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2021-04-30-accounts

Trustee’s Report for the year ended 30 April 2021

Hamworthy Barracks Sergeants’ Mess 21 Fund Report Ending:

The Trustee’s Annual Report and Accounts for: Hamworthy Barracks Sergeants’ Mess Fund by The Commanding Officer, Hamworthy Barracks Charity Number: 1131183

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Trustee’s Report for the year ended 30 April 2021

HAMWORTHY BARRACKS Sergeants’ Mess Fund

Contents

Contents
Page
CharityInformation 3
Trustee’s Report 4 - 7
Independent Examiner's Report 8
Statement of Financial Activities (2015) 9
Statement of Financial Activities 10

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Trustee s Report for the year ended 30 Apnl 2021 Balance Sheet Notes to the Accounts 11 12-17

Trustee’s Report for the year ended 30 April 2021

HAMWORTHY BARRACKS Sergeants’ Mess Fund REFERENCE AND ADMINSTRATION INFORMATION Trustee: Lt Col RM Commanding Officer Charity No: 1131183 Charity Offices: Headquarters Squadron Hamworthy Barracks Hamworthy POOLE Dorset BH14 5NQ Independent WO2 W McCallum RM Examiner: Corps Service Funds Accountant Navy Command Headquarters Normandy Building Whale Island Portsmouth PO2 8ER Bankers: Holt’s Bank Farnborough Dorset

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Trustee’s Report for the year ended 30 April 2021

HAMWORTHY BARRACKS Sergeants’ Mess Fund

REPORT OF THE TRUSTEE FOR THE YEAR ENDED 30 APRIL 2021

The Trustee presents his report along with the financial statements of the Fund for the year ended 30 April 2021. The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.

The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts and comply with the Fund’s Trust Deed, the Charities Act 2011 and the Statement of Recommended Practice: Accounting and Reporting by Charities 2005.

In preparing the financial statements the Trustee should follow best practise and:

The Sergeants’ Mess Fund of Hamworthy Barracks was created to provide amenities, entertainment and facilities for the SNCOs within the unit that is not otherwise provided for by the public purse and to promote military efficiency and well-being. The Commanding Officer of Commando Hamworthy Barracks is the sole Managing Trustee in line with current service regulations. The Trustee is selected by appointment from within the Royal Marines and will generally change at regular intervals. Trustees are inducted by appointment and will have received training in account management in accordance with Service Fund Regulations and whose duties are laid down in Queens Regulations.

The Trustee has delegated the day to day running of the account to nominated representatives ( The Supervising Officer & Treasurer ) from within the unit organisation. Committee (Sergeants’ Mess) meetings are held on a frequent basis and have been structured to provide a wide representation of members to represent the best interests of the Fund. However, all decisions are recorded and approved by the Trustee as laid down within the Charter.

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Trustee’s Report for the year ended 30 April 2021

The management have considered the major risks to which the Fund is exposed. These risks are continually reviewed, and the management have established systems and procedures to manage them. The Trustee considers, by reviewing the accounts monthly, the management can manage and review the income over expenditure.

Objectives and Activities

The Fund exists for the collective benefit of all the SNCOs in Hamworthy Barracks and the main objective is to provide the appropriate facilities to enhance the military and individual skills of all its members.

The objects of the Fund are for the promotion of efficiency of the Armed Forces of the Crown by the provision and support of facilities and activities for the efficiency and well-being of service personnel.

The Fund carries out these objects by:

Providing and assisting members to more effectively perform their roles within the Armed Forces of the Crown by providing and supporting social activities, sporting and adventure training activities and associated facilities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining their teamwork, skills, fitness, confidence, character, spirit, attitude and morale. As a result, the Fund promotes the efficiency of the Armed Forces of the Crown by enhancing the capability of the Royal Marines to undertake the roles demanded of it; including the defence of the United Kingdom and its interests.

Income to the Fund is derived from voluntary subscriptions, various grants and occasional donations. This income is enough to meet the demands of the various activities and assist the organisation to carry out the individual and / or group activities to assist in team building. This has been demonstrated by the varied grants to groups and individuals to pursue activities and in doing so have enhanced military efficiency, improved moral and enhanced the general welfare of the beneficiaries of the Fund.

In making those grants the management has considered the impact on the Fund accounts, and where necessary has designated the amounts shown in the accounts to be carried over to the following year which represent the amounts allocated but not yet spent.

The activities of the Fund, in the form of social events, are accounted for by means of Designated and where necessary via Restricted Funds. The management find that by using these funds to analyse the income and expenditure, it can control the various projects within the Fund more easily and enable current and future charitable objects. The summary of income and expenditure relating to the various Funds can be found at Notes 16 & 17.

Grant Making Policy

The policy of the Trustee is to manage the Fund's affairs with prudence, taking into consideration the long term, as well as a short-term view of the Fund whilst expending the income in accordance with the purpose laid down in the Fund's Charter. Grants to groups and individuals are made within the bounds of the Charter.

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Trustee’s Report for the year ended 30 April 2021

Fund (Sergeants’ Mess) meetings are held monthly when it is practically possible where the management committee will consider bids and applications to the Fund. Any bids falling outside the bounds of the Charter are not normally approved unless they are within the spirit of the aim of the Fund Charter.

The Fund Charter is reviewed regularly to ensure that the aims and objectives continue to be achieved and management are within the bounds of the regulations laid down.

Financial Review

The turnover of the account is enough to support the members and activity is good, there has been a steady income and expenditure flow within the accounting period and the Fund is operating as a going concern with enough funds available for the day to day and future activities.

The Trustee is generally satisfied with the performance of the Fund over the last accounting period and considers that expenditure has been within the Charter of the Fund.

Plan

The charitable objectives for the forthcoming year are to:

Reserves Policy

The Trustee’s policy is to maintain enough level of reserves to provide a stable base for the Fund’s continuing activities. General reserves are normally only maintained at a level which is enough to meet the running costs of the Fund and to make grants in accordance with the Fund's objectives on a regular basis.

Risk Management

The Trustee’s view is that a good level of reserves and the low administrative costs of the Fund mean that its exposure to risk is limited. The Trustee, as a matter of principle, does not accept any obligations on behalf of the Fund without having the funds immediately available to meet those obligations.

The internal checks and controls governed by Service regulations and the Independent Examination and audit ensure that regular and random checks are applied to the Fund to safeguard its assets and grant making policy. Any recommendations highlighted during the Independent Examination, to improve objectives or governance, are implemented for the benefit of management and the personnel within the unit.

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Trustee’s Report for the year ended 30 April 2021

Investment Policy

The Trustee has the power to invest in such assets as he sees fit within the restrictions of the Investment policy laid down in Service Fund Regulations Chapter 8. The Trustee's aim is to invest all funds surplus to immediate requirements in interest bearing accounts to maximise the returns. The Fund has invested surplus working capital in such an account and will review the possibility of further investment.

Trustee’s Responsibilities in Relation to the Financial Statements

The law applicable to charities in England and Wales requires the Trustee to prepare financial statements for each financial year which give a true and fair view of the Fund's financial activities during the year and its financial position at the end of the year. In preparing financial statements giving a true and fair view, The Trustee should follow best practice and:

Select suitable accounting policies and apply them consistently.

Make judgements and estimates that are reasonable and prudent.

State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and;

Prepare the financial statements on a going concern basis unless it is inappropriate to assume that the Fund will continue to operate.

The Managing Trustee is responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Fund and which enable him to ensure that the financial statements comply with the Charities Act 2011, the Fund (Accounts and Reports) Regulations and the provision of the Governing Document. The Trustee is responsible for safeguarding the assets of the Fund and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approval

This report was approved and signed by the Trustee on:

Date:

Signature:

Lieutenant Colonel Royal Marines Commanding Officer

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Trustee’s Report for the year ended 30 April 2021

HAMWORTHY BARRACKS Sergeants’ Mess Fund

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE PERIOD ENDED 30 APRIL 2021

Respective Responsibilities of Trustee and Examiner

The Fund’s Trustee is responsible for the preparation of the accounts. The Charities Trustee considers that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act, follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act, and state whether matters have come to my attention.

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Fund and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent Examiner’s Statement

Your attention is to drawn to the fact that the Fund has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.

Billy McCallum

10[th] June

2021 W McCallum WO2 RM Corps Service Funds Accountant

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Trustee’s Report for the year ended 30 April 2021

HAMWORTHY BARRACKS Sergeants’ Mess Fund

STATEMENT OF FINANCIAL ACTIVITIES (SOFA) 2015

Unrestricted
Restricted
Total
Prior
Funds
Funds
Funds
Funds
£
£
£
£
Income and Endowments from:
Donations and Legacies 688
270
958
2,929

Charitable Activities		 89,328
7,200
96,528
103,951
Other Trading Activities 2,402
2,314
4,716
9,348

Investments		 15
0
15
342
TOTAL 92,432
9,784
102,216
116,570
Expenditure On:
Raising Funds 17,596
1,484
19,080
33,440

Charitable Activities		 31,019
3,818
34,837
66,195
Other 10,613
0
10,613
19,891
TOTAL 59,228
5,302
64,530
119,526
Net Gains / Losses on Investments 0
0
0
0
Net Income / Expenditure 33,205
4,482
37,686
(2,955)
Transfers Between Funds 0
0
0
0
Net Movement in Funds 33,205
4,482
37,686
(2,955)
Reconciliation of Funds
Total Funds Brought Forward		 67,646
10,336
77,982
Total Funds Carried Forward 100,851
14,818
115,669

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Trustee’s Report for the year ended 30 April 2021

HAMWORTHY BARRACKS Sergeants’ Mess Fund

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2021

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2021
Unrestricted
Restricted
Total
Prior
Notes Funds
Funds
Funds
Total
£
£
£
£
INCOMING RESOURCES
Voluntary Income
2		 688
270
958
2,929

Activities for Generating Funds
3		 2,402
2,314
4,716
9,348

Investment Income
4		 15
0
15
342
Incoming Resources Charitable
Activities
5		 89,328
7,200
96,528
102,033
Other Incoming Resources
6		 0
0
0
0
TOTAL INCOMING
RESOURCES		 92,432
9,784
102,216
116,570
RESOURCES EXPENDED
Investment Management Costs
7		 121
0
121
403
Costs of Generating Funds
8		 1,025
1,484
2,510
5,233
Charitable Activities
9		 39,813
3,818
43,631
77,665
Governance Costs
10		 2,074
0
2,074
2,213
Grants and Donations
11		 5,582
0
5,582
14,121
Other Costs
12		 10,613
0
10,613
19,891
TOTAL RESOURCES
EXPENDED		 59,228
5,302
64,530
119,526
Net Incoming/Outgoing
Resources before Transfers		 33,205
4,482
37,686
(2,955)
Gross Transfers between funds 0
0
0
0
Net Incoming resources before
holding gains and losses		 33,205
4,482
37,686
(2,955)
Other recognised gains/(losses)

Gains (losses) on revaluation on
the Charity's fixed assets		 0
0
0
0
Unrealised gains/losses on
investments assets		 0
0
0
0
Net Movement in Fund 33,205
4,482
37,686
(2,955)
Total Funds from Previous Year 67,646
10,336
77,982
TOTAL FUNDS CARRIED
FORWARD		 100,851
14,818
115,669

The notes on pages 12 - 17 form part of these financial statements.

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Trustee’s Report for the year ended 30 April 2021

HAMWORTHY BARRACKS Sergeants’ Mess Fund

BALANCE SHEET AS AT 30 APRIL 2021

BALANCE SHEET AS AT 30 APRIL 2021
Notes Current
Year		 Previous
Year
Fixed Assets £ £
7,569 4,980
Tangible Assets
13
Total Fixed Assets 7,569 4,980
Current Assets
Stock 4,915 4,112
Debtors and Pre-Payments
14		 7,252 882
Cash at Bank and in Hand 97,369 69,304
Total Current Assets 109,536 74,298
Liabilities: amounts falling due over
year		 0 0
Creditors: amounts falling due within
one year
15		 (686) (1,295)
(686) (1,295)
Net Current Assets / (Liabilities) 116,419 79,278
Total Assets less Current Liabilities 115,669 77,982
Net Assets 115,669 77,982
Funds of the Charity

Unrestricted
16		 100,851 67,646
Restricted
17		 14,818 10,336
Worth of Fund 115,669 77,982
Approved by the Managing Trustee on:
…………..………………..(Date)
……………..……………..(Signature)
Lieutenant Colonel Royal Marines
Managing Trustee

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Trustee’s Report for the year ended 30 April 2021

HAMWORTHY BARRACKS Sergeants’ Mess Fund

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021 1 ACCOUNTING POLICIES

1.1 Basis of Preparation of Accounts

The accounts are prepared under the historical cost convention modified by the inclusion of fixed asset investments at market value. The accounts have been prepared in accordance with the Statement of Recommended Practice (SORP), "Accounting and Reporting by Charities" published in 2005 and applicable accounting standards.

The accounts include the results of the Fund’s operations which are described in the Trustee’s Report all of which are continuing. In addition, the accounts are subject to the current regulations as stated in the following Service Books of Reference:

1.1.1 Fund Structure

General Purpose / Unrestricted / Designated Funds

These are funds that can be used in accordance with the charitable objects at the discretion of the Managing Trustee. Designated funds are unrestricted funds which have been allocated / earmarked for a purpose by the Managing Trustee and committee and are to be declared in the Managing Trustee’s comments in accordance with these notes stating what they are intended to be used for and when.

Endowment Funds

Endowment funds are those investments and other gifts accepted by the unit, the capital sum or property being held in perpetuity and the income only being available for charitable use.

Restricted Funds

These are funds that can only be used for restricted purposes within the objects of the Fund. Restrictions arise when specified by the donor or when funds are raised for restricted purposes. Further explanation of the nature and purpose of each fund is to be included in the notes to the accounts.

1.2 Incoming Resources

All incoming resources are recognised once the Fund has entitlement to the resources, it is certain that the resources will be received, and the monetary value of incoming resources can be measured with enough reliability.

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Trustee’s Report for the year ended 30 April 2021

1.3 Governance, Management and Administration Expenditure

Expenditure on management and administration of the Fund includes all expenditure not directly related to the charitable activity. There are no costs for renting and running the office premises or staff salaries of military personnel, these are absorbed by the MOD.

1.4 Value Added Tax

The Fund is registered for VAT.

1.5 Stock

Stock is valued at the lower of cost and net realisable value.

1.6 Investments

Investment income from dividends and interest is brought into account in the year of receipt. Investments when held are reported at market value and a provision is made for unrealised gains or losses each year.

1.7 Resources Expended

Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the Fund to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

1.8 Tangible Fixed Assets Capitalisation and Depreciation

All assets having a purchase value of more than £500 are capitalised. The cost of tangible fixed assets is written off by equal annual instalments over their expected useful lives using the following methods of depreciation.

Depreciation is charged on furniture, fixtures and equipment which is written off as a straight-line basis over their estimated useful life of 2 - 4 years.

Assets with a life of more than one year but with a purchase value of below £500 are included within the inventory but the cost is written off in the year it is incurred and is not depreciated over the useful life of the asset. Where the asset is depreciated over a period of more than 10 years, details of the item and period are provided following note 12.

1.9 Related Party Transactions & Remuneration and Expenses

Whilst the Fund has a close working relationship with the Royal Marines, there are no transactions which require disclosure under SORP 2005. The only transactions made by the Fund in favour of the unit are wholly attributable to the charitable activities of furthering military efficiency. The Managing Trustee is an officer or equivalent and fulfils the role as Trustee in accordance with the applicable laws and regulations. No expenses have been paid to the Trustee. If expenses have been paid to the Trustee these are disclosed under the Managing Trustee’s comments.

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Trustee’s Report for the year ended 30 April 2021

Notes (continued) Current
Year		 Previous
Year
2
Voluntary Income		 £ £

Donations		 342 300
Donations to the Mess 347 2,282
Mess Charity Income 270 347
959 2,929
3
Activities for Generating Funds		 £ £

Meat Draw Income
Cardnet Income
Private Functions Income		 2,314 5,081
0 4,092
140 175
Honesty Bar 2,261 0
4,715 9,348
4
Investment Income		 £ £
Loyalty Reward / Bank Interest 15 342
15 342
5
Income Resources from Charitable Activity		 £ £
Trading Income 21,189 36,437
Subscription Income 63,845 44,472
Amenity Charges 740 2,039
Top Tables Income 7,200 8,000
Leaving Gift Donations 0 25
Functions Income 480 1,560
Fathers & Sons Income 0 8,160
Income from Closed Functions 50 0
Christmas Ball Income 1,413 1,890
Entertainment Income 10 0
Corps Birthday Income Functions 0 1,320
Mess Improvements Income 1,600 48
96,527 103,951
£
0
6
Other Income		 £
0

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Trustee’s Report for the year ended 30 April 2021

Notes(continued) Current
Year		 Previous
Year
7
Investment Management Costs		 £ £
Bank Charges 121 403
121 403
8
Cost of Generating Funds		 £ £

Meat Draw Expenditure		 1,484 4,831
Honesty Bar Expenditure 659 0

Private Functions Expenses		 0 12
Cardnet Expenses 366 390
2,509 5,233
9
Charitable Activities		 £ £
Bar Operating Costs 16,451 27,805

Top Tables Expenditure		 1,313 3,660
Return of Subscriptions 1,235 0
Coffee / Tea Expenditure 6,951 3,946
Mess Charity Expenditure 1,705 4,518

Mother’s Day Expenditure		 0 387

SHD Minor Function Expenditure		 220 1,560
SHD Mess Improvements Expenditure 5,027 6,348
SHD Corp Birthday Expenditure 180 3,727

Fabrics Fund Expenses		 0 1,422
Entertainment Expenditure 1,480 0
Fathers & Sons Expenditure 0 6,416
Christmas Ball Expenditure 6,862 17,876
Garden Expenses 2,207 0
43,631 77,665

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Trustee’s Report for the year ended 30 April 2021

£ £
Presentations 4,201
Flowers 0
Mess Grants 1,202
Picture Framing 178
5,581
12
Other Costs		 £
Mess Guests 166
Newspapers 2,051
Stock Write Offs 3,175
SKY / SAT Rental 2,811
Internet Expenditure 277
TV Licence 157
TV / SKY Repairs 183
Property Write Offs 150
PRS & PPL Licence 0
Property Depreciation 1,429
Property Purchase 0
Fireplace Expenditure 213
10,612
13
Fixed Assets
Fixtures, Fittings and Equipment:
Balance Brought Forward
Purchases
Sales & Write Offs
Depreciation
Balance Carried Forward		 £4,979.84
£4,167.90
£150.00
£1,429.00
£7,568.74

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Trustee’s Report for the year ended 30 April 2021

Notes (continued) Notes (continued) Notes (continued) Current
Year		 Previous
Year		 Previous
Year		 Previous
Year
14
Analysis of Current Assets		 £ £
Sundry Debtors 7,252 882
7,252 882
Analysis of Current Liabilities and Creditors £ £
15
Creditors Under 1 Year
Sundry Creditors (686) (1,295)
(686) (1,295)
16
Designated Funds
Charitable Activities Brought
Forward
Income
Transfers
Expenses		 Closing
530
19,551
5,413
1,363
480
2,391
1,744
31,472
Entertainments Fund 0
10
2,000
1,480
Christmas Ball Fund 8,939
1,413
16,061
6,862
Corps Birthday Dinner 5,593
0
0
180
Fabrics Fund 1,363
0
0
0
Minor Functions 0
480
220
220
Mess Improvements 5,818
1,600
0
5,027
Fathers & Sons Fund 1,744
0
0
0
Total Designated Funds 23,457
3,503
18,281
13,769
17
Restricted Funds		 Brought
Forward
Income
Transfers
Expenses		 Closing
1,238
13,061
519
14,818
Meat Draw 408
2,314
0
1,484
Top Table Grants 7,974
7,200
0
2,113
Charity Fund 1,954
270
0
1,705
10,336
9,784
0
5,302

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Trustee’s Report for the year ended 30 April 2021

Restricted Funds Held Purpose Meat Draw To account for the income and expenditure of the Meat Draw Top Table Grants To account for the income and expenditure of Top table events To account for the income and expenditure of charity donations Charity Fund within the Mess

19