Annual Report of the Parochial Church Council for the year ended 31[st] December 2022
Administrative information
The Parochial Church Council (PCC) of the Ecclesiastical Parish of Lytchett Minster is a charity registered with the Charity Commission (Number 1131216). In 2010 a United Benefice was formed comprising two parishes: Lytchett Minster Parish Church with St Dunstan’s Upton, and St Mary’s, Lytchett Matravers. The Team Rector is based in Lytchett Minster and Upton.
The benefice is in Poole & North Bournemouth Deanery in the Diocese of Salisbury within the Church of England. Lytchett Minster Parish Church is situated on the main Dorchester Road through Lytchett Minster. St Dunstan’s Church (and the adjacent Community Centre) is situated on Poole Road in Upton.
PCC members who have served from 24[th] March 2022 until the date of this report was approved are:
Incumbent: Team Rector Rev Matthew Simpson Associate Minister The Revd Howard Page-Clark Warden: Mrs Carole Singleton Mr Matthew Reeds Deanery Synod Mrs Jane Routledge (until APCM 2023) Reps: Mr Matt Reeds (until APCM 2023) Mr Mark Rathbone (until APCM 2023) Elected Members : Miss Lexi Dyer (until APCM 2023) Mrs Helen Pope (until APCM 2023) Mrs Sue Hunnings ( until APCM 2024) Mr Dave Hunnings ( until APCM 2024) Mrs Sarah Hewetson ( until APCM 2024) Mr Fran Routledge ( until APCM 2024) Mr Ian Swinden (until APCM 2025) Mrs Avril Perkins (until APCM 2025) Mrs Elizabeth Luxton (until APCM 2025) Mr Martin Berryman (until APCM 2025)
LLM invited Mr Dave Parker ( vice -chair) to attend: Treasurer: Mr Henry Richbell
Structure, governance and management
The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.
Objectives and Activities
Lytchett Minster PCC is responsible with the incumbent to offer worship to God and to promote the whole mission of the Church, pastoral, evangelistic, social and ecumenical.
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Church attendance
The Church Membership used for the Fairer Share calculation based on church membership was 150 adults and we declared ourselves to be a band “C” church (ie slightly below diocesan average income and ability to pay). The number of worshippers increased substantially at major festivals, and the Fairer Share figures exclude all who are under 18.
Electoral Roll
This year the electoral roll has been completed as required by the Church of England This notice was displayed on the 22nd January until 26[th] February 2023.There are now 173 names on the roll. Approximately one third of our worshippers live outside the parish. There is an encouraging number of new people getting involved in the church.
Financial Review
The trustees who make up the Church Council are required to maintain accounting records and prepare annual financial statements in accordance with Charity Commission guidelines. The major part of this responsibility is delegated to the Treasurer, Henry Richbell. Sue Hunnings chairs the Finance Working group which supports the treasurer and overseas the setting of annual budgets. The Group currently also includes Carole Singleton, Ian Swinden, Jane Sequeira and Jenny Trinder
Total receipts on ordinary funds in 2022 were £ 101695, a slight reduction on the previous year and are detailed in the financial statements. A total of £16754 was recovered in reclaimed tax. There was virtually no fundraising undertaken in 2022 and lettings, at £3943 although not at budget was improving from the previous years which were affected by the pandemic.
£ 101695 was spent on providing Christian ministry in our parish and beyond, which includes our diocesan Parish Share. At £ 71520 the Parish Share remains at one of the highest levels ( 70 % of our total annual budget), reflecting our continued numerical return. The majority of those who work under the auspices of the PCC are volunteers.
In addition to covering clergy expenses and the costs of worship much of this expenditure also covered cost of outreach in the parish. We again laid on a number of Christmas Carol services to accommodate all those who wished to attend. The PCC gave donations totalling £ 4587 to support mission beyond our parish during 2022. The covered donations directly from our own funds as well as a number of specific church collections which were organised to support other charities such as the Children’s Society, Routes to Roots and Christian Aid.
The General fund showed and surplus of income over expenditure of £ 1837. Utility charges, insurance and grounds maintenance together with essential repairs accounted for £ 15497. We were very lucky in 2022 that our utility contracts did not end until November which meant that we were able to avoid the large increases however with all contracts having to be renegotiated 2023 will be a very different matter. All budget areas are keeping tight control on expenditure and will continue to do so in 2023.
The 2023 budget is very similar to 2022 with the exception of the Utility charges and therefore and we have budgeted a deficit of £2425 so yet again a close watch on expenditure will still need to be kept. I am sure that with careful guardianship this will end up with being able to reduce this amount by the end of 2022 but as usual I would ask everyone to think before spending.
Finally, on a personal note, this is my final report to the APCM as after nearly 10 years I am retiring as Treasurer and passing on the mantle to Wendy Atkinson who I am very confident will undertake the Treasurers duties and that as a church you will notice no difference. So, it just remains for me to thank everyone for the enormous amount of help and guidance during my tenure.
Accounts January to December 2022 follow here with the Examiners Report for the year ended 31 December 2022.Approved by the PCC March 2023 Signed on their behalf by Rev Matt Simpson
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Jan - Dec 22
| Jan - Dec 22 | Jan - Dec 22 |
|---|---|
| Ordinary Income/Expense | |
| Income | |
| Donation n | 4073.33 |
| First Steps | 92.4 |
| Fundraising | 148.6 |
| Legacies & | 2500 |
| Lettings | 3492.5 |
| LUCA Book | 758.5 |
| Offerings in church | |
| Offerings P | 3532.37 |
| Offerings St | 806.12 |
| Total Offer | 4338.49 |
| PCC Statuto | 2557 |
| Planned Giv | 67596.47 |
| Reclaimed | 16754.11 |
| Rent and W | 920 |
| Sales | 172.99 |
| VAT Grant S | 128.02 |
| Total Incom | 103532.4 |
| Expense | |
| Accounting | 513.9 |
| Children's W | 310.53 |
| Childrens S | -168.16 |
| Churchyard | 3448.76 |
| Clergy Expenses | |
| Clergy Expe | 182.25 |
| Clergy Expe | 2238.3 |
| Total Clergy | 2420.55 |
| Cost of Sale | 184.5 |
| Diocesan Sh | 71520 |
| Equipment | 173.98 |
| Forest Chur | 495.39 |
| Hospitality | 838.47 |
| Insurance c | 3042.02 |
| Licence & S | 883.51 |
| Link Group | 19.13 |
| LUCA Gene | 96 |
| Mission Do | 4754.94 |
| Music Costs | |
| Musical Ins | 372.4 |
| Organist | 150 |
| Total Music | 522.4 |
| Office | |
| Office Runn | 1530.41 |
| Printing & S | 1175.44 |
| Total Office | 2705.85 |
| Outreach E | 133.45 |
| Repair and | 6029.38 |
| Services Costs |
| Services Alt | 462.25 |
|---|---|
| Services Flo | 332.14 |
| Total Servic | 794.39 |
| Utilities Cos | 2976.35 |
| Total Expen | 101695.3 |
| Net Ordina | 1837.07 |
| Profit for th | 1837.07 |