||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From**|Period start date|||**To**|Period end date||| |||Day
01|Month
04|Year
2021||Day
31|Month
03|Year
2022| ## Section A Reference and administration details **Charity name** Headington Baptist Church ## **Other names charity is known by** ## **Registered charity number (if any)** 1131272 Charity's principal address |1131272|| |---|---| |78 Old High Street|| |Headington|| |Oxford|| |**Postcode**|OX3 9HW| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Christopher Band|Minister||| ||Jonathan van den Broek|||| ||John Delderfield|Treasurer||| ||Beryl Smart|||| ||Wendyvan den Broek|Secretary||| ||Ian Simmons|||| ||Ian McDonald|Minister||| ||Nick Jackson|||| ||Rebecca Bradshaw||From 11 May2021|| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||Baptist Union Corporation|| |||| |||| ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** November **2019** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document[Constitution (adopted June 2009)] - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) > [Unincorporated association] Trustee selection methods (eg. appointed by, elected by)[Trustees are appointed by Members of the church according to the ] process set out in the Constitution ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The principal Purpose of the church is the advancement of the Christian faith according to the principles of the Baptist denomination. The church may also advance education and carry out other charitable purposes in the United Kingdom and/ or other parts of the world. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** In fulfilling the Purpose the church will engage in a range of activities, either on its own or with others, that will vary from time to time, with activities being initiated, expanded or closed as appropriate. In considering the activities, the Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The activities may include but are not restricted to: 1. regular public worship, prayer, Bible study, preaching and teaching 2. baptism, as defined in the Baptist Union’s Declaration of Principle 3. the communion of the Lord’s Supper 4. evangelism and mission, locally, regionally, nationally and internationally November **2019** **TAR** 2 5. the teaching, encouragement, welcome and inclusion of young people 6. nurture and growth of Christian disciples 7. education and training for Christian and community service 8. giving and encouraging of pastoral care 9. supporting and encouraging charitable social action in the United Kingdom and abroad 10. encouraging relationships with and supporting Baptists and other Christians ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The church makes grants to other organisations whose charitable objects complement its work. These grants are considered each year in the budget-setting process and are approved by the Members’ Meeting. Much of the work of the church is carried out by members on a voluntary basis, which is an essential complement to the work of the two ministers in the successful functioning of the organisation. - Most Headington based activities occur in our main building as per the principal address but others based in the local area are held in neighbouring venues such as the Barton Community Centre. ## Section D Achievements and performance **Worship & Prayer Summary of the main achievements of the charity during the year** Towards the end of this reporting period we were able to transition from meeting in alternate congregations with socially-distanced seating, masks and no singing to being full once again on a Sunday morning with both adults and children joyfully worshipping together. Over the year we had sermon series on: a variety of Psalms, Rebuilding relationships with God and each other, and Transforming Community. Our Christmas theme unpacked a different gift each Sunday (Peace, Joy, Hope). We held two in-person carol services before the rise of Omicron cases and the uncertainty of its severity led us to taking our Christmas Day service online. We started the New Year back together studying John’s gospel all the way through to Easter. Once again, our Home Discipleship Groups (HDGs) were a vital support to their group members. In terms of study, the groups either followed the Sunday preaching (using questions and material provided by speakers) or they selected their own study guides. Each group also engaged with the ‘Living & Telling’ course which encouraged and equipped us in our personal outreach. ## **Pastoral Care** With the return to a more normal pattern of church and activities, we’ve been hugely blessed with greater connection with one another. Old relationships have been rebuilt and as people have moved to HBC new connections have been made. Care takes place right across the church in the day to day and week to week, notably within the connections in Home Discipleship Groups. The Prayer Ministry Team continued to offer prayer support both on Sundays and also throughout the week (using its WhatsApp group). November **2019** **TAR** 3 Section D Achievements and performance ## **Children & Youth** Every Sunday morning we ran Transformers (for ages 4-11) and miniTransformers (ages 0-4). Both occasions are filled with fun, song, engaging activities and Bible teaching. We also ran a Holiday Club with around 100 children (ages 4-11) attending, along with a very large team that consisted both of adults and also Junior Leaders. The youth continued to meet for teaching on Sunday mornings using the Urban Saints material. In August the youth attended the ‘Limitless’ festival virtually, setting up their own festival venue in the church basement, complete with toastie and milkshake bar. In September a new programme was launched for youth in Years 9+ which included food, games, worship, teaching and social time. At Christmas time the basement was transformed into a 1920s mocktail bar with Canapés, live music and a murder mystery performed by the youth team. The Youth Discipleship Group met weekly and explored a range of contemporary topics. A new group was launched on Tuesdays for Years 6-9. ## **Community Engagement & Outreach** The return to a more normal programme saw us start to build our outreach programme again. Outreach happens right across the life of the church: through toddlers, children and youth work; in Light Bite (a lunch club for the over 50s), services and house groups. But we’ve had some significant moments of outreach. Our Christmas Carol Services, streamed and in person, were a great opportunity for people to start dipping their toe into the water of gathering again and there was a real atmosphere of celebration. Saltmine Theatre Company brought their Rapunzel show to HBC during December. It was a fantastic performance with a gospel message, attended by people from all over the city. In the run up to Easter we ran a craft and tea afternoon which was well attended by people from the local community as well as further afield. We continue as a partner church in the Oxford Churches Debt Centre, which is affiliated with the charity Christians Against Poverty. Our link is expressed by financial giving, by providing a trustee (who also serves as Chair) and by two of our members being employed by OCDC (a Centre Manager and a Debt Counsellor). We ran ‘The Marriage Sessions’ several times during the year for those wanting to invest further in their marital relationship. We financially support a number of mission agencies/personnel including Wycliffe Bible Translators, Friends International & BMS World Mission. ## **Barton Community Church** HBC’s daughter church, Barton Community Church (BCC), is located on the Barton Estate. The estate has areas within it of social deprivation, which include increased levels of mental illness, poverty and poor education. The church delivers support to several families and individuals as well as being actively involved in the life of the community. The foodbank that it administers has had 373 clients. BCC continued to run its listening service (Hear4you) and its self-esteem ‘ ’ - course for girls aged 14 16 ( Know your Worth ). November **2019** **TAR** 4 Section D Achievements and performance ## **Northway Church at Five** An intended merger between our church plant (Northway Church at 5) and the historic Northway Church failed to materialise. Northway Church at 5 also lost several key members and two of its three leaders signalled that they were moving from Oxford. As a result, and with a heavy heart, we had to wind down Northway Church at 5. ## **Staffing** HBC entered a partnership with DNA, a Christian gap year and Leadership Development programme which enabled us to have one of our own young people working alongside us during her Gap Year. The search for a minister for Barton Community Church continued in the early part of this period as the post was readvertised. A special church members meeting was held in February resulting in an offer of appointment being made and accepted. The Staff Team consisted of: Senior Minister, Associate Minister; Children & Families Worker (P/T); Pastor (P/T – non-stipendiary); Administrator (P/T); Gap Year worker. ## **Ecumenical Relationships** Our ecumenical relationships are expressed by our participation in three different church networks: (i) Churches Together in Headington – we continue to be an active member and have representation on their committee (ii) Local Baptist Cluster (iii) ‘Love Oxford’ network of Churches – we participate in occasional prayer meetings and termly ministers’ lunches. This group represents a wide range of churches including a diverse number of ethnic congregations. ## **Use of the Church Building** The building was mainly used for Sunday services, Toddlers, Powerpack weekly, Youth, Holiday Club & our ‘Church Weekend at Home’. There have been a few external bookings during the year, including training for NHS teams. The upstairs rooms have been freshly decorated and used for small meetings, whilst the basement has proved to be a hit with a local production crew who have been filming green screen interviews with leading scientists. ## **Section E Financial review** The policy is that one third of annual budgeted expenditure be held in **Brief statement of the** realisable form. This excludes property assets vested in our Holding **charity’s policy on reserves** Trustees which are considered necessary for the normal running of the charity. On 30[th] July 2021 we completed on the purchase of a 2[nd] manse which now falls into this exclusion. November **2019** **TAR** 5 ## ## ## ## ## ## |ignedonbehalf of thecharity'|strustees|| |---|---|---| |Signature(s)|lfurdyao^-"&rr-W|C'A'9^---rl| |Fullname(s)|Wendy vandenBroek|ChrisBand| |Position(egSecretary, Chair,
etc)|Secretary|Minister| |Date|tu+-A-btz|2.+/r,lz:-:| Headington Baptist Church 78 Old High Street Oxford, OX3 9HW 01865 763572 www.hbc-oxford.org.uk Reglstered charity.. 1131272 Headington Baptist Church Accounts for I" April 2021 until 31" March 2022 Registered Charity 1131272 These accounts have been independently examined as on the next page have been approved by the Trustees, June Meeting Secretary Treasurer Date have been received by the Church Members> Meeting Chair Date ASPIRING TO BE A TRANSFORMING COMMUNITY Headington Baptist Church INDEPENDENT EXAMINERS REPORT to the Trustees As described in the Trustees. Responsibilities. you are responsible for the preparation of the accounts. You consider that the audit requirement of sertion 4312) of the Charities Act (the Act) does not apply. My examination of the accounts for the year ended 31st March 2022 has been carried out in accordance with section 41 of the Charities Aci 1993. The examination includes a review of the accounting records kept by the church offKials and a comparison of the accounts with these recofds. It also include5 considering any unusual items or disdosures in the accounts and seeking explanations from you concerning any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit and consequently I do not express an opinion on the view given by the accounts. In connection with my examination, no rnatter has come to my attention which gives me reasonable Cause to believe that In any material respect the requirements to keep accountin8 records In accordance with section 41 of the Art, and to prepare accounts which accord with the accounting records and comply with the requirements of the Act, have not been met or which in my opinion should be drawn in order to enable a proper understanding of the accounts to be reached. Signature l3 Isl 22 Printed nameandaddress..................... ...Date f£)BifrJ N I cfrl OLAS WLX)PUJA 131 o£cABST&P ROAD 6AC51FiThlG Ptt5To Pg3 IFE ## **Headington Baptist Church - 1131272** ## **Statement of Financial Activities** ## **For the period from 01 April 2021 to 31 March 2022** ||**Unrestricted**|**Designated**|**Restricted**|**Endowment**|**Total**|**Prior year**| |---|---|---|---|---|---|---| ||**funds**|**funds**|**funds**|**funds**|**funds**|**total funds**| |**_Income and endowments from:_**||||||| |Donations and legacies|229,990|72,655|—|—|302,645|370,053| |Income from charitable activities|5,529|—|—|—|5,529|2,466| |Other income|1,204|23,846|—|—|25,050|5,857| |**Total income**|**236,723**|**96,501**|**—**|**—**|**333,224**|**378,376**| |**_Expenditure on:_**||||||| |Expenditure on charitable activities|241,545|678,264|—|—|919,809|293,145| |**Total expenditure**|**241,545**|**678,264**|**—**|**—**|**919,809**|**293,145**| |**Net income / (expenditure) resources before transfer**|**(4,822)**|**(581,763)**|**—**|**—**|**(586,585)**|**85,231**| |||||||| |**_Transfers_**||||||| |Gross transfers between funds - in|10,965|51,642|—|—|62,607|31,091| |Gross transfers between funds - out|(51,642)|(10,965)|—|—|(62,607)|(31,091)| |**_Other recognised gains / losses_**||||||| |Gains on revaluation, fixed assets, charity's own use|—|580,000|—|—|580,000|—| |**Net movement in funds**|**(45,499)**|**38,914**|**—**|**—**|**(6,585)**|**85,231**| |**_Reconciliation of funds_**||||||| |**Total funds brought forward**|**1,359,556**|**243,419**|**—**|**—**|**1,602,975**|**1,517,745**| |**Total funds carried forward**|**1,314,058**|**282,333**|**—**|**—**|**1,596,390**|**1,602,975**| |||||||| |**_Represented by_**||||||| |Unrestricted||||||| |General fund|1,314,058|—|—|—|1,314,058|1,359,556| |Designated||||||| |Barton Fund|—|42,279|—|—|42,279|48,944| |Manse Fund|—|238,418|—|—|238,418|182,816| |New Superdads|—|1,636|—|—|1,636|1,672| |Northway Fund|—|—|—|—|—|9,987| _**There may be minor discrepancies in the totals if the pence are not being shown**_ 02 May 2022 Headington Baptist Church - 1131272 Balance Sheel detailed Asat 3110312022 Asat 3110312021 Fixed assets 2001.. Manse 636.0 58.1)00 2002.. Church BuSldlng 1,2(M).893 1.233.349 Total Fixed assets 1.838.893 1.291.349 Curr8nt assets 1501.. Bank currentalc one 47.146 64,821 166.194 1502.. CAF ￿￿￿t one 149.103 1505.. Bart￿1 current alc 55.(K9 48.712 90 1507". Barton fl081 IrAsh in ha￿) 1509.. Northway float (cash in handl 1511.. North¥vay current alc 1512.. Su￿rdad$ currènt al¢ Z05." AGwunts ReGeivable 588 133 1,684 9.849 1.636 1.672 7.577 20.155 Total Current ass8tS 2V2.802 311.626 Liabilities 1601." BU Corwration Loan 1603.. Mwnb8rs' Loans 208,100 283.0 Z04.. Accounts Payable 14.205 Tota Liabilities 505.305 Net Asset Surplus Ideficitl 1.5%.390 1.602.975 Reserves Excess I l¢JefiGitI to date Z01.. Starting balanc8S Z02.. G8inÈlllo88881 on inv&81m8nt ass8ts Z03.. Gainslllos5esl on investment 8S5ets 1586.5851 1,593.770 85.231 1,508.540 9.205 9.205 580.000 Total Res&rv8S 1,5￿,3 1,602,975 Represented by Funds Unreslrict&1 1,314,058 282.333 1,359,556 243.419 Designated Restr￿ad Endowment Total 1,5*,3 1,602.975 The￿ may be minor discrepencies in Ihe tol8ls if Ihe penc& a￿ not b&ing shown 02 May 2022 ## **1. Financial Activity and Budget** The HBC Budget organises the spending of income substantially from Members’ giving, which has been sustained very well during this atypical year. The accounts show the total activity over the financial year which somewhat exceeds the Budget approved by the Members’ Meeting because the charity normally has additional financial activity associated with programmes that aim to collect money to cover their own expenses and be substantially “self-funding”. In this year, coming out of the pandemic, such activities have been gradually restarted but did not run at their usual levels. ## **2 Accruals** HBC produces accrual accounts. Due to the use of BACS rather than cheques, very little carries over month ends, which include year-end. An exception is that each year we accrue the March tax reclaim which arrives shortly after it is submitted. During the year reported, a grant has been received from the Charlton-on-Otmoor Fund, some of which is intended for expenditure in the coming year. We have one item of completed building work for which we have yet to be invoiced. ## **3. Anomalous Year** The church has operated with a staff that includes two ministers for our central congregation over many years but has managed to do so with its Holding Trustees owning just one manse. As reported in last year’s Accounts, it was decided to purchase a second manse. Last year we collected in Members’ loans. This year we have negotiated a loan from the Baptist Union Corporation Ltd. and completed on the purchase. The purchase temporarily pushes our financial activity above that appropriate for independent examination but, given its nature and time constraints, independent examination remains within guidelines. Over the following years we plan to repay all the loans, but with a much lower level of financial activity. There are two other differences from 2020-2021. Our Barton Fund which links to our Congregation meeting in Barton, Headington did not have a minister in post all this reported year, which was not as planned but should be resolved for next year. Our Northway Fund was linked to a project on that estate. During the year the Trustees have pulled back from that project and arranged appropriate uses for the assets (it was a designated fund). It remains shown in these accounts as there were assets at the start of the year, which will not be the case next year. ## **4. Risk** Between 1985 and 2011 the Baptist Ministers’ Pension Scheme was a Defined Benefit (DB) Plan for the part of ministers’ salaries up to minimum stipend. The contributions built up a fund but yields and tax régime meant that the Scheme could not continue to provide the projected pensions as planned from established contribution levels. The Scheme was closed to new contributions. Its pensioners retain their entitlements except that indexing after starting to draw a pension has been reduced from RPI to CPI. HBC is but one of very many “Baptist” employers making monthly payments specifically in support of the DB Plan’s projected deficit, payments which are scheduled to continue until June 2026. The **risk** that it is required be noted against these accounts is that of a cessation event, whereby one of several situations arises that our monthly contributions are no longer deemed to cover the DB liabilities. BBS Consultants & Actuaries Ltd who provide a portal to the Baptist Pension Scheme(s) publish a monthly estimate of the amount payable by each stakeholder in the event of cessation. On 21[st] March 2022 HBC’s actuarially estimated liability is £30,600 to pay an insurance company to cover our remaining DB pension excess liability, an amount which includes an insurance company’s profits and a ‘handling’ expense of £4500. This **risk** for HBC is presently very unlikely to materialise. The Trustees are aware that reformulating the Charity to be a CIO would need specific legal planning so as not to trigger a pension cessation event. ## **4. Reserves** This position is the total money in the bank for non-restricted funds as there are no additional realisable assets. Having started the year with somewhat higher reserves than our Policy requires, retained because of forward planning for second manse purchase, the Trustees moved the excess from General Fund to the Manse Fund and these were expended making the purchase. ________________