Trustees’ Annual Report for the period
Period start & end: 1[st] April 2023 to 31[st] March 2024
Charity name: HarmonicaUK Charity no: 1131484
Objectives and Activities
| SORP ref | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the society shall be: 1. to advance, improve, develop and maintain public education in, and appreciation of, the art and science of harmonica music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals; 2. to further such charitable purpose or purposes as the trustees in their absolute discretion shall think fit but in particular through the making of grants and donations. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 & 1.19 |
particular through the making of grants and donations. An annual festival is organised every year at an accessible venue and/or online. There are opportunities for delegates to attend workshops, masterclasses, competitions and concert performances. The event is well attended by members and non members from all areas of the country and overseas. There is usually a lively exchange of information and views, with everyone keen to improve the standard of their playing. The charity aims to encourage, underwrite and support members to organise regional workshops with similar aims. The charity also facilitates regular online workshops to be accessible to members, providing world-class tuition to members in as inclusive a way as possible, and a monthly opportunity for members and the public to play in an online open mic session. A quarterly magazine is produced for members, which disseminates harmonica related educational information supported by trade advertisements. The charity also maintains an information rich website and social media presence accessible to all. The magazine is available to members online, and in a format accessible to visually impaired people. |
| Statement confirming whether the trustees have had regard to the guidance issued by the |
Para 1.18 | The trustees have been made aware of the public benefit guidance by way of provision of essential reading materials. |
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Charity Commission on public benefit
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP ref | ||
|---|---|---|
| Policy on grant making | Para 1.38 | HarmonicaUK has an educational bursary award to support tuition, accommodation and meals. In 2023/24 there were 2 applications, both successful, for grants to attend the annual festival with educational workshops. |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Trustees and helpers are all volunteers. There are no paid employees, although one or two individuals (not trustees or committee members). The committee has been supported by around twenty volunteers this year, particularly to help the editorial team and to manage events. The charity pays for world-class harmonica players to perform and teach at its events, mainly at less than the market rate as the chosen performers support what we do and want to offer something back. |
| Other | ||
Achievements and Performance
| SORP ref | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Membership HarmonicaUK seeks to make membership as affordable as possible. For the 20th year in succession, annual membership subscriptions have been maintained at the same low level, set in 2002. Subscription rates for young people under 18 yrs are 50% of the full rate, however children attending any HarmonicaUK physical events have to be accompanied by their responsible adult. With the agreement of the trustees the membership secretary can use discretion to reduce the membership charge in cases of financial hardship. As at 31st March 2024, HarmonicaUK had 454 UK members and a total global membership of 653. Educational and Social Opportunities HarmonicaUK host a weekly online coffee morning which continues to provide opportunities for members to meet, socialise and discuss all aspects of harmonica playing, including styles, techniques and performances. Online workshops and opportunities for members to play together are provided on a monthly basis with either an open mic session that allows our members to enhance their own skills whilst in a supported environment, or a workshop delivered by a guest artist. Workshops have |
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covered a wide range of musical styles and different types of harmonica, including diatonic, chromatic and tremolo. HarmonicaUK held two festivals in 2023. The Chromatic Festival was held in April, with a focus on the chromatic harmonica, which is often less played and represented than diatonic harmonicas. This featured performance and workshop sessions with top international and local players. Our main festival was held in October 2023, and again featured a line-up of top international players providing performances and workshops. Attendees were also given opportunities to play and perform together through ensemble playing, informal jams and a delegates concert. Harmonica World Magazine Three issues of Harmonica World were distributed to members during 2022-23. Harmonica World is a magazine which is highly regarded by members and artists. The magazine contains articles and information on events, history, playing techniques and the latest developments in the harmonica world. It attracts advertisers whose sponsorship helps to sustain publication of the magazine. Website The charity’s website is key for providing information about events and other news to our members, and is maintained by volunteers in the communications team. The same team also maintains a good social media presence which is as accessible as possible. Information is provided about upcoming events, links to harmonica sales, repairs and tuition, and membership application and renewal forms. Harmonica Health & Well-Being The concept of harmonica playing and the benefits for improving quality of life in relation to health and well-being is now recognised worldwide. The charity continues to monitor and support developments in this area and these are reported in the magazine.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity made a profit of £274 in the year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The policy is to hold sufficient monies to enable the charity to continue to function in the event of a significant drop in either subscription income or event ticket sales. |
| Amount of reserves held | Para 1.22 | £22,491 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | There are none. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Membership subscriptions Festival ticket sales |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The charity holds no investments. |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 |
Unincorporated Association |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Trustees are required to serve on the management committee before being nominated. After a satisfactory period, they will be nominated and elected by the members at a subsequent AGM. |
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The charity’s organisational Para 1.51 structure and any wider network with which the charity works. Relationship with any related Para 1.51 parties. Other
Reference and Administrative details
| Charity name | HarmonicaUK |
|---|---|
Other name the charity uses |
|
| Registered charity number | 1131484 |
Charity’s principal address |
165 Freshfield Road Brighton BN2 9YE |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 | Phil Leiwy | Treasurer | ||
| 2 | SuzyColclough | Communications | ||
| 3 | BarryElms | Chair to 27/10/23 | to 27/10/23 | |
| 4 | Simon Joy | Secretary | ||
| 5 | Andrew Hardy | to 17/03/24 | ||
| 6 | Gene Myers | |||
| 7 | Richard Taylor | to 17/03/24 | ||
| 8 | Barbra Tate | Membership secretary |
to 27/10/23 | |
| 9 | David Colclough | Chair from 27/10/23 |
||
| 10 | ||||
| 11 | ||||
| 12 |
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
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| Description of the assets held | None |
|---|---|
| in this capacity | |
| Name and objects of the | N/A |
| charity on whose behalf the | |
| assets are held and how this | |
| falls within the custodian | |
| charity’s objects | |
| Details of arrangements for | N/A |
| safe custody and segregation | |
| of such assets from the | |
| charity’s own assets |
Additional information (optional)
Names and addresses of advisers (Optional information) Type of adviser Name Address ~~>~~ Name of chief executive or names of senior staff members (Optional information) ~~PT~~
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A Other optional information ~~OC So~~ Declarations The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Dave Colclough Simon Joy ~~OO~~
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| Position (eg Secretary, Chair, etc) | Chair | Secretary |
| Date | 19/01/25 | 19/01/25 |
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Harmonica UK: Accounts for the Year Ended 31 March 2024
Accounts to 31st March 2024
Income and Expenditure Account
| Income and Expenditure Account | ||
|---|---|---|
| Year | Year | |
| Ended | Ended | |
| 31-Mar | 31-Mar | |
| 2024 | 2023 | |
| £ £ |
£ £ |
|
| Income: | ||
| Subscriptions | 13,945 | 14,322 |
| Festival and events | 26,435 | 24,202 |
| Sale of advertising | 1,625 | 2,652 |
| Donation | 100 | 200 |
| Interest received | 106 | 19 |
| Total income | 42,211 | 41,395 |
| Expenditure: | ||
| Festival and events | 34,364 | 27,735 |
| IT, website, Zoom | 2,152 | 1,605 |
| Magazine printing and despatch | 6,942 | 8,937 |
| Bank fees | 1,124 | 1,269 |
| Committee expenses | 786 | 1,151 |
| Federation of festivals | 239 | 224 |
| Charitable gifts, expenses | - | 200 |
| Total expenditure | (45,607) | (41,121) |
| Surplus/(deficit) of income over expenditure | (3,396) | 274 |
| Balance of funds brought forward on 1 April 2022 | 22,491 | 22,217 |
| Balance of funds carried forward on 31 March 2023 | 19,095 | 22,491 |
18/10/2024
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Harmonica UK: Accounts for the Year Ended 31 March 2024
Accounts to 31st March 2024
| Balance Sheet | Year | Year | |||
|---|---|---|---|---|---|
| Ended | Ended | ||||
| 31-Mar | 31-Mar | ||||
| 2024 | 2023 | ||||
| £ | £ | £ | £ | ||
| Current assets | |||||
| Debtors | 720 | 900 | |||
| Prepayments | 726 | 600 | |||
| Paypal account | 7,951 | 15,355 | |||
| Deposit account | 10,000 | 10,000 | |||
| Current account | 6,728 | 8,343 | |||
| Cash | - | 374 | |||
| 26,125 | 35,572 | ||||
| Current liabilities | |||||
| Creditors- prepaid subscriptions, festival fees | Creditors- prepaid subscriptions, festival fees | (7,030) | (13,081) | ||
| Net assets | 19,095 | 22,491 | |||
| Represented by: | |||||
| General funds | 19,095 | 22,491 | |||
| -15% ~~_~~ |
~~_~~ | ||||
| Signed: | |||||
| Darren Lampon - Treasurer | Date: | 18th October 2024 |
Notes to the Accounts:
Breakdown of festival income and expenses
| Annual | Chromatic | Total | |
|---|---|---|---|
| Festival | Weekend | ||
| £ | £ | £ | |
| Income | 19,127 | 5,982 | 25,109 |
| Expenses | (21,826) | (8,623) | (30,449) |
| Surplus/(deficit) | (2,699) | (2,641) | (5,340) |
We made a Loss of income over expenditure of £3,396 Overall, funds decreased by 15%
Subscription income has declined from the previous year but this is due to a change in calculation. As analysed above, the annual festival made a loss of £2.7k, and the chromatic weekend also made a loss of £2.6k. Advertising income is down by over 60%, reflecting a lack of resources to create the magazine. Magazine costs appear down by 22%, but this represents an increase in costs against a reduce output. IT costs were up 32% showing the increase costs of running systems. We received a generous donation from one long serving member.
18/10/2024
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CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts ••+ Section A Independent Examiner's Report Report to the trustees Harmonica UK On accounts forthe year ended 31SI March 2024 Charity no (if any) 1131484 Set out on pages 1&2 I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 31103 12024. Responsibilitles and basis of report As the charity's trustees, you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given bythe Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below'} which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act: or the accounts did not accord with the accounting records; or the accounts did not compLywith the applicable requirements concerningthe form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding of the accounts to be reached. Signed: Date: 1811012024 Name: Sarah Dennis Relevant professional qualification(s) or body {if any): Association of International Certified Professional Accountants ICIMA) Address: @OUlNEfYio)UTH, f)oQSET, Section B Disclosure Only complete if the examiner needs to highlight materiaL matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief detalls of any Items that the examiner wishes to disclose. None