(Registered Company Number: 6979468)
BROOKLYN PRE-SCHOOL PLAYGROUP LIMITED ( A Company Charity Limited by Guarantee )
Annual Report and Financial Statements for the year 1st January 2021 to
31st December 2021
(Charity Number: 1131400)
Charity Examination Service
Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU
BROOKLYN PRE-SCHOOL PLAYGROUP LIMITED
( A Company Charity Limited by Guarantee )
Contents
| Index | Page |
|---|---|
| Report of the Trustees | 1 - 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7-10 |
| Examiners Report | 11 |
Director's Report ( Incorporating the Trustees' Annual Report )
From: 1st January 2021
To: 31st December 2021
The Board of Trustees, who are also Directors of the charity for the purpose of the Companies Act, present their annual report and financial statements for the period ended 31st December 2021. The financial statements are prepared in compliance with the Financial Reporting Standards applicable in the UK and Charities Statement of Recommended Practice FRS102 and the Charities Act 2011. The report and statements also comply with the Companies Act 2006 as Brooklyn Pre-School Playgroup Ltd was incorporated by guarantee on 4th August 2009.
Reference and Administration details
Charity's full name :
BROOKLYN PRE-SCHOOL PLAYGROUP LIMITED
Other names the charity was formerly known by : Brooklyn Pre-School Playgroup Status : A registered charity established as a Company Limited by guarantee. Registered as a Company on : 4th August 2009 Registered as a Charity on : 27th August 2009 Registered Company number : 6979468 Registered Charity number : 1131400 Registered office contact : Mrs Heather McIvor 40 Cherry Avenue , Malton , YO17 7DE. Pre-School Location : Ryedale Community Leisure Centre Bowling Lane , Norton , Malton , YO17 8EG
Bankers : Santander Bank
Independent Examiner : Barrie Tuck Independent Charity Examiner , Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU.
page 1
Reference and Administration details (continued)
Names of the directors (trustees) who manage the charity
Trustee Name Office (if any) Dates acted if not for whole period Danielle Wilford Chair Sarah Borthwick Treasurer Victoria Lamb Secretary Heather McIvor
There were no changes during the year.
Structure, governance and management
Description of the charity's trusts
Governing Document: Its Memorandum and Articles of Association form its governing document. How the charity is constituted
The charity is a company limited by guarantee, incorporated under the Companies Act 2006 on 4th August 2009 (company number 6979468) and obtained charitable status on 27th August 2009 (registered charity number 1131400).
Additional governance issues
The Trustees detailed above constitute Directors of the company for the purpose of the Companies Act 2006. None of the Trustees held an interest in the charity during the year.
The board of Trustees shall not be less than five, but is not subject to any maximum number, and meets monthly to administer the charity.
Public Benefit
The provision of day nursery and pre-school playgroup activities for local children is a great benefit to both local children and their parents. Furthermore, the educational benefits are apparent to the local schools and the general community.
Risk Management
The organisation has policies and procedures in place to reduce the risks to the charity, it's staff and members (in terms of safeguarding , fraud, error and claims) to an acceptable operating level.
page 2
Objectives and activities
Summary of the objectives of the charity set out in its governing document
To pursue any charitable purpose for the benefit of playgroup child care and the day nursery of pre-school children in the Norton / Malton area.
Achievements and performance
Summary of the main achievements of the charity during 2021.
Staff training has taken place this year to give the Pre-School the accreditation of Communication Friendly Setting.
Fundraising for Sensory Equipment for the setting has raised a total of £1,000.
Due to Covid restrictions there were not many changes within the Pre-school in 2021 and also no changes in Trustees during the year.
Financial Review
Reserves Policy
The Trustees are very much aware of the need to develop a strong financial position for the charity. An objective has been set of building adequate reserves over time to cover six months forward operating costs. The Trustees are satisfied that the future programme of funding will keep the level of reserves in accordance with this objective.
Further financial review details
The surplus this year was £6,522 after allowing for accrued expenses owing at the year end. The Balance Sheet Reserves of the charity company now stand at £60,030 but only £20,030 is freely available unrestricted funds. The cash available at the bank amounted to £61,194 and this is deemed adequate to cover both 6 months operating expenses and the Designated Reserve expenses.
page 3
Trustee Responsibilities in relation to Financial Statements
Company law requires Brooklyn Pre-School Playgroup Ltd to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the company and of the surplus and deficit of the company for the year. In preparing those financial statements, the Trustees are required to:
-
Select suitable accounting policies and then apply them consistently;
-
Make judgements and estimates that are reasonable and prudent;
-
State whether the policies adopted are in accordance with the appropriate SORP on Accounting for material departures disclosed and explained in the financial statements; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue on that basis.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company, including taking reasonable steps for the prevention and detection of fraud and other irregularities, as well as exercising proper financial controls.
Members of the Board of Trustees, who are Directors for the purpose of company law, and Trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 2.
Disclosure of information
In accordance with company law, as the company's Directors, each of the Board of Trustees certify that so far as they are aware:
- There is no relevant information of which the Charity's Independent Examiner is unaware; - As Directors of the company, they have taken the necessary steps to be aware of the information, which would be relevant for independent examination purposes and have communicated them to the Independent Examiner.
Exemptions
The Trustees have taken advantage of the exemption available to small companies, including the audit exemption (as detailed on the balance sheet)
Declaration
The Trustees declare that they have approved the above Trustees' report .
Signed on behalf of the charity's Trustee / Directors .
Signature Heather McIvor Full Name Heather McIvor Position Trustee / Director Date 15th July 2022
page 4
BROOKLYN PRE-SCHOOL PLAYGROUP LIMITED
(Charity Number: 1131400)
(Registered Company Number: 6979468)
Statement of Financial Activities for the period ended: 31st December 2021
Incorporating Income and Expenditure Accounts
| Incoming Resources(Note 3) Incoming resources from generated funds Voluntary Income Generated funds from Activities Investment Income Other incoming resources Total Incoming Resources Resources Expended(Notes 4-5) Charitable activities Governance costs Total Resources Expended Net incoming/(outgoing) resources before transfers Transfers between Funds Net Income/(Expenditure) for the year Total funds b/f January 2021 £ Total funds c/f December 2021 £ |
Unrestricted Designated Total Unrestricted Designated Total Funds Funds 2021 Funds Funds 2020 £ £ £ £ £ £ 1,040 - 1,040 878 - 878 152,090 - 152,090 159,313 - 159,313 - - - 9 - 9 - - - - - - YEAR TO DEC 2020 YEAR TO DEC 2021 |
|---|---|
| 153,130 - 153,130 160,200 - 160,200 |
|
| 146,293 - 146,293 139,673 - 139,673 315 - 315 315 - 315 |
|
| 146,608 - 146,608 139,988 - 139,988 |
|
| 6,522 - 6,522 20,212 - 20,212 |
|
| (10,000) 10,000 - (5,000) 5,000 - |
|
| (3,478) 10,000 6,522 15,212 5,000 20,212 |
|
| 23,508 30,000 53,508 8,296 25,000 33,296 |
|
| 20,030 40,000 60,030 23,508 30,000 53,508 |
page 5
BROOKLYN PRE-SCHOOL PLAYGROUP LIMITED
(Charity Number: 1131400)
(Registered Company Number: 6979468)
| Balance Sheet as at: Fixed Assets Tangible assets (Note 6) Current Assets Debtors & Prepayments (Note 7) Cash at bank and in hand Creditors:amounts falling due within one year (Note 8) £ Funds of the Charity (Note 9) Unrestricted Funds Designated Funds £ Net Current Assets/(Liabilities) 31st December 2021 Net Assets Total Funds Carried Forward Total Fixed Assets Total Current Assets |
2021 £ - - - 61,194 61,194 1,164 60,030 60,030 20,030 40,000 60,030 |
2020 £ - |
|---|---|---|
| - | ||
| - 54,458 |
||
| 54,458 | ||
| 950 | ||
| 53,508 | ||
| 53,508 | ||
| 23,508 30,000 |
||
| 53,508 |
For the year ending 31st Dec 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors (trustees) acknowledge their responsibilities for:
i) ensuring the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006; and
ii) preparing financial statements which give a true and fair view of the state of affairs of the company at the end of each financial year and of its profit and loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and with the latest SORP ( Financial Reporting Standard 102 ).
The financial statements were approved by the trustees on the 15th July 2022 and signed on their behalf by:
H McIvor ……………………………………………….. Heather McIvor Dated 15 - 07 -22
Trustee / Director
page 6
BROOKLYN PRE-SCHOOL PLAYGROUP LIMITED
( A Company Charity Limited by Guarantee )
Notes to the accounts for the period ended:
31st December 2021.
1 Basis of preparation
1.1 Basis of accounting
The financial statements are prepared under the historical cost convention and in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing accounts in accordance with the Financial Reporting Standard FRS102. Also in compliance with the Charities Act 2011 and the Companies Act 2006.
1.2 Change of basis of accounting
There has been no change to the accounting policies since last year.
2 Accounting policies
Incoming Resources
Recognition of incoming resources
These are included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
Expenditure and Liabilities
Resources expended
Please see analysis of Resources expended shown below on note 4. Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to to pay out resources.
Governance costs
Governance costs include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
Assets
Tangible fixed assets for use by the charity
These are capitalised if they can be used for more than one year and cost at least £1,000. They are valued at cost or, if gifted, at the value to the charity on receipt, less depreciation. Depreciation is provided at rates to write off the costs less estimated residual value of each asset over its expected useful life.
Taxation
The company is a registered charity and is exempt from corporation tax on its charitable activities.
page 7
3 Analysis of Incoming Resources
| Unrestricted Funds £ Fundraising 1,040 1,040 Bank Interest - - Grant Income 771 Other Income 118 Fee Income 151,201 152,090 153,130 4 Analysis of Resources expended Unrestricted Funds £ Payroll Costs 107,852 Fundraising Costs 58 Rent 7,500 Insurances & Licences 1,028 Craft Consumables 1,237 Equipment 1,885 Admin - Phone, Stationery etc. 2,769 Refreshment Snacks 808 Clothing 143 Bank Charges 647 Other Costs 7,692 Training 2,967 Bookkeeping , DBS & Payroll 1,621 Business Fees 48 Electricity / Water 4,267 Site Improvements 2,331 Covid Grant Vouchers 3,440 146,293 Independent Examination 315 315 146,608 Total Resources Expended Voluntary Income Incoming resources from Investment income Governance costs Charitable activities Total Incoming Resources |
Restricted Funds £ - - - - - - - - - Restricted Funds £ - - - - - - - - - - - - - - - - - - - - - YEAR TO |
YEAR TO | Total 2021 £ 1,040 1,040 - - 771 118 151,201 152,090 153,130 Total 2021 £ 107,852 58 7,500 1,028 1,237 1,885 2,769 808 143 647 7,692 2,967 1,621 48 4,267 2,331 3,440 146,293 315 315 146,608 DEC 2021 |
Unrestricted Funds £ 878 878 9 9 18,629 426 140,258 159,313 160,200 Unrestricted Funds £ 99,760 42 10,000 1,098 1,549 5,506 2,515 317 - 464 7,576 2,967 1,683 - 3,036 3,160 - 139,673 315 315 139,988 |
Restricted Total Funds 2020 £ £ - 878 - 878 - 9 - 9 - 18,629 - 426 - 140,258 - 159,313 - 160,200 Restricted Total Funds 2020 £ £ - 99,760 - 42 - 10,000 - 1,098 - 1,549 - 5,506 - 2,515 - 317 - - - 464 - 7,576 - 2,967 - 1,683 - - - 3,036 - 3,160 - - - 139,673 - 315 - 315 - 139,988 YEAR TO DEC 2020 |
Restricted Total Funds 2020 £ £ - 878 - 878 - 9 - 9 - 18,629 - 426 - 140,258 - 159,313 - 160,200 Restricted Total Funds 2020 £ £ - 99,760 - 42 - 10,000 - 1,098 - 1,549 - 5,506 - 2,515 - 317 - - - 464 - 7,576 - 2,967 - 1,683 - - - 3,036 - 3,160 - - - 139,673 - 315 - 315 - 139,988 YEAR TO DEC 2020 |
|---|---|---|---|---|---|---|
| 878 | ||||||
| 9 | ||||||
| 9 | ||||||
| 18,629 426 140,258 |
||||||
| 159,313 | ||||||
| 160,200 | ||||||
| Total 2020 £ 99,760 42 10,000 1,098 1,549 5,506 2,515 317 - 464 7,576 2,967 1,683 - 3,036 3,160 - |
||||||
| 139,673 | ||||||
| 315 | ||||||
| 315 | ||||||
| 139,988 |
page 8
5 Expenses & Fees
No trustees received a remuneration for services rendered during the year, nor were any trustee's out of pocket expenses reimbursed.
| 5.1 Fees for examination or audit of the accounts Independent Examiner's fees for reporting on the accounts |
2021 £ 315 |
2020 £ |
|---|---|---|
| 315 |
6 Tangible fixed assets
No Fixed Assets are recorded.
7 Debtors and prepayments
| Analysis of debtors Prepayments Total 8 Creditors and accruals 8.1 Analysis of creditors Trade creditors Other creditors Total |
2021 £ - - 2021 £ 849 315 1,164 Amounts falling due within one Amounts falling due within one |
2020 £ - falling due within one year |
|---|---|---|
| - | ||
| 2020 £ 635 315 falling due within one year |
||
| 950 |
page 9
9 Unrestricted , Restricted income & Designated funds:
9.1 Unrestricted Funds 2021
| 9.2 Designated Funds 2021 Fund Name General Fund Restricted Fund None |
Balance B/F from 2020 23,508 Balance B/F from 2020 30,000 30,000 |
Incoming Resources 153,130 Incoming Resources - - |
Outgoing Resources 146,608 Outgoing Resources - - |
Transfers (10,000) Transfers 10,000 10,000* |
Balance C/F 2021 |
|---|---|---|---|---|---|
| 20,030 | |||||
| Balance C/F 2021 40,000 |
|||||
| 40,000 |
- The trustees have increased some designated funds that are required for the following, to make sure it still has sufficient funding for emergency shortfalls and any future possible closure costs should they ever become necessary.
10 Net Assets between Funds
| 11 Particulars of Employees 11.1 Remuneration and benefits Gross Wages and Salaries Employer's national Insurance Pension costs Number of Staff - 12 Contingent liabilities 13 Cash Flow Net Cash generated from operations Change in Debtors / Creditors Net Inflow / (Outflow) of cash Cash Position at beginning of year Closing Cash Balance Current Liabilities Current Assets None Fund balances at 31st December 2021 |
Unrestricted Funds £ 21,194 (1,164) 20,030 2021 106,398 - 1,454 ------------ 107,852 11 2021 6,522 214 -------------- 6,736 54,458 £61,194 ======== |
Designated Funds £ 40,000 - 40,000 2020 98,576 - 1,184 ------------ 99,760 11 2020 20,212 (517) ----------- 19,695 34,763 £54,458 ======= |
Total Total Funds 2021 Funds 2020 £ £ 61,194 54,458 (1,164) (950) 60,030 53,508 |
Total Total Funds 2021 Funds 2020 £ £ 61,194 54,458 (1,164) (950) 60,030 53,508 |
|---|---|---|---|---|
| 53,508 | ||||
page 10
BROOKLYN PRE-SCHOOL PLAYGROUP LIMITED A COMPANY LIMITED BY GUARANTEE
Independent Examiners Report to the Directors / Trustees for the period ended 31st December 2021.
I report on the accounts for Brooklyn Pre-School Playgroup Limited for the period ended 31st December 2021 as set out on pages 5 to 10.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the "2011 Act") and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible
-
examine the accounts under section 145 of the 2011 Act
-
to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act), and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
-
1) which gives me reasonable cause to believe that in any material respect, the requirements;
-
to keep accounting records in accordance with section 386 of the Companies Act 2006; and
-
to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice; Accounting and Reporting by Charities,
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Barrie Tuck
Date: 19th July 2022
Barrie Tuck Independent Charity Examiner , Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU.
page 11