BERNAFID'S ACRE IA company limited by guarnntee) UNAUDfTED ANANCIAL STATEMEwrs YEAR TO 31W DECEMBER 2Q2
BERNARiYS ACRE UNAUDtTED FINANCIAL STATEMEp¥rs YEAR TO 315r DECEMBER 2022 Pago Legal and Administrative Information Trustees, Annual Report including Directors, Report Indgpendènt Examinarfs Rèport Ststement of Financial Activities Balance Sheet Notes to the Financial Statements 9-13
BERNARLYS ACRE LEGAL AND ADMINISTRATIVE INFORMATION YEAR TO 31- DECEMBER 21122 CHARrrY NAME Bemard's Acre REGisfERED CHARrrY NUMBER 1131269 REGISTERED COMPANY NUMBER 6932120 REGISTERED ADDRESS 15 Southemhay East Exeter Devon EX1 10E TRUSTEES Mr A Heron Ichaimianl Mrc Eggins Mr P Hawes R Heron Mrs l Mathieson Mr P Sowden Mrs R Sowden INDEPENDENT EXAMINER Mr M B J Cronin MAAT FCIE Bowhill Bookkeeping Service5 172 Newman Road Exeter EX41PQ
BERNARD'S ACRE TRUSTEES. ANNUAL AEPOAT INCLUDING DIRECTORS. REPORT FOR ThE YEAR TO 31ST DECEI1ER 2022 The trustees, who are also Director5 of the charÈty for the wrposes of the Companies Act 2LNJ6, present their rerKJrt with the financial statements of the chartty for the year ended 31 rt December 2022. The finan¢ial statements have been prepared in accordance with the a¢counting poliei8s set out on pages 9 and 10 and the charitable companies, Memorandum and Articles of Association. sfBucTURE. GOVERNANCE AND MANAGEMEKr Govèrning Document The organisation is a charitable company limited by guarantee. incorporated on 12th June 2009 and registered as a eharity on 21" August 2009. The company was established under Memorandum of Association which established the objectives and powers of the charitable company and Is governèd under its Articles of Associaiion. In the event of the company being wound up members are required to corrtribute an amount not exceeding £10. Directors The nam8s of persons who 8re dirèctors for the purpose of company law and trustees for the purpose of ¢harity law. who seNed during the year and up to the date of this report, are set out on pagel. Recruitment and Appointmerrt of Dir8etoffs The directors of the company are also chaiity trustees forthe purposes of charity law. Under the requirements of the Memorandum and Articles of Association the directOTS are elected to serve for a period of three years after which they must be reelected at the next Annual General Meeting. The directois are also members of the company and the company has no members who are not directors, therefore the Annual Gener31 Meeting was deemed to have taken place a5 Part of the meeting of the directors at which the Accounts were presented for approval. All directorshrustees give their time voluntarily and received no benefrts from the charity. Trustse Induction and Training No new trustees were appointed during the year. All trustees have visited Bernard's Acre and volunteer in practical ways. Addition8lly. trU88S famili8risè themselvès with the charity and the context within which it operates. including- The obligations of members The main documents which set out the operational framework for the charity including the Memorandum and Articles Resourcing and the current financial position Futur¥ plan$ and obje¢tiv¢$ Risk Management The directors have reviewed the major risksto which the charity is exposed. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Organisational Structure Bernard's Acre has a board of d1CtorS who meet biannually lor more as required) ar7d are responsibla for the strategic dIre10n and policy of the charity. At present the board has seven members from a variety of professional backgrounds relevant to the work of the charity. During the year. Rosemary Sowden was responsible for day to day administration of property bookings, administration and finance. Paul Sowden was responsible for property m#tt8rs.
BERNARD'S ACRE TRUSTEES. ANNUAL REPORT INCLUDING DIRECTORS. REPORT FOR THE YEAR TO 31- DECEMBER 2022 During the year the Charity employed one part time caretaker 12 hours per week and in Sept8mb8r the post holder increased her hours by 8 hours per week to covei the day-to-day admini8tration of the centre bookings process. OWEcfs AND ACTWMES Purpos8s and Aims Our charity's purposes as sei out in the objects contained in the company's memorandum of association are: The promotion of the Evangelical Christian Faith and in furtherance of this object to provide a Christian Centre- and The furtherance of such other charitable purposes as the charity shall determine. The aims of our charity are to promote the evangelical Christian faith by providing premises for use by church affiliated and other groups that respect our vèlues. These premises are known as Bernard's Acre and are located at Belstone. Okehampton, Devon. We are an inclusive Christi8n charity. Everyone is welcome to use our facilities. whether they are a person of faith or not. The charity is a successor body to the unincorporated charitable trust known as The Bernard's Acre Trust estsblished by deed executed on 10 January 1981. On 1 October 2009, the TTUSt transferred the freehold property at Bernard's A¢re and its entire net assets to the charity. The charity commenced the activities previously undertaken by the Trust on l October 2009. In 5th June 2017 Bernard's Acre Trust was linked to the Trust by the Charity Commission. Ensuring our Work Delivers Our Aims When reviewing our aims this year the TSteeS have considered the Charity Commission's published guid8nce on public benefit. The aim of our charity is to provide comfortable. affordable. accessible accommodation for use by families. church affiliated groups and other gioups that resect our values. We review our aims. objectives and activities 8a¢h year. This review looks at what we achieved ond the outcomes of our work in the period, the suGGess of the key artivities and the benefits they have brought io those groups of people we are S up to help. The review also helps us ensure our aim. objectives and activities remain focused on Dur stated purposes. We confirm we have given due Consideration to the Charity Commission's published guidance on the public benefit requirement under the Charities Act 2011. when reviewing our aim and objectives and in planning our flrture activities. In particular. the tru*ees ¢on$hder how planned activities will contribute to the aims and obj¢rtiv¢s they have set. The Focus of our Work Our tnaitk objectives for the petiod weie to promote the evangelical Christian faith. We meet these objeiveS by letting out the premises at Bernard's Acre to church affiliaied and other Christian groups and individuals. How our Activities Deliver Public Benefft Our main activities and who we try to help are described below. our charitable activities focus on th$ promotion of the evangelscal faith by the provision of suitsble premises for hire and are undertaken to further our charitablÈ pUr$S for the public benefit.
BERNAIID'S ACRE TRUSTEES. ANNUAL REPOFrr INCLUDING DIRECTORS. REPORT FOR THE YEAR TO 315r DECEMBER 2022 ACHIEVEMENTS AND PERFORMANCE Who used and benefrted from our SeNic Bernard's Acre was let for 90% Of weekends during 2022 which is our primary letting pattem. The occupancy rate during the November to M8rch low season increased to 44% with the mid- season also increasing to 760. The Summer holiday AND Christmas high season rate remained at nearly 90%. The impact of our work goes far beyond the individuals who stay ai Bernard's A¢re. The bookings Teturned to a more nomial pattern, following the lockdowns of the Covid 19 pandemic which included chur¢h based groups and activities. including youth groups. Beavers. Education81 groups. adult retreats as well as the family groups. Our work also benefits the churches, families and comrnunFties to which guests belong with 8ddition81 ineome generated by letting to families and groups for holidays during the periods when the centre would otherwise be vacani. In September 2022 we were able to appoint to another staff post to cover the adwninistrative work bringing our totsl establishment to .6 including the caretaker. FINANCIAL REVIEW The charitsble company made an operating surplus in the year of £12.587. 12021 £24.7961. surplus Total income increased by 7% compared to the previous year. Lettings income showed a significant increase of 50% compared to 2021 due to the fact that the centre was open for longer as the Covid 19 pandemic had eased. Toial expenditure showed a 58% increase on the previous year. The employment ofthe caretaker for a full year as well a5 increase in heavlight $ts and overall greaier use of the centre were the reasons for the increase. The charitable companws funds totalled £404.975 at the yearnd with net current assets totalling £51,315. Principal Funding Sources The principal funding sources for the charity over this year were the letting of Bernard's Acre and don8tions from supporters. In addwtion. we received one GovernmeTrt grant given to hospitality vanues affècted by restrictions related to the Covid 19 pandemic. Inv8Stm•nt Pollcy Aside from retaining a prudent amount in resetves each year most of the charivs funds are to be spent in the short term ¢on¢entrating on repayment of long term borrowing and upgrade of Ihe premise5 in order to reach a carbon neutral position in the long term. so there are no funds for long term investment.
BERNARD'S ACRE TRUSTEES. ANNUAL REPORT INCLUDING DIRECTORS. REPORT FOR THE YEAR TO 315T DECEMBER 2022 RESERVES POLICY The directors have examined the charit$ regulments for reserves in light of the main risks to the o¥ganisation whÈGh would include a significant reduction in lettings income and the liabilities associated wlth employment of staff. tt has estsblished a policy to hold at least 6 months of unre*rÉGted expenditure. At the year-end reserves totalled £51,315 which was in excess of this policy. We are theiefort intending io assign £25.000 for works to move Bernard'5 AGre towards a carbon neutral position. Budgets for the coming year forecast a net operating profit of £10.698 of which it is proposed up to £10,000 would be earmarked for repayment of the mortgage capital. Plans for FUre Porrods The charity has a full booking diary for 2023. Wo are reviewng our mgrketing strategy in ordèr to m8ximise the income that can be generated during the low $888on now the upgrade has been completed allowing letting all year round. STATEMENT OF TRUSTEE'S RESPONSIBILtnES The trustees (who are also the directors of Bernard's Acre) are reskK)nsible lor preparing the annu81 report and the accounts in accordance with applicable law and regulations. Company law requires the directors to prepare financi21 atements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice. Under company law the directors must not approve the financial statements unless they are satisfied that they give a tiue and fair view of the stste of affairs of the charitable company for that period. In preparing these financial statefflents. the directo are required to: selecl suitable accounting policies and then apply them consistently: observe the methods and principles in the Charities SORP- make judgements and estimates that are reasonable and pnJdent: and prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charity will continue in bysiness. The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time thè financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companie$ Act 2006. They are also responsible for safeguarding the assets of the Charitable company and hence for iaking reasonable steps for the prevention and detection of ftayd and other irregularities. This report. whi 2006 relating to their behalf by.. has been prepared in accordance with the provisions in the Companies Act mall comp nies. was approved by the trustees on 4 May 2023 and signed on Alistair H•ron. halr
INDEPENDENT EXAMINER'S REPORT TO THE TRVSTEES OF BEBNARIYS ACRE I roport on the accounis of the company for ihe year to 31# Oecember 2022 which arè sgt out on pages 7 to 13. R•spLmslbSlhl•s and bo•i• of r8wt As the charitws truoee$ of the Company land 8190 tts dirathors forthe purpos05 of company lawl vou ar¢ responsible for the prepar81ion of the account8 in accordance with tho rgquirtments of Ihe Companies Act 20061.the 2006 Act'l. Having satisfied myself that the 8ccounts of the Company are not required to be audited Under Part 16 of the 2006 Act and are eligible for independent examination, I r8POrt in rtsp¢rt of my exarwTrination of your charity's aCCOLtnrs as carried out eT seGtion 145 of the Charities Act 2011 I'the 2011 Aa'l. In Garrying oui my examinaiion I have followed the Directions given by the Ch8rity Commi88ion und8r s8Ction 145151 Ibl of ihe 2011 ACL Indep•nd•nt •xaminer's rtatsm•nt I have completed my examination. I confirm thal rKJ mattels have come to my attention in conneclion with the examination giving me cause to believe- aGGounting IordS were not kept in re8pect of the Company as required by section 386 of the 20C aci- or thè aeeounts do accord wrÉh those record5." or the 8Ctounts do noi comply with the accounting requirements of section 396 01 the 2006 Act othèr than any r8quirement that the accounts give a 'true and fair vi8w' which is not a matter considered as pan of an independent examination.. or the accounts have not been prepareo in acwrdance wÈih the methods and principles of the Statement of R8comfflended Pr3cti¢e lor actountÈng and reporting by chaTltie5 lapplicable to chgrrties preparing their accounts in accordance wsth the Financial Aeporting Standèrd èppli¢able in the UK and Flepublic of Ireland IFRS 10211. I have no concerns and I havÈ tomè aeross no Other matters in connection with the examin81ion to which attention should be drawn in this report In order to enable 8 proper understanding of the accounts lo be reached. M Grgnin MAAT FQE Bowhlll Bookkeeping Service5 172 Newman Road Exeter EX4 1PQ
BERNARIYS ACRE STATEMEpif OF HKANCIAL ACTivmES (INCLUDING INCOME AND EXPENDrruRE Accoupm YEAR ENDED 31 DECEMBER 2022 Totsl Funds 2022 Totsl Fund5 INCOME FROM: Donations Charitable activities-. LEtting's incitrm• Othertrading activities Investment income.. Bank inter8Èt Other Ineome 14 19.657 32.317 48.706 228 221 45 TOTAL 52,023 EXPENDrruRE ON.. Charitable activities 15 43.137 27.227 43,137 27,227 NMOvEmENT IN FUNDS 24.796 RECONauATtON OF FUNDS: TryfAL FUNDS 8ROUGlff FORWAJID 367.592 392,388 The statement of financial auiviiies includes all gains and losses in the period. All ineoming resources and resources expended derNe from continuing a¢tivitig8.
BERNARIYS A(JIE BALANCE SHE AS AT 3111 DECEMBER 20T2 At 311¢ At31st DeGemb¢r FIXED ASSErs: Tangible assets 419039 CURRENT ASSErs: Debtors Cash at bank and in hand 4.811 57.061 2.224 71,079 61.872 73,303 UABILMES: Creditors.. Amounts falling due wtthin one year {1057) 18,7541 NEf CURRENT ASSErs 51J15 TOTAL ASSEfs LESS CuRREr UABILMES 486.975 484,388 Creditoys.. Amounts falling due after one year Igoooi 192,lJOOI TOTAL ASss 392JBB THE FUNDS OF THE CHARITY.. Unrestricted Funds Revaluation ReseNe 154375 250.000 142,388 250.000 TOTAL cHARy FUNDS 40415 392J88 For the year ending 31st December 2022. the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companie5. The notes on pages 13 fom an integral part ofthese aeeounts. Responsibilities of trust lal The members have not required the charitable company to obtain an audit of its accounts for the yea¥ in question in accordance wtth section 476 of the Companies Act. Ibl The trustees acknowledge their responsibilTties for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts. These financial ststements have been prepared in aeeordanee wtth the provisions applicable to companies subject to the small companies, regime and with the Financial Reporting Stsndard 102 and were approved by the trusteeslon 4" Ma 2023 and signed on their behalf by: Alistsir H•r<>n. Cha
BERNARD'S ACRE NOTES TO THE FINANCIAL STATEMErus YEAR TO 31- DECEMBER 2022 AccouTrillNG POLICIES al Basis of Accounling The financial statsments have been prepared under the historical cw convention with itèms recognised at cost or transaction value unl&ss otherwise stated in the relevant notes to the8e accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with ihe Financial Rewrting Standard applicable in the UK and Republic of Ireland IFRS 1021 (second edition- Qctober 20191 (effective l January 20191 and the Financial Reporting StarTrdard applicable in the Unitsd Kingdom and Republic of Ireland IFRS 1021. The financial statements have also been prepared with the Charities Act 2011 8nd the small Companies regime (section 419121 of the Companies Act 26. Bernard's Acre meets the definition of a publlc benefit entiry under FRS 102. bl Tangible Fixed Assets The fr88hold property is stated at estimated market value and is not depreciated. Equipmènt costing more ihan £750 is capitalised and depreciated at 15% on a straight line basi5. cl Debtors and Prepayments The gtft aid debtor is recognised and included as income when there is a valid declaration from the donor. Prepayments are valued at the amount prepaid net of any trade discounts due. dl C•$h at bank Cash at bank includes short term highly liquid investments wth a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account el Creditovs Creditors are recognised when the charity has a present obligation wulting from a past event that will probably result in the transferof fijndsto a third partyand the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognis8d at th84r s8tt18ment amount aft8r allowing for any trade discounts due. Darr8d Ineomo The charty ha5 included in creditors lettinus dewsits rtteived in advance as deferrpAI income. The following table shows the movement in the deferred income account. 2022 Balance Brought Forward Deposits received in advance in the year Deposits paid from previous year 6375 8,070 152121 6A29 6319 15,7731 Balance Carried Forvrdrd 9.133 6.975
BERNARD'S ACRE YEAR TO al DECEMBER 2022 ACCOUNTING POUCIES l¢irtinuedl Income l income is included in the Statement of Financi81 Activities en the charity 1$ legal entitled to the inwme. receipt is probable and the amount can be quantified with reasonable accuraLy. Grants and donations are recognised when received by or on behalf of the charity. Gtft aid tsx refunds are recognised on a receivable basis. Government grants are recognised when the charity is entttled to the granl receipt is probable and the amount can be measured reliablv. Income from ¢h8ritsble letting 1$ 8¢¢ount8d for when eamed. Other trading activities income and investment income is induded when receivable. h) Exp•ndtturn Expenditure 1$ tn¢luded on an airual$ b8$iS. Charitable expenditure are costs incurred by the charity in the delivery of its activities and services for its beneficiaries. Th• Funds of tha Charity Funds held by the ¢harity a- Unrestri¢t8d Funds These are funds that are not subject to any restrictions regarding their use and are available for application wthin the charitable objects for the general wrseS of the charrty. Financial Instruments The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are inwtTrally reco9nised at transaction value and subsequently measur1 at their settlement value. kl Going GOnrn The trustees consider there are no mèterial uncertainties aut the charivs ability to continue as a going concern. LEGAL STATUS OF THE CHARrrY The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £10. The charitable MpanY is UK based and its registered address is.. T5, Southernhay East. Exeter. EX1 10E. 10
BERNARr ACRE NOTES TO THE FINANCIAL sfATEMEiirs YEAR TO 31- DECEMBER 2022 TAXATION As a charitable company. Bemard's Acre is exempt from tax on income and gains falling within sections 466 to 493 of the Corporattron Tax A¢t 2010 and section 256 of the Taxation of Chargeable Gains Act 1992 to the extetlt that these are applied to its chatitsble purposes. No tsx charges have arisen in the charity. TANGIBLE FIXED ASSETS Totsl & Equipmont COSTIVALUATION At 1 January 2022 Additions for the year 400.000 33.969 24,608 433,%9 24,flJ8 At 31 December 2022 400.000 58.577 458.577 DEPRECIATION At 1 January 2022 Charge for year 14.130 8.787 14.130 8,787 At 31 December 2022 22.917 22.917 NET BOOK VALUE At 31 December 2022 At 31 December 2021 19.&J9 419039 DEBTORS 2021 other D8biors'. Gift Aid er Debtors.. Letting Income her Debtors.. OEher Income: Water Supply RNerside Cottage Prepayments 313 211 2.1( 2.013 417 2224
NOTES TO THE FINANCIAL sTATEME1s YEAR TO 31- DECEMBER 2022 CREDrroRS.. Amounts falkng du• wrthin on• y•ar 2022 202? Other Creditors Accruals 8nd deferred income 167 10.390 432 8322 lo7 8.754 CREDrroRS: Amounts lalling du• after one year A loan of £100.000 has been offered by The Loraine Christian Trust Yth interest charged at 4% over a period of up to fifieen years. The full £1(Kl.C(10 of this loan had been drawn down and £18,000 repaid at the balance sheet date. EMPLOYMEpif COSTS Total remuneration for the year amounted to £9,473. Gross salaries amounted to £9,227. Ernployers, national insurance totalled £174 which was covered by the employment allowance and is shown as'other income.. Employer pension payments amounted to £72. There were no employees with remuneraiion above £60.0. Theaverage numberofemployees was 1.12021-11 TRUSTEES. REMUNEFIATK)N AND EXPENSES No remuneration directly or indirY out of the funds of the charttable oJmpany 15 paid or 15 due for the vear to any twstee. The chariVs insurance included trustee indemnity insurance. No reimbursement of expenses in respert of services provided has been made or is due to be made to any of the trustees in respeGt of the year. 10. RELATED PARTY TRANSACTIONS Equipment and work done totalling £453 was paid for by the charity to a company vth8r8 th8 son of two ot the trustees is a director. Thero wore no fvrth8r related party tr8n$8ctions during the year. 11. SUPPLY OF WATER TO RIVEFISIDE cOAGE A deed has been drawn up between Bemard's Acre and Fliverside Cottage regarding water supplied via Bernard's Acre. The costs of metered water and stsnding charge are shown in other income. 12. GoVERNmETr GRATrtrs During the year. the charity recetved one government grant totalling £2.W This w8S 8 funding package given by the govefflmerrt and applied to certain businesses affected by the Coronavirus outbreak. 13. ACCOUNTANCY & INDEPENDEf+lT EXAMINATION £69) was paid for Ehe charitys independent examination in the year whicf¢ included an element for accounts preparation.
BERNARtyS ACRE YEAR TO 316r DECEMBER 2022 Unr•strirtd Funds Total Fund5 Total FurKIs 2021 INCOME FROM: DonatK*ns Grants and Lknnations G4ft Aid tax refijnds Government Grants 14. 3311 78 15,668 313 12 19.657 EXPENDITURE ON: Charitablu activitsos Employm8nt costs Advertising H•¥ting & knghting Insurance Water & Sewage Waste Disposal Telephone Repairs. maintenance and uIpMent Cleaning 8xpgnses Flent & Rates A¢¢ountaTV & Indepondentexamination Wobsiio oxponsos Payroll charges Bank charges Miscellaneous exp8n8es Loan IF)terest Depreciation 9A73 889 517 3.007 2.756 385 1.005 672 5227 1.762 241 670 19 5A31 314 13 3S1 81 620 96 837 8,787 5.095 43.137 27227 13