-
-
-
-
1,266
9,053
-
-
-
-
-
-
74
-
1,384
-
-
215
-
-
-
-
-
-
-
1,673
7,380
-
7,380
41,326
48,706|**2021**
**2020**
**Total**
**Total**
**£**
**£**
49,842
38,931
2,711
4,072
16,321
-
7,076
-
101,103
115,927
5,953
8,161
960
1,662
188
84
91
5,080
3,009
5,879
187,254
179,796
105,227
110,686
3,600
3,600
1,355
1,198
155
1,962
1,194
-
1,702
1,730
1,422
743
74
276
6,653
-
3,128
5,889
26,838
41,316
465
3,850
215
329
822
798
143
-
394
156
182
2,213
-
5,165
5,165
-
-
160,526
178,118
26,727
1,678
-
-
26,727
1,678
91,387
89,709
118,114
91,387|
|---|---|---|---|
4
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) FOR THE YEAR ENDED 1st MARCH 2021**
All amounts above are derived from continuing operations and the trust has no recognised gains or losses other than those passing through the Statement of Financial Activities.
The annexed noted on pages 8 - 11 form part of these financial statements.
5
plus 124.65 cash adjust plus 100 graham hollox,plus 605 other
£164 overview
187107 overview with 125 cash adjust and 22 int diff
was 105912, less p30bfwd and to pay l cooper 852 feb21
not in overview
after 1134 scc after 609scc
28193 in overview less 1355 ins
798 overview, 822, 2021 rate
not in overview
156022 overview exc depn
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) BALANCE SHEET**
## **AS AT 1st MARCH 2021**
|**Fixed Assets**
Tangible Fixed Assets
**Current Assets**
Debtors
Cash at Bank and in Hand
**Creditors**
Amounts falling due within one year
**Net Current Assets**
**Net Assets**
**Capital and Reserves**
Called up Share Capital
General Funds
Transport Funds
Other Funds
**Total Funds**||**Note**
7
8
9
11
12|**£**
**£**
-
2,456
117,054
119,510
(1,396)
118,114
118,114
-
69,409
-
48,706
118,114
**2021**|**£**
**£**
5,165
8,265
80,026
88,291
(2,069)
86,222
91,387
-
50,061
-
41,326
91,387
**2020**|
|---|---|---|---|---|
1. The Directors are satisfied that the company was entitled to exemption under section 477 of the Companies Act 2006 relating to the small companies regime and that no member or members have requested an audit pursuant to section 476 of the Companies Act 2006.
2. The Directors acknowledge their responsibility for:
- i. ensuring that the company keeps accounting records which comply with section 386; and ii. preparing accounts which give a true and fair view of the state of affairs of the company as at
- the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 393, and which otherwise comply with requirements of this Act relating to accounts, so far as applicable to the company.
3. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and in accordance with the Financial Reporting Standard for Smaller Entities (effective 2008).
## **Signed on behalf of the Board of Directors**
………………………
## **Director**
Signed for and on behalf of the Board of Directors on 2021. The annexed notes on pages 8 - 11 form part of these financial statements.
6
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) NOTES ON THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 1st MARCH 2021**
## 1. **Accounting Policies**
## (a) **Basis of preparation of financial statements**
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued by the Charity Commission in 2005 and applicable accounting standards.
The financial statements have also been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008).
The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year, and have also been consistently applied.
## (b) **Company Status**
The charity is a company limited by guarantee. The members of the company are the trustees named on page 1. In the event of the charity being wound up, the liability of the members is limited to £1 each.
## (c) **Fund Accounting**
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out on the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income and gains are allocated to the appropriate fund.
## (d) **Incoming Resources**
All incoming resources are included in the S.O.F.A. when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Voluntary income is received by way of donations and gifts and is included in full in the S.O.F.A. when receivable. Gifts donated for resale are included as income when they are sold. Donated assets are included at the value to the charity where this can be quantified and a third party is bearing the cost. The value of services provided by volunteers has not been included.
Grants, including grants for the purchase of fixed assets, are recognised in full in the S.O.F.A. in the year in which they are receivable.
Income from investments is included in the year in which it is receivable.
7
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 1st MARCH 2021**
## (e) **Resources Expended**
Resources expended are recognised in the year in which they are incurred.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.
Management and administration costs are those incurred in connection with administration of the company and compliance with constitutional and statutory requirements.
## (f) **Tangible Fixed Assets and Depreciation**
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Yellow Mini Bus Equipment 33.3% Straight Line Office Fittings & Equipment 33.3% Straight Line Motor Vehicles 25% Straight Line
|2. **Donations**
**General**
**Funds**
**£**
Donations
-
3. **Grant Income**
**General**
**Funds**
**Local Authority**
**£**
Grant - Shropshire Council SLA
22,842
Grant - Town Councils
2,802
Grant - Shropshire Council Shifnal
27,000
Grant - CBSSG
13,519
66,163
**Other Trust**
BSOG
711
Other Trusts
2,000
2,711
4. **Grants - Other**
Shropshire Community Transport
Donation for Swimming Club (from Broseley & Barrow Local Joint
Local Sustainable Transport Fund|**Transport**
**Funds**
**£**
5,953
**Transport**
**Funds**
**£**
-
-
-
-
-
-
-
-
Committee|**2021**
**£**
5,953
**2021**
**£**
22,842
2,802
27,000
13,519
66,163
711
2,000
2,711
**2021**
**£**
-
-
-
-||**2020**
**£**
8,161
**2020**
**£**
38,931
-
-
-
38,931
2,072
2,000
4,072
**2020**
**£**
-
-
-
-|
|---|---|---|---|---|
8
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 1st MARCH 2021**
|**Operating Gain**
**2021**
**£**
Operating gain is stated after charging:
Depreciation and other amounts written off tangible assets
5,165
and after crediting:
Profit on disposal of tangible fixed assets
-
**Employees**
**2021**
**Number of employees**
The average monthly number of employees (excluding trustees) during the year was:
Administration Staff
7
**Employment Costs**
**Financed by**
**General**
**Fund**
**2021**
**£**
**£**
Wages & Salaries
44,499
44,499
Contract Staff Costs
38,518
38,518
Social Security Costs
6,853
6,853
Pension Costs
10,886
10,886
Payroll Management
1,199
1,199
Staff Training/Expenses
3,272
3,272
105,227
105,227
**Tangible Fixed Assets**
**Office**
**Mini Bus**
**Fittings &**
**Motor**
**Equipment**
**Equipment**
**Vehicles**
**£**
**£**
**£**
Cost as at 2nd March 2020
1,093
5,993
104,608
Additions
-
-
-
Eliminated on Disposal
-
-
-
Profit on Disposal
-
-
-
Disposal Proceeds
-
-
-
Cost as at 1st March 2021
1,093
5,993
104,608
Depreciation as at 2nd March 2020
1,093
5,798
99,638
Charge for Year
-
195
4,970
Eliminated on Disposal
-
-
-
Depreciation as at 1st March 2021
1,093
5,993
104,608
Net Book Value at 1st March 2021
-
-
-
Net Book Value at 1st March 2020
-
391
4,970||**2020**
**£**
5,165
-
**2020**
7
**2020**
**£**
49,333
35,181
8,232
13,167
1,104
3,669
110,686
**Total**
**£**
111,694
-
-
-
-
111,694
106,529
5,165
-
111,694
-
5,361|
|---|---|---|
## 5. **Operating Gain**
## 6. **Employees**
## 7. **Tangible Fixed Assets**
9
## **THE FRIENDLY TRANSPORT SERVICE (SHROPSHIRE) (A COMPANY LIMITED BY GUARANTEE) NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 1st MARCH 2021**
|8.
**Debtors - All Receivable Within One Year**
Trade Debtors
Other Debtors
Prepayments & Accrued Income
9.
**Creditors - Amounts Falling Due Within One Year**
Trade Creditors
Other Creditors
Accruals & Deferred Income
10. **Analysis of Net Assets between Funds**
**General**
**Funds**
**£**
Fund Balances as at 1st March 2021 as represented by:
Tangible Fixed Assets
-
Current Assets
70,805
Current Liabilities
(1,396)
69,409
11. **Transport**
**2020**
**Incoming**
**£**
**£**
Transport Income & Expenditure
-
124,337
12. **Other Funds**
**2020**
**Incoming**
**£**
**£**
Shropshire Community Car Scheme
-
-
Fund Raising
41,326
9,053
41,326
9,053|**Transport**
**Funds**
**£**
**£**
-
-
-
-
**Outgoing**
**£**
(32,272)
**Outgoing**
**£**
-
(1,673)
(1,673)|**2021**
**£**
2,456
-
-
2,456
**2021**
**£**
-
586
822
1,408
**Other**
**Funds**
**£**
-
48,706
-
48,706
**Transfers**
**£**
(92,065)
**Transfers**
**£**
-
-
-||**2020**
**£**
8,265
-
-
8,265
**2020**
**£**
-
1,271
798
2,069
**Total**
**Funds**
**£**
-
119,753
(1,396)
118,357
**2021**
**£**
-
**2021**
**£**
-
48,706
48,706|
|---|---|---|---|---|
10