TRUSTEES ANNUAL REPORT
for the
2022 Annual Parochial Church Meeting
of the
Parish Church of St Mary the Virgin, Monken Hadley
Notes
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The Church Representation Rules (Rule 9 (1)(b)) require ‘an annual report on the proceedings of the parochial church council and the activities of the parish generally’ to be received by the Annual Parochial Church Meeting (APCM).
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The Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) requires a Trustees’ Annual Report. See http://www.charitysorp.org/media/619101/frs102_complete.pdf.
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Attached to this form are our Annual Accounts and Financial Statements.
| Section A Section B Section C Section D Section E Section F Section G |
Reference and Administration Details |
|---|---|
| Structure, governance and Management | |
| Objectives and Activities | |
| Achievements and Performances | |
| Financial Review | |
| Optional information | |
| Trustee Declarations |
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Trustees' Annual Report for the period
| Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | |
|---|---|---|---|---|---|---|---|---|---|
| From | Period start date | To | Period end date | ||||||
| Day 01 |
Month 01 |
Year 2021 |
Day 31 |
Month 12 |
Year 2021 |
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| Section A | Reference and administration details | ||||||||
| Charity name Other names charity is known by Registered charity number (if any) Charity's principal address (eg. Address of the church or church office) |
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The Parochial Church Council of the Ecclesiastical Parish of St Marythe Virgin,Monken Hadley |
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| The PCC of Monken Hadley | |||||||||
| 1131428 | |||||||||
The Rectory |
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Hadley Common |
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| Barnet, Hertfordshire | |||||||||
| PostcodeEN5 5QD |
Names of the charity trustees – Members of the PCC - who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Revd Dr Thomas Renz | Rector | ||
| John Gillman | Churchwarden & Deanery Synod Representative | ||
| Barbara Taylor | Churchwarden | ||
| Kofi Ofori-Quaah | Deanery Synod Representative | ||
| Sally Gillman | Honorary Secretary | ||
| Johanne Carstairs | |||
| Janet Clarke | |||
| Charlie Fisher | |||
| Anne Fitzpatrick | |||
| Katie Morris | |||
| Tricia Narracott-Wales | from 18 April | ||
| Caroline Poole | |||
| Sarah Roth | until 18 April | ||
| Flavia Woodhouse | |||
| Michael Yorke | |||
| Name of Chairman of the PCC (Optional information) |
Revd Dr Thomas Renz
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Parochial Church Council Powers Measure (1956) as amended, and Church (eg. trust deed, constitution) Representation Rules that came into effect on 2 January 1957, as amended
How the charity is constituted
- (eg. trust, association, company)
[Church Representation Rules ]
Trustee selection methods
Trustee selection methods The appointment of PCC members is governed by and set out in the Church (eg. appointed by, elected by) Representation Rules. The parish’s clergy, churchwardens and Synod members are ex officio members of the PCC. At present up to ten additional members are elected (following a resolution at the 2014 Annual Parochial Church meeting).
Public Benefit Statement (Mandatory information)
The trustees of the Charity are aware of the Charity Commission’s guidance on public benefit in The Advancement of Religion for the Public Benefit and have had regard to it in their administration of the Charity. The parish's safeguarding policies and practice for the protection of vulnerable people in the church community is in line with the House of Bishops' guidance.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The trustees believe that, by promoting the work of the Church of England in the Ecclesiastical Parish of St Mary the Virgin, Monken Hadley, it helps to promote the whole mission of the Church (pastoral, evangelistic, social and ecumenical) more effectively, within the Ecclesiastical Parish, and that in doing so it provides a benefit to the public by:
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Providing facilities for public worship, pastoral care and spiritual, moral and intellectual development, both for its members and for anyone who wishes to benefit from what the Church offers; and
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Promoting Christian faith, hope and love which finds expression in Christian service by members of the Church in and to their communities, to the benefit of individuals and society as a whole; and
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Maintaining the fabric of the Church of St Mary the Virgin, Monken Hadley (a Grade II* listed building) and Church House, a community facility within the Monken Hadley conservation area
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them; (Put your Risk Assessment Policy here)
Members of the Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Monken Hadley are also managing trustees of Church House whose custodian trustee is the body corporate called the London Diocesan Fund.
Members of the Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Monken Hadley are also ex officio trustees of the Sir Justinian Pagitt Ecclesiastical Charity .
St Mary the Virgin, Monken Hadley belongs to the Central Barnet deanery of the Diocese of London and is a member of Churches Together in Chipping Barnet .
The treasurer is Tim Fitzpatrick, a member of the church but not of the Parochial Church Council.
The architect for our quinquennial inspections is Michael Poteliakhoff RIBA AABC of Gerald Shenstone and Partners. St. Paul’s Institute, 302 The Highway, London E1W 3DH.
Our independent examiners are Keelings & Jones Hunt Ltd. Chartered
- Accountants, Broad House, 1 The Broadway, Old Hatfield, Hertfordshire, AL9 5BG.
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Section C Objectives and activities
The Parochial Church Council of Monken Hadley (PCC) has the responsibility of cooperating with the incumbent, the Reverend Dr Thomas Renz, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social, and ecumenical. The PCC is also specifically responsible for the maintenance of the Church complex of St Mary the Virgin, Monken Hadley. Summary of the objects of the charity set out in its governing The PCC is committed to enabling as many people as possible to worship at our document church and to become part of our parish community at St Mary the Virgin, Monken Hadley. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament.
Additional details of objectives and activities (Optional information)
The parish church of Monken Hadley both serves its members (who do not all live inside the ecclesiastical parish) and the local community. Long-standing activities in the latter category are our involvement with a linked primary school and a tradition of bell ringing. We also organise social events that are You may choose to include further geared towards establishing and deepening links with non-churchgoing statements, where relevant, about: members of the community, thus contributing to community cohesion. policy on grantmaking; Our investment policy is to generate income rather than capital gain, with policy programme related funds either held in cash or on deposit with a highly-diversified portfolio fund containing a well-balanced spread of investments that is managed in investment; accordance with the guidance of the Church of England’s Ethical Investment contribution made by Advisory Group. This portfolio is invested mainly in equities but will also volunteers; include fixed interest securities, property and other assets
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policy programme related investment;
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contribution made by volunteers;
The Rector receives a stipend to which the PCC contributes via the London Diocesan Common Fund. The PCC pays for the services of the choir master and occasionally for an additional organist. All other contributions are made by volunteers.
Section D Achievements and performance
Following further development of our Zoom services with a breakout room dedicated to Sunday School and a Lenten book club run on Zoom, we were later in the year slowly emerging from the COVID-19 pandemic
Summary of the main achievements of the charity during the year
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Church House was cleaned up by various working parties in March to make it ready to be used again, especially by the Sunday School (now renamed Sunday Club),for tea and coffee after church services, by the Guides and Rangers, and by the Cricket club; this involved also repairs to the heating system and water mains, an Electrical Installation Condition Report and various changes to the electrics
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Public worship moved again exclusively online in January following the Mayor of London’s declaration of a major incident in the wake of the emergence of the omicron variant; the church was re-opened in late March and the main service at 10.30am moved to be in-person from August with Zoom services discontinued; by October tea and coffee was served again after the main service
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Our Director of Music having moved to Cambridge during the pandemic, we appointed a successor in time for the resumption of main services in the church building
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First steps were taken towards establishing a phone line and internet connection within the church building
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Adele Burgess, our former Curate, joined the congregation again in the summer, following her move from airport to hospital chaplaincy. Her various contributions, especially with regard to preaching and pastoral care, enabled the Rector to accept an invitation to take responsibility for two modules at Oak Hill Theological College
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Continuing fundraising efforts for the restoration of Church House focused on applications to grant-making bodies
Section D Achievements and performance (contd.)
New Mission Action Plan Fundraising for Church House Re-establishing Sunday School (as Sunday Club)
Summary of the main objectives of the charity planned in the following year
Re-establishing wider connections with Monken Hadley School and Mount House School Starting an occasional mid-week Zoom service Exploring options for livestreaming Recruiting new PCC members
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Section E Financial review
Review of the charity’s financial position at the end of the reporting period
A very strong overall financial performance in the year ended 31 December 2021 which focused heavily on Church House Restoration fundraising. The continuing impact of the COVID-19 pandemic did however restrict core Church fundraising opportunities. Thankfully our regular Church giving, supported by the electronic giving platform “GiveTap” remained strong and the Church is hugely grateful to its members for their continued commitment. Social distancing and lockdowns for most of the year have however restricted our ability to generate income from fund raising events, weddings, and Church House rentals. Cash collections at services and envelope giving continues to be impacted.
Key financial highlights are:
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Church House Restoration fundraising was significantly higher this year due to the focus and diligence of the Church House Fund raising team who raised nearly £120,000 from a combination of systematic approaches to Trusts and Foundations, events, mailshots, a dedicated fundraising Brochure, Video and “landing page” on our web site. We are now nearly half way to our fundraising target of £775,000.
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Church House continues to make a positive contribution despite the deterioration of the building. We did however have to spend over £4,000 in repair and maintenance earlier in the year to allow the hall to safely reopen as COVID lockdown restrictions were progressively lifted.
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Gate House donation (£5,000) from the Sir Justinian Pagitt charity is lower than 2020 to maintain reserves in the charity. There was no tenancy rental income in the second half of 2020 and potential building refurbishment cost following the remedial sewer repairs at the front of the property causing some building movement.
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Consistent Planned Giving and other donations (£76,000) and one legacy (£5,000)
Costs were well controlled, increasing slightly on 2020 mainly as a result of the progressive easing of COVID restrictions, Church House essential repairs and essential electrical and boiler work in the Church. We also fulfilled our commitment to the London Diocesan Fund.
Despite the challenges of the COVID Pandemic, 2021 continues the trend of solid financial performance which keeps us on a more sustainable trajectory for the future and more able to handle challenges and support initiatives as they arise.
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Overall financial performance highlights are:
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Income was £92,566 higher than 2020 at £228,792.
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Expenditure was £4,290 higher than 2020 at £110,582.
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Cash balances were £116,195 higher at £295,418.
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Investments were £4,391 higher at £35,343.
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Parish Funds were £118,210 higher at £363,279.
Overall net income (Revenue less costs) at £118,210 was just under £90,000 higher than 2020. A strong result which was heavily influenced by Church house Restoration fundraising.
| 2021 2020 2019 £ £ £ Church ongoing activities 525 (1,963) (2,103) Sir Justinian Pagitt donation 5,000 11,500 7,500 Church House 1,799 444 9,290 Church House Restoration 110,886 19,954 60,773 Overall net income £118,210 £29,935 £75,460 |
2021 2020 2019 £ £ £ Church ongoing activities 525 (1,963) (2,103) Sir Justinian Pagitt donation 5,000 11,500 7,500 Church House 1,799 444 9,290 Church House Restoration 110,886 19,954 60,773 Overall net income £118,210 £29,935 £75,460 |
2021 2020 2019 £ £ £ Church ongoing activities 525 (1,963) (2,103) Sir Justinian Pagitt donation 5,000 11,500 7,500 Church House 1,799 444 9,290 Church House Restoration 110,886 19,954 60,773 Overall net income £118,210 £29,935 £75,460 |
2021 2020 2019 £ £ £ Church ongoing activities 525 (1,963) (2,103) Sir Justinian Pagitt donation 5,000 11,500 7,500 Church House 1,799 444 9,290 Church House Restoration 110,886 19,954 60,773 Overall net income £118,210 £29,935 £75,460 |
|---|---|---|---|
| 2021 £ 525 5,000 1,799 110,886 |
2020 £ (1,963) 11,500 444 19,954 |
2019 £ (2,103) 7,500 9,290 60,773 |
|
| £118,210 | £29,935 | £75,460 |
Information about the charity’s reserves
Church Reserves as at 31 December 2021 grew to £363,279 (2020 - £245,069) of which £192,983 (53%) were held in Unrestricted Funds. Restricted reserves totalled £170,296 of which 79% relates to Church House Restoration and 14% to the Bells and Clocktower fund.
£330,761 of reserves are held either in cash or investment funds. 81% of overall reserves are held in cash/deposits with a further 10% held with the COIF Charities Investment Fund.
Uncertainties about the charity’s ability to continue as a going concern
Details of any funds materially in deficit
No uncertainties identified in terms of the Charity’s ability to continue as a going concern.
None
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Further financial review details (Optional information)
We raise income from a number of sources. You may choose to include additional information, where The vast majority of Church income derives from planned giving, including the relevant about: tax recovered under Gift Aid. Other sources include donations through the the charity’s principal sources envelope scheme (another source of tax efficient giving), collections at services, statutory fees, Church House bookings and various fundraising activities. More of funds (including any recently we have adopted electronic means of fund raising using “GiveTap” fundraising); giving using QR codes and will adopt electronic card readers in 2022. how expenditure has supported the key objectives of Fund raising specifically in relation to the Church’s restoration of its Church the charity; House Community Hall is driven by a combination of activities including investment policy and systematic approaches to major Grant bodies, local charitable foundations, objectives including any ethical numerous local fund raising events and the ongoing generosity of local investment policy adopted. Parishioners.
The Sir Justinian Pagitt Ecclesiastical Charity contributes variable funding each year to the work of the Parochial Church Council of Monken Hadley.
Section F Other optional information
Acknowledge any large Grants or donation in this Section. Acknowledging a large Grant in your TAR may be a condition of acceptance
Section G Declarations
The trustees declare that no exemptions from disclosure are applicable.
The trustees declare that the charity holds no funds as custodian trustee on behalf of others.
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s)
Position
(eg Secretary, Chair, etc)
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Date
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(eg. Date of the APCM)
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Page I CHURCH OF ST. MARY THE VIIIGIN, MONKfi,N HADLIY Statement of Fiiianciiil Activities foi. the Year ciided 31st December 2021 Fiirlber Unrestricted Restrieted TOTAL 2021 TOTAL dclAils lind5 Flind$ 2021J Iiicom¢ and endoivnients from.. Donations and legacies Charitable activities 2a 81,772 3,662 558 81,772 3.662 558 76,947 3,453 1.938 121 2b Other trading actiV21ies Lnveslments 2c 2d 15 Is Church House Restoration Fundraising Oiher 21,628 20.757 100,400 122,028 33,660 20.108 2f 20,757 Tot&1 128,392 Joo.400 228,792 136,226 Expenditure on: RaisÈng Charitable activites 202 93.689 202 245 3b 32 93,721 88,555 Church House Restoration expertdiiur¢ Other 11,142 11.142 13,706 3d 5,518 5,518 3, 786 Tot81 110,550 32 110,582 106.292 Net incomel{expelldilui'e) 17.842 100.368 118,210 29.93S TrAD5ftr$ between fuuds Net moverneut in futt(Is 17,842 100.368 118,210 29,935 ReconcÈliAtion of funds Totul fujids broiight forward 175.142 69,927 245,069 215.135 Tolal funds carried forward 192.984 170.395 363.279 245.069
CHUIICFI ofi ST. MAIIY TIII,; VIIIGIN, M()NI<EN IIADLfi Y IIALANCL SIIEI ]'_ 31st l)eceinl)L'r 2021 2021 2020 FJxfi D ASSI,:'I'S Tangiblc Iiivestmeiits CURRfi,NT ASSEI'S Dcbtors Casli at bank and iii hand Investments 45,708 295,418 35,343 39,835 179,223 30,952 376,469 250,010 LIABILITIFI S Creditors - ainounls falling due within one yea). (13,190) (4,942) IT CURRENT ASSFTS 363,279 245,069 TOTAL NET ASSEI TS 363,279 245,069 PARISH FUNDS Unrestricted Restricted I la Ilb 192,983 170,296 175.142 6().927 363,279 245,069 Approved by Ilie Pai'ochial Cliui'ch Council on 28111 Api'il 2022 and signed on ils behalf by: "P Renz RLctor Tim filLpa ric i'e<lSUI'er
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CIIURCH OI", .(iT. MARY TIIE VIRGIN, MONKfi,N HADLEI Y Notes to tlie Financial Staten)ents for the Year eii(le(131 st l)eceJiJR>er 2021 2 Income and en(loivmeIits from: Unreslrlcted Restriot¢d TO'I'AL roiAI. Futtds Fiinds 2021 2020 2a DDnations ad leg2tits Planned Giving= Under Gift Aid rax recoverable 49,281 49.281 49,135 12.1105 Ixgacies 5.000 65.462 5,000 65,462 61,941 Collections Other donations Tax Recoverable 1,134 12.394 2.781 81, 772 134 7.250 5,561 2,193 76,947 12,394 2,781 81, 772 2b CbAritable 2tlivilcs P.C.C. Fees 2,744 918 3,662 2,744 918 3,662 2,804 649 3,453 Church rn8887ine 2c Other tradiDg activities Fwrs, concerts & oihty nd-raisIng events 558 558 558 558 1,938 1,938 2d InvestTDents Inlersst (gro.<s) 15 15 15 121 2e Church Flouse Restoration I,"undralstng Incorrte 1 ax Re¢overable 18,045 3.582 21,028 100,400 18.445 3.582 122,028 32.372 1,288 33,660 100,400 2r other Sir Justinian Pagilt income Churchyard mainlcnance ie¢ov¢rics Chut¢h Building recoveries Cliurch IIou5e Income S.OOD 4,500 955 5,000 4,500 955 11,500 4.680 602 7.102 3.000 211,757 7,302 3,000 20,757 3,326 Other 20.1011 Total Iiiconiiiig Re50uree J28,392 100.400 228, 792 136,226
PAge 5 CHURCH OF ST. MARY TFIE VIRGIN, M()NKEIN HADLEI Y Notes to the Fiiiancial Statements foi. tlie Yeai. en(led 31st Decembei. 2021 3 Expenditure: Notts Unreslrlcltd FutLdJ I'O'I'AL 2021 TOTAI. 2020 Funds 3a Raising fund5 CosL4 of So¢i81 fund.tBi5ing Cvcnts 202 202 202 245 245 3b Ch9rilAble Rcliviti¢s Ministy.. Dioersan parish $haTE Other ministy costs Chur¢h- rutmiti8 penSeS Insurante Chui£h buildtngs incl. knishitigs Upkcep of chuTchyJrd Mu5io.' Qrganisi Or84n gmd piano maini¢nan¢e Allw gnd scrviccs PCC fc¢s payable Printing. slgli0ery. lel¢phon¢ etc. IndepctHlenl EXaE[S, fees 68.160 2,170 2.873 3,023 4,873 4,552 3,023 908 68,160 2.170 2.905 3.023 4.873 4.552 3.023 908 68.160 32 1.989 3.768 3.746 5.270 1.430 396 130 583 898 166 990 1,924 944 1.924 944 93,68 32 $13.721 88.556 3¢ Church House Rt5toratjOD expETrditurt 13.706 13,7 11,142 11,342 3¢J Otlier SI¢iv8rdship costs Open Chweh Mwic Fund expEnse Churcli 14oll5e exp¢ndituic 5.503 5.518 5,503 5,518 3.770 3,786 Tol$l Rtsourtts Exp¢nitetl JIO,551 32 ijo,58J 106.292
CHURCII or ST. MAllY I'iir VIRGIN, MONKf,N FIAI)LI4 Y Notes to tlic fi iii41 iicia I Stateiiieii Is loi. tlie YeaR' en(le(131 st l)eceinbei' 2021 4 STAFr c()s'is Tlic PC.C. Iiad no cniployce5 di)riiig Ihc year ciided 3 1 t)e¢cnibcr 2021. Iliei¢ were no (lisclosablc Iransaclions iti respect of PC.C meiiibcr5, pcrsoJ15 c105cly coniicclc(5 %viili Ili¢m or oilier relalcd parlics. s rixr.D ASSETS 2021 202(1 Tjie PCC has no tangible or Olher fixed Hssels 6 DEBTORS Gift Aid lax re¢ovcrablc other debtors and PTepayincnls 18,489 27.218 45,708 15.888 23.947 39,835 7 IINVESTNIF.N'TS ChiiT¢h Hoiise illVCSlnien15 Iviill COIF Charitie8 Inveslnient Fiiiid ai tnarket value 35,343 35 J43 30,952 30,952 LI.IBILITIES: AMOUNTS f4ALLING DUE IVITIIIN ONE YEAII Creditors and a¢¢ruals 14.9421 14.9421 8 CAPITAL COTrIMI'ft*lF,NTS There were no capital coinniiimenis at tlie balance slieel dale. 9 COINTINGENT LIABILI'I-IES 'I'liere ivere no known eonlingetil liabilitics at Ilie balance 511tt( dale. 10 RELATED PAR'I'ILS There ivere no related i)arly Iransaciioiis for Ilie year eJid¢d 3 Isi De¢eniber 2021.
Pfi8e 7 CHUIICH OF 8T. IWTARY THf VlRC:IN, MONKfN IIADI,fi,Y Notc5 to tlie f4 ill4qncial StatL4ments for the Yeai. ended 118t l)ecemhLr 2021 Chknrth Ila UKrtJrrr¢iedFiii ChuTeh Cbiireb Roclory Rtclor, HepRlrs Dlyc Fund Chwrch To141 Rt$tornllon 110e FThd Unrejlrlcled WDd$ Ilund Ineorning Reseur¢¢s expended Ntl Iron11B Hewiircu bifort lrnn5feYs 99.463 93,890 21.627 7.302 5,50J) 178,791 110,550 5.573 10.485 1,799 17.H42 TrnMsf¢r8 be¢wetn Djn 29,548 1.000 10,000 movctntnts lu funds 149.9751 40,03) 1.799 15,1 I,0 10.000 17.842 Bololltes bMu8ht for4r4rd 46 142 43 347 167 17$142 BAIAn¢es cirrled forward J2.701 86,37S 4&146 1,025 15,OOIJ 2,SYQ t67 10,000 192,983 Ass¢15 Ind liibililieJ Ioih¢r inve51rn¢nislare not illtseaird lo pirti¢uliriiii[¢Slil¢ied funds. Invuimrnis hllo¢fyied10 Il Church IIou5c fund. Church Fibiir Fund 1cludeS Quinquennial gbli8aiion5 and Church bulldins 8CDtiil fabli¢ reqiilrntn Church House I Ib ResirkidFMiids Pourof LIRhllnR Tltlb & Toiyor Fuiid MtmorlRI Lliien nnd Churfh Meinorlnl N¢cJli- worli TolAI FTrd Ind urtd¥ In¢omin8 re50urcei R¢50urccs eKpend¢d N¢1 Inconilrt Rtsourc bcfort ¢r*s(e I,400 iotl.400 100,400 IQO,368 Ttynjfèn bEiween Ibnds Ntl nio¥¢menls In furi IDJ.400 {J21 IQO.168 Innces browihl lorw#r(I J4,385 2 957 247 288 104 69.927 BAIAMces carr1t fonYArd 1,6Y4 134.785 Z957 23,1116 247 4.516 288 104 1,449 179.296 Thc Rejiricied Fund$ att r¢Pr¢s¢nd by part oftho wliAI ban
ciiuKc.ii oir s'i. MAIIY'I'IIV VIIIGIN, MONI