FOH AGM 4th July 2023 20:00 ## Friends of Hillcross AGM Agenda - Feedback on events - Chairs report for 2022/23 - Treasurer’s update - Election of Officers - Chairperson - Secretary - Treasurer - Comms and Marketing • Vice positions - Upcoming fundraising events and AOB # Friends of Hillcross Primary School Parent Teacher Association Annual Report **Chair’s Report Year ended 31[st] March 2023 Charity no: 1131507** ## Mission Statement Friends of Hillcross (FOH) has two primary functions: - To raise funds to enhance the children’s experiences and learning at school. - To enhance relationships between parents, teachers, and the wider community Both of these functions are met by organising and running fundraising initiatives throughout the year. ## Summary We were able to run the following fundraising events: - Quiz Night - Christmas Gift Market - Raffles (Christmas, Mother’s Day, Father’s Day and Easter) - Winter, Spring and Summer Fairs - 3 school discos – one each term In addition, FOH continued to raise money via easyfundraising.org.uk and Amazon Smile. ## Summer Fair – 2022  The Summer fair returned after a 2 year absence with a lovely day had by all  Eddison White’s estate agents sponsored the event  A huge thank you to everyone who helped on the day >  Profit:£6167.18 ## Pre –loved Christmas Jumper Sale - This was also a new event for Hillcross. This event supports environmental sustainability as well as providing affordable access to Christmas jumpers and was very popular - A huge thank you to Wendy who was the lead organiser for the event as well as thanks to all the volunteers who helped prepare and helped on the day. - Profit:£158 ## Christmas Gift Market – Dec 2022 A favourite within the school community, the gift market continues to grow in popularity each year 404 gifts were ordered for last December’s market Many thanks to Rosie and Viccie for organising the market and to all the helpers who facilitated in advance and on the day. **Profit : £741.99** ## Winter Fair for Christmas - These events were well attended and received positive feedback from children, parents and staff. - The entire fair was outside - Many traditional stalls were held along with some new ones. The committee will build on the learning and feedback from these events for the Fairs in the next school year. - Thanks to all the volunteers who helped with preparation and on the day. - Profit for Winter fair for Christmas : £2537.22 # Parent Mixers Games Tribute Night – – November 2022 & Quingo March 2023 A new event – Games Tribute night was held in October with the Quingo night in March. Both were a great success and thoroughly enjoyed by the competing teams. Dean was our Quizmaster with Mr Christie as the bingo caller. Thank you to the members of the school community who attended. Thanks also to organisers,Calire, Deborah, Anna and Viccie as well as the other volunteers who helped with preparation and on the night. **Profit £1075.04** ## Spring Fair - These events were well attended and received positive feedback from children, parents and staff. - The entire fair was outside - Many traditional stalls were held along with some new ones. The committee will build on the learning and feedback from these events for the Fairs in the next school year. - Thanks to all the volunteers who helped with preparation and on the day. - Profit for Spring Fair : £2502.49 ## Discos - One disco was held each term  This event was well attended and received positive feedback from the children. - Some parents struggled to meet the booking deadline causing administrative difficulties for both the school and volunteer teams - Many thanks to Talitha for running the tuck shops - **Profit:£2,280.35** ## Raffles: Mother’s Day, Christmas, Easter - Prizes, including hampers, consisted mainly of donated items (thus incurring no cost) with small purchases made to supplement the donations. - Kayleigh Hamilton kindly made the hampers this year with Vicky sourcing a number of prizes from various companies - The Christmas raffle was drawn by the Mayor of Merton ## Spending Review A number of purchases have been made this year to enhance the children’s learning experience. Particularly in the Art room and Cooking areas. In addition, FOH funded the Leavers’ Books for the outgoing Year 6 pupils, as well, as always, Christmas crackers for the school Christmas lunch. Total Donations made to the school - £8,090.12 # Friends of Hillcross Primary School Parent Teacher Association Annual Report **Financial Statement Year ended 31[st] March 2023 Charity no: 1131507** ## Treasurer’s report – Summary ||**Y/E 31st**
**March**
**2023**|**Y/E 31st**
**March 2022**
|**Y/E 31st March 2021**|**Y/E 31st**
**March 2020**| |---|---|---|---|---| |Balance Bought Forward|4,110|7,720|6,146|8,546| |Total Income|28,216|11,167|9,313|22,134| |Fundraising Expenditure|11,332|4,414|2,093|8,313| |Purchases for school|8,090|10,363|5,645|16,221| |**Closing Balance**|**12,904**|**4,110**|**7,720**|**6,146**| ## Treasurer’s report – Detail Y/E 31/03/2023 |Friends Of Hillcross Accounts 22/23||||| |---|---|---|---|---| |||||| |MAIN INCOME AND EXPENDITURE ACCOUNT 2022/23||||| |||||| |BALANCES BROUGHT FORWARD FROM 21/22||||| |||||| |CASH ON HAND|0.00|||| |CURRENT ACCOUNT|4,110.90|||| |||||| |TOTAL|4,110.90|||| |||||| |ACCOUNTS 2022/23|INCOME|EXPENDITUR
E|NET|Fees| |||||| |DONATIONS|531.02||531.02|| |SUMMER 2022 DISCO|1,859.06|1,022.46|836.60|94.72| |SUMMER FAIR|10,492.49|4,325.31|6,167.18|91.77| |GAMES TRIBUTE NIGHT|874.50|566.71|307.79|30.71| |AUTUMN 2022 DISCO|1,603.43|861.44|741.99|97.94| |CHRISTMAS MARKET|2,020.00|1,226.55|793.45|112.90| |WINTER FAIR|3,046.10|508.88|2,537.22|81.74| |PRE-LOVED CHRISTMAS JUMPERS|158.00|0.00|158.00|| |SPRING 2023 DISCO|1,662.80|961.04|701.76|97.72| |QUINGO|1,316.00|548.75|767.25|39.19| |SPRING FAIR|2,720.09|217.60|2,502.49|63.90| |MEMBERSHIPS & LICENCES|0.00|148.00|-148.00|| |CAPITAL EXPENDITURE||684.21|-684.21|| |Miscellaneous Events|1,932.36|261.23|1,671.13|42.60| |PURCHASES & GIFTS FOR SCHOOL|0.00|8,090.12|-8,090.12|| |||||| |TOTAL|28,215.85|19,422.30|8,793.55|753.19| |||||| |22/23 FUNDS AVAILABLE FOR DISPERSAL||||| |||||| |BALANCES BROUGHT FORWARD
FROM 21/22|4,110.90|||| |NET SURPLUS FROM 22/23 ACCOUNTS|8,793.55|||| |||||| ||12,904.45|||| |||||| |BALANCES CARRIED FORWARD TO 23/24||||| |CASH ON HAND|1,437.92|||| |CURRENT ACCOUNT|11,466.53|||| |||||| |TOTAL BALANCE CARRIED FORWARD|12,904.45|||| # Friends of Hillcross Primary School Parent Teacher Association Election of Officers ## Declaration of Conflicts of Interest and Proxy stand in Hiba Badel will now take any conflicts of Interest from those who would like to stand for election Hiba Badel would also like anyone who is acting as a proxy to make themselves known ## Appointment of Committee Members - Chair - Treasurer • Secretary - Comms and Marketing Lead - Vice Chair (s), Treasurer and Secretary # Friends of Hillcross Primary School Parent Teacher Association Close of official meeting ## **Friends Of Hillcross Accounts 22/23** ## **MAIN INCOME AND EXPENDITURE ACCOUNT 2022/23** |ACCOUNTS 2022/23|INCOME|EXPENDITURE| |---|---|---| |DONATIONS
SUMMER 2022 DISCO
SUMMER FAIR
GAMES TRIBUTE NIGHT
AUTUMN 2022 DISCO
CHRISTMAS MARKET
WINTER FAIR
PRE-LOVED CHRISTMAS JUMPERS
SPRING 2023 DISCO
QUINGO
SPRING FAIR
MEMBERSHIPS & LICENCES
CAPITAL EXPENDITURE
Miscellaneous Events
PURCHASES & GIFTS FOR SCHOOL|531.02
1,859.06
10,492.49
874.50
1,603.43
2,020.00
3,046.10
158.00
1,662.80
1,316.00
2,720.09
0.00
1,932.36
0.00|1,022.46
4,325.31
566.71
861.44
1,226.55
508.88
0.00
961.04
548.75
217.60
148.00
684.21
261.23
8,090.12| |TOTAL|28,215.85|19,422.30| |**22/23 FUNDS AVAILABLE FOR DISPERSAL**
BALANCES BROUGHT FORWARD FROM 21/22
4,110.90
NET SURPLUS FROM 22/23 ACCOUNTS
8,793.55
12,904.45
**BALANCES CARRIED FORWARD TO 23/24**
CASH ON HAND
1,437.92
CURRENT ACCOUNT
11,466.53
TOTAL BALANCE CARRIED FORWARD
12,904.45||| |**BALANCES CARRIED FORWARD TO 23/24**
CASH ON HAND
CURRENT ACCOUNT|1,437.92
11,466.53|| |TOTAL BALANCE CARRIED FORWARD|12,904.45|| |NET|Fees| |---|---| |531.02
836.60
6,167.18
307.79
741.99
793.45
2,537.22
158.00
701.76
767.25
2,502.49
-148.00
-684.21
1,671.13
-8,090.12|94.72
91.77
30.71
97.94
112.90
81.74
97.72
39.19
63.90
42.60| |8,793.55|753.19| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho trusteesl members Friends of Hillcross School On a¢c¢)unts for the year end 31 Ma￿h 2023 Charity no11 Set out on pages I report to Ihe Irustees on my examinati)n ofthe accounts of the a￿ve charty (Ihe TTUSt'I for the year ended 31 March 2023. Responsibllltles and ba$1$ of As the chaty trustees of the Trust, you are responsible for the report preparation ofthe accounts in accordan￿ wtth the r8]uirements of the Chartties Act 2011 (Yhe ACV,). I report in respect of my examination of Ihe Trust's acc(MJnts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by Ihe Charity CoMmiss￿n undei section 145{51{b} of Ihe Act I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gnfes me cause to believe that in, any material ￿Spect.. accounting records We￿ not kept in a(xordance with section 130 of the Acl,. or the accounts do not accord with the accounting records Independent examine￿$ statement I have no concems and have come across no other matters in connection with the 8xamination to which attention should be drawn in order to enable 8 proper understsnding of the accounts to be reached. Slgned: Dato: Name: Keith Axbe BEM Relevant professional quallfi¢ation(s) or body (If any}: HM Inspector of Taxes {Retired) Address: 4 The Mount NEW MALDEN KT3 4HU