## **PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY CHURCH, ASHBY DE LA ZOUCH**
Financial Statements for the Year Ended 31 December 2020. Receipts and Payments Accounts.
## Overall Summary 2020
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General Designated Restricted
RECEIPTS Note Total 2020 Total 2019
Fund Funds Funds
Planned Giving 1 £74,938 £74,938 £77,547
Offertories at Services £1,146 £1,146 £4,210
All Other Giving/Voluntary Receipts 2 £5,228 £10 £5,238 £12,849
Gift Aid Recovered 3 £19,417 £2,934 £22,350 £16,852
Activities for Generating Funds 4 £1,076 £1,076 £8,344
Income from Investments 5 £91 £91 £160
Job Retention Scheme 6 £495 £1,576 £2,071
Shared expenses 7 £32 £65 £97
Wedding & Funeral Income 8 £5,290 £5,290 £9,460
CAP Income (Personal Donations) R1 £8,840 £8,840 £11,021
CAP Income (Other Donations) R1 £5,203 £5,203 £5,240
Foodbank Income R2 £57,286 £57,286 £4,977
Hall Income R3 £13,808 £13,808 £14,996
Total Receipts £102,424 £5,290 £89,723 £197,437 £165,657
General Designated Restricted
PAYMENTS Note Total 2020 Total 2019
Fund Funds Funds
Parish Contribution 9 £58,350 £58,350 £56,210
Staffing Costs 10 £15,154 £15,154 £14,220
Church Activities 11 £4,094 £4,094 £5,095
Church Admin Expenses 12 £5,999 £5,999 £5,807
Church Building Expenses 13 £10,940 £10,940 £11,114
Charitable Giving 14 £9,179 £9,179 £10,600
Other Church Expenditure 15 £327 £327 £1,726
Wedding & Funeral Expenditure 16 £3,543 £3,543 £5,649
PCC Designated Accounts
17 £2,500 £2,500
Expenditure
PCC Restricted Accounts
18 £236 £236 £25
Expenditure
CAP Expenditure (Staffing) R1 £3,653 £3,653 £11,013
CAP Expenditure (Operations) R1 £2,466 £2,466 £3,481
Foodbank Expenditure R2 £8,869 £8,869 £4,798
Hall Expenditure R3 £10,215 £10,215 £14,082
Total Payments £104,044 £6,043 £25,439 £135,525 £143,820
General Designated Restricted
OTHER MOVEMENTS Note Total 2020 Total 2019
Fund Funds Funds
Agency Accounts (HTA) 19 -£58 -£58 £58
Net Movement in Year -£1,620 -£753 £64,226 £61,854 £21,894
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Page 1
## **Independent examiner’s report to the PCC of Holy Trinity Church, Ashby de la Zouch for the year ended 31 December 2020**
|**Respective responsibilities**
**of trustees and examiner**
**Basis of independent**
**examiner’s statement**
Independent examiner's
statement
**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body (if**
**any):**
**Address:**|The PCC is responsible for the preparation of the accounts and consider that an
audit is not required for this year under section 144 of the Charities Act 2011 (the
Charities Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the
Charity Commission under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions given by the
Charity Commission. An examination includes a review of the accounting records
kept by the charity and a comparison of the accounts presented with those
records. It also includes consideration of any unusual items or disclosures in the
accounts, and seeking explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required
in an audit, and consequently no opinion is given as to whether the accounts
present a ‘true and fair’ view and the report is limited to those matters set out in
the statement below.
In connection with my examination, no material matters have come to my
attention which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the
Charities Act or
the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to which
attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
**Date:**|The PCC is responsible for the preparation of the accounts and consider that an
audit is not required for this year under section 144 of the Charities Act 2011 (the
Charities Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the
Charity Commission under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions given by the
Charity Commission. An examination includes a review of the accounting records
kept by the charity and a comparison of the accounts presented with those
records. It also includes consideration of any unusual items or disclosures in the
accounts, and seeking explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required
in an audit, and consequently no opinion is given as to whether the accounts
present a ‘true and fair’ view and the report is limited to those matters set out in
the statement below.
In connection with my examination, no material matters have come to my
attention which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the
Charities Act or
the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to which
attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
**Date:**|
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## Notes to the Accounts
## General Notes
- A. The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 using the Receipts and Payments basis.
- B. The activities of the Church Hall, the CAP Ashby and of Ashby Foodbank have been aggregated with the PCC accounts.
- C. Fixed Assets, consecrated and benefice property, are not included in the accounts in accordance with s.96(2)(a) of the Charities Act 1993.
- D. The Church Hall and associated land are not included in the accounts as assets since ownership is unclear and there is no available valuation at the time of preparation of this report.
- E. 2019 figures are provided only for comparison with the current year.
## Funds
- **Restricted Funds** represent (a) income from trusts or endowments and (b) donations or grants received or money raised for a specific purpose. The funds may only be used for the purpose specified by the donor or when raised.
- The **General Fund is** an Unrestricted Funds and is used for ordinary PCC income & expenditure.
- **Designated Funds** are sums set aside out of the General Fund for specific designated purposes. They can be transferred back to unrestricted funds at any time if the PCC so decides.
- **Endowment Funds** are funds, the capital of which must be maintained. Only income arising from investment of the endowment may be used. No endowment funds existed at 31 December 2019.
Page 3
## Assets and Liabilities at 31-Dec-2020
## Assets
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Balance Balance
Accounts
Dec-20 Dec-19
Current Accounts £108,977 £47,236
PCC Deposit Account £21,471 £21,381
Foodbank Petty Cash £49 £27
Total Assets £130,498 £68,644
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## Net Fund Movements in 2020
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Balance Net Carried
HTA Account Receipts Payments Transfers
Forward Change Forward
General Fund £8,034 £102,424 £104,044 -£1,620 £6,414
Restricted - PCC
Church Building £14,959 £579 £579 £15,538
Childrens Work in Church £564 £0 £564
Organ Fund £13,561 £23 £23 £13,584
Soul Cafe £70 £0 £70
Tiny Tots £238 £0 £238
The Next Step -£293 £0 -£293
Flower Fund £322 £0 £322
Ashby Clothes for Children £436 £236 -£236 £201
Designated - PCC
General Reserve £4,000 £0 £4,000
Wedding & Funeral Net Income £5,988 £5,290 £3,702 £1,588 £7,576
Photocopier £2,341 £2,341 -£2,341 £0
Restricted - Other
CAP Ashby £5,106 £16,163 £6,119 £10,044 £15,149
CAP Release Groups £864 £0 £864
CAP Emergency Aid £100 £0 £100
Church Hall £5,998 £15,449 £10,215 £5,234 £11,232
Ashby Foodbank £6,298 £57,509 £8,869 £48,640 £54,938
Agency Accounts (HTA) £58 £58 -£58 £0
Totals £68,644 £197,437 £135,583 £0 £61,854 £130,498
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## Notes relating to Designated and Restricted Funds Restricted PCC Funds
|**Church**|Income from personal donations, including the gift day, ride & stride and the Christmas Tree|
|---|---|
|**Building**|Festival. The PCC has agreed that moneys held in this fund is reserved for the internal|
||redecoration of the church.|
|**Children’s**|This has been allocated to support children’s work in Church.|
|**Work in**||
|**Church**||
|**Organ Fund**|Long Standing fund for donations relating to the Organ.|
|**Soul Café**|Fund supporting a monthly gathering for women during term time, including breakfast,|
||discussion, a talk and sung worship.|
|**Tiny Tots**|Fund supporting a weekly parent and pre-school group meeting in church.|
|**The Next Step**|Grant Funding from Leicester Diocese and Restricted donations. The project has completed, all|
||spend incurred. Negative balance pending reimbursement of some expenses from the Growth|
||Fund which we are still chasing.|
|**Flower Fund**|Restricted fund for donations and expenditure relating to church flowers.|
|**Ashby Clothes**|Fund to help to provide clothes for people in need.|
|**for Children**||
|Designated PCC|Funds|
|**Wedding &**|Net Income from Weddings and Funerals.|
|**Funeral Net**||
|**Income**||
|**Photocopier**|Fund to provide a new photocopier should this need arise. The PCC voted to redesignate the use|
||of this fund towards church office equipment in 2020 to facilitate online church.|
|Restricted - Other||
|**CAP**|A restricted fund that will be used to provide emergency aid to CAP clients. This was set up in|
|**Emergency**|response to a request from a donor who donated £100 for this purpose.|
|**Aid**||
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## Notes on Receipts
## 1. Planned Giving
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Category 2020 2019
Planned Giving (STO) £59,602 £59,668
Planned Giving (PGS) £11,482 £11,129
Planned Giving (Env) £2,254 £4,810
Planned Giving (xGA) £1,600 £1,940
£74,938 £77,547
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Regular weekly, monthly or quarterly donations.
“STO” refers to donations direct to the church bank account.
"Env" refers to weekly envelope donations usually in the Sunday collection.
Parish Giving Scheme (PGS) is a diocese sponsored scheme where donations are collected and gift-aid automatically reclaimed.
"xGA" indicates donations received from third party schemes that independently claim gift aid so no GA is reclaimable by Holy Trinity.
## 2. All Other Giving/Voluntary Receipts
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Category 2020 2019
Grants £700
Donations (Personal) £2,056 £11,556
Donations (GASDS) £1 £160
Donations (not GA) £66 £150
Collections (Other Services) £100 £207
Organ Fund in memory of John Holt £75
Bequests £3,000 £207
Sum Up payments £5
£5,228 £13,056
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## Split of All Other Giving/Voluntary Receipts by Fund:
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Fund 2020 2019
General Fund £5,228 £6,829
Church Building £4,885
Flower Fund £10
Organ Fund £425
Children’s Work in Church £700
Total £5,228 £12,849
**----- End of picture text -----**
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## 3. Gift Aid Recovered
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Fund 2020 2019
General Fund £19,417 £15,561
Building £579
Organ £13
Flowers £3
£20,008 £15,564
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Some giving eligible for gift aid was made in 2019 for the Building and Organ fund. This was reclaimed in 2020.
CAP, Foodbank & Hall gift aid reclaims are reported in their respective sections.
4. Activities for Generating Funds
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Category 2020 2019
Church Hire - Ashby Concert Band £894 £2,408
Church Hire - Local Community Use £366
Other Income £182 £897
Fundraising Events £4,673
£1,076 £8,344
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5. Income from Investments
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||||
|---|---|---|
|Category|2020|2019|
|Interest Received|£91|£160|
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6. Income from Job Retention Scheme
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||||
|---|---|---|
|Category|2020|2019|
|JRS - General Fund|£495|-|
|JRS - Hall Fund|£1,576|-|
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Income was retrieved from the Government Job Retention Scheme for furloughed staff in 2020. This was used to offset salaries, which are shown in full in the relevant expense categories.
7. Income from Shared Expenses
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||||
|---|---|---|
|Category|2020|2019|
|Shared Expenses - General Fund|£32|-|
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Shared expenses were recorded as offsetting church expenses in prior years. This is where expenses are shared with other users of the facilities, such as telephone bills.
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## 8. Wedding & Funeral Net Income
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Category 2020 2019
W&F Fee Income £5,290 £9,460
W&F Fees to LDBF -£2,750 -£2,279
W&F Minister Fees -£109 -£2,455
W&F Minister Expenses -£332 -£135
W&F Organist Fees -£150 -£650
W&F Other Costs -£202 -£130
PCC Authorised payments -£159
£1,747 £3,811
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In October 2019, it was agreed to introduce a sound engineer charge which was to be paid to the sound engineer at weddings and funerals. This is included in the “W&F Other Costs”
Page 8
## Notes on Expenditure
## 9. Parish Contribution
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||||
|---|---|---|
|Category|2020|2019|
|Parish Contribution|£58,350|£56,210|
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## 10. Staffing Costs
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||||
|---|---|---|
|Category|2020|2019|
|Salaries|£12,477|£11,660|
|HMRC NI & PAYE|£362|£349|
|Pension Contributions|£2,315|£2,211|
|£15,154|£14,220|
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## 11. Church Activities
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Category 2020 2019
General Church Activities £1,588 £1,339
Children’s & Youth Activities £219 £374
Outreach Events & Activities (inc Alpha) £302 £329
Welcome, Hospitality & Gifts £483 £743
Travel Expenses & Mileage £534 £1,136
Books, Training & Conferences £969 £1,173
£4,094 £5,095
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## 12. Church Admin Expenses
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Category 2020 2019
Parish Office & Admin £1,816 £1,378
Website (Church Insight - PCC) £1,728 £1,214
Telephone, Internet & TV £1,491 £1,491
Stationery, Postage & Printing £172 £779
Photocopier £496 £641
Bank Charges £297 £305
£5,999 £5,807
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## 13. Church Building Expenses
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Category 2020 2019
Church Insurance £4,533 £4,310
Gas, Water and Electricity £4,239 £4,156
Repairs and Maintenance £2,169 £2,355
Church Organ £292
£10,940 £11,114
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## 14. Charitable Giving
|**Category**
**2020**
Church Tithe
£8,950|**2019**
£10,500|
|---|---|
|Missionary & Charitable Giving (non-
Tithe)
£229|
£100|
|**£9,179**|
**£10,600**|
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Tithe Recipients 2020 2019
Ashby Youth for Christ £2,500 £2,750
CAP Ashby £2,500 £2,750
Frizelle - YWAM (Guatemala) £500 £500
CMS - David and Shelley Stokes £500 £500
CMS - Mark and Rosalie Balfour £500 £500
Ashby Street Pastors £250 £250
Ashby Holiday Bible Club £100
Hospice Hope, NW Leicestershire £100 £300
Flame International £250 £250
The Haven, Ashby £250
Sea Farers £250 £250
Evangelical Alliance £250 £250
Church Pastoral Aid Society (CPAS) £250 £250
Tear Fund £250 £250
Children's Society £250 £250
National Churches Trust £100 £100
New Wine £500 £500
Total Tithe Paid £8,950 £10,000
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|**Offset Tithe Recipients**
King's School Kerala (India)
Church Ministry among Jewish People
(CMJ)|**2020**
£250
£250|**2019**
£250
£250|
|---|---|---|
|**Total Tithe Paid**|**£500**|
**£500**|
Offset Tithe Recipients were sent in 2021 but were part of the PCCs designated tithe for 2020.
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## 15. Other Church Expenditure
|**Other Church Expenditure**
Church Trip Costs
Other Purchases|**2020**
£325
£2|
|---|---|
|**Total**|**£327**|
16. PCC Designated Accounts Expenditure
|**PCC Designated Accounts Expenditure**
Photocopier
Wedding & Funeral Net Income|**2020**
£2,341
£159|
|---|---|
|**Total**|**£2,500**|
## 17. PCC Restricted Accounts Expenditure
|**PCC Restriected Accounts Expenditure**
Ashby Clothes for Children|**2020**
£236|
|---|---|
|**Total**|**£236**|
## Other Transactions Notes
## 18. Agency Accounts (HTA)
|**Agency**
Royal British Legion - Poppy Appeal|**Income**|**Payment**
£58|
**Net**
**Comments**
-£58
Remembrance Sunday Collection
(2019)|
|---|---|---|---|
|**Totals**|**£0**|**£58**|
**-£58**|
Agency funds are monies for other organisations collected through church activities and passed directly on to the intended organisation.
## 19. Transfers
There were no transfers between funds in 2020
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## R1 CAP Ashby Income & Expenditure
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CAP Income (Personal Donations) 2020 2019
CAP Donations (Personal) £8,320 £9,391
CAP Monthly Giving (xGA) £520 £1,630
CAP Gift Aid Reclaimed £2,120 £1,289
£10,960 £12,310
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CAP Income (Other Donations) 2020 2019
CAP Church Donations £3,928 £4,574
CAP Other Donations £600 £146
CAP Grants £150 £480
CAP Fund Raising £41
Acts 435 Income £525
£5,203 £5,240
Total CAP Income £16,163 £17,550
CAP Expenditure (Staffing) 2020 2019
CAP Staffing Costs £3,608 £10,776
CAP Staff Expenses £45 £237
£3,653 £11,013
CAP Expenditure (Operations) 2020 2019
CAP HQ Charge £1,200 £2,400
CAP HQ Release Groups £480 £480
CAP Office & Admin Costs £261 £576
CAP Events & Activities £25
Acts 435 Expenditure £525
£2,466 £3,481
Total CAP Expenditure £6,119 £14,494
Net Movement in Year £10,044 £3,056
CAP Funds Balance 01-Jan £6,070 £3,014
CAP Funds Balance 31-Dec £16,114 £6,070
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Page 12
## Restricted Accounts Details (continued)
R2 Foodbank Income & Expenditure
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Foodbank Income 2020 2019
Trussell Trust / Tesco Top-Up £1,205 £1,633
Foodbank Donations (Churches) £1,970 £87
Foodbank Donations (Personal) £11,437 £910
Foodbank Donations (Others) £21,326 £2,310
Foodbank Donations (GASDS) £20
Foodbank Gift Aid Reclaimed £223 £16
Foodbank Grants £19,287
Foodbank Fundraising £2,062
Foodbank Income Total £57,509 £4,977
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Foodbank Expenditure 2020 2019
Trussell Trust Franchise Fee £360 £360
Foodbank Staff & Volunteer Expenses £220 £226
Premises Costs £4,099 £2,520
Foodbank Expenditure £2,079 £1,199
Foodbank Church Insight £124 £233
Foodbank Expenditure - Petty Cash £1,987 £260
Foodbank Expenditure Total £8,869 £4,798
Net Movement in Year £48,640 £179
Foodbank Funds Balance 01-Jan £6,298 £6,119
Foodbank Funds Balance 31-Dec £54,938 £6,298
**----- End of picture text -----**
Page 13
## Restricted Accounts Details (continued)
## R3 Hall Income & Expenditure
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Hall Income 2020 2019
Hall Hire - Regular Users £13,733 £14,745
Hall Hire - Miscellaneous £75 £251
Hall Grants
Job Retention Scheme £1,576
Shared Costs £65
Hall Income Total £15,449 £14,996
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Hall Expenditure 2020 2019
Hall Staff Costs £6,552 £6,637
Hall Electric, Gas & Water £1,475 £3,340
Hall Building Maintenance £490 £2,394
Hall Insurance £949 £933
Hall Operating Costs £749 £779
Hall Expenditure Total £10,215 £14,082
Net Movement in Year £5,234 £913
Hall Fund Balance 01-Jan £5,998 £5,085
Hall Fund Balance 31-Dec £11,232 £5,998
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## Notes to the Independent Examiner
1. All 2020 transactions are downloaded from the Bank online systems and coded for internal account and category. Some transactions are split to allocate income or expenditure for different purposes – typically deposits for the Weekly cash sheets are the main causes of splitting transactions.
2. There are four bank accounts and one deposit savings account (table below).
3. This document includes draft text for an independent examiners report that I’ve sourced from the charity commission web-site for an “ _Independent examiner's report template for Receipts & Payments accounts_ ”. If this is not appropriate, I can insert an appropriate alternative page into the final form of the report.
4. Any questions, please contact Paula Holbrook, treasurer@trinityashby.net.
5. Additional evidence provided:
- A. Bank Statements
- B. Transactions working file – contains all PCC, CAP, Hall and Foodbank records.
- C. Table of Invoices raised in 2019.
- D. Weekly cash sheet records (file).
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Bank Accoun t Bank Sort Code Bank Account Number
CCLA Deposit 6191114991D
PCC 30-92-15 00773716
CAP 30-92-15 15053560
Foodbank 30-92-15 16991360
Hall 30-92-15 17587368
**----- End of picture text -----**
Page 15