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2021-12-31-accounts

Hillingdon Park Baptist Church

Report and Accounts Year ended 31 December 2021

1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk

HILLINGDON PARK BAPTIST CHURCH

LEGAL AND ADMINISTRATIVE DETAILS

FOR THE YEAR ENDED 31 DECEMBER 2021

ADDRESS FOR CORRESPONDENCE Hillingdon Park Baptist Church 25 Hercies Road Uxbridge UB10 9LS GOVERNING DOCUMENT Constitution adopted August 2009 The church is affiliated to the Baptist Union of Great Britain. CHARITY REGISTRATION NUMBER 1131213 TRUSTEES RESPONSIBLE FOR Rev Reg Craig (minister) MANAGING THE CHARITY Robin Dearing Judy Hazelgrove Andy Lomath Heather Smith CUSTODIAN TRUSTEES London Baptist Property Board Ltd. BANKERS Co-operative Bank INDEPENDENT EXAMINER Jaimée Young Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

INDEX

Page 1 Legal and Administrative Details Pages 2-4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Receipts and Payments Account Page 7 Statement of Assets & Liabilities Pages 8-9 Notes to the Accounts

Page 1

HILLINGDON PARK BAPTIST CHURCH

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 DECEMBER 2021

The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 December 2021.

Objects of the charity

The charity, which is a church, is governed by a trust deed and is constituted as a trust. The trust seeks to demonstrate the Christian faith in action by witness and worship in the Hillingdon area and by supporting work in other parts of the UK and the rest of the world.

The Church is not a building, but a gathering of ordinary people of different ages and backgrounds, whose lives have been changed by Jesus Christ, the Son of God. The New Testament reveals the Church as a community of people, properly taught and cared for, who by loving and serving Jesus Christ, were also committed to love and care for each other and to bring a blessing to the area in which they lived. Hillingdon Park Baptist Church, its trustees and members are committed to the restoration of those New Testament principles. It is not alone in this, it is one of many Churches in the area, country and all over the world that is re-discovering the excitement of knowing Jesus Christ. The vision is to see the people of Hillingdon district come into this experience of knowing Jesus as their Lord, Saviour and friend. The Trustees appreciate that they have a responsibility for the people and the building.

Summary of the charity's main activities and achievements

This year has been greatly affected by the pandemic and associated restrictions on meeting face to face. From the start of the year meetings were held on Zoom or other digital platforms. Plans to restart meetings in person have been kept under constant review and frequently changed as restrictions imposed by the government changed. On 11th July, services with a congregation resumed with a 9:30 adult service with a more traditional format and an 11:00 family service. Both services were also available on Zoom. Throughout the period up to restarting services with a congregation the Minister circulated a Thought for the Day by e-mail and kept in touch with the fellowship by e-mail and phone for those not on e-mail. All of the meetings held in person have complied with COVID best practise in place at the time.

During the year there has been a demonstration of the Christian faith in action by serving the community in which it operates in the following ways:

Page 2

All of the Church activities are open to anyone who wishes attend although during lockdown invitations were needed to join on-line meetings, these were available for anybody who asked subject to safeguarding provisions.

The Church also supports mission work both in the UK and overseas both through prayer and financial giving which is detailed in this report.

The sanctuary area of the building continues to be of concern with a slightly uneven floor and movement of the building causing cracks to appear. Discussions have been ongoing with our insurers and their solicitors and with the Housing Association who own the adjoining land where some of the trees are located. In July the Trustees commissioned a local company of tree experts to survey the trees surrounding the building; the report detailed all of the trees with roots likely to have some impact and recommended actions. Action has been taken on the trees on Church property and discussions are ongoing with the owners of the other trees. Later in the year the insurance company commissioned a survey of the ground which involved digging three holes to explore the soil and roots. This report was received in late December and concluded that the movements in the building were due to the clay soil on which the Church is built hence not covered by the insurance. The trustees will now consider how to proceed.

We received financial support from Hillingdon Council for upgrading the audio visual system in the Church to improve the experience for both those attending in person and participating on-line. The total value of this work was almost £19,000 and was paid directly to the supplier.

A Special Church Members Meeting was held on 24[th] October which approved changes to the constitution to permit Church Members Meetings and Trustee Meetings to be held either wholly or partially with participants on electronic media; and also to permit Trustees to be elected for more than 2 consecutive terms.

In planning the activities the Trustees have had regard to the guidance issued by the Charity Commission on public benefit and the guidance on safeguarding. The Trustees have formed a Safeguarding Team which includes a Trustee, the Youth & Children’s Worker and 2 other members with experiences in this area, this group reports back any issues to the Trustees.

Related parties

Rev Reg Craig, Judy Hazelgrove, Robin Dearing, Andy Lomath and Heather Smith are also trustees of Dovetail Community Outreach, Robin Dearing and Heather Smith resigned from being Dovetail trustees in December 2021; Andy Lomath is a trustee of Hillingdon Street Angels.

Financial review

During the year income decreased by £10,700, to £114,700, and expenditure decreased by £18,200, to £121,500. As a result the cash held by the charity decreased by £6,800, to £40,500, of which £38,400 is unrestricted and can be used for any charitable purpose.

The restrictions around the pandemic have considerably reduced the income from hiring rooms and it seems that this will continue into 2022. Offerings have remained at a similar level for the last 5 years. Expenditure was reduced in 2021 due to the building not being used as much as in the past, but with increased use of the building expenditure will rise and a number of maintenance issues have been identified.

Page 3

Reserves policy

The trustees agreed that the Church should hold 4 months running costs in reserve to cover stipends, salaries and other running costs which equates to approximately £34,000, but that not more than 12 months running costs should be held as general fund reserves. At the year end, the charity held unrestricted cash of £38,400 and the charity is complying with its reserves policy.

Governance

Responsibility for setting policy and for making operating decisions rest with the trustees who meet regularly to monitor the activities of the charity. New trustees are appointed by vote by secret ballot at a Church Members' Meeting (usually the AGM) following a nomination by the process laid out in the constitution.

Responsibilities of trustees

Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.

We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.

We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.

Approval

This report was approved by the trustees and signed on their behalf by:

Andrew Lomath

Date: 07 March 2022

Page 4

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF

HILLINGDON PARK BAPTIST CHURCH

I report to the trustees on my examination of the accounts of Hillingdon Park Baptist Church ('the charity') for the year ended 31 December 2021 on pages 6 to 9 following.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or

  1. the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Jaimée Young

Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

Date: 14 March 2022

Page 5

HILLINGDON PARK BAPTIST CHURCH

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2021

Unrestricted Funds
General Designated Restricted Total Total
Funds Funds Funds 2021 2020
Notes £ £ £ £ £
Income receipts
Donations 72,002 - 565 72,567 73,299
Gift aid receipts 17,706 - 139 17,844 16,937
Government grants - - - - 1,613
Other grants - - - - 7,000
Income from charitable activities and events 599 - 5,010 5,608 4,822
Hall rental income 10,171 - - 10,171 11,159
Dovetail rental income 7,200 - - 7,200 9,600
Investment income 49 - - 49 127
Insurance claim 1,084 - - 1,084 -
Other 100 - - 100 849
108,911 - 5,714 114,625 125,406
Capital and similar receipts
Sale of fixed assets 107 - - 107 -
107 - - 107 -
Total receipts 109,018 - 5,714 114,732 125,406
Payments
Payments
in
relation
to
activities undertaken directly		 charitable 2 99,959 - 4,955 104,914 122,995
Grants
paid
in
relation
to
activities undertaken by others		 charitable 3 14,713 - 471 15,185 16,678
114,673 - 5,426 120,099 139,673
Loans made 1,397 - - 1,397 -
1,397 - - 1,397 -
Total payments 116,070 - 5,426 121,496 139,673
Net
of
receipts
transfers		 / (payments) before (7,052) - 288 (6,764) (14,267)
Transfers between funds 5 103 - (103) - -
Net movement in funds (6,949) - 185 (6,764) (14,267)
Cash funds as at last year end 45,497 - 1,720 47,216 61,483
Cash funds at this year end A 38,548 - 1,904 40,452 47,216

The notes on pages 8 - 9 form part of these accounts.

Page 6

HILLINGDON PARK BAPTIST CHURCH

STATEMENT OF ASSETS AND LIABILITIES

FOR THE YEAR ENDED 31 DECEMBER 2021

A
Cash funds
Cash at bank with immediate access
Notice deposits
Petty cash
B
Other monetary assets
Gift aid due to charity
Refund due (cancellation of events)
Other debtors [loan]
C
Liabilities
Falling due within one year:
PAYE/NI due
Fee for Independent Examination
Overpaid rent
Accrued expenses		 General
Designated
funds
funds
£
£
2,171
-
36,175
-
202
-
38,548
-
12,446
-
-
-
1,397
-
13,843
-
1,172
-
1,140
-
-
-
101
-
2,414
-
Unrestricted Funds		 Restricted
funds
£
1,904
-
-
1,904
116
-
-
116
-
-
-
-
-		 Total
2021
£
4,075
36,175
202
40,452
12,562
-
1,397
13,959
1,172
1,140
-
101
2,414		 Total
2020
£
4,219
42,813
184
47,216
12,615
894
-
13,509
1,054
1,140
2,400
47
4,640
D
Assets retained for charity's own use
Church Building
Manse
Equipment		 Value
2021
£
2,276,224
384,655
126,138
2,787,017		 Value
2020
£
2,233,782
364,943
123,786
2,722,511

The trustees have used insurance values as the trustees are unable to reliably estimate current values; insurance values may differ materially from current values.

The accounts were approved by the trustees and signed on their behalf

by date Andrew Lomath 07 March 2022

The notes on pages 8 - 9 form part of these accounts.

Page 7

HILLINGDON PARK BAPTIST CHURCH

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2021

1 Accounting policies

The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.

2
Payments in relation to charitable activities undertaken directly
Employment costs
Note 4
Salaries
Pension costs
National Insurance
Ministry
Youth work
Training and support
Outreach and other ministries
Worship, music, teaching and catering
Discretionary gifts
Manse costs
Note 4
Council tax
Utilities and telephone
Insurance
Maintenance
Church premises
Equipment
General maintenance and cleaning
Fabric projects
Utilities
Insurance
Support and administration
Office supplies and support
Telephone
Governance and licences
Travel and other expenses
3
Grants and gifts paid to others
Organisations:
London Baptist Association
BMS World Mission
Grassroots
SIM International
Tearfund (missionary)
Faith Missions Trust
Organisations < £1,000
Individuals		 Unrestrict Designated
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
ed Funds		 Restricted
Funds
£
-
-
-
-
-
-
4,955
-
-
-
-
-
-
-
-
-
-
-
-
-
-
4,955
-
-
-
-
434
-
38
-
471		 Total
2021
£
64,957
2,633
1,656
1,843
1,567
71
6,490
-
2,303
1,370
709
543
-
5,185
1,833
4,423
2,299
4,452
1,038
1,299
243
104,914
4,000
4,000
2,000
2,000
1,600
1,000
585
-
15,185		 Total
2020
£
General
funds
£
64,957
2,633
1,656
1,843
1,567
71
1,535
-
2,303
1,370
709
543
-
5,185
1,833
4,423
2,299
4,452
1,038
1,299
243
99,959
4,000
4,000
2,000
2,000
1,166
1,000
547
-
14,713
63,855
2,538
1,877
2,396
1,831
103
16,347
99
2,180
1,335
672
90
319
5,584
10,210
5,187
2,295
3,741
1,153
1,181
3
122,995
4,000
4,000
2,290
2,000
1,700
500
1,428
760
16,678

Page 8

HILLINGDON PARK BAPTIST CHURCH

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2021

4 Transactions with related parties

The minister of the church, Rev. Reg Craig, is also a trustee. The employment costs incurred in his capacity as minister and not as trustee, totalled £32,820 [2020: £32,316], as permitted by the governing document.

Matthew Craig, son of trustee Reg Craig, was paid £26,520 [2020: £25,980] in his capacity as youth worker, as permitted by the governing document.

In addition the charity incurred expenditure (see 'manse costs' in note 2) in respect of the provision of accommodation (which is customary for ministers) to Rev Craig, who is a trustee so that they could better perform their duties.

No remuneration or expenses were paid to any other trustee or to any person connected with them.

5
Movement of funds
General funds
Restricted funds
Ladies Day
Building Fund
Spring Harvest / Big Church Day Out
Special Gift Fund
Total funds		 Opening
balance
£
45,497
45,497
257
500
90
873
1,720
47,216		 Receipts
£
109,018
109,018
-
125
5,024
565
5,714
114,732		 Payments
£
(116,070)
(116,070)
-
-
(4,955)
(471)
(5,426)
(121,496)		 Transfers
£
103
103
(13)
-
(90)
-
(103)
-		 Closing
balance
£
38,548
38,548
244
625
69
967
1,904
40,452

The Ladies Day funds relate to an annual event organised by the ladies of the Church, and the transfer relates to funds paid out from general funds in a previous year.

The Building Fund is for major works on the Church building.

The Spring Harvest / Big Church Day Out fund relates to external events for which the Church pays as a group booking for a cheaper rate. The transfer relates to funds paid previously from general funds.

The Special Gift Fund relates to donations given for the purpose of short term mission or special appeals often around harvest and Christmas.

Page 9