HUB COMMUNITY PROJECT
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR
1 JULY 2024 TO 30 JUNE 2025
Company Registration Number 6889979 Charity Registration Number 1131485
Hub Community Project Year Ended 30 June 2025
CONTENTS
Page
1 - 3 4 5 6 - 7 8 - 14
Report of the Trustees Statement of Financial Activities Balance Sheet Notes to the Financial Statements
1
HUB COMMUNITY PROJECT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2025
The Trustees who are also Directors of the charity for the purposes of the Companies Act 2006, present their annual report with the financial statements of the charity for the year ended 30 June 2025. The Trustees have adopted the provisions of the Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company Number 6889979 Registered Charity Number 1131485 Registered Office Ayton House, Ayton Road, Wymondham, Norfolk, NR18 0QJ
Trustees
S A Louis
G K Watkins L Bradbeer
Company Secretary D L Rose
Independent Examiner
BW Audit Ltd Berry & Warren 10 Fairland Street Wymondham Norfolk NR18 0AW
STRUCTURE, GOVERNANCE AND MANAGEMENT:
Governing Document
The charity is controlled by its governing document, the Memorandum and Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
The appointment of trustees is governed by the Articles of Association. The trustee directors shall be subject to retirement by rotation.
Related Parties
Mr G K Watkins is a Director of Coffee@Hope Ltd (a trading subsidiary of Hope Community Church (Wymondham) Ltd. Hub Community Project has occupied a building leased by Hope Community Church since 1 September 2010. The use of the venue is recharged by Coffee@Hope Ltd at an hourly rate. During the year, Hub Community Project paid £ 3,420 to Coffee@Hope Ltd for venue hire.
Risk Management
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVE AND ACTIVITIES
Hub Community Project was established under the Memorandum and Articles of Association on 28 April 2009 and registered with the Charity Commission on 3 September 2009. Its primary purposes are to relieve sickness and financial hardship, to promote and preserve good health and to develop the capacity and skills of the socially and economically disadvantaged by the provision of advice, assistance and practical support.
2
HUB COMMUNITY PROJECT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2025
. Charitable Activities
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Meeting Point continues to offer weekly drop in sessions to serve those who may be feeling alone or isolated and give them an opportunity to make friends. Refreshments are available at every session and birthday cards & cakes are provided for attendees. During the year there were organised lunches at a local restaurant. We have 42 people registered with an average attendance of 25.
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Cup of Caring, the support group for carers continues to offer twice monthly meetings. We organised a planned activity every other month eg quiz, Ukulele band, craft and the other sessions took the form of an open coffee morning. During the year we held garden parties and also organised lunches at a local restaurant. We currently have 30 people registered with an average attendance of 25 per session.
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FISH (Fun in School Holidays) continued to respond to needs of families referred to us. We provided a free weekly lunch, and a free activity, during school holidays. We provided 8 sessions during the year, 60 people benefitted.
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Steps Community Food Store is one of 26 such food Hubs across Norfolk belonging to the Nourishing Norfolk Network which enables sharing of support, information and resources to help combat food insecurity. Steps continues to offer food items for sale but at prices significantly lower than local supermarkets. Fresh fruit & vegetables, bread, ladies sanitary wear and items for babies were available for free. Customers can stay for refreshments and chat to their peers, our volunteers and practitioners from visiting Agencies. We also delivered food to those families without their own transport and/or who struggled with mental health issues. In the year to 30 June 2025 we have supported 115 households. We were able to signpost people to sources of help & advice. We are hugely grateful to those local supermarkets and retailers as well as individuals who have, and continue to, donate food. The project was supported by a great team of very dedicated volunteers as well as Norfolk Community Foundation.
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We ran our Christmas Hamper project for the tenth year. We packed donated items for a complete Christmas lunch into hampers and distributed these to those most in need in the community. We distributed 56 hampers (65 in 2024) to people who were nominated by local agencies or individuals.
No fundraising events took place during the year. We received £ 28,233 in grants of which £18,400 were for distribution to customers of the Steps Community Food Shop (see note 10).
It is the desire of the Trustees that projects continue.
community by encouraging inclusion and integration. It provides the settings and opportunities for people to be empowered and to grow in relationship skills. It provides much needed resources and equipping for those who need assistance in our community and enables them to build strong foundations for their futures.
FINANCIAL REVIEW
Reserves Policy and Going Concern
to
ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees have agreed a reserves policy, based on Charity Commission guidance, which seeks to hold the equivalent of 3 months normal running costs in reserve, equivalent to £15,750 . The present level of reserves of £69,959 The surplus funds are held due to the uncertainty of future costs and grant funding available in the present economic climate. The Trustees will endeavour not to retain reserves unnecessarily. Unrestricted reserves at 30 June 2025 totalled £34,660 (2024 £19,424) and a further £35,299 (2024 £58,130 ) is held as restricted. The free reserves of the charity at 30 June 2025 (being the unrestricted current assets less unrestricted current liabilities) amount to £34,660 (2024 £19,424).
RISK ASSESSMENT
The Trustees consider the major risks to which the charity is exposed and identifies the appropriate mitigation. To this end the charity has public liability insurance. Strict child protection and vulnerable adult safeguarding policies are implemented, all volunteers who work with children or vulnerable adults are subject to Disclosure & Barring Service checks and must comply with detailed guidelines for the care of children and vulnerable adults. The Trustees believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems will provide sufficient resources in the event of adverse conditions. A system of
PUBLIC BENEFIT
The charity are for the public benefit. Details of how the company has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the company should undertake.
3
HUB COMMUNITY PROJECT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2025
Principal Funding Sources
The Charity registered with the Fundraising Regulator in February 2019.
The Charity received 40 % of its income from grants, all of which were provided for specific purposes. donations from private donors.
It also received regular
The charity has not used a professional fundraiser during the year. No complaints have been received about the charity's
fundraising activities.
The Charity generated a deficit for the year of£ 7,595 as detailed in the SOFA. Funds carried forward at 30 June 2025 are £69,959 as shown in the Balance Sheet.
Statement of Trustees’ responsibilities
The Trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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e select suitable accounting policies and then apply them consistently;
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e observe the methods and principles of the Charities SORP (FRS 102);
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° make judgments and accounting estimates that are reasonable and prudent;
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° state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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e prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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SONLouis“t—(rusteOF THE BOARD:
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Date D- Feb -Ww2¢
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4
I report to the charity Trustees on my examination of the accounts of the Company for the year ended 30 June 2025.
Responsibilities and Basis of Report
Trustees of the Company (and also its directors for the purposes of company law) you are responsible
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity’s accounts as carried out under sectio n 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent E xaminer’s Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Joanne Fox BA FCA BW Audit Ltd Chartered Accountants 54 Thorpe Road Norwich Norfolk NR1 1RY
Date 3 February 2026
5
Hub Community Project Statement of Financial Activities For the year ended 30 June 2025
| Notes INCOMING RESOURCES Incoming resources from generated funds Voluntary Income Trading Income 2 Incoming resources from charitable activities Charitable activities 3 Total incoming resources RESOURCES EXPENDED Expenditure on Charitable Activities 4 Total resources expended NET INCOMING/(OUTGOING) RESOURCES before transfers Gross transfers between funds Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Funds £ 1,811 24,287 0 |
Restricted Funds £ 42,107 0 4,380 |
2025 Total Funds £ 43,918 24,287 4,380 |
2024 Total Funds £ 44,173 16,127 3,120 |
|---|---|---|---|---|
| 26,098 10,275 |
46,487 69,905 |
72,585 80,180 |
63,420 71,413 |
|
| 10,275 15,823 (587) 19,424 |
69,905 (23,418) 587 58,130 |
80,180 (7,595) 0 77,554 |
71,413 (7,993) 0 85,547 |
|
| 34,660 | 35,299 | 69,959 | 77,554 |
The notes on pages 7 - 14 form part of these financial statements
| Hub Community Project Company number 6889979 Balance Sheet at 30 June 2025 Notes FIXED ASSETS Tangible assets 7 CURRENT ASSETS Cash at bank Cash in hand Stock on hand Debtors 8 Creditors Amounts falling due in one year 9 NET CURRENT ASSETS NET ASSETS FUNDS Unrestricted Funds Restricted Funds TOTAL FUNDS |
2025 £ 15,177 55,611 500 607 889 (2,825) 54,782 69,959 34,660 35,299 69,959 |
6 2024 £ 20,474 63,421 357 146 899 (7,743) |
|---|---|---|
| 57,080 | ||
| 77,554 | ||
| 19,424 58,130 77,554 |
ANALYSIS OF NET ASSETS BETWEEN FUNDS CURRENT YEAR:
| Tangible Fixed Assets Current Assets Creditors due within one year Total |
Unrestricted Funds 2025 £ Restricted Funds 2025 £ Total Funds 2025 £ 0 15,177 15,177 34,670 22,937 57,607 10 2,815 2,825 |
|---|---|
| 34,660 35,299 69,959 |
PRIOR YEAR:
| Tangible Fixed Assets Current Assets Creditors due within one year Total |
Unrestricted Funds 2024 £ Restricted Funds 2024 £ Total Funds 2024 £ 0 20,474 20,474 19,431 45,392 64,823 7 7,736 7,743 |
|---|---|
| 19,424 58,130 77,554 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006.
The Members have not required the charitable company to obtain an audit of its financial statements for the period ended 30 June 2024 in accordance with Section 476 of the Companies Act 2006.
Hub Community Project
7
Company number 6889979
Balance Sheet at 30 June 2025
These financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and preparation of financial statements.
Thesesigned onfinancialits behalfstatements by: were approved by the Board of Trustees on 2—feb - YA 2 L, and were
f SIQNGY ssw FS nagar S Louis — Trustee
The notes on pages8 - 14 form part of these financial statements
8
Hub Community Project Notes to the Financial Statements For the year ended 30 June 2025
1. ACCOUNTING POLICIES
Accounting convention
The financial statements of the charitable company, which meets the definition of a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), Financial Reporting Standard 102, 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Preparation of the accounts on a going concern basis
he
charity will have adequate reserves to continue in operational existence for the foreseeable future. Accordingly, they continue to adopt the going concern basis in preparing the financial statements.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when: the company becomes legally entitled to the income; it is probable the income will be received; and
the amount of income receivable can be measured reliably
Incoming Resources with related expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Trading Income
Trading income relates to food sold within the Steps Community Food Shop and is recognised on receipt.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the company is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the company of the service or facility received.
Estimating the fair value of donated food for resale in the Steps Community Store is impractical because of the volume of low-value items received. Therefore donated goods for resale are not recognised on receipt. Instead, the value to the charity of the donated goods sold is recognised as income when sold. The value of food in stock at 30 June 2025 was valued at the lower of cost and net realisable value.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income is included in the accounts when receivable.
Investment gains and losses
This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
Expenditure and liabilities
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Liability recognition
Liabilities are recognised as soon as there is a legal or contractual obligation committing the company to pay out resources.
Assets
Tangible fixed assets for use by the company are capitalised if they can be used for more than one year. They are valued at cost or, if gifted, at the value to the charity on receipt. Fixed assets are depreciated on a straight line basis at 20%.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Hub Community Project 9 Notes to the Financial Statements For the year ended 30 June 2025
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Restricted funds can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Company Status The charity is a company limited by guarantee. Each M
.
Hub Community Project 10 Notes to the Financial Statements
For the year ended 30 June 2025
2 VOLUNTARY INCOME
| Gifts and donations Other Income Gift Aid Grants received (net of grants repaid) Gifts and donations Other Income Gift Aid Grants received (net of grants repaid) INCOMING RESOURCES FROM CHARITABLE ACTIVITIES Voluntary Subscriptions Voluntary Subscriptions |
2025 2025 2025 Unrestricted Restricted Total £ £ £ 656 901 13,874 0 14,530 901 254 0 254 0 28,233 28,233 1,811 42,107 43,918 2024 2024 2024 Unrestricted Restricted Total £ £ £ 1,531 1,157 16,666 0 18,197 1,157 769 0 769 0 24,050 24,050 3,457 40,716 44,173 2025 2025 2025 Unrestricted Restricted Total £ £ £ 0 4,380 4,380 0 4,380 4,380 2024 2024 2024 Unrestricted Restricted Total £ £ £ 0 3,120 3,120 0 3,120 3,120 |
2024 Total £ 18,197 1,157 769 24,050 |
|---|---|---|
| 44,173 | ||
| 2024 Total £ 3,120 |
||
| 3,120 | ||
- 3 INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
Hub Community Project Notes to the Financial Statements For the year ended 30 June 2025
11
4 EXPENDITURE ON CHARITABLE ACTIVITIES
| Hire of facilities Staff costs Grants paid Goods purchased for resale Transport Resources & Outings Consumables Depreciation Insurance Advertising Repairs and renewals Bank Charges Telephone, postage and stationery Professional fees Sundry Loss on disposal of fixed assets Hire of facilities Staff costs Grants paid Goods Purchased for resale Transport Resources & Outings Consumables Depreciation Insurance Advertising Repairs and renewals Bank Charges Telephone, postage and stationery Professional fees |
2025 2025 2025 Unrestricted Restricted Total £ £ £ 0 5,562 5,562 1,254 16,532 17,786 0 10,701 10,701 7,235 24,762 31,997 0 50 50 0 5,352 5,352 0 695 695 0 5,138 5,138 834 375 1,209 89 89 49 49 109 271 380 0 170 170 839 0 839 4 0 4 159 159 10,275 69,905 80,180 2024 2024 2024 Unrestricted Restricted Total £ £ £ 0 5,424 5,424 1,105 18,160 19,265 0 5,100 5,100 6,485 17,676 24,161 0 86 86 0 4,650 4,650 0 2,689 2,689 0 6,401 6,401 713 350 1,063 0 932 932 573 34 607 100 142 242 0 178 178 615 0 615 9,591 61,822 71,413 |
2024 £ 5,424 19,265 5,100 24,161 86 4,650 2,689 6,401 1,063 932 607 242 178 615 0 0 |
|---|---|---|
| 71,413 | ||
| 5 Hub Community Project Notes to the Financial Statements For the year ended 30 June 2025 STAFF COSTS Gross salary - Seconded |
2025 £ 17,786 17,786 |
12 2024 £ 19,265 |
|---|---|---|
| 19,265 |
During the year the charity seconded 3 members of staff. During the year ended 30 June 2024 the charity seconded 3 members of staff (see note 11).
6 NET INCOMING/(OUTGOING) RESOURCES
Net resources are stated after charging/(crediting):
| Net resources are stated after charging/(crediting): | ||
|---|---|---|
| Depreciation - owned assets | 2025 £ 5,138 |
2024 £ |
| 6,401 |
7 TANGIBLE FIXED ASSETS
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Website Portacabin Equipment Store Cupboard Total
COST
At 1 July 2024 840 19,672 14,438 4,500 39,450
Additions 0 0 0 0 0
Disposals 0 (520) 0 (520)
At 30 June 2025 840 19,672 13,918 4,500 38,930
DEPRECIATION
At 1 July 2024 840 3,581 10,055 4,500 18,976
Charge for the year 0 3,934 1,204 0 5,138
Disposals 0 (361) 0 (361)
At 30 June 2025 840 7,515 10,898 4,500 23,753
NET BOOK VALUE
At 30 June 2025 0 12,157 3,020 0 15,177
At 30 June 2024 0 16,091 4,383 0 20,474
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8 DEBTORS AND PREPAYMENTS
| 8 DEBTORS AND PREPAYMENTS Prepayments Gift Aid Recoverable 9 CREDITORS:AMOUNTS FALLING DUE IN ONE YEAR Trade Creditors Other Creditors |
2025 £ 854 35 889 2025 £ 1,602 1,223 2,825 |
2024 £ 666 233 |
|---|---|---|
| 899 | ||
| 2024 £ 5,072 2,671 7,743 |
Hub Community Project 13 Notes to the Financial Statements For the Year Ended 30 June 2025
10 MOVEMENT IN FUNDS
| Year ended 30 June 2025 At Unrestricted Funds General Fund Restricted Funds: The Space Cup of Caring Meeting Point FISH Steps Hampers Grants Total Funds Year ended 30 June 2024 At Unrestricted Funds General Fund Restricted Funds: The Space Cup of Caring Meeting Point FISH Steps Hampers Grants Total Funds |
1.7.24 Income Expenditure Transfers Between Funds £ £ £ £ 19,424 26,098 10,275 (587) 73 0 159 87 1,119 3,236 2,660 1,000 2,382 5,609 3,143 0 5,854 300 3,047 0 45,668 18,942 48,936 0 1,834 0 1,260 0 1,200 18,400 10,700 (500) 77,554 72,585 80,180 0 1.7.23 Income Expenditure Transfers Between Funds £ £ £ £ 9,431 19,584 9,591 0 246 0 173 0 2,047 2,112 3,040 0 3,710 1,831 3,159 0 9,886 364 4,396 0 58,921 31,238 44,691 200 1,106 1,991 1,263 0 200 6,300 5,100 (200) 85,547 63,420 71,413 0 |
At 30.6.25 £ 34,660 1 2,695 4,848 3,107 15,674 574 8,400 69,959 At 30.6.24 19,424 73 1,119 2,382 5,854 45,668 1,834 1,200 77,554 |
|---|---|---|
Cup of Caring funding was secured to support the running costs of the twice monthly sessions Meeting Point funding was secured to support the running costs of the weekly sessions. FISH funding was secured to support the running costs of the sessions taking place in school holiday periods. Steps funding was secured to support the running costs of the thrice weekly sessions. Hampers funding was secured to support the packing and distribution of Christmas hampers containing everything needed for a traditional Christmas lunch.
The grants were received for distribution to customers of Steps Community Food Shop: £10,000 Hardship Fund was mainly used for School Uniform, white goods and other essential costs. Under the terms of the grant agreement £500 was retained as an administration fee.
£8,400 Household Support Fund was for food costs. This grant had not been distributed at 30.6.25.
Hub Community Project 14 Notes to the Financial Statements For the Year Ended 30 June 2025
11 RELATED PARTY DISCLOSURES
During the year Mr G Watkins was a Director of Coffee@Hope Ltd (a subsidiary of Hope Community Church (Wymondham) Ltd)
Hub Community Project occupies the building at Ayton House, Ayton Road, Wymondham. This building is also occupied by Hope Community Church (Wymondham) Ltd on a leasehold basis and Coffee@Hope Ltd. From 1 January 2017 the use of the venue is recharged by Coffee@Hope Ltd at an hourly rate. During the year, Hub Community Project paid £ 3,420 (2024 £3,555) to Coffee@Hope Ltd for venue hire.
During the year no Trustees received any remuneration or other benefits (2024 £nil). During the year no Trustees expenses have been incurred (2024 £nil).