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2021-12-31-accounts

REPORTS FOR 2022 APCM

Page
Agenda 2
Minutes of the previous APCM 3-9
**1. ** PCC Secretary’s Report 10-11
**2. ** Church Wardens’ Report 12-14
**3. ** Safeguarding Report and Policy 15-16
**4. ** Statistics 17
**5. ** BELIEVING
We’re here because of God, brought together by his love
❖ Service Planning Group Report 18-20
❖ Home Communion with Eastbourne House Report 20
❖ Junior Church 21-22
❖ Flower Arrangers 23
**6. ** ACTING
Creating space for all to grow
❖ Welcoming, Integrating & Caring 24-25
❖ Life Events at St Mary’s 25
❖ Mothers’ Union 26
❖ Buildings & Resources 26
❖ Fabric Report 27-28
❖ Gardening Report 29
❖ Parish Office 30-32
**7. ** CONNECTING
Looking outwards, being part of God’s world
❖ Schools’ Liaison Report 33
❖ King’s Priory Chapel Services and School Assemblies 34
❖ Justice & Peace 35
❖ St Mary’s Concert Series 36-37
❖ Children’s Society 37
❖ Traidcraft 38
❖ Girlguiding at St Mary’s 38-39
❖ 6thWhitley Bay Scout Group 40
❖ Whitley Bay and District Churches Together 41
**8. ** Deanery Synod Report 42
**9. ** Treasurer’s Report 43
**10. ** Accounts -supplement
**11. ** “We Welcome, We Celebrate, We Remember” Inside back cover

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A G E N D A

Welcome.

Appointment of Secretary for the Meeting of Parishioners and for the Annual Parochial Meeting:

MEETING OF THE PARISHIONERS:

Appointment of Tellers.

Election of Legal Churchwardens.

ANNUAL PAROCHIAL CHURCH MEETING.

1. Present:

  1. Apologies for Absence:

  2. Minutes of APCM, 25[th] April 2021.

  3. Matters Arising.

  4. Electoral Roll Report.

6. Secretary’s Report.

  1. Treasurer’s Report and Adoption of Accounts.

  2. Appointment of Independent Examiner for Accounts.

  3. Annual Fabric Report by Churchwardens.

  4. Churchwardens’ Report.

  5. Renewal of Safeguarding Policy.

  6. Group Reports.

  7. Deanery Synod Report.

  8. Appointment of 4 members to Parochial Church Council.

  9. Any other business (to be notified to Chair before meeting).

  10. Closing Remarks and Prayers - Chair.

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THE PAROCHIAL CHURCH COUNCIL OF ST MARY THE VIRGIN, MONKSEATON

MINUTES OF THE ANNUAL MEETING OF PARISHIONERS 25[th] April 2021

The meeting commenced at 11.15 a.m. with a short prayer and a warm welcome by the Chair, Elizabeth Hayes, who outlined the format of the two meetings to be held.

No. of parishioners present: 30 + guest speaker from Wardell Armstrong, Landscape Architects.

Appointment of Secretary for Annual Parochial Church Meeting.

Nominee: Grace Morgan

Proposer: Liz Hayes All in favour.

Seconder: David Tompkins.

Appointment of Tellers.

Cheryl and Tom Savage.

MEETING OF THE PARISHIONERS.

CHAIR: ELIZABETH HAYES.

Election of Legal Churchwardens:

Seconder:

Nomination: Proposer: Seconder: Sue Johnson Beryl Austoni Grace Morgan David Tompkins Beryl Austoni Grace Morgan

As there were no further nominations, the above were elected nem.con.

ANNUAL PAROCHIAL CHURCH MEETING.

The Chair welcomed everyone, thanking them for their attendance at the APCM 2021.

1. PRESENT: 30 attendees.

  1. APOLOGIES FOR ABSENCE : Rosie Tate, Beryl Austoni, Pam Miller, Ruth Blake, Imogen Potter, Gillian and Malcolm Macdonald, Alan Wolf.

3. MINUTES OF APCM 20[TH] SEPTEMBER 2020.

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4. MATTERS ARISING: None.

Minutes were accepted as a true and accurate record.

Proposer: David Tompkins Seconder: Margaret Evans. All in favour. signed by Chair and Secretary.

5. ELECTORAL ROLL REPORT:

In the absence of Rosie Tate, the Secretary, Grace Morgan, read out the Electoral Roll Report.

“Any lay person who is 16 years or older and resident in the parish, or if not resident, has worshipped at St Mary’s regularly over 6 months, may apply to be entered on to the Electoral Roll. Members of the Roll are entitled to vote at the Annual Parochial Church Meeting (APCM) and to become members of the Parochial Church Council (PCC).

This year we returned to paper forms rather than online applications.

Over the last year 3 members are deceased, one family (4 members) has moved away, and one member has asked to be removed. 3 members have re-joined the Roll, giving a total of 114 members at the date of the APCM.

79 roll members are resident in the parish, 35 are non-resident. This represents 96 households.

Note – As the names of persons nominated for membership of the PCC have not been published before the APCM, I am unable to confirm whether they are on the Electoral Roll.”

Proposer: John Appleby Seconder: Sue Johnson. All in favour.

The Chair wished to express appreciation to Rosie for the vast amount of work she does in the background.

ALL REPORTS ‘TAKEN AS READ’ TO BE PROPOSED AND SECONDED EN BLOC LATER IN THE MEETING.

6. SECRETARY’S REPORT: Taken as read.

The Chair thanked Grace for her hard work.

7. TREASURER’S REPORT:

The Treasurer hoped that everyone had taken the opportunity to look through the Accounts inserted in the Annual Report. He outlined the impact Covid-19 had had on income, with the Church and Church Hall being closed, resulting in no receipts for hall hire, nor from fundraising. However, with a

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reduction in utility costs, the year ended in a breakeven position, with a small surplus. As the pandemic continues, income will also be down in 2021, therefore careful management must be maintained. The Finance Group is very aware that, compared to other churches in the parish, St Mary’s is fortunate to have a relatively good income from Stewardship. Questions invited:

William Walker congratulated the Finance Team on achieving a small surplus, building on the superb work of the previous Treasurer, Roland Tate, who produced a detailed annual budget, submitting full financial reports to the PCC each month and ensuring St Mary’s only paid Parish Share contributions it could afford. William asked if this system was still being adopted by the Finance Team. The Treasurer gave a positive response, confirming that a detailed budget was in place, with Parish Share contributions shown at a higher figure towards the end of the year but paying a lower amount to begin with. The financial situation continues to be monitored. The meeting was told that the Diocese had undertaken a full review of Parish Share, resulting in more clarity on the subject.

ADOPTION OF ANNUAL ACCOUNTS:

Proposer: John Appleby Seconder: Roger Windass. All in favour.

The Chair echoed William’s remarks and thanked Andrew Potter for successfully following on the good position left by Roland Tate.

8. APPOINTMENT OF INDEPENDENT EXAMINER FOR ACCOUNTS:

Trevor Hogg of TPA Accountancy Services, South Shields, has continued to offer his services for another year. At the end of this term, a change of examiner may be considered in terms of good financial practice.

Proposer: David Tompkins Seconder: William Walker. All in favour.

9. ANNUAL FABRIC REPORT BY CHURCHWARDENS:

(Page 22).

No questions. Taken as read.

Gratitude expressed to Sue Johnson and David Tompkins for this report.

10. CHURCHWARDENS’ REPORT: (Pages 12/13).

No questions. Taken as read.

David Tompkins confirmed that the Wardens had now completed the work on The Terrier.

The Chair thanked the Churchwardens for the immense amount they have undertaken during this very difficult time, working hard in the background to

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ensure the Church is safe and secure and that Risk Assessments are in place, where necessary.

11. RENEWAL OF SAFEGUARDING POLICY: (PAGE 15).

Policy update and amended as shown. Questions invited. None.

Proposer: Nicola Denyer Seconder: Kate Stobart. Agreed unanimously.

Sue Johnson thanked for her work in safeguarding the welfare of everyone at St Mary’s. John Appleby reported that General Synod were addressing important changes in the approach to Safeguarding, including higher independence, training, change of title from officer to advisor etc, to make it more robust.

12. GROUP REPORTS:

The Chair emphasised that the Annual Report, was a testament to all that people had done for our Church during the pandemic. This included the streamlining of our Services, reaching people who were not previously connected with St Mary’s but who are now listening on a regular basis. Gratitude expressed to Rachel, Ben and all the volunteers who had worked so hard to achieve this beneficial outcome.

Liz asked that people took time to read all the reports.

13. DEANERY SYNOD REPORT (Page 33)

Questions invited. None. Taken as read.

14. APPOINTMENT OF MEMBERS TO THE PAROCHIAL CHURCH COUNCIL.

Nominee: Proposer: Seconder: Imogen Potter Grace Morgan Sue Johnson John Appleby Grace Morgan Sue Johnson Pam Miller David Tompkins Grace Morgan

As there were no further nominations, the above were elected nem.con.

The Chair thanked Imogen and John for standing for re-election and for their services over the past three years. Prayers were asked for the PCC.

NB. ELECTED PCC MEMBERS CAN ONLY SERVE FOR A MAXIMUM OF TWO TERMS, i.e. 6 YEARS WITHOUT A BREAK.

15. APPOINTMENT OF SIDESPERSONS.

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No formal report, as services were not used due to pandemic. Chair read out names of volunteers: A Abernethy, M Campbell, E Charlton, B Cockburn, A Crossfield, K Gardner, S Johnson, D Lunn, M Lunn, B Morgan, S Torrance, J Watling.

Martin Lunn would be delighted to hear from anyone who would like to offer to serve in this role.

Proposer: Nicola Denyer Seconder: Thelma Gilhespy. All in favour.

16. VICAR’S REPORT (Pages 9 and 10):

The Vicar referred to her formal report included in the APCM booklet and said she would be brief in view of the fact that it had only been 7 months since she reported in detail. So much had been achieved since that date, with everyone embracing the radical changes to their roles. Rachel expressed her deep gratitude to everyone for working so hard together, to overcome the many difficulties which have had to be faced, including meeting via Zoom and streamlining of Church services.

Appreciation also offered to the Finance Team by name, for their commitment during a time of hardship due lack of income etc. and gave thanks to everyone who has continued to contribute through Planned Giving, donations etc. Rachel reported that it was hoped to hold an Autumn Fayre at the beginning of October, with a request for volunteers to undertake the planning. She also listed the exciting plans for the future, working with young people, older people, lunch group, those feeling isolated, music, Eco Church and Grounds Redevelopment – so much to look forward to over the next year. She ended her report by saying that God was with us and that we can respond to the challenges we face, without being afraid.

Questions invited.

None.

The Chair then reiterated that there were many people to thank, not least Rachel herself, together with the other staff, Clare Connors, Ben Jarvis, Nicola Denyer, Margaret Evans, Eileen Noble, Peter Dunlop and Eric Lewis.

The meeting duly applauded their work.

ALL REPORTS “TAKEN AS READ”

Proposer: Cheryl Savage Seconder: Jane Walker.

ANY OTHER BUSINESS:

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continue this important work. Ruth given round of applause by the meeting.

(b) Grounds Redevelopment – The Chair offered a welcome Adrian Clark, of Wardell Armstrong, who exhibited drawings of the first concept of plans for the Grounds Redevelopment, with how stages 2 and 3 will follow. He asked for comments and feedback on the preliminary drawings, some of which had already been received by the Building and Resources Group, encouraging as many people as possible to register their views, with the final closing date being 7[th] May 2021. The company had looked at the grounds as a whole, the key things being functionality and security - the pavement is not in a good state and needs replacing by a flat, safe surface, with good access to the Church. The design was drawn up to be welcoming and attractive, with a choice of materials which would complement the existing Church building and provide a contrast, dividing it up into a number of different spaces, arrival, Church and Church hall, place of reflection, active spaces, which any group could use. Entrance shown to depict sense of arrival, with introduction of elements such as signposts, with upright timbers in symbol of a cross, waymarking etc. Adrian reiterated that it was about listening to viewpoints, addressing comments where possible and moving forward. In February 2020, the PCC agreed to spend up to £70,000, including all charges and fees, for the project.

Questions/comments invited.

  1. Good to be moving forward and brilliant to have the work done.

  2. Timeframe? Short period of time envisaged, during which comments received by the 7[th] May will be considered, time to speak to Church to look at the feedback and how questions/comments can be addressed, then 4/6 weeks to provide drawings, following which tenders to be sought.

  3. Good feedback from local community.

  4. Lighting and ongoing maintenance questioned.

  5. Windbreak would be a welcome addition to the plans.

  6. Area of Church grounds smaller than the average back garden in this area, so why is it necessary to pay consultants/architect, wasting the Church’s valuable resources. Donor would be bemused to find we had used the funds in this way – a complete waste of money.

  7. Exciting plans. Reflection area could incorporate a small cross on which to focus rather than just grass.

  8. PCC had considered the project for some time, recollection – was this not a cheaper route?

  9. Previous reservations about expense and need for design team, now overcome by sight of plans and standard of work put forward.

10. Why four different surfaces? To highlight different areas and functions; main area shown as block paving.

11. Amazing, need to go forward.

12. Carpark and path to Church on level surface, which would be much more user friendly.

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13. The Secretary then read out comments she had been sent:

“ (a) It is not clear which contractor drew up the plans, I think we should know if it is Wardell Armstrong as they did not give us good service in 2018/19. It was decided by the PCC in Feb 2020 not to go further with them as they would charge a fee and then subcontract the work, for which they would also charge to oversee the contractor.

Can this be clarified to the meeting as a Design and Build local company of Landscape designers and builders could do all of that for a more economic price. In fact, a design was drawn up in 2020 but dismissed without any consideration by the Buildings and Repairs/ Garden Development Group. It appears that the group is not entirely impartial and is trying to use a company not suited to the needs of St. Mary’s project which is a small undertaking in the scope of their usual work as displayed on their website.

(b) In the current national economic situation, we are being encouraged to use local businesses to support small companies, workers and their families, can we be assured of this?

(c) Austerity in the Diocese of Newcastle means that we cannot afford to pay for the clergy needed, this was highlighted on the BBC Countryfile programme two weeks ago, so I feel that St. Mary’s should not be seen to spending large amounts on projects that may seem ostentatious to the wider community where families cannot afford to buy food. Can we be assured that the project is costing as little as possible?

(d) The requirements of the quinquennial, out of which this project has grown, only required that the outside areas should be made safe for all users. So maybe we need to look at a simple solution where the area between the church and the hall is made safe and level in an attractive and economic way. Is there support for this idea?

(e) Costing has not been mentioned in the communication and I’m concerned that it will eat into our reserves. It is recommended that our church always holds £30k of reserves and the last treasurer and PCC worked hard in the years 2018-2020 to build these up from a level well below this figure. Can we be certain that the cost of this project presented to us will not return us to the same situation we found our church in during the lead up to 2018?

The Chair asked that as wide a variety of views as possible to be submitted by 7[th] May 2021. Adrian Clark thanked for his presentation, at which point the meeting was invited to go into the grounds, to view the drawings in conjunction with the surroundings. John Appleby left the meeting at 12.15 pm, Cheryl and Tom Savage departed at 12.20. Prayers for those who had died during the year, listed on the back cover of the Annual Report. The meeting was closed at 12.23 with a prayer.

Accepted as a true and accurate record of the meeting.

……………………………..Chair ………………………………..Secretary Proposer………………………… Seconder………………………………..

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PCC SECRETARY’S ANNUAL REPORT FOR 2021

2021 presented ongoing challenges for our Staff, PCC and whole Church community, due to the Covid-19 pandemic. Thanks to Zoom, our Standing Committee and PCC meetings continued throughout and, in fact, in October we were able to hold the latter, face to face in Church. The meetings have been extremely well attended and appreciation is extended to all members for their commitment and dedication, to all aspects of the life and work of St Mary’s.

Health and Safety of staff, volunteers and regular worshippers continued to be of primary importance during the year. Gratitude must be expressed to our two Wardens who, as well as all the other many tasks they were undertaking, went to great lengths to implement the ever-changing Government and Church of England Covid guidelines, ensuring the safety of everyone.

The PCC continued to conduct its meetings under the three headings of Believing, Acting and Connecting. All Church policies were reviewed during the year and more than 20 proposals were put before the committee for discussion/amendment/approval. Further details are contained in ratified copies of the Minutes which are currently filed in the Church Office and accessible to all. As in previous years, upon request, hard or emailed copies are also available upon request.

The financial viability of Church did, of course, continue to be carefully monitored, through the production of monthly accounts presented and qualified by the Treasurer, with special importance being given to cashflow. Whilst many of our usual fundraising events were again cancelled, the Church Fair was able to go ahead in October, raising essential funds of £5000. This proved to be a successful community event, attracting many new people into our Church, to enjoy all the stalls had to offer, followed by the opportunity to socialise over refreshments. After long periods of being apart, the camaraderie the event created was palpable.

The PCC is grateful to members of Stewardship and other donors for their continued and generous commitment to giving during this difficult period.

The 2022 Budget was approved at the PCC meeting in November 2021

Again in 2021, the PCC approved charitable payments to the three charities nominated by the congregation, with Church Christmas Collections being donated to NE Homeless. The Church website continued to encourage donations to other charities and organisations, Christian Aid, Children’s Society and Food Bank etc, all requiring so much help to continue their vital work in such challenging times.

As we said “goodbye” to our Vicar, Rachel Wood, following her promotion to Archdean of Northumberland, St Mary’s again found itself in Interregnum. The PCC continued to support the Staff, two appointed Parish

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Representatives and the Legal Wardens, who were committed to ensuring the work and life of St Mary’s continued as smoothly as possible, notwithstanding the reduction in personnel.

I should like to add a personal “thank you” note to Dot Clarke and Carol Nesbitt, as they step down from their past roles in the Church Office, for all their support and helpfulness over many years. I now look forward to working with Sarah, following her appointment as Office Administrator.

As our Church doors re-opened, the PCC was aware of the immense task to return St Mary’s and its congregation to pre-pandemic levels. The staff and volunteers have worked tirelessly during the year and the PCC expressed appreciation for all the hard work being undertaken “behind the scenes”. The road ahead is steep but with the support of all, we can begin to climb, ever mindful of how much St Mary’s means to us all and the wider community.

May God continue to guide and strengthen us as we move forward.

GRACE MORGAN, PCC SECRETARY.

APRIL 2022

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Church Wardens’ Report 2021

As part of the Wardens report, we can confirm that the Terrier, Logbook and Inventory are all up to date.

Usually, we have a Vicar’s report but this is not a statutory requirement, and in the absence of an incumbent, is being omitted this year.

But back to the Wardens’ report…

We’ll start with the downsides of the past twelve months, and finish with the good.

St Mary’s has had a difficult year, and the Churchwardens have faced some challenging situations. Not least, an unplanned, early vacancy. Whilst Rachel’s appointment as the Archdeacon of Northumberland was good news for the wider church, it wasn’t for St Mary’s. Our third vacancy in eight years doesn’t mean we’re rudderless, but nevertheless limits what we can do as a church. The Churchwardens, Liz Hayes (PCC Chair) and Ben Jarvis have met regularly to manage things in the absence of a vicar, although the Wardens bear the legal responsibility for the church.

But we have greatly benefitted from having Ben Jarvis here as a full-time curate, working with Clare Connors, our reader (and reader in training) Nic Denyer and Margaret Evans. And of course, our much-valued retired clergy, Eileen, Eric and Peter.

Then of course, further disappointment for us, but more good news for others! Ben has been seconded to the Cathedral for four months from the end of April. Also Clare was successful in obtaining a full time post as lead chaplain to the CNTW NHS Trust, although she continues to preside here one Sunday a month.

COVID has remained at the forefront of our planning decisions in all aspects of church life. From Hall users to service provision, the Wardens have steadfastly pursued a policy of safety first. This hasn’t always gone down well, but anecdotally we hear of other churches which are chopping and changing what they do on a regular basis. Government and national church guidance hasn’t always been clear, and research appears to be contradictory. For every scientific paper that says something is safe, another says it isn’t. However, we are unaware of anyone who has caught Covid actually at St Mary’s, although many of the congregation have suffered from it. We intend looking into this in more detail in the next few months. More recently though, it seems that the population generally accept that we need to live with Covid. Nevertheless, safety will remain our watchword as we know people in our community have impaired immunity and are at greater risk.

Once we settle back into our normal routine we will be needing volunteers to help with the running of the church in many ways. As our congregation gets older, people are less able to help with – for example – the Sidespersons

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rota. So we are looking at how we can manage as a church in these new times – perhaps merging the Welcomers and Sidespersons, for example. But if you can help with anything (such as with the children, or Parish Breakfast) please let any of the Wardens or staff know. Just because we haven’t asked you doesn’t mean we don’t want you!

It’s also sad to report that we have lost several beloved members of our congregation, reminding us of our mortality. May they rest in peace and rise in glory.

As you’ll see from the Treasurer’s report, St Mary’s remains relatively comfortable, financially. But this is quite a precarious position. The loss of our friends not only hurts us emotionally, but also financially. That, along with a huge increase in energy costs and other inflationary challenges, is already causing us concern from a budgetary view point. By the time you read this the PCC may have had to make some difficult decisions regarding money.

But, as a Christian community, we must look on the positives as well.

The year began with services only being live streamed. Then at 6am on Easter morning we opened our doors for a congregation to attend the Easter Dawn Vigil and celebrate our risen Lord. On 9[th] May Bishop Christine celebrated our Church’s 90[th] birthday with us. The 8am Sunday service restarted 27[th] June followed by the Wednesday Service on 4[th] August at the later time of 10.30am. We were able to share food as we said goodbye to Rachel on 25[th] July. Our Junior church has returned and Parish Breakfast. At Christmas we were able to hold all our usual services - far different from 2020.

Toddlers Group, too, has recommenced and this provides not just fun for the youngsters but also social interaction and support for the accompanying adults.

At the other end of the age scale, we have a small but dedicated team who are in regular contact with our more vulnerable congregation members. The Wardens would particularly like to thank Eileen, Clare, Beryl and Jane for their work and skills in this area.

Derek Burton , Reader Emeritus not only celebrated his 90[th] Birthday this year but also his 40[th] Anniversary as a Licensed Reader preaching at the 8am and 10am on Sunday 24[th] October

Covid made us look at the provision of services online. We have successfully introduced the ‘live streaming’ of our main communion services via YouTube. We know that it’s been watched not just by local people, but also people further afield, including our friends in Gelsenkirchen. We’ve been able to stream funerals, meaning friends and family who were unable to attend the service – for whatever reason - have been able to watch via their computer, laptop or even phone.

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The office has ‘changed hands’. After many years of wonderful service, Dot and Carol handed over the reins to Sarah. Sarah has already proved to be a great appointment and we look forward to working with her as well as we did with her predecessors. And, of course, we’ll continue to see Dot and Carol most Sundays.

We have made improvements to our website, and now have online service rotas and diaries.

Two other new faces are Mike and Penny, our music leads. In the relatively short period of time, they’ve been here they have made a significant difference to music provision, despite the difficulties that Covid has caused. We welcome them and the new choir members who we are getting to know as restrictions ease.

The PCC has agreed to fund a new sound system as we know that the present one isn’t good enough, especially for those using the loop system. Our gratitude to those who previously donated and to the Mel Weir Trust who are providing the bulk of the funds.

And the PCC have approved a sum of money for the grounds redevelopment, with the majority from a generous legacy. The estimated cost of the work has far exceeded the monies available from within church, so we owe a huge debt of gratitude to Tony Garland for the work he has undertaken to successfully raise grant monies. We hope to start work in the summer.

And the Autumn Fair didn’t just raise vital funds, it also provided an afternoon of fun, food and social interaction as Covid rules eased. The fair was more low key than previously, but hugely successful. Our appreciation to Grace Morgan in particular for driving this forward.

The church and hall have a number of new hirers, bringing vital funds into the coffers. This means needing to provide access to the buildings and also the moving of furniture on a regular basis. Please let Sarah in the office or the Wardens know if this is something you can help with. And if you think you’re going to need to have access, check with the office to see if the building is free.

The Parish Profile is almost complete it just needs final approval by the PCC. We hope therefor that the application for our new incumbent will be made in April.

Our sincere thanks to our Staff team including retired clergy, our lay people who have ensured the continued running of our Church spiritually and practically and to you all.

So, it’s been a challenging, but interesting, year. There have been several events that an incumbent would have been better trained to deal with, so please forgive us if you think we’ve made mistakes. By September we could well have beautiful new grounds and a new incumbent to enjoy them with.

And perhaps no masks…

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Safeguarding Group Report

The role of the group in the ongoing life and mission of St Mary’s

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

Key plans for development in 2022

Members of the Group

Sue Johnson

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SAFEGUARDING POLICY

This statement was adopted by The Parish of St Mary, Monkseaton at the meeting of the Parochial Church Council (PCC) held on 20[th] October 2021

As members of this Parish, we commit ourselves to care for one another safely. We recognize that everyone has different levels of vulnerability and that each of us may be regarded as at risk at some time in our lives.

We commit ourselves to:

It is the responsibility of each of us to prevent physical, emotional, sexual, financial and spiritual abuse. We will report any abuse that we discover or suspect.

We agree to adopt the House of Bishops’ document 'Promoting a Safer Church' and to work within the guidelines of the Church of England and the Diocese.

Each person who works within this church community will agree to abide by this policy and the guidelines established by this church.

This church appoints Sue Johnson as the Parish Safeguarding Officer. This policy is reviewed each year by the Parochial Church Council and reaffirmed at the Annual Meeting.

The Church of England national policy is at www.churchofengland.org/safeguarding/promoting-safer-church-safeguarding

This provides contact details of specialist agencies who are available to assist.

If you have a safeguarding concern, you can contact Carol Butler, Diocesan Safeguarding Advisor c.butler@newcastle.anglican.org 07825167016

Incumbent In vacancy

Churchwardens Mr. David Tompkins Mrs. Sue Johnson Date: 20[th] October 2021

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Statistics for Past Three Years

All data must be considered within the light of the Covid-19 pandemic, which hugely impacted both 2020 and 2021.

2019 2020 2021
Baptism
14		 Baptism
1		 Baptism 10
Marriage
2		 Marriage
1		 Marriage
1
Funerals
17		 Funerals
19		 Funerals
23
Easter Day
Attendance
Vigil/8am/10am
196		 Easter Day
Attendance
Vigil/8am/10am
-		 Easter Day
Attendance
Vigil/10am
80
Easter Day
Communicants
8am/10am
135		 Easter Day
Communicants
8am/10am
-		 Easter Day
Communicants
75
Christmas
Attendance
Crib/Midnight/
8am/10am
453		 Christmas
Attendance
Crib/Midnight/
8am/10am
172		 Christmas
Attendance
Crib/Midnight/
8am/10am
248
Christmas
Communicants
Midnight/
8am/10am
133
Christmas Carol
Service
172		 Christmas
Communicants
Midnight/
8am/10am
79
Christmas Carol
Service
-		 Christmas
Communicants
Midnight/
8am/10am
93
Christmas Carol
Service
92

CHURCH ATTENDANCE

2019 2020 2021
Easter Day
3 services		 196 - 80
Christmas
4 services		 453 172 248
8 am Service 875 191 319
10 am Service 4036 1561 1955
Crib Service 279 93 152
9.30am Wednesday
Eucharist		 631 121 130
MorningPrayer 468 170 163

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BELIEVING

We’re here because of God, brought together by his love

Service Planning Group Report

The role of the group in the ongoing life and mission of St Mary’s

Key results of our work in 2021

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sensitive choral accompaniment.

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Key plans for development in 2022

Members of the Group

Elizabeth Hayes(Chair), Rev Clare Connors, Rev Ben Jarvis, Nicola Denyer, Margaret Evans, Thelma Gilhespy, Carole Lax, Sue Johnson (Warden Representative) Mike and Penny Green

Home Communion Report

The role of the group in the ongoing life and mission of St Mary’s

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

Key plans for development in 2022

Members of the Group

As well as clergy with Permission to Officiate, the following lay people have permission to administer Holy Communion to the Sick & Housebound:

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Junior Church

The role of the group in the ongoing life and mission of St Mary’s

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

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Key plans for development in 2022

Members of the Group

Revd Benjamin Jarvis

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Flower Arrangers Group Report

The role of the group in the ongoing life and mission of St Mary’s

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

Key plans for development in 2022

Members of the Group

Pam Miller Jane Walker Beryl Austoni Ruth Blake Lucy Smith (Easter and Christmas) Margaret Scanlon Jean McGowan Margery Read

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ACTING

Creating space for all to grow

Welcoming, Integrating and Caring Group Report

The role of the group in the ongoing life and mission of St Mary’s

To continue to promote Welcoming, Integrating and Caring as an integral part of church life.

Key results of our work in 2021

Key plans for development in 2022

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Members of the Group

Dot Clarke, Clare Connors, Revd Ben Jarvis, Judy Ross, Carol Nesbitt, Edith Furness, Marion Oakes (until September 2021)

In autumn 2021 Marion stepped down from her leadership role of the WIC group and we thank Marion for all her hard work and commitment to the group over the years. We also thank Marion for leading and preparing the rota for the Welcoming part of the group and which has now been taken over by Edith.

Marion would always remind us that “Anyone who welcomes you welcomes ” me and anyone who welcomes me, welcomes the one who sent me .

Life Events in the ongoing life and mission of St Mary’s

Baptism

Key results of 2021 and looking forward in 2022

Marriage

Key results of 2021 and looking forward in 2022

Funerals

25

St Mary’s Mothers’ Union Report

The role of the group in the ongoing life and mission of St Mary’s

To follow the aims and objectives of the Mothers’ Union in the life of St. Mary’s

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary) We met again in September and October, and in December met for an inspiring Carol Service

Key plans for development in 2022

To meet together for discussion and learning

Members of the Group

We have 25 members, 7 of whom are indoor members who are unable to attend meetings but with whom we keep in touch branch and diocese wise.

Buildings and Resources Group Report

The role of the group in the ongoing life and mission of St Mary’s

- Key results of our work in 2021 22

Key plans for development in 2022

Members of the Group

Roger Windass (Chair), Revd. Benjamin Jarvis, John Charlton, Cheryl Savage, Richard Hart, David Tompkins (Legal Warden)

26

Fabric Report for APCM 2021

Every year the wardens need to produce a ‘Fabric Report’ for the APCM. The report needs to be approved by the PCC prior to the APCM. Essentially, the Fabric Report is an annual written statement about the buildings, fixtures, fittings and furniture of the church.

In general, the fixtures, furniture and fittings of the church and hall are in a good condition. There has, however, been a lot of work needed on the buildings; particularly parts of the hall roof and electrical fittings in church.

Work undertaken is recorded in the Logbook, held in the office.

The Church Hall

There have been a number of serious issues with the hall. Significant damage by a tree to the roof of the back hall resulted in an extensive damp problem in the cupboards of the uniformed organisations. The tree has been cut back, roof damage repaired and the cupboards replastered. We propose installing a ‘night heater’ in the back corridor to improve things further. Work to the kitchen roof has also been undertaken, and further roof repairs are needed in the toilet block.

The Church

Electrical work identified as essential by the five yearly electrical survey was completed over the summer. It included work to the emergency lighting, replacement of some circuit breakers, replacement of some external cabling and removal of unnecessary and potentially dangerous outside wiring. The car park floodlights timing module needs repairing and a quote is awaited.

A new sound system is being planned and is to be financed largely by the Mel Weir legacy.

The main church building issues have been related to flooding in the cellar. There is an unresolved drainage issue and ongoing problems with the sump pump which needs replacing.

The heating sensor which monitors outside temperatures has been moved so it should not be in direct sunlight which affects the thermostat. This led to some cold spring services in 2021.

The Buildings and Resources group is mindful that we need to find ways of improving the environment from an Eco-church perspective. This is difficult in a large, open building such as ours with finite resources. We are, however, presently exploring the possibility of double glazing and how this might be financed.

The quotes for the proposed grounds redevelopment came in at a much higher level than anticipated.

27

Alongside the funds agreed by the PCC (£70,000) we have secured some £45,000 in grant monies. Our thanks to Tony Garland for his exceptional efforts in this respect.

In early February a meeting was held at church with our preferred bidder and our architect. We were able to identify some areas where cost savings might be made without detracting from the proposed appearance of the redevelopment. The Faculty was approved but may need to be altered.

The wardens would like to record our thanks to the Buildings and Resources Group for their continuing work in all aspects of church maintenance. A lot of time is spent by a small group of people. Hopefully, by the end of Autumn this year, we’ll have not just a church but also grounds to be proud of.

28

Gardening Group Report

The role of the group in the ongoing life and mission of St Mary’s

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

Members of the Group

Cheryl Savage David Tompkins Roger Windass Richard Hart

29

Parish Office Report

The role of the office in the ongoing life and mission of St Mary’s

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

From Dot and Carol:

30

From Sarah:

Key plans for development in 2022

31

Members of the Group

Dorothy Clarke & Carol Nesbitt April 2021 – September 2022 Sarah Harrison September 2022 – present

32

CONNECTING

Looking outwards, being part of God’s world

Schools’ Liaison Report

The role of the group in the ongoing life and mission of St Mary’s

We work with all local schools to support them in any way, especially to help them deliver RE curriculum and Collective Worship

Key results of our work in 2021

We have been delighted that schools felt able to bring pupils again to our Church building to help in the delivery of the RE Curriculum. In the Autumn we introduced our building and what we do in it to Year 1 pupils from Coquet Park and Southridge Schools. This involved groups learning about the Altar, the Lectern and the Font, and their significance in our worship. They also had a story about Jesus and his parables and Ben dressed in the vestments the staff wear and talked about the different colours we use to mark the Church seasons. Ben also played the organ. Year 3 pupils from Marine Park school came to hear about Advent - Christingle, Advent Wreath, Advent calendars and candles and the difference between Advent and Christmas in our worship. Altogether, we had almost 200 children with teachers, support staff and parents – an excellent and much appreciated outreach for the Church. Many thanks to all who contribute to this work.

Key plans for development in 2022

Continuing to offer support as needed in the form required

Members of the Group

Rev Ben Jarvis, Carole and David Lax, Sue and Rick Channing, Mary Cooper, Carol Nesbitt

33

King’s Priory Chapel Services & School Assemblies

The role of the group in the ongoing life and mission of St Mary’s

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

Members of the Group

The following meet to organise upcoming assemblies/chapel services:

Revd Benjamin Jarvis

34

Justice and Peace Group Report

The role of the group in the ongoing life and mission of St Mary’s The Justice and Peace Group helps support both the worshipping and the wider communities to respond to Jesus’ teaching about how we relate to one another and the world we inhabit, specifically in relation to:

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

● Made recommendation to PCC for charitable giving at Christmas 2021 ● Raised awareness of supported charities through website, in worship and in the weekly notices ● Consulted the congregation on their choice of charities to receive donations from the Church for 2022 ● Achieved the Eco Church bronze award ● New Eco-Church policy agreed by PCC ● Raised awareness of environmental issues through the weekly notices, table display and Creation season services ● Re-established the Traidcraft stall post-pandemic and raised £493 in support of the Childrens’ Society ● Raised £1548 for Christian Aid through e-envelope donations and a Big Brekkie event ● PCC agreed to investment in Shared Interest, supporting small producers in developing world Key plans for development in 2022 ● Work toward achievement of Eco Church silver award and zero carbon status, liaising with Deanery and Diocese ● Support Christian Aid through further fundraising venture(s) ● Raise awareness of work of charities selected for support in 2022 Members of the Group John Appleby, Rick Channing, Margaret Evans, Ben Jarvis, Marion Oakes, Imogen Potter

35

St Marys Concert Series Group Report

The role of the group in the ongoing life and mission of St Mary’s

Key results of our work in 2021

Key plans for development in 2022

36

concert themes.

Members of the Group

Philip Sanderson Liz Hayes Dot Clarke Revd Benjamin Jarvis Michael Clarke – treasurer David Murray – musical director Fiona Gould Sarah Harrison – new member 2022

Children’s Society Report

The role of the group in the ongoing life and mission of St Mary’s

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

Key plans for development in 2022

Members of the Group

Sue and Rick Channing

37

Traidcraft Report

The role of the group in the ongoing life and mission of St Mary’s

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

Key plans for development in 2022

Members of the Group

Rick Channing

Girlguiding at St Mary’s

The role of the group in the ongoing life and mission of St Mary’s

Fun, friendship, working together in large and small groups. Providing our girls, a balanced and varied programme to enable them to develop life skills, self-confidence and respect for others. We endeavour to help them to learn to be part of a community and the world.

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

38

Key plans for development in 2022

Members of the Group

Sue Johnson, Emma Surtees and EMma Bowers

39

6[th] Whitley Bay (St Mary’s) Scout Group – Beavers, Cubs and Scouts

The role of the group in the ongoing life and mission of St Mary’s

The Scouts helps young people achieve their full physical, intellectual, social and spiritual potential as individuals, as responsible citizens and as members of their local, national and international communities.

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

Key plans for development in 2022

Members of the Group

Scott Blackett , Group Scout Leader , 6[th] Whitley Bay (St Mary’s) Scout Group

40

Whitley Bay & District Churches Together

The role of the group in the ongoing life and mission of St Mary’s

Key results of our work in 2021-22 (with reference to the corona pandemic as necessary)

Key plans for development in 2022

Members of the Group

Revd Benjamin Jarvis

41

Deanery Synod Report

Key results of our work in 2021-22 (with reference to the corona
pandemic as necessary)
● The appointment of a Deanery Mission Enabler for New Estates (Rev. Dr
Rae Caro), who is also priest-in-charge at St. Mark’s Shiremoor.
● Using Zoom for Deanery Synod meetings has hugely improved the
numbers of parishes represented at Deanery Synod, and has made
sharing of ideas and joint working easier.
● February event involving local parishes and ecumenical / council
partners at the Rising Sun, which was well supported by volunteers and
the community
● Clearer and more transparent sharing of information around parish
share
Key plans for development in 2022
● Awaiting Diocesan and national guidance re: vision and strategy
● DDG
● Supporting Rae in her work as Deanery Mission Enabler
● To continue to hold each parish in our deanery in prayer, and to always
look at working collaboratively and authentically between parishes.
Members of the Group
Nic Denyer
Ben Jarvis
John Appleby
Clare Connors

42

Treasurer’s Report 2021

For the second year in a row the 2021 financials have been impacted by covid and like in 2020 our income was lower than it might have been in a more normal year.

We are very fortunate at St Marys in that a large percentage of our income comes from Planned Giving and the level of income from this source during the pandemic has not been very adversely affected, although planned giving income was slightly lower year on year. We were also very fortunate to have had a very successful concert series and autumn fair, both of which contributed hugely to the income streams for the church.

With regards to costs, by far the biggest cost to St Marys is the parish share which represents almost 60% of our total outgoings. Due to the strong income from planned giving we were able to maintain the parish share budget. We were also able to meet our budget for donations to the charities chosen by the Justice and Peace group, having being helped by relatively low building maintenance costs, although there were some larger repairs earlier in the year.

In terms of our closing cash position, the general fund finished lower than at end of 2020. The PCC believe it was correct that we should maintain the parish share payments at a time when many other parishes were struggling but with a view that we should maintain a balance of £30k in the general reserves whenever possible as a minimum operating balance. This £30k view includes the £5k deposited with shared interest this year, an ethical fund that supports start up businesses in 3[rd] world.

Looking ahead into 2022, we know that the world is changing and that this will impact our financials. Firstly we are expecting a lower planned giving income in 2022 and alternative income sources will need to be found to recover this. Secondly, the increases in gas and electric costs will have a big impact on our church. Our space is very beautiful but it is costly to heat. We need to find new ways to reduce this cost and we need to make sure that we understand this cost so that we do not hire the building at a loss.

There was some expenditure in 2021 towards the new outside space development pertaining to architect fees. This was covered by grants being received in the year and funds transferred from the MOF. This is an extremely exciting project and with the support from the MOF, we expect the project to complete in 2022.

43

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