Annual Report of the Parochial Church Council for the year ended 31[st] December 2021
Administrative information
The Parochial Church Council (PCC) of the Ecclesiastical Parish of Lytchett Minster is a charity registered with the Charity Commission (Number 1131216). In 2010 a United Benefice was formed comprising two parishes: Lytchett Minster Parish Church with St Dunstan’s Upton, and St Mary’s, Lytchett Matravers. The Team Rector is based in Lytchett Minster and Upton.
The benefice is in Poole & North Bournemouth Deanery in the Diocese of Salisbury within the Church of England. Lytchett Minster Parish Church is situated on the main Dorchester Road through Lytchett Minster. St Dunstan’s Church (and the adjacent Community Centre) is situated on Poole Road in Upton.
PCC members who have served from 24[th] March 2021 until the date of this report was approved are:
Incumbent: Team Rector Rev Matthew Simpson Associate Minister The Revd Howard Page-Clark Warden: Mrs Carole Singleton Mr Matthew Reeds Deanery Synod Mrs Jane Routledge (until APCM 2023) Reps: Mr Matt Reeds (until APCM 2023) Mr Mark Rathbone (until APCM 2023) Elected Members : Mr Mark Rathbone (until APCM 2022) Mr Richard Tazewell (until APCM 2022) Mr Ian Swinden (until APCM 2022) Mrs Julie Adams (until APCM 2022) Miss Lexi Dyer (until APCM 2023) Mrs Helen Pope (until APCM 2023) Mrs Liz Wilson (until APCM 2023) Mr Dave Hunnings ( until APCM 2024) Mrs Sarah Hewetson ( until APCM 2024) Mr Fran Routledge ( until APCM 2024) LLM invited Mr Dave Parker ( vice -chair) to attend: Treasurer: Mr Henry Richbell
Structure, governance and management
The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.
Objectives and Activities
Lytchett Minster PCC is responsible with the incumbent to offer worship to God and to promote the whole mission of the Church, pastoral, evangelistic, social and ecumenical.
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Church attendance
The Church Membership used for the Fairer Share calculation based on church membership was 148 adults and we declared ourselves to be a band “C” church (ie slightly below diocesan average income and ability to pay). The number of worshippers increased substantially at major festivals, and the Fairer Share figures exclude all who are under 18.
Electoral Roll
This year the electoral roll has been completed as required by the Church of England This notice was displayed on the 18[th] January until 21[st] February 2022.There are now 182 names on the roll. Approximately one third of our worshippers live outside the parish. There is an encouraging number of new people getting involved in the church.
Financial Review
The trustees who make up the Church Council are required to maintain accounting records and prepare annual financial statements in accordance with Charity Commission guidelines. The major part of this responsibility is delegated to the Treasurer, Henry Richbell. Sue Hunnings chairs the Finance Working group which supports the treasurer and overseas the setting of annual budgets. The Group currently also includes Carole Singleton, Ian Swinden and Jane Sequeira.
Total receipts on ordinary funds in 2021 were £ 102144 and are detailed in the financial statements. A total of £16122 was recovered in reclaimed tax. Due to the pandemic there was no general fundraising undertaken during the year.
£ 102863 was spent on providing Christian ministry in our parish and beyond, which includes our diocesan Parish Share. At £ 71400 the Parish Share remains at one of the highest levels ( 69 % of our total annual budget), reflecting our continued numerical return. The majority of those who work under the auspices of the PCC are volunteers.
In addition to covering clergy expenses and the costs of worship much of this expenditure also covered cost of outreach in the parish. We again laid on a number of Christmas Carol services to accommodate all those who wished to attend. The PCC gave donations totalling £ 3540 from its own funds to support mission beyond our parish during 2021. In addition, a number of specific church collections were organised to support other charities such as the Children’s Society, Routes to Roots and Christian Aid.
The General fund showed and deficit of income over expenditure of £ 718 due to in the main to the pandemic. Despite this Utility charges, insurance and grounds maintenance together with essential repairs accounted for £ 17698. All budget areas are keeping tight control on expenditure and 2022 should see a return to normal expenditure.
The 2022 budget is very similar to 2021 and we have budgeted a very small surplus of £805 so yet again a close watch on expenditure will still need to be kept. I am sure that with careful guardianship this will end up with a surplus as the end of 2022 but as usual I would ask everyone to think before spending.
Reserves policy
It is PCC policy to maintain a positive balance on unrestricted funds (if possible), to allow adequate cash flow without the need to borrow, and to cover any emergency situation that may arise. The bulk of such liquid funds are invested with the CBF Church of England Deposit Fund which pays interest quarterly, the remainder being held in a Coop Bank current account which adds a small monthly interest receipt.
Safeguarding
Sue Hunnings is the safeguarding officers for the parish during 2021.
Accounts January to December 2021 follow here with the Examiners Report for the year ended 31 December 2021.
Approved by the PCC February 2022 Signed on their behalf by Rev Matt Simpson
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2021 LMPC Trial Balance
| 31-Dec-21 | ||
|---|---|---|
| Debit | Credit | |
| C/A 42822708 | £0.00 | |
| CBF CofE Deposit Fund | £18,085.12 | |
| Coop Current Account | £26,434.84 | |
| Instant Reserve deposit account | £0.00 | |
| Suspense account | £0.00 | |
| Accounts Receivable | £0.00 | |
| Accruals | £0.00 | |
| DeaneryYouth account | £0.00 | |
| Debtors | £0.00 | |
| JA expenses account | £0.00 | |
| Loans made | £0.00 | |
| LUCA Recharge Account | -£539.44 | |
| Prepayments | £0.00 | |
| Routes to Routes Lunch Money | -£784.07 | |
| Statutoryfee deposits | -£200.00 | |
| Turlinyouth account | £0.00 | |
| Uganda Fund | £0.00 | |
| Undeposited Funds | £0.00 | |
| Deposits received in advance | £0.00 | |
| Staples Business Account | £0.00 | |
| BES Gas | £0.00 | |
| BT account | £0.00 | |
| Canon(Oce)account | £0.00 | |
| Consortium account | £0.00 | |
| Creditors | £0.00 | |
| Diocesan Fees account | -£610.00 | |
| Flood Appeal | £0.00 | |
| HilaryBond LeavingFund | £0.00 | |
| HMRC Tax & NI | £0.00 | |
| Keith Jones Bookshop | £0.00 | |
| Opus energyaccount | £0.00 | |
| Southern Electricity | £0.00 | |
| Verger/Organist account | £0.00 | |
| Vicarage Donation | £0.00 | |
| Wessex Water | £0.00 | |
| Loan from Talbot Village Trust | £0.00 | |
| Loans for CJs | £0.00 | |
| Bells Fund | -£494.23 | |
| Childrens/FamilyWorker 2018 | -£6,540.00 | |
| CJ's Fund | £0.00 | |
| General Fund | -£7,174.52 | |
| Intern StewardshipAccount | £0.00 | |
| Piano and Fabric Fund LMPC | -£1,905.39 | |
| Rawlinson Fund | £0.00 | |
| Reserve Fund | -£24,934.96 | |
| Retained Earnings | £308.03 | |
| St Dunstan's Extension Fund | £0.00 | |
| YoungHusband Fund | £0.00 |
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2021 LMPC Trial Balance
| Youth DiscretionaryFund | -£376.79 | |
|---|---|---|
| Youth Worker Salary2016 on | -£1,986.86 | |
| CBF Deposit Account Interest | -£17.85 | |
| Donation not in church service | -£5,684.37 | |
| Gift Aided Giving | -£1,100.00 | |
| Lettings | -£2,546.00 | |
| LUCA Bookings | -£234.00 | |
| Offerings in church:Offerings Parish Church | -£2,558.24 | |
| Offerings in church:Offerings St Dunstan's | -£591.47 | |
| PCC StatutoryFees | -£3,219.00 | |
| Planned Giving | -£68,826.90 | |
| Reclaimed tax | -£16,122.14 | |
| Rent and Wayleave Fees | -£920.00 | |
| Sales | -£212.13 | |
| Travel | -£112.50 | |
| Accountingand Bank Charges | £463.90 | |
| Children's Work Expenses | £319.97 | |
| Churchyard Costs | £3,201.60 | |
| Cleaningcosts | £12.99 | |
| ClergyExpenses:ClergyExpenses HPC | £250.30 | |
| ClergyExpenses:ClergyExpenses MS | £1,459.90 | |
| Cost of Sales | £98.44 | |
| Diocesan Share Contribution | £71,400.00 | |
| Equipment costs(not office) | £8.74 | |
| Forest Church | £36.79 | |
| Hospitalityand Kitchen | £622.02 | |
| Insurance costs | £3,023.45 | |
| Licence & Subscription costs | £756.96 | |
| Link Group | -£70.00 | |
| Mission Donations | £3,539.85 | |
| Music Costs:Musical Instruments and Books | £1,404.00 | |
| Music Costs:Organist | £150.00 | |
| Office:Office RunningCosts | £2,641.52 | |
| Office:Printing& Supplies | £1,497.52 | |
| Repair and Maintenance Costs | £8,383.72 | |
| Services Costs:Services Altar Costs | £423.82 | |
| Services Costs:Services Flower Costs | £147.68 | |
| Utilities Costs | £3,089.70 | |
| TOTAL | £147,760.86 | -£147,760.86 |
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Martin Arthur The Old Post Office 56 Dorchester Road, Lytchett A4inster,Poole, Dorset. BH16 6JE Telephone.. 01202 621622 Fax.. 01202 621488 Independent Examiner's Report to tha Trustoes of Lytchett Minster Parlsh Church Independent examlnerfs rnport to the trustees of Lytchett Mlnster Parfsh Church I report to the charrty trustees on my examination of the acr£)unts of the Lytchett Minster Parish Church (Charity) for the year ended 31 December 2021. Responsibiliti8s and basis of report As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of the Charitys accounts carried out under section 145 of the Act and in carying out my examination I have followed all applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Indepandgnl examlnerfs ststement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me Gause to believe that in any material respect.. accounting records Vre not kept in respect of the Charity as required by section 130 of the A¢t- or the accounts do not accord with those records" or the accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached. Martin Arthur FMAAT, FFA, FIPA. FFTA, MIH. ACIE. 21st February 2022 ,]a aaL Martin Arthuris Ilcensed and rpgulatedby tl)e Associètson of Accounting Technicians topmvlde serye$ in 8ccorL1an with Lense No. 2206 details of whicl) arn displ8yed 8t the regthrod address shown below. Owner.. Martin Arthur FAIAA T, FFA, FIPA, FFTA, MIH, ACIE