## **NOTES FOR ANNUAL REPORT AND ACCOUNTS 2021** Page 1 Most of this information is the same as last year except the Church Wardens, Representatives on the Deanery synod, elected and co-opted members which have slightly changed. Page 2 The PCC has a number of committees which meet as necessary and report to the PCC regularly. **Finance and Standing Committee:** Oversees financial affairs and advises the Vicar and PCC. Prepares the PCC agendas and takes necessary decisions between PCC meetings. **Fabric:** Oversees the care and maintenance of the parish church, with the advice of the Architect when required. **Outreach and Worship:** Helps to plan the implementation of the wider mission of the Church. Makes recommendations about the liturgy and organisation of services. **Resources:** Concerned with all aspects of Stewardship. **Flöthe:** To foster our link with the parish of Flöthe in Germany. There are representatives on the Poulton and Carleton churches together and 2 representatives on the Poulton Partnership. There is a parish safeguarding officer, Vulnerable Adults Officer and a health and safety officer. ## _**Page 3**_ **Number on the Electoral Roll** - 276 (as at May 2021) which is the same as the previous year. ## **Regular Weekly Attendance** is 211 **Review of the year** I will leave you to read at your leisure. ## Page 4 ## **Personnel** Our Vicar, Revd. Martin Keighley continues to undertake a substantial workload, not only at St Chads and St Hilda’s but at St Annes, Singleton too. Rev’d Lois Ward is coming to the end of her curacy and continues to support our vicar in the busy parish and take leadership at St Hilda’s. ## **Buildings information** Is the same except that all redecoration work has now been completed. ## **FINANCIAL MATTERS Bankers** Nat West Bank,Victoria Road, Cleveleys and CCLA Investment Management Ltd (The CBF Church of England Funds) ## **Independent Examiner** Tracey Johnson from Moore and Smalley Preston The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). At a time when many Parishes are struggling to make ends meet, we remain in a reasonable financial position and have a very great deal to be thankful for. The final accounts showed our total income was £9,973 more than budget, due mainly to gross fees being over the anticipated amount. On the expenditure side, total expenditure was £5,746 under budget. The overall result for the year was £15,719 under the planned budget. ## **Reserves Policy** It is considered prudent to maintain a general unrestricted reserve in the region of £50,000 representing running costs for around 3 months. We currently remain in excess of this figure. A separate Legacy fund, (balance £157,891 at the year end), is maintained as an unrestricted fund, and receives any unrestricted legacies that come in, unless other specific instructions are given by the donor. It is used to fund specific items rather than general expenditure. Fabric Fund (£4,100 excluding investments) may only be used for the repair and maintenance of the Church Building or its contents. Fabric designated Account (£2,861). Funds from these accounts have been used for recent repairs and for the redecoration work which has been completed. Hall Redevelopment Fund, (£7,263). These funds may only be applied for Church Hall Purposes - the hall now being leased to the VPCC. Carleton Fund (total £160,392 comprising fixed assets £150,000 [house] and Deposit Account £10,392) may only be spent on items pertaining to the Carleton Church Community worshipping at the shared Church of St Hilda’s and St Martin’s Monies are being used from our reserves just to meet our monthly commitments we are approximately in deficit by £2,500 each month. Page 6 This remains the same as 2020. ## Page 7 **Statement of financial activities** All income and expenditure are broken down in the **un** restricted funds, which can be used for any purpose and restricted funds, which can only be used for a specific purpose. This page shows monies from all accounts held. Income and endowments. From 2020 unrestricted funds are up by £13,929 mainly due to increase in donations and legacies. The restricted funds being down by £19,220 due to the VAT reclaim from invoices paid for church refurbishment that was received in 2020 from the listed places of worship grant scheme. Expenditures are slightly up from 2020 in unrestricted funds by £2703 and down by £155,800 in restricted due to the church refurbishment which cost around £160,000. ## Page 8 ## **Balance Sheet** Fixed assets property remains the same. There would be a gain of £1205 from last year on CBF stock if realised on 31[st] December 2021 and the investment stands at £12,794 as of that date. ## Current Assests Debtors are monies that are for 2021year accounts but not received until 2022 and this is monies to be received from gift aid Short term deposits are monies held at the CBF Cash in Bank is monies held in current accounts with the Nat West Liabilities are monies that are for 2021year accounts but not paid until 2022 and this the estimated bill for Moore and Smalley for auditing the accounts. The funds of the charity which includes all fixed assets and monies on accounts currently stand at £925,599 unrestricted £2,862 designated £364,178 restricted Which is £43,682 less than last year. This means we are heavily drawing on our reserves. Savings have been made for 2022 with the reduction in Parish share, in house printing of the Sentinal and looking at any savings that can be made to our regular bills. Even with these savings it is anticipated that there will be an approximate deficit of £30,000 in the 2022 accounts. ## Page 9 and 10 This explains our accounting policies, what we have to adhere to by law and how the accounts are run. It also states our fixed assets and investment properties. Page 11 Page 7 is the statement of financial activities and shows the gross totals, of all the subheadings 2a,b,c,ect and this pages breaks down into more details. The figures I am giving are the total of restricted and unrestricted funds. ## Donations and legacies Overall the donations and legacies down by £10,045 mainly due to the VAT reclaim which was received in 2020 for the church refurbishment. ## Charitable activities Overall charitable activities up by £4,839 mainly due to net fees for Weddings, Christenings and Funerals being up on 2020 due to Covid restrictions. ## Other trading activities No longer doing advertising in magazine as it is now produced in house. ## Investments Interest of deposit and investments down by £1,649 due to interest rates dropping due to the recent pandemic. ## Other income £2,542 refund of insurance premium by the VPCC. £60 is from WBC for CCTV coverage belonging to the church. Overall income is down from 2020 by £5,341. Expenditures ## Raising funds No stationery required in 2021. ## Charitable activities Unrestricted expenditures are up on 2019 by £2706 with the restricted funds being down by £155,801 due to the big difference is the major repairs which was the church refurbishments costs. Total expenses were down on 2019 by £153,096 Expenditure exceeded our income by £44,888 I want to reiterate that this means that there is a loss of £44,888 which is due to the decrease of income from pre covid and increasing expenses. With this trend unfortunately going to be seen again in the current financial year where there will be approximately £30,000 deficit and further withdrawing on our reserves. Page 12 and 13 This is gives in more details of the figures given on page 8. Please note that number 11 have now been broken down into current year and prior year. Pages 14 These are breakdowns of funds in the various accounts held and the bottom line is the net assets of the various accounts. Page 15 This is the statement of financial activities for the year ending 31[st] December 2021. This shows the income and the expenditure of the various accounts with the bottom line showing the balances to be carried forward to 2022. Overall the accounts do show us still to be in a comfortable position but as said previously, with the last 2 years living with the pandemic the trend is continuing this year and the income is not covering our expenditure and each month we are in deficit of around £2,500 which means we are going to have to use money from our reserves to cover costs this year. The F&S committee and PCC are discussing ways of reducing the deficit. IT o(rJ(D CL UJ ¢0 fa oo 34 t7J 6) h)N) tp (D £LJn oo) c)3n n > 2- 03TID8o (D aio3inJOry (ot5 b)¢)￿ o (nry< ¢D (DI5 3 J p*Q) CL 3 (O J <4TryCJ- 111 3 8 (TS % 00 ail Ill o•J 00 Dc z Dn n(nEy ro >a> (o O C niJ i ( OJ rA)to¢ )N) 00 IE 4,,, klhkL H*, G)rtio Ct> tyj rDo(o LD4 O o IED sIG)o J TJC)D- l! CT SD fJ ow 8 1 n Oij Jjcwnq 04- Thz c J 9) O ID ID Jo J J irtr c o to rt4 o IDOUJ ID ro O Tf) Jb 3 (no O < £LJ J J tp ) ID C) SX xlb g) CL J3 ) r) o) o ty) CL￿ Jjc JJJ CD C EZ5 c rr? Cn IT) O O) >r) U)PJll- 43 7J É ID g) fy) 3 c)_ P) (D ffj aJ tyj 301 0 on (fj ID £0 ID ¥D o < s(D O sb cÉrJo*ri (D n ro J 01 < < O IT) (D J J W ¢D Qb7J (D ID q) 01) rDQ 5¢n D) -¢D¢h -LPMOC* >m- -0?￿(n 000) 00 000 >rDo- (k a C3 Tr￿eT inThmG) J m(D OTr c J O (n co (n on CD o)o)atsG) ts) -￿ 6) c￿? O)N)Q•aO) IIALYSIS BY FLINP statement of Flnan¢ial Actiwilies For th8 Y￿ 31$¢ Dewber2021 FABRIC GENERAL PTN FLWR GENERAL LEGACY PTN FLWFDESIGNA" RESThIGI RESTRECI FABRIC HALL RESTRICICARL FLOOtL UNFI TOTAL AESTR TC FULL TOTAL INCOME & ENWWMENTS FROM DorAtiorts and Legacies 111.063.07 &251.¢XI 111,0&3.07 3251.00 114.314.07 Charitabje AclNitie5 19.828.54 1S,828.54 0.00 19.828.54 othwTrading Aciiwtses 284.67 1.529.33 284.67 1.529.33 1.814.00 Investments 1.721.86 9272 0.19 196.￿) 5.17 10.26 0.91 1.82626 31&14 2,139.40 Other Income 2.541.79 60.(X) 2,541.79 2.￿￿1.79 TOTAL INCOIIE 132.683.47 92.72 284.86 1_49 0.￿ 1.529.13 3.447.80 2.641.79 5.17 10.26 0.91 134062.54 7.635.28 I40,￿7.80 EXPEND)TURE QN Expenuiiuip on Ra￿t￿Y FEnds 0.00 Expendilureon ChariiaNe Acts￿Les 174,403.OB 142.43 1M.&3 4.819.B7 4.681.SJ 174,54551 11.040.83 185,586.34 TOTAL EXPEN1)￿uRE 174403.OB 142.43 o.rKI 1.529.33 4.819.87 4.691. O.OD 0.00 174,545.51 11,040.83 185.586a4 NEr rNCOMINGIOUTGOING RES 141.7201 142 11 J72) 12,(fj01 10 141,4831 13,4061 144.8891 Tr8nslers Between Funds 50,010 150.OCQI 3.5(M) (3,S(NJl 1101 101 1.205 874 1.205 Gain5 and105ses ￿ investr)ents Mgr MOVEME1￿ IN FUNDS Balanc8 Brought ForYArf 1 Jan 2020 account ancl erroradjuslments Balance Carriès Fornwd 31 De¢ 2020 8.290 149,90n 759,204 207.81X) 142 14991 1.450 40.3(B 14B,311 13.4951 10.758 160.393 141.4731 12,2111 969,gx4 366,390 143,6841 1,336.322 2.861 1.757 767.494 157.893 211 5,1g5 39.8rrJ 149.761 1.758 928.460 364.179 1.292.638 14 eALANcesiwASATSISTDECEklBER 2021 LL REDEV GENEAAL iUILEGACY (UI PTlf FLWH (UI DEs￿TEr￿)GEIIE￿&L{A1pfH FLWR• FABRf(RI CH HALLIFII IIESTr& ¢ABLT{R) FLOODLIR) TDtal{UJ Tothl (Rl cormioL TOTAL FIXED ￿￿ET$ Avenue HDuse Tennis Cl Land & Gh HB11 InVe￿men1S 19J,oO￿Wj I￿.(x)D.( . 650.1￿.00 147,3DD. 12.794.51 150,Om.OD 797.￿.00 12,794.51 650.10). 1473K). 5.195 7.$9951 SthTotal 65D.(￿.00 19&(Y) 73ggs1 147XX).(KJ . I%).(￿lD.[#) - fj50.1W.00 310.0y￿1 960.094.51 CURRENT ASSETS 09b10￿ & PaymeAtS in ShortTem DeFVJ5iI$ Ca5hal Bank and In han 9.067.34 1￿.￿&7.72 157MS1.18 s.(￿6.96 9.(fi7.34 ?.26￿ lo.￿.￿> 1.758.74 *1.17ts.￿ 23.514.39 9.141.03 30,568.89 g.N7.34 284,￿3.29 39.709.92 4.101CO 1fj7.￿ 14fy).99 212.iyd 2.861. 8ubTo*i 118.422.02 151.891.18 211 . 322U7A> 2.4￿.9& 35 10k92.30 1.758.74 27g,387.27 $4,083.28 333.470.55 UABILrriES AIAOUNT8FALLWG DiEwmqiN ONE YEAFI {¥24ml {824.￿ 1924.QOI 1924.00) 1924.1X>) 1924.001 NET CURRENT AS5 1J7.49&1Y2 157.891.18 21lQg 2A61.98 4eA).99 7263.35 IOJ92.30 1,758.74 2?8.4￿27 54.OB3.28. 332,546.55 LIA81LrriES.. AMOUNTS FALLNG DUE AFTER QNE YEAR NEf ASSETS 7KK4S*.iY2 157.891.18 2M61.98 1￿1¥ 7.41 149,7fA).99 7.263.35 1W292aO 1 75874 928.4￿21 364.177.79 1292 641.ofj 15 Otys 00 **PAROCHIAL CHURCH COUNCIL OF POULTON-LE-FYLDE ST CHAD YEAR ENDED 31 DECEMBER 2021 INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES** I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 December 2021 which are set out on pages 7 to 15 appended to this report. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 29/04/2022 **Nicola Mason FCA, DChA MHA Moore and Smalley Chartered Accountants Preston**