FOH AGM 1 Oth July 2024 20:00
Friends of Hillcross AGM Agenda
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Chairs report for 2023/24
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Treasurer’s update
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Election of Officers
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Chairperson
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Secretary
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Treasurer
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Vice positions
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Friends of Hillcross Primary School Parent Teacher Association Annual Report
Chair’s Report Year ended 31[st] March 2024 Charity no: 1131507
Mission Statement
Friends of Hillcross (FOH) has two primary functions:
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To raise funds to enhance the children’s experiences and learning at school.
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To enhance relationships between parents, teachers, and the wider community
Both of these functions are met by organising and running fundraising initiatives throughout the year.
Summary
We were able to run the following fundraising events:
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Games Tribute night and Quiz Night
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Christmas Gift Market
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Raffles (Christmas and Easter)
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Winter, Spring and Summer Fairs
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3 school discos – one each term
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Personalised Christmas Cards and tea towels
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Ice cream sales
In addition, FOH continued to raise money via easyfundraising.org.uk and Amazon Smile.
Summer Fair – 2023
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The Summer fair saw record breaking temperatures
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Eddison White’s estate agents sponsored the event
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A huge thank you to everyone who helped on the day
Pre –loved Christmas Jumper Sale
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This event supports environmental sustainability as well as providing affordable access to Christmas jumpers and was very popular for the second year
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A huge thank you to Wendy who was the lead organiser for the event as well as thanks to all the volunteers who helped prepare and helped on the day.
Christmas Gift Market
A favourite within the school community, the gift market continues to grow in popularity each year
Many thanks to Rosie and Viccie for organising the market and to all the helpers who facilitated in advance and on the day.
Winter Fair for Christmas
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These events were well attended and received positive feedback from children, parents and staff.
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The entire fair was outside
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Many traditional stalls were held along with some new ones. The committee will build on the learning and feedback from these events for the Fairs in the next school year.
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Thanks to all the volunteers who helped with preparation and on the day.
Parent Mixers Games Tribute Night – November 2023 & Quiz – March 2024
A new event – Games Tribute night was held in October with the Quingo night in March. Both were a great success and thoroughly enjoyed by the competing teams. Thank you to the members of the school community who attended. Thanks also to organiser of the Games Show tribute night – Claire Thank you to the Quiz Night organizer Deborah
Winter Warmer breakfast- January 2024
Spring Fair – March 2024
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These events were well attended and received positive feedback from children, parents and staff.
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The entire fair was outside
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Many traditional stalls were held along with some new ones. The committee will build on the learning and feedback from these events for the Fairs in the next school year.
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Thanks to all the volunteers who helped with preparation and on the day.
Discos
One disco was held each term
This event was well attended and received positive feedback from the children.
Many thanks to Talitha for running the tuck shops
Wei and Helena for doing the shopping
Raffles: Mother’s Day, Christmas, Easter
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Prizes, including hampers, consisted mainly of donated items (thus incurring no cost) with small purchases made to supplement the donations.
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Kayleigh Hamilton kindly made the hampers this year with Jess sourcing a number of prizes from various companies
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There is currently a vacancy for the ‘Head of Raffes’
Friends of Hillcross Primary School Parent Teacher Association Annual Report
Financial Statement Year ended 31[st] March 2024 Charity no: 1131507
Treasurer’s report – Summary
| Balance Bought Forward | 12,904.45 | 4,110 | 7,720 | 6,146 | 8,546 |
|---|---|---|---|---|---|
| Total Income | 30,578.06 | 28,216 | 11,167 | 9,313 | 22,134 |
| Fundraising Expenditure | 17,247.12 | 11,332 | 4,414 | 2,093 | 8,313 |
| Purchases for school | 6,825.81 | 8,090 | 10,363 | 5,645 | 16,221 |
| Closing Balance | 19,409.58 | 12,904 | 4,110 | 7,720 | 6,146 |
*including accounts receivable
Treasurer’s report – Detail Y/E 31/03/2024
| Friends Of Hillcross Accounts 23/24 | |||
|---|---|---|---|
| MAIN INCOME AND EXPENDITURE ACCOUNT 2023/24 | |||
| BALANCES BROUGHT FORWARD FROM 22/23 | |||
| CASH ON HAND | 1,437.92 | ||
| CURRENT ACCOUNT | 11,466.53 | ||
| TOTAL | 12,904.45 | ||
| ACCOUNTS 2023/24 | INCOME | EXPENDITURE | NET |
| DONATIONS | 367.74 | 367.74 | |
| SUMMER 2023 DISCO | 1,855.27 | 1,054.79 | 800.48 |
| SUMMER FAIR | 9,065.66 | 4,849.24 | 4,216.42 |
| AUTUMN 2023 DISCO | 1,738.15 | 1,083.35 | 654.80 |
| GAMES SHOW NIGHT | 846.50 | 520.83 | 325.67 |
| CHRISTMAS JUMPERS | 117.00 | 117.00 | |
| WINTER FAIR | 3,110.70 | 972.09 | 2,138.61 |
| CHRISTMAS MARKET | 2,165.00 | 1,377.31 | 787.69 |
| WINTER WARMER | 694.00 | 694.00 | |
| QUIZ NIGHT | 700.00 | 368.47 | 331.53 |
| SPRING 2024 DISCO | 1,862.64 | 1,113.73 | 748.91 |
| SPRING FAIR | 2,245.00 | 244.48 | 2,000.52 |
| COLOUR RUN ADVANCE SALES | 1,089.00 | 59.65 | 1,029.35 |
| RAFFLES | 646.00 | 44.37 | 601.63 |
| REFRESHMENTS | 1,218.20 | 221.36 | 996.84 |
| MEMBERSHIPS & LICENCES | 160.00 | -160.00 | |
| CAPITAL EXPENDITURE | 1,734.98 | -1,734.98 | |
| Miscellaneous Events | 2,857.20 | 2,748.47 | 108.73 |
| PURCHASES FOR SCHOOL | 6,825.81 | -6,825.81 | |
| TOTAL | 30,578.06 | 24,072.93 | 6,505.13 |
| 23/24 FUNDS AVAILABLE FOR DISPERSAL | |||
| BALANCES BROUGHT FORWARD FROM 22/23 | 12,904.45 | ||
| NET SURPLUS FROM 23/24 ACCOUNTS | 6,505.13 | ||
| 23/24 FUNDS AFTER DISPERSAL | 19,409.58 | ||
| BALANCES CARRIED FORWARD TO 24/25 | |||
| CASH ON HAND | |||
| CURRENT ACCOUNT | 18,882.88 | ||
| ACCOUNTS RECEIVABLE | 526.700 | ||
| TOTAL BALANCE CARRIED FORWARD | 19,409.58 |
Zooming in on the detail
| ACCOUNTS 2023/24 | INCOME | EXPENDITURE | NET |
|---|---|---|---|
| DONATIONS | 367.74 | 367.74 | |
| SUMMER 2023DISCO | 1,855.27 | 1,054.79 | 800.48 |
| SUMMER FAIR | 9,065.66 | 4,849.24 | 4,216.42 |
| AUTUMN 2023 DISCO | 1,738.15 | 1,083.35 | 654.80 |
| GAMES SHOW NIGHT | 846.50 | 520.83 | 325.67 |
| CHRISTMAS JUMPERS | 117.00 | 117.00 | |
| WINTER FAIR | 3,110.70 | 972.09 | 2,138.61 |
| CHRISTMAS MARKET | 2,165.00 | 1,377.31 | 787.69 |
| WINTER WARMER | 694.00 | 694.00 | |
| QUIZ NIGHT | 700.00 | 368.47 | 331.53 |
| SPRING2024 DISCO | 1,862.64 | 1,113.73 | 748.91 |
| SPRING FAIR | 2,245.00 | 244.48 | 2,000.52 |
| COLOUR RUN ADVANCE SALES | 1,089.00 | 59.65 | 1,029.35 |
| RAFFLES | 646.00 | 44.37 | 601.63 |
| REFRESHMENTS | 1,218.20 | 221.36 | 996.84 |
| MEMBERSHIPS &LICENCES | 160.00 | -160.00 | |
| CAPITAL EXPENDITURE | 1,734.98 | -1,734.98 | |
| Miscellaneous Events | 2,857.20 | 2,748.47 | 108.73 |
| PURCHASES FOR SCHOOL | 6,825.81 | -6,825.81 | |
| TOTAL | 30,578.06 | 24,072.93 | 6,505.13 |
Treasurer’s Highlights:
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Profit made this year
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£13,330.94
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Purchases for school £6,825.81
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Capital expenditure for FOH have greatly increased the ease of operations and reduced stress.
Purchases for the school:
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Art & DT resources
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Library furniture
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Handwriting pens
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Guided reading books
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EYFS Playhouse
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Art studio resources
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Leaver’s books
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…. And so much more!
Thank you!
Friends of Hillcross Primary School Parent Teacher Association Election of Officers and appointment of Independent Examiner
Declaration of Conflicts of Interest and Proxy stand in
The appointed Independent Examiner will be AT subject to professional agreement In the event that professional agreement is not given the Independent Examiner will be KA Any conflicts of Interest from those who would like to stand for election Anyone who is acting as a proxy to make themselves known
Appointment of Committee Members
- Chair
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Treasurer
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Secretary
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Vice Chair (s), Treasurer and Secretary
Bank Signatories
Confirmation of current and future bank signatories
Friends of Hillcross Primary School Parent Teacher Association Close of official meeting
Friends Of Hillcross Accounts 23/24
MAIN INCOME AND EXPENDITURE ACCOUNT 2023/24
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BALANCES BROUGHT FORWARD FROM 22/23
CASH ON HAND 1,437.92
CURRENT ACCOUNT 11,466.53
TOTAL 12,904.45
ACCOUNTS 2023/24 INCOME EXPENDITURE NET
DONATIONS 367.74 367.74
SUMMER 2023 DISCO 1,855.27 1,054.79 800.48
SUMMER FAIR 9,065.66 4,849.24 4,216.42
AUTUMN 2023 DISCO 1,738.15 1,083.35 654.80
GAMES SHOW NIGHT 846.50 520.83 325.67
CHRISTMAS JUMPERS 117.00 0.00 117.00
WINTER FAIR 3,110.70 972.09 2,138.61
CHRISTMAS MARKET 2,165.00 1,377.31 787.69
WINTER WARMER 694.00 694.00 0.00
QUIZ NIGHT 700.00 368.47 331.53
SPRING 2024 DISCO 1,862.64 1,113.73 748.91
SPRING FAIR 2,245.00 244.48 2,000.52
COLOUR RUN ADVANCE SALES 1,089.00 59.65 1,029.35
RAFFLES 646.00 44.37 601.63
REFRESHMENTS 1,218.20 221.36 996.84
MEMBERSHIPS & LICENCES 0.00 160.00 -160.00
CAPITAL EXPENDITURE 1,734.98 -1,734.98
Miscellaneous Events 2,857.20 2,748.47 108.73
PURCHASES FOR SCHOOL 6,825.81 -6,825.81
TOTAL 30,578.06 24,072.93 6,505.13
----- End of picture text -----
| 23/24 FUNDS AVAILABLE FOR DISPERSAL | |
|---|---|
| BALANCES BROUGHT FORWARD FROM 22/23 | 12,904.45 |
| NET SURPLUS FROM 23/24 ACCOUNTS | 6,505.13 |
| 23/24 FUNDS AFTER DISPERSAL | 19,409.58 |
| BALANCES CARRIED FORWARD TO 24/25 | |
| CASH ON HAND | 0.00 |
| CURRENT ACCOUNT | 18,882.88 |
| ACCOUNTS RECEIVABLE | 526.700 |
| TOTAL BALANCE CARRIED FORWARD | 19,409.58 |
CHARITY COMMISSIO FOR ENGLAND AND WALE Indep•ndont •xaminefs report on tho accounts 8ectlon A Independent Examiner R•port Report to the trusteesl members ol Friends of Hillcross On ac¢ounts for th• y•ar ènded 31. March 2024 Charity r (rf any) 1131507 8•t out on pag•s I report to the trustees on my examination of Ihe accounts ofthe above chanty (Yhe Tru8f) for the year ended 31. March 2024. Responslbililies arml basls of r•port As the LariLy tfU8tee8 of the Trust you are re8p)nsible ft>r the preparation of the acojurrts in aCrdar with the reqUireMts of the Charities Act 2011 fthe ). I r8POrt in respe¢t of my examination ofthe Trusys actounts carried OLrt under section 145 of 2011 Act and in carrwng out my examination, I have followed the applIt2b Direc4ion8 given by the Charity Commission ur7der seclion 145(5)(b) of the Ac I have completsd my examination. I ctnfinn that no material matters have come to my attention (other than that disdosed below l in connethon wtth the examinatiC which gives me cause to believe that in. any material Indgpgnd•nt oxamin•rfs 5tatem•nt • aculunting records were not kept in accordan rytti sethon 130 of the Act or I have no concerns and have rne across no other matters in connection 'th the examination to which attention should be drawn in order to enable proper unthrstanding of the ants to be reached. Signed: 7111r2024 Nam•: Adam Thorpe CA R•levant professional qualificatlon(s) or body (11 any): Chartered ACcntants Australia & Zealand Addr•ss: 11 Arnndel Avenue London SM4 4DR IER Ootob•r 2018