PAROCHIAL CHURCH COUNCIL OF ST MARY'S HAREFIELD Annual Report and Accounts for the year ended 31 December 2024 Incumbent The Reverend Marb'n Davies The Vicarage Countess Close Harefield Middx Bank Santander and National Westminster Independent Examiner Charles Homan FCA
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Annual Report for the year ended 31 December 2024 Admlnistrative Inforniatlon The PCC has the responsibilty of co-operating wlth the incumbent. the Reverend Martin Davies In promoting the ecclesiastical parish of Harefield, the whole mission of the Church. pastoral, evangelistic, social and ecumenical. The PCC also has Maintenan and other responsibili1S for the Church and Church Hall in Harefield. Middlesex PCC Membership Members of the PCC are either ex officio or elected at the Annual Parochial Church Meetlng (APCM) in accordance with the Church Representstion Rules. During the year the followtng served as members of the PCC.. Incumbent: The Revd Martin Davies Curats: Chaim?an Warden: Mark Dalton Safeguarding David Gamer Offl¢ers Rachael Whrtley Clerk of Works Mark Dalton Secr•tary Debbie Sweetman Trea8ur8r Jill Dalton Glft Ald Sec. Jill Dalton Admlnlstrator Elected member8 Roz Booth Lizzie Sumner Sue Hewlett Kevin Hughes Brenda Ives Ann Badham8 Rowena S¢ott Victor Cuzmano Tom Evans Elizabeth Sumner Rachel Whitley Until APCM 2024 Until APCM 2024 From APCM 2022 From APCM 2023 From APCM 2023 From APCM 2023 From APCM 2023 From APCM 2024 From APCM 2025 From APCM 2025 From APCM 2025 Deanery Synod Paul Mander Structure, governance and management Membership of the PCC Is detenTtined under the Church Representatton Rules and consists of certaln ex-offiao members (the incumbenupriest-in-charge, curate. lay readers linSed to officiate in the church). the church wardens and members of the Deanery. Diocesan or General Synods and members of the church who are elecled at the Annual Parochial Church Meeting (APCM). Members are warmly encouraged to stand for election to the PCC and we ty to ensure a balance of skills and exp8rience where possible. Objectives and activllles The PCC has the responsibilty of c(perating with the intrnbent in promoting in the ecdesiastical parish of Harefield the whole mission of the Chur(*. pastoral. evangelislio %)cial and ecumenical.
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Annual Report for the y8ar ended 31 Dec8mber 2024 Conllnued Committees and Advisors The PCC operates through a number of commiitees. whith meet in addilion to the meetings of the PCC. The PCC'S Slanding Committee. which is required by law, has the power to transact the business of the PCC beeen ils meelings, subject to any direclions given by the Council. It comprises the Incumbent, Churchwardens and Secretary and Treasurer as appropriat8. The Finance Committee oversees the general financial dimension of the of St Marfs by monitoring and reviewing income and expendbture. and making recommendthons to the PCC. The Social and Fund Ralslng committee plans and cNrdinates sodal and fund raising events through the year. The Mission Actlon Planning Group encourages mission and outreach. The Pastoral comMee exercises responsibility for pastoral care in the Parish. The Christian Nurture Group cOrdInateS teaching and nurture in the parish. Achievements and Performance Revlew of the year The full PCC met monthly (exduding the APCM ) during the year. except In August and December. Committe88 would have met belween PCC meetings, to brin9 points forward for th8 attention of the PCC. Special flnanclal mattern durfng the year:. The PCC share {37.22Q/o ) of 9 Lewis Close net rental income amounted to £6,68612023 £7.016). The Diocesan quota pald was £91,300 (2023 £87,775). Review of the Accounts Overall, unrestricted general income for the year amounted to £227,862 as compared with £158.734 for 2023. The increase was largely as a result of a additlonal donations and giving, hall rents and wedding and funeral fees. General, unrestricted expenditure for 2024 totslled £219.743 as compared Vth £153,629 for 2023. The increase was largely as a result of additional Diocesan quota and Church and churchyard repairs. The general surplus for 2023 was therefore £8,419 (2023 surplus £5.105)
PAROCHIAL CHURCH COUNCIL OF ST MARY'S HAREFIELD Annual Report for tho year end 31 December 2024 Contlnued Review of the Accounts (continued) The income and expendtture on restrÈcted funds is shown in Note 5. The balance on all restrtcted and dèsignated fijnds amounted to £50,162 (2023 £53.685) after transferring £500 from the Churchyard Fund. FLtnds to the General Fund. Future Plans In 2025 and subsequent years. the PCC hopes to build on the initialwes undertaken In 2024 in fvrtherance of Its stated objectives. Signed on behalf of the PCC Reverend Martin Davies Chalrman and Incumbent Date
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2024 Other Designated Unrastrlctad & Restrictsd General Funds Fund (Note 5 TOTAL FUNDS 2024 2023 INCOMING RESOURCES 97,616 80,895 Voluntary income 2(a) 92,947 4,669 other voluntary incoming resources 2(b) 63,082 1,674 64.758 Income frorn charitabte and ancillary trading 2 (G) 21d) 49.902 49.902 39.860 21.731 21.731 20.712 Income from investments TOTAL INCOMING RESOURCES 227,662 8,343 234,005 187,773 RESOURCES EXPENDED 3(8) 1.841 8.841 2.909 Grants and donab'ons Activities direcuy relating to the work of the ¢hurth 3(b) 212,430 214,796 150,224 Mission and Outreach 3(c) 1.714 1,714 802.00 Church govemance costs 3(d) 3.758 3,758 3.194 TOTAL RESOURCES EXPENDED 219.743 229,109 157,129 NET INCOMING I (OUTGOING)RESOURCES 7.919 (3,023) 4.896 30,644 TRANSFERS BETWEEN FUNDS Transfer from Churchyard Fund (500) NET MOVEMENTS IN FUNDS 8.419 (3.$23) 4.896 BALANCES BROUGHT FORWARD AT 1 JANUARY 2024 (2023) 197.334 53,885 251,019 220,375 BALANCES CARRIED FORWARD AT 31 DECEMBER 2024 (2023) 205,753 50,162 255,915 251,019
PAROCHIAL CHURCH COUNCIL OF ST PIARYS HAREFIELD BALANCE SHEEfAS AT 31 DECEMBER 2024 2024 2023 FIXED ASSETS At Nel Valu8 93.771 CURRENT ASSETS Debtor5 and stocks Short Temi Deposlts. restricW & dMn8ted Short Tem) Depo8fts- unrestrtcted C15h al Bank and in haThJ 9.574 50.162 13,11KI 53.885 112.639 172.375 102.531 169.316 UABILITIES: AMOUNTS FALUNG DUE VIITHIN ONE YEAR 10.231 12.381 NET CURRENT ASSETS 162.144 156,935 NEfASSETS 255.915 251.019 FUNDS Unrestriraed 205.753 197.334 Other C**n8t•d & RestrKted Funds. ¥¥fS NEfFUNDS 50,162 53,685 255.915 251,019 Approved ty the PCC and 8vJned on Its behawiy , Martln l)avle8 - Chahrnrt and Incumbent Jul Dalton. Hon Tr•a8wer Data
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Notes to the Accounts for the Year Ended 31 December 2024 ACCOUNTING POLICIES Accounting convention The financial statements of the PCC have been prepared in accordan with the Church Accounting Regulations 2006 together with applicable accounting standards and the SORP 2005. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. The financial ststements include all transath'ons, assets and liabilibes for whth the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members. Funds General funds represent the funds of the PCC that are not subject to any spec1 restrictions regarding their use and are available for applicabon to the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted. The accounts include all transactions. assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body or those that are infonnal gatherings of Church members. Incomlng Resources Voluntary Income and capltal sources Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under Gfft AKI is recognised onty when receNed. Income tax woverable on Grft Aid donations is recognised when received. Funds raised by the fete. and similar events are accounted for net of direct expenses. Sale of books, guides and magazines from the church are accounted for gross. other incomè Rental from the letting of the church premises is recognised when the rental is due. Income from Investments Dividends and interest are accounted for when receivable. Fixed assets Consecrated land and buildings and movable church furnishlngs Consecrated and beneficial property is excluded from the accounts by the Charities Act 2011. Moveable church fumishings held by the VTcar and Churchlwardens on special trust for the PCC, and which require a faculty for disposal. are accounted as inalienable property unless consecrated. They are listed in the church's Inventory which can be inspected (at any reasonable time). For inalienable property acquired prior to 2000 there is insufficient cost infonnation available and therefore such assets are not valued in the accounts. Items acquired Sin 1 January 2000 have been capitalised and depreciated in the accounts over their currently ants"cipated useful economic life on a straight line basis. All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £1.000 or on the repair of moveable church fumishings acquired before 1 January 2000 is wntten off.
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Notes to the Accounts for the Year Ended 31 December 2024 INCOMING RESOURCES Other Designated Unrestricted & Restricted Generdl Funds Fund (Note 5) TOTAL FUNDS 2024 2023 2 (a) Voluntary Income Regular & other Gift Aid donations One Off Gift Aid Envelope Scheme Collections at all seThices Donations Legacies Income tax recoverable on Gift Aid 21,986 2,266 2.274 7.318 49.094 21.988 2.266 2.274 7.318 53.763 25,875 3,240 2.687 8,891 23,449 5,000 11,753 80,895 10.009 92,947 10,(109 97,616 4.669 2 (b) Other fee8 and voluntary incomlng resources Donats"ons and fundraising income Gift from Charitable Trust 20,305 42,777 63,082 1.674 21.979 42.777 64.756 37.732 8.574 48.306 1.674 2 (c) Income from charitable and anclllary Magazine & book 8ales and adverts Church Hall letting Church fees re weddings & funerals 3,894 21,084 24.924 49.902 3.894 21,084 24.924 49.902 4.295 17,024 18.541 39,880 2 (d) Income from investments Rent 9 Lewis Close Int8rest from deposit accounts 19.333 2,398 21,731 19,333 2.398 21,731 19,306 1,406 20,712 TOTAL INCOMING RESOURCES 227,662 6.343 234,005 187,773
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Notès to the Accounts for the Year Ended 310ecember 2024 {continuedl Unrestricted Restricted General Funds Fund (Note S) TOTAL FUNDS 2024 RESOURCES EXPENDED 2023 3 (a) Grants and donations Mlssionary and charitsble glvlng Home Missions. other Church Socleties and overseas relpf Donab"ons Grants & Donth'ons from restricted funds 1.841 1,841 1.443 2.909 1.841 3 (b) Actlvltie8 dlrectly relatlng to th8 work of the Church Ministry.. diocesan quota 91,31XI clergy expenses Locums l other staff costs Iricarage expenses Costs of generaling income Church - Tunning expenses '_ Worship costs Church maintenance '. Insurance Light heat & water Repairs and maintenance Expenditure on Hafefield magazine Restricted Funds expenditijre 9 Lewis Close - expenses 9 Lewis Close - Dlocese share Church Hall running expenses Churchyard runnlng expenses Church Music 8,841 91,300 87.TlS 491 491 3,340 507 93 231 231 704 4.701 6.515 21.806 5.538 4.701 6,515 21,808 5,538 7,394 1.772 4,360 2.057 1.710 10.580 15,371 6.798 6,139 150.224 3.966 8,681 38.779 20,970 6.112 212,430 8.681 38,779 20,970 6,112 214,798 2,366 3 (c) Fund Raislng and Publiclty Mission Outreach and Evangelism :. Publlcity, Mlssion, Trdining , 1.714 1.714 1.714 1.714 802 802 3 (d) chUh governance costs Independent Examiners Fee Admin print post and stationery Other fees and bank charges 150 3.808 150 3.608 300 2.894 3.758 3.758 3.194 TOTAL RESOURCES USED 219.743 229,109 157.129 TRANSFERS BETWEEN FUNDS From a donalion of £21,940 made to the Churrthyard Fund in 2023, a transfer of £500 vms made to the General Fund.
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PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Notes to tho Accounts for the Year Ended 31 December 2024 6 FUND DETAILS RESTRICTED AND DESIGNATED FUNDS Soclal and Fund Ralslng Fund The Social Fund comprises funds raised In previous years and held separately as they were raise for specific projects. From 2021 these s¢)aal and fund raising events were raised for general church funds. Frlends Fund The PCC has raised funds from Friends of St Mary's for the maintenance of the Church buildlng. Chlldren and Youth Fund This Fund Is to be used for the children and youth of Harefield. Other restrfcted funds Any other smaller and on&off glfts for specific projects are separately identified. and retained until the monies are spent on the pa'cular proiecL FIXED ASSETS FOR USE BY THE PCC Cost Accumulated Depredation Depreclats'on Charge 2024 2023 Book Value St Mary's Church Hall 35,753 35.440 313 313 Share of 9 Lews Close- 360/0 Addition on 1.1.2007 . 1.220A share 90.139 3,632 90,139 3,632 90,139 3,632 129,524 35,440 313 93.771 94,084 10
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Notes to the Accounts for the Year Ended 31 December 2024 (contlnued) ANALYSIS OF NET ASSETS BY FUND Unrestricted D8slgnat8d Gonerdl Emergen Fund Repair Fund Réstricted Funds (Nots S) TOTAL FUNDS 2024 2023 Fixed assets Current assets Current liabilities Long term liabilities 93.771 122.213 (10,231) 93.771 94.084 172,375 169,316 (10,231) (12,381) 50,162 Fund balance 205,753 50,162 255.915 251,019 DEBTORS Income tax recoverable on Glving to December 2024 (2023) Credit note re Coach for Friends cancelled trip In 2024 to 2025 Due from Church Trust re Donth'on from Gill Holmes 2024 2023 5.548 1.480 2,548 9,574 4.526 8,574 13,100 10 CREDITOR8 Rent due to London Diocese- 9 Lewis Close -January to December 2023 Weddlng fees recelved in advance Independent Examiner fee - 2024 Funeral fees due to Diocese 2024 2023 8.681 1,000 450 100 10,231 10,581 1,500 300 12,381 11 BANK ACCOUNTS PCC Cuent account- Santander PCC Nat West account PCC CBF account Fund Raising Santander depostt account Fund raising Santander current account Fund raising CBF account Fund raising cash in hand Friends Bank acount Friends cash in hamd Addrttonal 2024 2023 93,445 876 47.586 75.574 7,746 45.076 3,969 6,190 112 50 21,173 247 42 156,217 50 16,366 454 48 162,801 11
Independent Examinerfs Report to the PCC of St Mary's Church, Harefield I report on the accounts of the PCC for the year ended 31 December 2024 which are set out on pages1to11. Respective responsibilities of the PCC and the examiner As members of the PCC you are responsible for the pparatIOn of the attounts: you consider that the audit requirement of the Church Accounting Regulations and section 144 (2) of the Charities Act 2011 {' the 2011 Act,) do not apply. It is my responsibilty to= Examine the accounts under the Church Accounting Regulations and section 145 of the 2011 Act. To follow the procedures laid down in the general directions of the Charity Commission under section 145(5)(b) of the 2011 Act and To state whether particular matters have come to my attention Basis of thls report My examination was carried out in accordance with the General Directions given by the Charity Commission and to be found in the Church guidance, 2006 edition. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees conmIng any such matters. The procedures undertaken do not provide all the evidence that *ould be required in an audit. and consequently no opinion is given as to whether the accounts present a 'Yrue and fair view. and the report is limited to those matters set out in the ststement below. Independènt examinerfs statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance wrth section 130 of the 2011 Act: and to prepare accounts which accord with the accounting records and comply with the requirements of th8 Act. and the Regulations have not been met; or {2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Charles Homan Date 12
ST MARY EFIELD PCC- 31 HALL ACCO T- NOTE ONLY Additional Notes to the Accounts 024 CHURCH HALL Income from leth.ngs Expenditure Hall Electn"crty Hall Gas Hall water rates Hall insuran Hall rnainlenance and deaning Hall repairs. fire safety and refuse colle(*"on Hall depreciath.on 2024 2023 21.084 17.024 2,072 3.770 3,315 6,979 1.791 4.748 1,891 1.496 2.232 313 750 Hall Major repai Kltch8n (HS2 funded) (15.389) 123,390) 115,371) NET INCOME (EXPENDITURE 17.695 1,653 13