2020-12-31-accounts - The Parochial Church Council Of The Ecclesiastical Parish Of St. Mary The Virgin, Monken Hadley

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TRUSTEES ANNUAL REPORT for the

2021 Annual Parochial Church Meeting

of the

Parish Church of St Mary the Virgin, Monken Hadley

Notes

The Church Representation Rules (Rule 9 (1)(b)) require ‘an annual report on the proceedings of the parochial church council and the activities of the parish generally’ to be received by the Annual Parochial Church Meeting (APCM).
The Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) requires a Trustees’ Annual Report. See http://www.charitysorp.org/media/619101/frs102_complete.pdf.
Attached to this form are our Annual Accounts and Financial Statements.

Section A Section B Section C Section D Section E Section F Section G	Reference and Administration Details
	Structure, governance and Management
	Objectives and Activities
	Achievements and Performances
	Financial Review
	Optional information
	Trustee Declarations

TAR 2020

Monken Hadley

Trustees' Annual Report for the period

		Period start date	Period start date	Period start date			Period end date	Period end date
	Day		Month	Year		Day	Month	Year
From	01		01	2020	To	31	12	2020

Section A Reference and administration details

The Parochial Church Council of the Ecclesiastical Parish of Charity name St Mary the Virgin, Monken Hadley Other names charity is known by The PCC of Monken Hadley Registered charity number (if any) 1131428 Charity's principal address The Rectory (eg. Address of the church or church Hadley Common office) Barnet, Hertfordshire Postcode EN5 5QD

Names of the charity trustees – Members of the PCC - who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Revd Dr Thomas Renz	Rector
John Gillman	Churchwarden & Deanery Synod Representative
Barbara Taylor	Churchwarden
Kofi Ofori-Quaah	Deanery Synod Representative	from 11 Oct
Sally Gillman	Honorary Secretary
Johanne Carstairs
Gill Clark		until 11 Oct
Janet Clarke
Suzanne Direk		until 11 Oct
Ann Evans		until 11 Oct
Charlie Fisher		from 11 Oct
Anne Fitzpatrick
Sarah Lloyd-Winder		until 11 Oct
Katie Morris
Caroline Poole		from 11 Oct
Sarah Roth
Flavia Woodhouse
Michael Yorke		from 11 Oct


Name of Chairman of the PCC (Optional information)

Revd Dr Thomas Renz

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Monken Hadley

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Parochial Church Council Powers Measure (1956) as amended, and Church (eg. trust deed, constitution) Representation Rules that came into effect on 2 January 1957, as amended

How the charity is constituted

(eg. trust, association, company)

Church Representation Rules

Trustee selection methods The appointment of PCC members is governed by and set out in the Church (eg. appointed by, elected by) Representation Rules. The parish’s clergy, churchwardens and Synod members are ex officio members of the PCC. At present up to ten additional members are elected (following a resolution at the 2014 Annual Parochial Church meeting).

Public Benefit Statement (Mandatory information)

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The trustees of the Charity are aware of the Charity Commission’s guidance on public benefit in The Advancement of Religion for the Public Benefit and have had regard to it in their administration of the Charity. The trustees believe that, by promoting the work of the Church of England in the Ecclesiastical Parish of St Mary the Virgin, Monken Hadley, it helps to promote the whole mission of the Church (pastoral, evangelistic, social and ecumenical) more effectively, within the Ecclesiastical Parish, and that in doing so it provides a benefit to the public by:

Providing facilities for public worship, pastoral care and spiritual, moral and intellectual development, both for its members and for anyone who wishes to benefit from what the Church offers; and
Promoting Christian faith, hope and love which finds expression in Christian service by members of the Church in and to their communities, to the benefit of individuals and society as a whole; and
Maintaining the fabric of the Church of St Mary the Virgin, Monken Hadley (a Grade II* listed building) and Church House, a community facility within the Monken Hadley conservation area

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them; (Put your Risk Assessment Policy here)

Members of the Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Monken Hadley are also managing trustees of Church House whose custodian trustee is the body corporate called the London Diocesan Fund.

Members of the Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Monken Hadley are also ex officio trustees of the Sir Justinian Pagitt Ecclesiastical Charity and thus managing trustees of The Gate House whose custodian trustee is the body corporate called the London Diocesan Fund.

St Mary the Virgin, Monken Hadley belongs to the Central Barnet deanery of the Diocese of London and is a member of Churches Together in Chipping Barnet .

The treasurer is Tim Fitzpatrick, a member of the church but not of the Parochial Church Council.

The architect for our quinquennial inspections is Michael Poteliakhoff RIBA AABC of Gerald Shenstone and Partners. St. Paul’s Institute, 302 The Highway, London E1W 3DH.

Our independent examiners are Keelings Ltd. Chartered Accountants, Broad House, 1 The Broadway, Old Hatfield, Hertfordshire, AL9 5BG.

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Monken Hadley

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The Parochial Church Council of Monken Hadley (PCC) has the responsibility of cooperating with the incumbent, the Reverend Dr Thomas Renz, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social, and ecumenical. The PCC is also specifically responsible for the maintenance of the Church complex of St Mary the Virgin, Monken Hadley.

The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St Mary the Virgin, Monken Hadley. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers;

The parish church of Monken Hadley both serves its members (who do not all live inside the ecclesiastical parish) and the local community. Long-standing activities in the latter category are our involvement with a linked primary school and a tradition of bell ringing. We also organise social events that are geared towards establishing and deepening links with non-churchgoing members of the community, thus contributing to community cohesion.

Our investment policy is to generate income rather than capital gain, with funds either held in cash or on deposit with a highly-diversified portfolio fund containing a well-balanced spread of investments that is managed in accordance with the guidance of the Church of England’s Ethical Investment Advisory Group. This portfolio is invested mainly in equities but will also include fixed interest securities, property and other assets

The Rector receives a stipend to which the PCC contributes via the London Diocesan Common Fund. The PCC has paid for the services of an organist at the beginning of the year and employed a cleaner for its church hall for most of the year. All other contributions are made by volunteers.

Section D Achievements and performance

Actions to be taken in relation to the COVID-19 pandemic featured even more prominently than anticipated, stymieing plans for a new Mission Action Plan and a review of our environmental footprint.

Summary of the main achievements of the charity during the year

The main act of worship as well as the 6.30pm Sunday service moved onto the Zoom platform in March and has stayed there since. The congregations for these have remained pretty stable and include some newcomers. We have also been able to include one long-term housebound parishioner and several parishioners learned to use the internet for the first time.
The choir got into a rhythm of producing one or two items for the Zoom services each week, the head chorister having learned the skills needed to mix voices.
The use of breakout rooms and interviews and rotas for readers and intercessors further ensured the interactive nature of the service.
Pastoral care was exercised mostly through phone calls but also offers of help with shopping and other things.
The parish magazine continued, partly distributed in hard copies but with more copies sent electronically.

TAR 2020

Monken Hadley

As far as legally permissible, the church building was kept open for private prayer throughout 2020 and from July onwards small in-person services in church supplemented the services via Zoom. This had of course required extensive risk assessment and changes to the way the building is used.
Flower arranging continued throughout the year.
A special cleaning team was established to ensure regular Covid-related cleaning of the building.
Sunday School material for younger children was sent weekly and there were a very few Zoom meetings and one in-person meeting of our young teens.
We had a wedding in March; funerals and pastoral care in bereavements continued throughout the year.
We produced a Nine Lessons and Carols service by individually recording and mixing voices. The recording was then played on a loop inside church for several weeks and much appreciated by the wider community.
The continuing deterioration of our church hall (Church House) led to its temporary closure, even after pandemic-related restrictions were eased. We have established an internal fundraising team and started to make use of an external fundraiser to help with fundraising applications to trusts.
Under physical distancing rules and everyone bringing their own tools, we still managed to organise two churchyard working parties to keep the area around the church in good condition.
Regular fundraising events had to be cancelled but we organised six quiz nights online. There were also online coffee mornings and facilities for online giving.

Section D Achievements and performance (contd.)

Managing the transition to in-person church services as soon as possible and continue with Zoom services as needed; exploring the feasibility of enabling live streaming from the church building

Summary of the main objectives of the charity planned in the following year

Exploring the feasibility of a short-term reopening of Church House prior to its restoration

Fundraising for Church House Exploring avenues for resuming social and fundraising events Appointment of new choirmaster/organist Becoming a Hong Kong ready church

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Monken Hadley

Section E Financial review

Review of the charity’s financial position at the end of the reporting period

The financial performance in the year ended 31 December 2020 has been heavily influenced by the challenges caused by the COVID-19 pandemic. Thankfully our “core” regular giving remained strong, and the Church is hugely grateful to its members for their continued commitment. Social distancing and lockdowns have however restricted our ability to generate income from fund raising events, weddings, and Church House rentals. Cash collections at services and envelope giving have also been impacted. We did however introduce “GiveTap” our electronic giving platform and this helped to mitigate some of the impact on collections and envelope giving and supported the collection of donations at the virtual Quiz nights throughout the year. Church House Restoration donations were lower as we reduced fundraising activity given the impact of the pandemic and focussed on preparation for the next phase of fundraising which begins in 2021. Our thanks go out to those who did donate in 2020 which was hugely appreciated.

Costs were well controlled. We fulfilled our commitment to the London Diocesan Fund but managed to reduce costs compared to 2019 in most other categories. Lower costs in Choir and PCC related activities unfortunately reflects the reduction of Church services and weddings. Church Building costs were much lower reflecting high one-off costs in 2019 (Memorial Wall, Brasses, Stained Glass Window repairs etc). Lower costs however were not at the expense of on-going essential maintenance.

Cash generation was positive in the year resulting in just over £210,000 in cash at bank or investments covering both Church and Church House Restoration balances.

Despite the challenges of the COVID Pandemic, 2020 continues the trend of solid financial performance which keeps us on a more sustainable trajectory for the future and more able to handle challenges and support initiatives as they arise.

Overall financial performance highlights are:

Income was £84,929 lower than 2019 at £136,226.
Expenditure was £39,403 lower than 2019 at £106,292.
Cash balances were £43,683 higher at £179,223.
Investments were £1,861 higher at £30,952.
Parish Funds were £25,934 higher at £245,069. (£175,142 is unrestricted funds).

TAR 2020

Monken Hadley

Overall net income (Revenue less costs) at £25,933 was just under £50,000 lower than 2019. This was heavily influenced by the impact of the COVID19 pandemic, and the significant levels of income generated in 2019 through Son et Lumiere 525 and the Foundation Patrons initiatives.

2020 2019 2018 £ £ £ Church ongoing activities (1,075) (2,103) 3,264 Sir Justinian Pagitt PCC recharge 11,500 7,500 5,000 Church House (444) 9,290 2,393 Church House Restoration 19,954 60,773 0 Overall net income £29,935 £75,460 £10,657	2020 2019 2018 £ £ £ Church ongoing activities (1,075) (2,103) 3,264 Sir Justinian Pagitt PCC recharge 11,500 7,500 5,000 Church House (444) 9,290 2,393 Church House Restoration 19,954 60,773 0 Overall net income £29,935 £75,460 £10,657	2020 2019 2018 £ £ £ Church ongoing activities (1,075) (2,103) 3,264 Sir Justinian Pagitt PCC recharge 11,500 7,500 5,000 Church House (444) 9,290 2,393 Church House Restoration 19,954 60,773 0 Overall net income £29,935 £75,460 £10,657	2020 2019 2018 £ £ £ Church ongoing activities (1,075) (2,103) 3,264 Sir Justinian Pagitt PCC recharge 11,500 7,500 5,000 Church House (444) 9,290 2,393 Church House Restoration 19,954 60,773 0 Overall net income £29,935 £75,460 £10,657
	2020 £ (1,075) 11,500 (444) 19,954	2019 £ (2,103) 7,500 9,290 60,773	2018 £ 3,264 5,000 2,393 0
	£29,935	£75,460	£10,657

Information about the charity’s reserves

Church Reserves as at 31 December 2020 grew to £245,069 (2019 - £215,135) of which £175,142 (71%) were held in Unrestricted Funds. Restricted reserves totalled £69,927 of which 49% relates to Church House Restoration and 33% to the Bells and Clocktower fund.

£210,175 of reserves is held either in cash or investment funds. 71% of overall reserves are held in cash/deposits with a further 13% held with the COIF Charities Investment Fund.

Uncertainties about the charity’s ability to continue as a going concern

Details of any funds materially in deficit

Not applicable

None

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Monken Hadley

Further financial review details (Optional information)

We raise income from a number of sources. The vast majority of our income You may choose to include derives from planned giving, incl. the tax recovered under Gift Aid. Other additional information, where sources include donations through the envelope scheme (another source of tax relevant about: efficient giving), collections at services, statutory fees, Church House bookings • the charity’s principal sources and various fundraising activities. of funds (including any The Sir Justinian Pagitt Ecclesiastical Charity contributes between £5,000fundraising); £11,500 every year to the work of the Parochial Church Council of Monken • how expenditure has Hadley. supported the key objectives of the charity;

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Acknowledge any large Grants or donation in this Section.

Acknowledging a large Grant in your TAR may be a condition of acceptance

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Monken Hadley

Section G Declarations

The trustees declare that no exemptions from disclosure are applicable.

The trustees declare that the charity holds no funds as custodian trustee on behalf of others.

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

(eg. Date of the APCM)

TAR 2020

Monken Hadley

	Further	Unrestricted	Restricted	TOTAL	TOTAL
	dctnils	Funds	Funds	2020	2019
		£	£	£	£
Income and cndowinenfs from:
Donations and legacies	2(1	76,947		76,947	95/145
Charitable activities	2b	3,453		3,453	7,565
Ofher trading activities	2c	1,938		1,938	6,177
Investments	2d	121		121	214
Clmrcli House Restoration FundraisJng	2e	8,410	25,250	33,660	75,878
Other	2f	20,108		20,108	35,876
Total		110,976	25,250	136,226	221,155
Expenditure on:
Raising funds	3a	245		245	1,812
Charitable nctivites	3b	87/184	1,072	88,555	123.794
Church House Restoration expenditure	3c	13,706		13,706	15,105
Other	3d	3,786		3,786	<P55
Total		105,220	1,072	106,292	145,695
Net income/(expcndifure)		5,756	24,179	29,935	75,460
Trnnsfcrs between funds	u
Net movement in funds		5,756	24,179	29,935	75,460
Reconciliation of funds
Total funds brought forward	11	169,386	45,749	215J35	139,675
Total funds carried forward	11	175,143	69,927	245,069	215,135

2	Income and endowments from: Notes	Unrestricted	Restricted	TOTAL	TOTAL
		Funds	Funds	2020	2019
		£	£	£	£
2a	Donations and legacies
	Plaimed Giving:
	Under Gift Aid	49,135		49.135	71,689
	Tax recoverable	12,805		12,805	16,094
		61,941		61,941	87,783
	Collections	7,250		7,250	4,172
	Other donations	5,561		5,561	1,490
	Tax Recoverables	2,193		2,193	2,000
		76,947		76,947	95,445
2b	CImritiible nctivites
	P.C.C. Fees	2,804		2,804	6,534
	Church magazine	649		649	1,031
		J,4S3		3,453	7,565
2c	Other trading activities
	Fairs, conceits & other fund-raismg events	1,938		1,938	6,177
		1,938		1,938	6,177
2d	Investments
	Interest (gross)	121		121	214
		121		121	214
2e	Church Huuse Restoration Fun d raising
	Income	7,122	25,250	32,372	68,787
	Tax Recoverable	1,288		1»288	7,091
		8,41Q	25,250	33,660	75,878
2f	Other
	Sir Justinian Pagitt income	11,500		11,500	7,500
	Churchyard maintenance recoveries	4,680		4,680	4,500
	Church Building recoveries	602		602	9,917
	Open Clmich Music Fund income				358
	Church House income	3,326		3,326	13,601
		20.10S		20,108	35.876
	Total Incoming Resources	110,976	25,250	136,226	221,155

3 ExpcmUture: Notes	Unrestricted	Restricted TOTAL	TOTAL
	Funds	Funds 2020	2019
	£	£ £	£
3n Raising funds
Costs of Social and fund-raising events	245	245	1,812
	245	245	1,812
3b Clmrifnblc nctivlties
Ministry: Diocestin parish share	68,160	68 J GO	66,240
Other ministry costs	1,161	1,161	3,334
Church - running expenses	1,839	150 1,989	3,887
Insurnnce	3,768	3,768	3.887
Church buildings incl. fumisliings	2,824	922 3,7't6	30,23'i
Upkeep of churchyard	5,270	5,270	4,500
Music; Orgonist	1,430	1,430	5,388
Organ nnd piono maintenance	396	396	820
AIlar and services	583	583	841
PCC fees paynble	898	898	3,225
Prmdng, stationery, telephone etc.	i 66	166	MS
Independent Examiners' fees	990	990	990
	87,484	l^n 88,556	123,794
3c Clinrch House Rcstoralion expenditure	13,706	13,706	15,105
	13,706	13,706	T5.105
3d Other
Stewardship costs
Open Church Music Fund expense	16	16	673
Church House expenditure	3,770	3,770	4,311
	3,786	3,786	4,98<1
Total Resources Expcniletl	105,220	1,072 106.292	145,695

5 FIXED ASSETS	2020	2019
	.c	£
The PCC hns no tangible or ollier fixed assets
6 DEBTORS
Gift Aid tax recoverable	15,888	42,648
Other debtors and prcpayments	23,947	16,959
	39,835	59>607
7 INVESTMENTS
CJiurcli House investments witli COIF Cliarlties Investment Pniul
at market value	30,952	29,091
	30,952	29,091
8 UABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR
Creditors snd accruals	(4,942)	(9,103)
	74,942)	((>,103)
8 CAPITAL COMMITMENTS
There were no cnpifal conmufments at (he balance sheet date.
9 CONTINGENT LIABIUTIES
There were no known contingent liabilifie.s at flie balance sheet date.
10 RELATED PARTIES
There were no related party transactions for the year ended 31st December	2020.

		Cliurdi
lib ResfrictedFttiKfs	Poor of	House	Lighting	Bells &	Tower	Mcniorinl	Linen mid	Churclt	Msmorlal	Total .
	(licPnrisIittMlorftlioi		Fund	Clock	Fund	Wall	Needle-	Guide	Book	Kesfriclcd
	Pund£	£	£	Fund £	f.	Fund	work Fund £	£	Fund £	Funds £
IncoiTiiiig resources		25,250								25,250
Resources expended			(774)	(M8)_		_(iso)				(i fin)
Net Incoming hesourccs
before Ironsfei-s		25.^50	(77-t)	(148)		(150)				24,179
TransFers belween funds
Net movements in fnniis		25,^50	(W)	(148)		(150)				24,179
Bnlnnccs bron&lit fonvnrd	1,691	9,135	3.731	23,333	247	4,768	288	104	2.449	'f5,749_
Bnlflnccs carried fonvnrd	1,694	3'1,385	2,957	23.186	247	'),fiI8	288	104	2/t49	69,927

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