## **The Ecclesiastical Parish of Great Ayton with Easby** ## **Charity No 1131499** ## Annual Report and ## Financial Statements of the ## Parochial Church Council ## for the year ended 31 December 2021 Index Page PCC name & membership 2 Aims & Organisation 3 Achievements and Performance 3 Review of Financial Activities and Affairs 5 1 **The Parochial Church Council of Great Ayton with Easby** ## **ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020** ## **LEGAL AND ADMINISTRATIVE INFORMATION** ## **Full Parochial Name** The Parochial Church Council of the Ecclesiastical Parish of Great Ayton with Easby (PCC) ## **Location and Address** Christ Church, Guisborough Road, Great Ayton Correspondence to: The Vicarage, Low Green, Great Ayton, Middlesbrough, TS9 6NN Email: revpev@btinternet.com ## **MEMBERSHIP** ## **Incumbent & Assistant Clergy** The Revd Paul Peverell (Vicar of the benefice of Great Ayton with Easby and Newton under Roseberry.). The Revd Geoff Jaques The Revd Jon Dean The Revd Jane Robson (Curate) ## **PCC Members** Helen Land - Churchwarden Jonathan Winterschladen - Churchwarden Nick Land - Deanery Synod Representative Rosemary Wheway - Deanery Synod Representative & Vice Chairman Ken Taylor - Treasurer & Deanery Synod Representative Frances Brown - PCC Secretary Robin Harmar - PCC Margaret Lewis - PCC Peter Titchmarsh - PCC Mary Mason - PCC Gill Hendry - PCC |**CHURCH ATTENDANCE**|**2021**|**2020**| |---|---|---| |Members of Electoral Roll|217|217| . Average Sunday attendance - Adult see Vicar’s report n/a - Children “ “ “ n/a 2 ## **AIMS AND ORGANISATION** The object of the PCC of the Ecclesiastical Parish of Great Ayton with Easby is to further the promotion of the Gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England. The PCC (Powers) Measure 1956 states the PCC ‘is to co-operate with the minister in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical’. To enable the efficient discharge of its duties, the PCC has delegated various responsibilities to committees: **All Saints Committee** – the maintenance of the former 12[th] Century Parish Church **Fabric Committee** – overseeing day to day maintenance and major projects for Christ Church, chaired by the Churchwardens **Church Hall Committee –** to manage and promote the use of the Hall for the benefit of the Church and the community of Great Ayton **Standing Committee** – organizing PCC business and dealing with day to day and urgent matters. **Staff Meeting** – a bi-monthly meeting of staff and Churchwardens to review worship and events. **Child Protection Officer** – reports regularly to the PCC and monitors groups and practices. The PCC is a body corporate; the composition and procedure is regulated by the church representation rules as contained in schedule 3 of the synodical government measure (as amended), the Councils (powers) Measure 1956, as amended by the 1969 Measure. Elections to the PCC are held annually, all members of the Church Electoral Roll are entitled to vote and stand for election; there is also provision for the co-option of members of the PCC and the incumbent is ex-officio a member and the Chairman. The PCC has had regard to the Charity Commission guidance on public benefit. ## **ACHIEVEMENTS AND PERFORMANCE** Following on from the huge changes to society in general and Church life in particular brought about by the COVID Pandemic, 2021 has been a year of consolidation as we have sought to rebuild Church life, the congregations and confidence back up again. The year began with another lockdown where we were closed for Sunday worship and went back online – an art which we have certainly grown into. Services finally started again in February for the beginning of Lent, and we have continued ever since. Numbers were small at first, but as things relaxed and we could welcome back live music and the choir, then Sunday school and “After Church Coffee”, so numbers have gradually grown back into the teens at 8am and mid 60s at 9.15am– around half our former attendance. We are still running Zoom each week and streaming services on Facebook, but it is far harder to count their numbers and the reduction in physical presence has also had a big effect on income too. Easter Day attendance in person was just 45 but by Christmas we had risen to 173 including the Crib Service (50) and 100 communicants between the services. The Christmas Carol Service the 3 previous Sunday had 116 present and this service, Midnight Mass and Christmas Day were Zoomed and streamed with others joining in. In September we also restarted our fortnightly Café Church as an outreach to younger families and that also is showing signs of growth. The monthly service for older folk in the Church Hall has also restarted with good numbers and we also take a monthly service in Fry Court As well as Sunday and weekday attendances starting again, we also saw 17 Baptisms in Church, 4 Weddings and 1 Blessing and 52 Funerals (24 in Church and 28 straight to the crematorium). Our Online Ministry has been most successful with a Daily Act of worship on Zoom and Facebook every weekday that attracted 34 people average live and others on catchup. The Vicar restarted weekly assemblies in person at Marwood Church of England Infant School in September, which is far easier than doing them on Zoom. The school, of which the Vicar has been Chairman of Governors since 1995 also had an Ofsted Inspection before Christmas and obtained a “Good with Outstanding Features” classification. Charitable Giving: We have maintained the Freewill Offer to the Diocese and supported many Christian Charities with giving both from the PCC and from special appeals during the year. We also donate collections from Baptisms, Weddings and Funerals to charities often nominated by the families, and the Church is sometimes also the beneficiary. The PCC is looking at various reports from the Diocese – “Living Christ’s Story” looking at the future of the Church and “Living Together in Faith and Love” that explores the nature of relationships. Study Groups and Daily Bible Study notes continue, and we have met together with the other Churches in the village on several occasions. In March of 2021 a new Priest was appointed to a neighbouring Parish which had been looked after by the Vicar and Parish staff during the vacancy. One of our clergy still helps out there each month. Safeguarding: We are pleased to note that we haven’t had any concerns in this area during 2021. Our Safeguarding Officer will soon be stepping down having done a good job and handing over to his successor. **Paul Peverell Vicar of Great Ayton with Easby** 4 ## **REVIEW OF FINANCIAL ACTIVITIES AND AFFAIRS** 2021 was a year in which we slowly tried to recover from the effects of the Covid pandemic. Although the Church managed to re-open, Covid restrictions were still in place for most of the year which discouraged many people from returning. Fortunately, services were streamed on Zoom and Facebook which allowed many people to maintain contact with the Church. Our financial position slowly recovered compared to 2020- not only did we welcome regulars and visitors back into church but the online giving methods ensured a regular stream of donations. Funerals and baptisms also resumed at a higher level with a beneficial effect on fees and donations to charities. Unfortunately, we lost several of our regular givers during the year which meant that our planned income was nearly £4,000 below budget. However, increased donations and a legacy of £1,000 made up most of this shortfall. As a result, our unrestricted income was almost exactly in line with the budget at £123,277 We had budgeted for a loss of £5,500 for the year as the PCC voted to retain the mission giving level at £10,000 and maintain our Freewill Offering to the Diocese at last year’s level of £94,440. However, as a result of a number of small overspends our unrestricted expenditure rose to £131,635 giving an overall loss for the year of £8,358 The project to upgrade the church lighting system resumed during the year. We received two quotations for the work and finally settled on Robinson’s Lighting & Electrical of Knaresborough at a price of £12,180. Funding for the project was secured from grants from the Jack Brunton Trust and Archdeacons Small Grants Fund, supplemented by an appeal to the congregation with the balance of just under £2,000 being taken from a legacy received in 2019. We are very grateful for all who supported our fundraising efforts The work is expected to be carried out in March of 2022. We ran several appeals during the year. In May and June, the Christian Aid Week Appeal (followed by an appeal for famine relief) raised £1,840 The Harvest appeal focussed on Open Door North East (supporting asylum seekers in the region) and raised £1,238. The Christmas Appeal this year was directed at Tear Fund in support of their Afghanistan Relief Appeal- the excellent total of £3,900 was raised for this very worthy cause. As has been the practice in recent years, we allocated £10,000 of our general funds to worthy Christian causes both locally and nationally. This year 11 charities benefited- including collections received at weddings, funerals, baptisms and appeals a total of £30,540 was raised for 51 different charitable causes this year All Saints church re-opened for visitors during the year, but the traditional Carol Service was not held due to Covid concerns. In an attempt to raise funds for the church on a more regular basis, a “Friends of All Saints” programme was launched with some modest success by the year end. We also benefitted from the collection raised at the Santa’s Sledge tour of the village which raised £672. Our thanks are due to Peter Greenwell and the Cleveland Mountain Rescue Service for choosing All Saints as their beneficiary this year. As a result, the bank balance at the year end was better than expected at £1,362 5 The Church Hall also re-opened with many of the regular user groups returning. We also benefitted from the Government Small Business Support Grants and a £1,500 “gift” for transferring our bank account from HSBC to Metro Bank! This enabled the hall to increase its bank balance to the healthy level of £6,406 at the year end As a result of the losses incurred this year, the balance in our general funds fell to £34,413 which is at the lower end of our policy of maintaining unrestricted reserves at 3-4 months operating costs. Once again, I am indebted to our finance team - John & Ynez Clarke, Helen Dickinson, Jean Goat, Robin Harmar and the sides people for their hard work and support in ensuring that our finances are maintained in good order in often trying circumstances. ## **Ken Taylor Hon Treasurer** 6 Independent Examlner's Report to the Trustees of thg Ecclesiastical Parlsh of Great Ayton with Easby I report on the accounts of the charity for the year ended 315t December 2021 which are sel out on the following 7 pages. Responsibilities and basis of report As the charity trustees you are responsible for the preparation of the a¢counls in accordance with the requirements ol the Charities Act 2011 I'the Act'l. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable direction5 given by the Charity Commission under section 1451511bl of the Act. Independent examlnerfs statement Your attention is drawn lo the fact that charity has prepared the accounts in accordance with Accounting and Reporting by Charities preparing their aecounls in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021 in pieference to the Accounting and Reporting by Charities.. Slalement of Recommended Practice issued on April 2005 which is referred to in the extant regulations but has since been withdrawn. We understand this has been done in order for the accounts to prepare a true and fair view in accordance with the Generally Accepted Accounting Praelice. I have completed rny examination. I confirm that there are no other material matters have come to my attention in connection with thè èxamination giving me cause lo believe that in any material respect". 1 accounting records were not kept in respect of the charity as required by section 130 of the Act., or 2 the account5 do not accord with those records ', or 3 the accounts do not comply with Ihe applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabSe a proper understanding of the accounts to be reached. Mr J Gresham FCCA Azels New Garth House Upper Garth Gardens Guisborough TS14 6HA 1 Ph February 2022 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GREAT AYfoN WITH EASBY STATEMENT OF FINANCIAL ACTIVITIES For the year ending 31 December 2021 Unfestricted Funds Restricted Fund5 TOTAL FUNDS 2021 2020 INCOME Income from donations and le9ac Income from trading aCtiv￿&S Income from investments Church acty"vtrb"es Other incoming resources 218} 21b) 21cl 21d} 21el 114,452 25,041 4,100 739,493 4,100 15 25,952 2.220 140.089 1.159 202 22.741 678 15 8.313 497 17,639 1,723 TOTAL INCOME 123,277 48,503 171,780 184,869 EXPENDITURE Church aclwilE5 3181 131,635 37,861 189.496 182,311 TOTAL EXPENDITURE 131,835 37,861 169,496 182,311 N•t {exp•ndltur•lllncom• 18,3581 10,642 2,284 117,4421 G8in on ievaluation of assets for charitys own use 20,863 20,863 20.256 Nel movem•nt in funds 8,358 31,505 23.147 2,814 Baknces bff 1 January 2021 42,771 703,661 746,432 743.818 Balances crt 31 D￿ember 2021 34,413 735.188 769.579 746,432 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESWJTICAL PARISH OF GREAT AYfoN WITH EAS8Y BALANCE SHEEf AT 31 DECEMBER 2021 Note Unyestricted funds Restricied fvnds TOTAL FUNDS 2021 2020 ASSErs Tangible 5101 716.309 716,309 716,309 716.309 695.446 695,446 TOTAL UFu￿NT ASSETS Debtors & PrepayTr￿nts CBF Deposit Account Santander Current AC￿nt Santander Inslanl Access A¢￿urf 88￿￿￿y8 8u$in8ss Saver Ac¢ourrt Bar•s Communrty Account Metro Bank H811 1.690 24,￿2 3.839 2,669 771 2.461 24.￿2 7,319 10,869 1,850 2,285 24.549 2,290 16,886 1,829 3.680 8.4C6 78,857 6,4C6 53,270 3,363 50,985 TOTAL 34,413 TOTAL NEfASSErs 34,413 735,186 769 579 746,431 PARISH FUNDS Revaluation of Assets General Fund (Un￿$triCted) 716,309 716,309 895,448 34,413 42,771 18,857 8,215 769 579 746.432 34.413 18.857 735.166 Total 34,413 Approv&Y by the Pafocf¢ial Churth CouncAI on 16 February 2022 and sign•J on its bohaff by R*d Paul Pevwdl IPCC Chaim7anl and Ken Tayby IPCC Trgasuter) l&.l.ZoLL P￿1 Peverg11 Ken Taylor 1&142z THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GREAT AYTON WITH EAS8Y NOTES TO THE FINANCIAL STATEMENTS For the year ond•d 31 D•c*m￿r 2021 1. ACCOUNTING POLICES B•81• of pr•paration The chanty constitut¢$ a public benefit entyty 88 defined by FRS 102. Th• financial statements hav• b8en prepared In arLordaThcè with Accounting and Rèporting by Charits'es". Statement of Recommendèd Pracbce applicable to charitie$ prèparing their accounts in acLordance with th¢ Financial Reporting Standard appl￿ble in the UK and Rapublic of Irebnd issued in October 2019. th• Financial Reporbng Standard applicable in the Unitsd Kingdom and Republic of Ireland IFRS 1021. th• Charities Act 2011 and UK Generalty Acc&ptsd Practice. The financial Ststèrnants have been P￿pared to give a'lrue and fair. viow and have departèd from th• Charities (Accounts and Reports) Regulation$ 2008 only to the extsnt r￿Ul￿ to provide a"￿e and fair vie%V'. This departure has invohv•d following the A¢counting and Reporbng by Charites.. Staternent of Re¢ommen¢Jed Practice ap￿1¢able in thè UK and Republic of Iwland IFRS 1021 i3suad In October 2019 rather than tr• Accounting and Rgports"ng ty Charitie8'. Statsment of Recommend*J Prthe effective from 1¥t Apnl 2005 vthich has Since wthdrawn. The financial slatements are ￿pared on • wng concem basis. undèr the h¢storical o)3t convefition, modified to include c•rtain items at fair value. The finan￿81 ststem?nts ar• presented in sterting vthich is the functs'onal ¢Ufrgney ol the charity and ffjunded to the neare51 £. The significant a¢counting policies applied in the preparation of th*8 financial statements are 5gt out below. These polirie$ havè been consistenuy applied to all years pre8èntsd Unl￿ otheTWt5e st*d. R••trlct•d fund• reprèsènt donations or grants r•c•iv8d lor a sperjfic obj¥ct or invited by the PCC for a sp8a.fic object. The ftJnd$ may only be expended on the Sp￿fiC object for %thich th•y were given .Any balaneè rèmaining unspent at the end gfeach year is carried fgrward as a balan￿ on that lund. The PCC does nol nom8lly Snvest separately for ea¢h lund. Unr•strkt•d funds are gen$ral lunds whith Can bè used for PCC ordinary purpo Ineom•: Planned giving. eoll•ctions and don*ons af8 r8cwni*l when f•e•ivad. Tax refunds are recognised whgn the incoming re8oyr¢è tts which they relate is received. Grants and Legacie¥ are 8ccounted for when thè PCC is legally entiued to the amounts due Int8fSSt is accounted for when receiv￿. All other incom? re¢ognlsed when it is receivablè. Ineoming resources ar• g•n8rally accounted for grtrss •xe•pt f8es which are net of amounts paid direcdy to th¢ Di¢xese and other third pari Expendlturn: Grants and donations aro accounted lor when paid ovèr. or when awarded, if that award creolos a binding or constructiva obligation on the PCC. Thè Diocesan freew'll offering is accounted for when due. Amounts Teceived Specifi￿llY for mission are dealt with as mstn.cted K*nd8. All othgr &xpgnditur& is generalty rècognised when it is inuJrr•d 8nd L8 acwunted for gro8S. io THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GREAT AYfoN WITH EASBY NOTES TO THE FINANCIAL STATEMENTS for thg yO•T end•d 31 December 2021 Iconld} 1. ACCOUNTING POLICIES Icontlnu•d) Flx•d a•••ts Consecrated and tenefi￿ property 18 not induded in acwrdance wilh S1012Kal and 1¢) oflh Charities Act 2011 Moveable church fumishings held by the Vicar and Chur¢hwar¢pr8aotion At l January 2021 Wthdravm on disposali Charge lor Ihe year At 31 D•c*mber2021 27,160 27.160 27.160 Net Book Valu• At 31$t D8¢￿bar2021 At 31st DeMmber 2020 718.309 895.446 716,309 695.46 The Church Hall 18 I￿uded a$ an assetand 18 valu8d atthe 2006 insurance valuab'on 88calat8d at 3% per annum. A new motOri8ed screen, proiectof and eam•r8 w•r8 added al ais0ts to the Church equwnt In 2017 and are deprerdated at 25% ppr annum. 13 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF GREAT AYfoN WITH EASBY NOTES TO THE FINANCIAL STATEMENTS for th• year •nd•d 31 December 2021 Icontdl 2021 2020 DEBTORS & PREPAYMENTS Grfl￿d T•x due from D8c8mbor Prepaymentand accrued ini•rn8t Other debtors 2,401 2,285 2.461 2.285 FUNDS The resthdÈd fvnd$ compri88 th8 Churth Ham lu[￿. the ￿ Saints Churth fund. the L￿ting Upwade Fund and funds rai$¢d for voriou$ chaiits85. The Churth ¥80 Mds tha lor Great Afft'Churtho$ Togoth¢f a$ a restrlctad fvnd. Ofthe balance of the rnvaluation of as•¢ts. £716,309 r•l8tss to r88tsictsd frJTrJ8 Fund mov•mwts 2021 General Fund8 unr68tricted Révaluation Churth Hau M Saints of ￿Sets othér Total Balance at 1 J3nuary 2021 Inwming resources Rosour¢o$ ¢xp¢nd¢d R•valuation Blllanc• at 31 Dttember 2021 42.771 123.277 131.635 895.448 3.363 17,639 14,59S 1.675 1,631 3,177 29,233 21.321 746.432 171.780 169.496 20.863 769 $79 20,863 13 1.363 11￿80 Fund m¢>voThnts 2020 Ggneral Funds unrestri¢ evaluation Churth Hall AJI Saints ofAs88ts T¢t•l Balance at 1 January 2tr20 IncunirvJ resource$ Resource¥ e¥pended Revaluation B&larK4 at 31 Doc*mber2020 80,050 127,340 144.619 677.291 2.787 15.933 15.328 2.580 212 1.087 970 21.384 19.177 743,618 164,869 182.312 20.256 2.101 20.256 14