CHARITY REGISTRATION NUMBER: 1131388
MANOR AFTER SCHOOL AND KIDS KLUBS
TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
MANOR AFTER SCHOOL AND KIDS KLUBS
CONTENTS
| Page | |
|---|---|
| Legal and administrative information | 3 |
| Trustees’ Report | 4-6 |
| Independent Examiners’ Report | 7 |
| Statement of financial activities | 8 |
| Balance Sheet | 9 |
| Notes to the Accounts | 10-14 |
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MANOR AFTER SCHOOL AND KIDS KLUBS
LEGAL AND ADMINISTRATIVE INFORMATION
TRUSTEES: Sally Hamilton Gemma Murray Terry Gallagher Jonathan Buckley Nicholas Jowett Simon Loveitt (Resigned February 23)
CHAIRTY NUMBER: 1131388 REGISTERED OFFICE: 197 Harborough Avenue SHEFFIELD S2 1QT BANKERS: HSBC Carmel House 49-63 Fargate SHEFFIELD S1 2HD INDEPENDENT EXAMINER: Samantha Nicholson MAAT Nicholson & Co (Sheffield) Ltd Knowle House 4 Norfolk Park Road SHEFFIELD S2 3QE
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MANOR AFTER SCHOOL AND KIDS KLUBS
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2023
Report of the trustees for the year ending 31 March 2023.
The Trustees of Manor After School And Kids Klubs present their annual report for the year ended 31 March 2022 and confirm they comply with the requirements of the Charities Act 2011, the constitution and the Charities SORP (FRS 102).
The charity is governed by the constitution adopted on 17 March 2001.
Structure, governance and management
The trustees, who served during the year were:
Sally Hamilton Gemma Murray Terry Gallagher Jonathan Buckley Nicholas Jowett Simon Loveitt (Resigned February 23)
The trustee is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustee is also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Aims & Objectives
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To provide quality and affordable play care to enable parents to work, train or have respite, that is safe, secure and child led that meets national standards and best practice guidelines both after school and in school holidays and
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To assist with and facilitate the development of 'free play' opportunities that are assessable to all children and promote good health and social awareness and
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To advance the employment, education and training of the persons involved in the provision of such play care and opportunities and
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provide or assist in providing facilities for cultural and recreational pursuits as may enhance their quality of life and in so doing promote good parenting skills and practice along with promoting attitudes conducive to good parenting.
Objectives:
To be Child centred: All decisions will be made with children in mind and a focus on play and providing enjoyable activities.
To be Child Led: Children will be empowered to make decisions for themselves whenever possible, including snack options, what resources and games we buy and what new activities we decide to start.
To Create a Safe and Secure Environment: All staff will be encouraged to attend any relevant safeguarding children and health and safety courses. MASKK will provide activities that help children to develop a sense of risk management as well as teaching them, what they can do to protect themselves.
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MANOR AFTER SCHOOL AND KIDS KLUBS
To Promote Health and Wellbeing: To encourage children and parents to choose a healthy lifestyle by providing healthy snacks and physical activities that demonstrate how exercise can be fun.
To Include Parents: To encourage them to take part in the running of club by inviting them to join the management committee and advertising volunteering opportunities.
To be Inclusive: To provide staff with relevant training to accept children with extra requirements to give the child an opportunity to play with other children and provide respite time for the parents. To provide activities that teaches children about diversity and respect for different cultures and beliefs.
To be an Example to Others: To meet national standards and be the best we can be by working towards best practice guidelines. To be constantly encouraging staff and volunteers to develop through training and experience. To offer support and guidance to other clubs.
To be Independent: To be a business in its own right, self-reliant and constantly growing and developing. development and improvement. To offer support to schools for example by providing an activity at a school gala.
To develop new activities that continue to progress our aims.
Reserves Policy
The organisation needs to hold reserves for the following reasons:
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To cover running costs for a 3 month period in the event of continuation funding not being immediately available
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To cover running costs for a 3 month period in the event grants are issued in arrears
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To allow enough time to source alternative funds and ensure that the organisation continues to function effectively
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To cover contingencies such as emergency repairs, replacement of equipment which is no longer under guarantee, increase in insurance premium should the organisation experience burglary or similar
Review of Activities
At the end of March 2022 the role of Duty Manager sadly became redundant due to financial constraints, including the significant increase in the Real Living Wage and other costs, and meant some of our activities such as Active Kids also came to an end. But our Lead Playworkers stepped up and ensured that the delivery and quality of our core projects could continue.
Change is nothing new to the MASKK team and although our capacity was challenged, we and our supporters continued to go the extra mile. This renewed passion along with the increased need in our community highlighted by Covid meant 2022 quickly developed into one of our most productive and expansion phases.
Starting from early April 2022 right through to March 2023 the MASKK team, community partners and individuals in our community were busy restarting what covid had paused and developing new activities in partnership with others. This included further developing our Healthy Holiday (HAF) provision, developing our training offer to volunteers but also to others across the city and building our after school club capacity to meet the growing local demand.
For further details about our activities please visit our website.
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MANOR AFTER SCHOOL AND KIDS KLUBS
Trustees responsibilities for the financial statements
Charity law requires the trustees to prepare financial statements for each financial period which show the state of affairs of the charity and of net income or expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP FRS (102);
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation;
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state whether applicable accounting standards of recommended practice have been followed subject to any departures disclosed and explained in the financial statements.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
20/12/2023
This report was approved by the Trustees on _______ and is signed on their behalf by:
Jonathan Buckley
signed on 20/12/2023, 17:28:54 GMT Johnathan Buckley
Chair
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MANOR AFTER SCHOOL AND KIDS KLUBS
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES
I report to the trustees on my examination of the financial statements of Manor After School Kids Klub for the year ended 31 March 2023, which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.
Respective responsibilities of trustees and examiner
As the charity's trustee you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011('the Act'). The trustee considers that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Basis of independent examiner’s report
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
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the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of the financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
signed on 20/12/2023, 18:09:55 GMT S Nicholson BA (Open) (Hons) MAAT Nicholson & Co Accountancy
Date:
20/12/2023
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MANOR AFTER SCHOOL AND KIDS KLUBS
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Notes Unrestricted funds Restricted funds £ £ Incoming resources from generated funds Grants 2 0 44,241 Donations 2 8,451 0 Gift Aid 0 0 Investment income 3 0 0 Incoming resource from charitable activities 0 0 Childcare Fee Income 50,305 0 Short Breaks Contract Income 78,215 0 Other income 25,106 0 Total incoming resources 162,077 44,241 Resources expended Raising funds 0 0 Charitable activities 4 140,208 46,087 Other 0 0 Total resources expended 140,208 46,087 Net income/(expenditure) for the year Net movement in Funds 21,869 (1,846) Fund balances brought forward 66,344 1,846 Fund balances to carry forward 88,213 0 |
Total 2023 Total 2022 £ £ 47,356 42,290 8,451 17,462 0 0 0 0 0 0 50,305 35,173 78,215 77,526 21,991 4,155 206,318 176,606 0 0 186,295 155,299 0 500 186,295 155,799 20,023 20,807 68,190 47,383 88,213 68,190 |
|---|---|
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MANOR AFTER SCHOOL AND KIDS KLUBS
BALANCE SHEET AS AT 31 MARCH 2023
| Notes FIXED ASSETS Tangible assets CURRENT ASSETS Debtors 8 Cash at bank and in hand LIABILITIES Creditors: Amounts falling due within one year 9 Amounts falling due over one year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES INCOME FUNDS Restricted funds 14 Designated funds Unrestricted funds 14 TOTAL CHARITY’ FUNDS |
2023 150 88,303 88,453 (240) 0 |
0 0 88,213 88,213 4,346 0 83,867 88,213 |
2022 3,368 66,810 70,178 (1,988) 0 |
0 0 68,190 68,190 1,846 49,274 17,070 68,190 |
|---|---|---|---|---|
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
20/12/2023
The accounts were approved by the Board on ______ and signed on its behalf by:
Jonathan Buckley
signed on 20/12/2023, 17:28:54 GMT Johnathan Buckley
Chair
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MANOR AFTER SCHOOL AND KIDS KLUBS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
1.1 Charity Information
The charities principal address is at Manor After School and Kids Klub of Temple Park Centre, 197 Harborough Avenue, Sheffield, S2 1QT.
The principal business activity is out of school childcare.
1.2 Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements are presented in Sterling (£)
1.3 Going Concern
After reviewing the companies’ forecasts and projections, the directors have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. The company therefore continues to adopt the going concern basis in preparing its financial statements.
1.4 Incoming resources
Donations and grants received are allocated between restricted and unrestricted funds and between the difference types of incoming resources according to their nature. Grants for revenue expenditure and capital expenditure are recognised in the statement of financial activities on a receivable basis.
Other incoming resources, including investment income, are recognised in the statement of financial activities on a receivable basis.
1.5 Resources expended
Resources expended are recognised in the year in which they are incurred and include irrecoverable VAT. Resources expended are allocated to heading within the statement of finance activities based on the actual purpose of the expenditure.
Charitable activities represent the direct costs incurred in the provision of the company’s services, and include all support costs.
Governance costs represent the cost of managing and administrating the company as a statutory vehicle
1.6 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less its estimated residual value of each asset over its expected useful life, as follows:
Fixtures, fittings & equipment - 15% straight line
Items of capital expenditure of less than £100 are not capitalised but are treated as revenue expenditure in the period in which the expenditure is incurred, however items costing less than £100 can be capitalised at the trustees’ discretion.
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NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023
1.7 Leasing and hire purchase commitments
Rentals payable under operating leases are charged against income over the period of the lease.
1.8 Investments
Fixed asset investments are stated at market value.
1.9 Pensions
The charity operates a defined contributions scheme. Contributions are charged in the accounts as they become payable in accordance with the rules of the scheme.
1.8 Accumulated funds
Restricted funds are subject to specific conditions by donors as to how they may be used. The purpose and uses of the restricted funds are set out in the notes to the accounts.
2. GRANTS AND DONATIONS
| Unrestricted Donations Fundraising Grant: Sheffield Medical School Restricted Groundworks HMRC SSP (COVID Support) Manor & Castle Development Trust Sheffield City Council Co-op HAF Healthy Holidays Capital South Yorkshire Police and Crime Commissioner |
Total 2023 £ 3,355 300 5,096 8,451 0 344 33,729 100 2,568 5,000 2,500 44,241 |
Total 2022 £ 2,174 0 15,288 17,462 1000 177 40,413 700 0 0 0 42,290 |
|---|---|---|
3. INVESTMENT INCOME
Interest receivable
0
0
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MANOR AFTER SCHOOL AND KIDS KLUBS
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
4. TOTAL RESOURCES EXPENDED
| Charitable activities Charitable activities Activities undertake directly Grant funding of activities Total Other costs |
Staff costs Depreciation £ £ 145,910 0 - - 145,910 0 0 0 145,910 0 |
Other costs £ 40,385 - 40,385 0 40,385 |
Total 2023 £ 186,295 - - 186,295 0 186,295 |
Total 2022 £ 155,299 - - 155,299 500 155,799 |
|---|---|---|---|---|
Other costs includes payments to the independent examiner of £500 for independent examination fees.
5. ACTIVITES UNDERTAKEN DIRECTLY
Charitable activities Insurance Volunteer expenses Rent Repairs and Maintenance of premises* Cleaning materials Telephone and internet Printing, postage and stationery Membership and subscriptions Equipment, repairs and renewals Ofsted fee Bank and Card chargers IT and Software Legal & Professional fees Other expenses |
2023 £ 24,392 1,253 0 513 7,723 818 1,621 558 613 0 220 1,072 1,070 377 155 40,385 |
2022 £ 24,113 1,216 56 10,540 1,198 519 1,055 40 1,809 1,637 220 94 408 0 425 43,330 |
|---|---|---|
- Includes £6,394 for development of garden area.
6. TRUSTEES
No Trustees received out of pocket expenses during the year.
No Trustee received remuneration during the year.
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MANOR AFTER SCHOOL AND KIDS KLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
7. EMPLOYEES AND VOLUNTEERS
| 2023 | 2022 | ||
|---|---|---|---|
| £ | £ | ||
| Number of employees | |||
| The average monthly number of employees during | |||
| the year was: | |||
| Charity employees | 18 | 18 | |
| Trustees | 5 | 4 | |
| Volunteers | 12 | 8 | |
| 35 | 30 | ||
| Employment costs | |||
| Wages and salaries | 119,971 | 107,593 | |
| Social security costs(Employer) | 14,703 | 797 | |
| Pension costs(Employer) | 5,973 | 2,328 | |
| Other Staffing costs(including staff training) | 5,263 | 1,251 | |
| 145,10 | 111,969 | ||
| There were no employees whose annual remuneration | was £60,000 or more. | ||
| 8. | DEBTORS | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Trade debtors | (150) | 3,368 | |
| Amounts owed by group undertakings | 0 | 0 | |
| (150) | 3,368 | ||
| 9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | |
| 2023 | 2022 | ||
| £ | £ | ||
| Trade creditors | 0 | 0 | |
| Loans | 0 | 0 | |
| Taxes and social security costs | 0 | 1,488 | |
| Other creditors | 0 | 0 | |
| Accruals | 0 | 500 | |
| Deferred Income | 240 | 0 | |
| 0 | 1,988 |
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MANOR AFTER SCHOOL AND KIDS KLUBS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
12. COMMITMENTS UNDER OPERATING LEASES
At the year end the company has an annual commitment under a license to occupy for the premises they rent.
13. RELATED PARTIES
No other related parties.
14. SUMMARY OF FUND MOVEMENT
| Balance brought forward £ Unrestricted funds 66,344 Restricted funds HMRC SSP (COVID Support) 0 Manor & Castle Development Trust 0 Sheffield City Council 1,846 Co-op 0 HAF Healthy Holidays Capital 0 South Yorkshire Police and Crime Commissioner 0 68,190 |
Income Expenditure Balance carried forward £ £ £ 162,077 (140,208) 88,213 344 (344) 0 33,729 (33,729) 0 100 (1,946) 0 2,568 (2,568) 0 5,000 (5,000) 0 2,500 (2,500) 0 206,318 186,295 88,213 |
|---|---|
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20/12/2023, 17:28:54 GMT
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