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← Stour Valley Vineyard Church

2023-12-31-accounts

Stour Valley Vineyard Church

Report and Accounts Year ended 31 December 2023

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1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk

STOUR VALLEY VINEYARD CHURCH

LEGAL & ADMINISTRATIVE DETAILS

FOR THE YEAR ENDED 31 DECEMBER 2023

ADDRESS FOR CORRESPONDENCE Suite 1 & 2 Sudbury Business Centre Chilton Industrial Estate Milner Road Sudbury CO10 2XG GOVERNING DOCUMENT Constitution for a charitable incorporated organisation from 27 August 2020. CHARITY REGISTRATION NUMBER 1131617 TRUSTEES RESPONSIBLE FOR J Taylor MANAGING THE CHARITY K Taylor K Roychowdhury (resigned 17th January 2023) R Pennington (resigned 17th January 2023) R Woodman I Copeman (appointed 17th January 2023) C Vernon (appointed 17th January 2023) H Forth (appointed 31st July 2023) BANKERS CAF Bank 25 Kings Hill Kings Hill West Malling Kent ME19 4JQ INDEPENDENT EXAMINER Ajay Rajani FCIE Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

INDEX

Page 1 Legal & Administrative Details Pages 2-4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Receipts and Payments Account Page 7 Statement of Assets & Liabilities Pages 8 - 9 Notes to the Accounts

Page 1

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Trustee Report on 2023 Accounts

The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 December 2023.

Objects of the charity

In summary, the principal objects of the charity (as set out in the governing document) are:

The Church seeks to demonstrate the Christian faith in action by reaching out with God's love; Sunday services; prayer ministry; pastoral groups; youth and children's ministries; prayer for the sick within and without the church; providing financial and practical help, food and support to those in need; ministry training; life-skills and personal development; biblical studies; in the Stour Valley area.

Our vision is to be a people who seek to encounter the presence of the living God. We are changed when we are in His manifest presence and when our lives are submitted to the authority of His Word. We want to live like Jesus and be His hands and feet to the poor and the marginalised. Our mission is to grow vibrant Christian communities in the Stour Valley Area, to bring healing and hope in Jesus’ name.

Governance

The policy and operating decisions of the charity rest with the Trustees who meet regularly to monitor the activities of the Organisation.

In planning activities, the trustees have applied the guidance on public benefit issued by the Charity Commission .

Review of Activities

Church Life

The church is growing and has doubled in size since 2022. There are multiple Sunday teams that operate each week in order to support the Sunday meeting. These teams include set up team, venue management, welcome team, café team, worship team, kids team and youth team. We now have 5 weekly HOME groups that meet; these groups are growing and enjoying the benefit of fellowship, community life and social support.

2

The toddler group that is run for the community each week is growing and young mums are finding it incredibly helpful in supporting their well-being. The group of volunteers for the toddler group is continuing to grow. The toddler group has a great reputation and there are days when we have up to 30 mums and 30+ children.

Until November 2023 all our church services, our office base, Storehouse and Little Wonders were all situated at our rented premises - Vineyard Centre in Tudor Road. However that venue was no longer going to be available after the end of 2023 and so new locations had to be found. We have relocated church services to Tudor Primary School, Little Wonders has moved to the scout hut in central Sudbury and a new office / Storehouse venue has been rented at Sudbury Business Centre, Chilton Industrial Estate.

Storehouse Foodbank

The move in November 2023 to our new location was communicated to the community and we have managed to seamlessly transition without missing one week of service. The team has changed and adapted; and volunteers have grown in resilience. Storehouse continues to bless the community, sign posting individuals to the many support services offered in Sudbury. We continue to feed an average of approximately 350 men, women and children per month. Funding for Storehouse in 2023 included grants from Suffolk Community Foundation through its Food & Drink Fund and Private Fund- PFF.

Surrounding Area

We are continuing to run East Anglia worship nights which draw people from the surrounding churches as well as further afield such as Cambridge, Norwich, and Thetford. It’s been an encouragement and hugely impactful as we’ve seen physical and emotional healings in each event.

Finances and Reserves

During the year income increased by £2,756 to £146,245, and expenditure increased by £8,184 to £143,915. As a result the charity has reported a surplus of £2,329 (2022: £7,757) and the cash held by the charity increased by £2,329, to £88,529. This comprised unrestricted cash of £46,807 and cash of £41,722 held for restricted purposes (mainly for Storehouse).

Reserves Policy

The trustees have determined that the charity should aim to unrestricted cash equivalent to 3 to 6 months of general fund expenses in the charity’s designated contingency fund and in unrestricted general funds. This would equate holding cash of somewhere between £18,000 to £36,000 in these funds. The trustees are satisfied that this level of reserves would be sufficient to allow the charity to continue to operate smoothly should income fall, or expenditure increase, unexpectedly. At the year-end the charity held cash of £41,481 in these funds and the charity is complying with its reserves policy.

Risk Statement

The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.

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3

Responsibilities of trustees

Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.

We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.

We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.

Approval

This report was approved by the trustees and signed on their behalf by:

R A Woodman

R A Woodman (Jun 30, 2024 23:05 GMT+1)

Jun 30, 2024

……………………………………………….. ………………………………………………..

R Woodman – Trustee

Date

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4

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF

STOUR VALLEY VINEYARD CHURCH

I report to the trustees on my examination of the accounts of Stour Valley Vineyard Church ('the charity') for the year ended 31 December 2023 on pages 6 to 9 following.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in accordance with section 130 of the 2011 Act; or

  2. the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Ajay Rajani

Ajay Rajani (Jul 1, 2024 12:33 GMT+1)

Ajay Rajani FCIE Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

Date: Jul 1, 2024

Page 5

STOUR VALLEY VINEYARD CHURCH

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2023

Notes
Income receipts
Donations and grants including gift aid
Income from charitable activities
Bank interest
Total receipts
Payments
2
3
Total payments
Transfers between funds
6
Net movement in funds
Cash funds as at last year end
Cash funds at this year end
A
Net
of
receipts
/
(payments)
before
transfers
Grants
paid
in
relation
to
charitable
activities undertaken by others
Payments
in
relation
to
charitable
activities undertaken directly
Purchase of fixed assets		 General
Designated
Funds
Funds
£
£
74,813

8,323
1,861
-
94
-
76,768
8,323

72,253
-
-
8,771
72,253
8,771
-
-
72,253
8,771
4,514
(448)
-
-

4,514
(448)
11,628
31,113
16,142
30,665
Unrestricted Funds		 Restricted
Funds
£
60,382
-
772
61,154
62,892
-
62,892
-
62,892
(1,737)
-

(1,737)
43,459
41,722
 2023
£
143,517
1,861
866
146,245
135,145
8,771
143,915
-
143,915
2,329
-
2,329
86,200
88,529		 2022
£
General
Funds
£
74,813

1,861
94
76,768
72,253
-
72,253
-
72,253
4,514
-
4,514
11,628
16,142
142,810
495
183
143,489
115,896
14,370
130,266
5,465
135,731
7,757
-
7,757
78,441
86,200

The notes on pages 8 to 9 form part of these accounts.

Page 6

STOUR VALLEY VINEYARD CHURCH

STATEMENT OF ASSETS AND LIABILITIES

FOR THE YEAR ENDED 31 DECEMBER 2023

Notes
A
Cash funds
Cash at bank with immediate access
B
Other monetary assets
Gift aid due to charity
Prepayments and other debtors
C
Liabilities
Falling due within one year
Other creditors
Independent examiner's fee for
preparing and examining the accounts
Payroll related creditors		 General
Designated
funds
funds
£
£
16,142
30,665
16,142
30,665
139
-
320
-
459
-
600
-
660
-
615
-

1,875
-
Unrestricted Funds		 Restricted
funds
£
41,722
41,722
608
800
1,408
-
660
-

660
 2023
£
88,529
88,529
746
1,120
1,866
600
1,320
615

2,535
 2022
£
General
funds
£
16,142
16,142
139
320
459
600
660
615
1,875
86,200
86,200
1,094
2,000
3,094
-
1,260
-
1,260

D Assets retained for charity's own use

Air-conditioning units
Portacabin
Equipment & fittings
Equipment & fittings		 Fund to
which asset
belongs
Restricted
Unrestricted
Unrestricted
Restricted		 Cost
£
10,050
12,474
7,325
850
30,699		 Current
Value
£
2,000
2,000
3,240
-
7,240

The charity's portacabin was sold shortly after the year end for £2,000. The current values of the charity's other assets have been estimated by the trustees.

F Guarantees and secured debts

The charity has not given any guarantees and has not provided its assets as security for any liabilities.

The accounts were approved by the trustees and signed on their behalf by:

R A Woodman

R A Woodman (Jun 30, 2024 23:05 GMT+1) -------------------------------------------R Woodman Jun 30, 2024 Date: ______

The notes on pages 8 to 9 form part of these accounts.

Page 7

STOUR VALLEY VINEYARD CHURCH

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2023

1 Accounting policies

These accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.

General
Designated
funds
funds
£
£
2
Payments in relation to charitable activities undertaken directly
Direct expenditure on activities
Advertising
469
-
Equipment
2,278
-
Other ministry costs
5,873
-
Other Storehouse expenses:
Items purchased for distribution
-
-
Consumables
-
-
Repairs, maintenance and cleaning
1,412
-

Staff costs
52,498
-

Training and conferences
3,072
-
Venue hire
3,360
-

68,961
-
Support costs
Independent examiner's fee
630
-
Insurance
470
-
Office costs
1,413
-
Phone and internet
779
-

3,292
-
72,253
-
3
Grants paid in relation to charitable activities undertaken by others
Grants for:
Church planting and mission support
Assistance given to individuals
-
-
Other charities
-
4,350

Suffolk Community Foundation (returned grant)
-
-
Vineyard Churches UK & Ireland
-
4,421

-
8,771
Unrestricted Funds		 Restricted
Funds
£
130
393
429
6,909

1,396
872
44,509
140
6,150
60,929
630
470
206
658
1,963
62,892

-
-
-
-
-		 Total
2023
£
599

2,671
6,301
6,909
1,396

2,284
97,007
3,212

9,510
129,890

1,260
939
1,619
1,437

5,255
135,145
-
4,350
-
4,421
8,771		 Total
2022
£
1,172

4,363
4,439
7,489
1,688
1,969
80,087
2,646

7,250
111,102
1,200
914
1,469
1,212
4,794
115,896
5,000

2,410

2,000

4,960
14,370

4 Transactions with related parties

Mr & Mrs Taylor serve as church pastors and received employment benefits totalling £38,172 (2022: £37,158) for serving in that capacity, not for serving as trustees; these payments are permitted by the charity's governing document.

Page 8

STOUR VALLEY VINEYARD CHURCH

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2023

5 Non-monetary resources

During the year the charity was donated food and other items with an estimated value of £94,000 (2022: £85,000) for distribution by the charity's Storehouse Foodbank to those in need.

6 Movement on designated funds and restricted funds

vement on designated funds and restricted funds
Building fund
Designated
Building fund
Restricted
Contingency fund
Designated
Storehouse fund
Restricted
Tithe fund
Designated
Total for all designated funds
Total for all restricted funds		 Balance at
31 Dec 2022
£
3,154
-
3,154
25,339
43,459
2,620
31,113
43,459		 Receipts
£
-
736
736
-
60,418
8,323
8,323
61,154
 Payments
£
-
-
-
-
(62,892)
(8,771)
(8,771)
(62,892)		 Transfers
£
-

-
-
-
-
-
-
-		 Balance at
31 Dec 2023
£
3,154

736
3,890
25,339
40,986
2,172
30,665
41,722

Designated funds

i) The Contingency fund represents funds set aside to help cover unexpected variances in income and expenditure.

ii) The Building fund represents funds set aside by the trustees to provide or improve facilities used by the charity. iii) The Tithe fund represents funds set aside by the trustees to help fund grant giving to other charities and individuals.

Restricted funds

i) The Storehouse fund was created from donations and grants received to help fund the Storehouse compassion ministry of Stour Valley Vineyard Church including the Storehouse foodbank, aiming to help local families and individuals in crisis. At the year end the carried forward balance on this fund includes a contingency of £9,000 to help ensure that Storehouse could continue to operate smoothly should income and / or expenditure vary adversely.

ii) The Building fund was created from donations received to help provide or improve facilities used by the charity.

Page 9