Charity number: 1131170
The Ecclesiastical Parish
of
All Souls’, Harlesden
Annual Report and Financial Statements
For the year ended 31 December 2021
Prepared by:
Quantum Services (London) Limited Cypress House, Alders Close, London, W5 4JF Accountants and Consultants to the Charity Sector
All Souls’ Church, Harlesden
Contents
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Charity Information
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Annual Report
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Administrative Information
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Governance and Management
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Independent Examiner’s Report
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Receipts and Payments Account
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Statement of Assets and Liabilities
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Detailed Breakdown of Receipts
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Detailed Breakdown of Payments
All Souls’ Church, Harlesden
Charity Information
Charity Name The Ecclesiastical Parish of All Souls’, Harlesden
Principal Address All Souls’ Church Station Road London NW10 4UJ Website www.allsoulsharlesden.com Charity Number 1131170 Date of Registration 18 August 2009 Legal Status Parochial Church Council Financial Year End 31 December Bankers TSB Bank plc Henry Duncan House 120 George Street Edinburgh EH2 4LH
CCLA Investment Management Ltd Senator House 85 Queen Victoria Street London EC4V 4ET
Page 1
All Souls’ Church, Harlesden
Annual Report of the Parochial Church Council
For the year ended 31 December 2021
Aims and Purposes
All Souls’ Parochial Church Council has the responsibility of co-operating with the incumbent in promoting in the ecclesiastical parish and the whole mission of the church: pastoral, evangelistic, social and ecumenical. The parish is currently in interregnum following the retirement of Fr Michael Moorhead in October 2021.
The PCC also has maintenance responsibilities for the Church Hall and the Hall Flat at 1 Station Road, Harlesden, London, NW10 4UJ.
Objectives and Activities
The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at All Souls’. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament. We also look to give away part of our income to other charitable organisations that seek to advance the Christian faith or relieve poverty.
When planning our activities for the year, we gave due regard to the Charity Commission’s guidance on public benefit and the supplementary guidance on charities for the advancement of religion. In particular, we sought to enable ordinary people to live out their faith as part of our parish community through:
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Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Jesus.
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Provision of pastoral care for people living in the parish.
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Provision of life-cycle events: baptisms, confirmations, marriages, funerals.
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Provision of facilities for the community, including our Portuguese-speaking fellowship.
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Missionary and outreach work.
To facilitate this work, it is important that we maintain the fabric of the church and the church hall.
Electoral Roll
The Electoral Roll for May 2022 stands at 237, slightly lower than in 2021. Of these 60 are resident within the parish boundaries and 177 are non-resident.
Church Attendance
The average weekly attendance, counted during October 2021, was 74 (not including Harvest Sunday). Normally, this number increases at festivals and on special occasions, but church attendance was considerably affected by the covid-19 restrictions.
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All Souls’ Church, Harlesden
Review of the Year
The PCC met four times in 2021, with an average attendance of 61%.
Here is a summary of the major agenda items:
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Fr Michael’s retirement, following many years of loyal and dedicated service to All Souls’ and our parish. We thanked him greatly for his hard work, and said that he would be very much missed.
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Discussions surrounding the appointment of a new parish priest in 2022.
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Appointment of officers of the PCC.
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Financial reports, approval of accounts and meeting with independent examiner.
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Approval of the Annual Report.
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Appointment of Safeguarding Officer and Children’s Champion. Revisiting of Safeguarding and Children’s Policy and development of Action Plan.
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Offer for Common Fund for 2022.
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Review of keyholders and security.
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John Keble School.
Safeguarding
The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016, in relation to having due regard to House of Bishops’ guidance on safeguarding children and vulnerable adults. Our Safeguarding Policy is published on the church website.
Deanery Synod
Three members of the PCC sit on the Deanery Synod. This provides the PCC with an important link between the parish and the wider structures of the Church of England.
Report on Fabric and Ornaments
Our churchwardens are responsible for the fabric and contents of the church. It is a big responsibility, and we all want to assist them in their task. Thank you to those who clean the church on a voluntary basis. Thanks to those who help to keep the church attractive and tidy outside and inside. We are very blessed in our volunteers.
The following matters were dealt with:
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Four stained glass windows were reinstated and blessed.
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The Hub doors were repaired.
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Various items of electrical work were completed.
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Conservation of the Tabernacle.
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Extra alarm fitted for the Hub area.
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New locks for Hub door fitted.
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The lightning conductor was tested.
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The security alarms, internal and external, were serviced and tested.
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The heating systems were serviced and repaired where necessary. We are awaiting a sump pump.
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The gardens and backyard were cleaned of rubbish, and kept in a good state.
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All Souls’ Church, Harlesden
Financial Report
Introduction
At the start of 2021, we felt that some external assistance with our accounts was required, and the PCC approved the engagement of David Miller (through his company Quantum Services) as our accountant. David was introduced to us by the Diocese of London and has many years’ experience in charity finances. The PCC subsequently appointed David as our Independent Examiner for 2021. This is permitted as he is not involved in the day-to-day administration of the parish.
We had experienced difficulties with our previous accounts software, and accepted David’s suggestion that we change to Xero, a very popular internet-based accounts package, which works particularly well with the specific needs of charities. We asked David to focus on the clarity of our annual financial statements, and we are pleased with their presentation.
Receipts and Payments Account
The first page of the financial statements is a summary of the receipts (income) and payments (expenditure) during the year. More detailed breakdowns of the receipts and payments can be found later in this document.
The first three columns are for the three categories of cash funds belonging to the parish. We have just one fund in each category:
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Unrestricted Funds – the General Fund
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Unrestricted Designated Funds – the Hall Fund
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Restricted Funds – monies received for specific purposes
The next column, shown in bold due to its importance, is the total of the three previous columns, giving the overall receipts and payments figures for 2021.
The final column contains the figures for 2020 (the previous year) for comparison.
Note that the change of accounts software means that some of the individual line amounts included in the breakdowns of receipts and payments for 2020 are estimated, but the totals are correct.
Unrestricted Funds – the General Fund
This fund represents our tithes, collections and fundraising for the church itself, as well as the general costs incurred in running the parish, other than the Church Hall and Hall Flat. These monies are categorised as “Unrestricted Funds”, as they can be used for any purpose consistent with our charitable objectives.
In terms of funds received:
- Overall, church receipts remain strong, especially when we factor in the continued impact of the covid-19 pandemic on congregation numbers, including the closure of the church for part of 2021, and the suspension of many church activities.
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All Souls’ Church, Harlesden
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Income from planned giving is only very slightly down. This is a credit to the congregation and their commitment to paying their tithes even when the church was closed. We saw this not only for 2021, but also in 2020.
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Gift Aid received (tax refunds) is down from 2020, but this is because the 2020 Gift Aid figure was for two years, and so the 2021 number is actually strong by comparison.
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Collections and other voluntary receipts (donations) were substantially up from 2020. This is very impressive, especially when we consider that the church was closed in part and, because of the pandemic, it has not been possible to have many fundraising activities.
Concerning payments:
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The PCC was pleased to be able to make a number of charitable donations in 2021, which was not possible in 2020. The recipients and amounts, totalling £3,643, are listed in the detailed breakdown of payments on page 14.
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There were a number of one-off items of maintenance in 2021 (windows, doors, and electrics), which contributed to increased expenditure compared to 2020. However, it is pleasing to record the generosity of the church parishioners and their donations towards these works, which also partly contributed to continued high level of income generated from planned giving in 2021.
Unrestricted Designated Funds – the Hall Fund
The PCC has chosen to separately account for receipts and payments relating to the Church Hall and Hall Flat, and this is commonly known as the Hall Fund. These monies are categorised as “Unrestricted Designated Funds”, as they have been labelled for a particular purpose, but can be used elsewhere at the discretion of the PCC.
In terms of funds received:
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Church Hall rental receipts slightly increased in 2021. This can be attributed to the lessening impact of the pandemic. The majority of this income is from the nursery and the Romanian church.
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Hall Flat rental receipts increased significantly in 2021 (£41,300 from £5,160), but this was because of a payment of arrears from 2020, when our tenant experienced a period of financial difficulty. We thank the tenant and our letting agent for their help in clearing this debt.
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Other receipts comprise car parking charges. We expect this to drop significantly in 2022 as the majority of this income was from employees of the local branch of TSB, which closed in April 2022. Other potential income streams will need to be considered for this space to offset this loss.
Concerning payments:
- The majority of maintenance payments were for electrical works, which were a “one-off” item.
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All Souls’ Church, Harlesden
- The figure of £4,362 for “Fees and Charges” is the letting agent’s fees for the Hall Flat, which were previously deducted from the rental income and not shown separately in the accounts.
Restricted Funds
Donations received for a specific purpose have to be accounted for separately. These monies are categorised as “Restricted Funds”, as they cannot be used for another purpose without permission. In 2021 we received a donation for the homeless, which we passed on to another charity working in this area, supplemented by a donation from the parish’s unrestricted funds.
Financial Position
The “Movement In Funds” section shows that, although the parish had an overall surplus of £19,625 for 2021 (compared to £6,116 for 2020), the detailed picture is more complex.
The General Fund (unrestricted funds) had a deficit of £43,482 for the year, but the Hall Fund (unrestricted designated funds) had a surplus of £63,107 for the year. The PCC chose to transfer £55,000 from the Hall Fund to the General Fund to ensure that both funds had a surplus for the year.
It is therefore important to note that the income from the Church Hall and the Hall Flat provides an essential subsidy for the running of the church itself.
Fund Reconciliation
The second page of the financial statements is the fund reconciliation. Here, the balances brought forwards from 2020 are introduced, the receipts, payments, and transfer are accounted for, and the closing balances at the end of 2021 are calculated.
The key point is that the parish ended the year with £30,676 in cash funds, compared to £11,051 at the start, the increase reflecting the overall surplus in 2021.
Statement of Assets and Liabilities
The third page of the financial statements shows the position of the parish at the end of 2021, including the division of monies between the two bank accounts.
Notes:
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“Agency Funds” are parochial fees collected by the parish on behalf of the Diocese of London. These are not included in the receipts and payments account as they do not belong to the parish, and have to be passed on in full to the Diocese.
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The Church Hall and Hall Flat have not been formally revalued from the previous year, and it is likely that their values are above the figures stated.
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The PCC is looking to repay the outstanding loans shown in the liabilities section.
Reserves Policy
It is PCC policy to build financial reserves of approximately six months’ unrestricted expenditure or £60,000, to cover emergency situations that may arrive from time to time.
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All Souls’ Church, Harlesden
The policy is to invest these monies with the Church of England’s Central Board of Finance Deposit Fund, administered by CCLA Investment Management, and an account has been opened for this purpose.
The PCC seeks to pay at least £500 per month (£6,000 a year) into the CCLA account, but the parish’s strong surplus in 2021 meant that we were actually able to pay in £15,000, giving a year-end balance of £19,128. There was a further £11,548 in our current account at yearend, giving an overall reserves figure of £30,676 as of 31 December 2021.
The PCC is aware that the reserves remain significantly below the target figure, and will be seeking to address this in the coming years.
Financial Roles
The PCC appointed Ron Bruno-Snelling as Treasurer for 2021, and thanked the outgoing Treasurer, Nicole Sutherland. A number of key church roles are being reviewed in 2022, and Treasurer will be one of the roles that will be reviewed during this time.
The PCC will be retaining David Miller as our accountant for 2022.
The Independent Examiner for 2022 must be appointed by the APCM. The PCC proposes the reappointment of David Miller for this role.
Approval
This annual report was approved by the PCC on 18 May 2022, and is signed on its behalf:
Ron Bruno-Snelling
Page 7
All Souls’ Church, Harlesden
Administrative Information
All Souls’ Church is situated in Station Road, Harlesden, London, NW10 4UJ. It is part of the Willesden Area of the Diocese of London. The correspondence address is: The Vicarage, 3 Station Road, Harlesden, London, NW10 4UJ.
The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2020) and a charity registered with Charity Commission.
Governance and Management
The method of appointment of PCC members is set out in the Church Representative Rules. All church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. The members of the PCC are the trustees of the charity.
PCC members who served from 1 January 2021 until the date this report was approved are:
Incumbent: Fr Michael Moorhead Chair until October 2021 (retired October 2021) Reader: Mrs Vena Oglesby Wardens: Mrs Beatrice Babalola Vice-chair Mr Lewis Evans Chair from October 2021 Ex-officio: Mr Ron Bruno-Snelling Treasurer Deanery Synod Mr Eric Oglesby Representatives: Mrs Margaret Oyemade Ms Sharon Dunbar Elected members: Mrs May Roberts Ms Wendi Webber Ms Deborah St Louis Secretary Mr Hugh Smith Ms Samantha Bruno Mrs Emelia Nortey Mr Gaius Umeh Mrs Ingrid Bruno-Snelling Ms Clare Thomson Ms Gillian Nickie Mr Michael Kiwumulo Mr Ron Bruno-Snelling (elected May 2021)
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All Souls’ Church, Harlesden
Independent Examiner’s Report
To The Parochial Church Council of The Ecclesiastical Parish of All Souls’, Harlesden
I report to the PCC on my examination of the accounts of the parish for the year ended 31 December 2021.
Responsibilities and Basis of Report
As the charity trustees of the parish, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the parish’s accounts carried out under section 145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the parish as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Miller MEng ACGI 6 Cypress House, Alders Close, London, W5 4JF 20 May 2022
Page 9
All Souls’ Church, Harlesden
Receipts and Payments Account
For the year ended 31 December 2021
| Receipts Planned Giving Regular Collections Harvest Gift Day Other Donations Grants Gift Aid Parochial Fees Room Hire Hall Flat Rent Utility Charges Other Receipts Total Receipts Payments Common Fund All Souls’ Ministry Charitable Giving Utilities Insurance Caretaking Maintenance Office Costs Fundraising Costs Fees and Charges Total Payments Movement in Funds Receipts Less Payments Transfers Between Funds Surplus / (Deficit) |
Unrestricted Funds £ Unrestricted Designated Funds £ Restricted Funds £ Total 2021 £ Total 2020 £ 35,567 - - 35,567 38,926 6,719 - - 6,719 3,822 4,126 - - 4,126 - 1,420 - - 1,420 2,745 - - 560 560 - 8,601 - - 8,601 15,821 967 - - 967 193 1,800 33,839 - 35,639 30,358 - 41,300 - 41,300 5,160 2,883 4,245 - 7,128 8,138 863 2,645 - 3,508 3,747 |
|---|---|
| 62,946 82,029 560 145,535 108,910 |
|
| 50,311 - - 50,311 54,311 8,228 - - 8,228 2,870 3,083 - 560 3,643 - 7,823 7,114 - 14,936 15,883 3,600 1,100 - 4,700 4,707 3,095 - - 3,095 60 27,818 6,346 - 34,164 22,422 1,875 - - 1,875 2,080 226 - - 226 175 369 4,362 - 4,730 286 |
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| 106,428 18,922 560 125,910 102,794 |
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| (43,482) 63,107 0 19,625 6,116 55,000 (55,000) 0 0 0 |
|
| 11,518 8,107 0 19,625 6,116 |
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All Souls’ Church, Harlesden
Receipts and Payments Account
For the year ended 31 December 2021
| Fund Reconciliation Cash Funds as of 1 January Total Receipts Total Payments Transfers Between Funds Cash Funds as of 31 December |
Unrestricted Funds £ Unrestricted Designated Funds £ Restricted Funds £ Total 2021 £ Total 2020 £ 8,134 2,917 0 11,051 4,935 62,946 82,029 560 145,535 108,910 (106,428) (18,922) (560) (125,910) (102,794) 55,000 (55,000) 0 0 0 |
|---|---|
| 19,652 11,024 0 30,676 11,051 |
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Note 1 - These financial statements have been prepared using the Receipts and Payments method in accordance with the Church Accounting Regulations 2006 and the Charities Act 2011.
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Note 2 – The “Unrestricted Funds” are the parish’s General Fund.
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Note 3 - The “Unrestricted Designated Funds” are commonly known as the Hall Fund, which relates to the Church Hall and Hall Flat. Receipts and payments arising from these properties are accounted for separately, but can be reassigned at the discretion of the PCC.
Note 4 - The parish does not have any endowment funds.
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Note 5 – The incumbent, a member of the PCC and therefore a trustee, claimed ministry expenses of £432 in 2021 (2020: £434). No other expenses were claimed by any PCC members / trustees.
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Note 6 - There were no other payments to any PCC members / trustees, or related parties, in 2021 (2020: £nil).
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All Souls’ Church, Harlesden
Statement of Assets and Liabilities
As of 31 December 2021
| Unrestricted | |||||
|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Agency | ||
| Funds | Funds | Funds | Funds | Total | |
| £ | £ | £ | £ | £ | |
| Cash In Bank | |||||
| TSB Current Account | 6,524 | 5,024 | - | 1,967 | 13,515 |
| CCLA Deposit Account | 13,128 | 6,000 | - | - | 19,128 |
| Total Cash In Bank | 19,652 | 11,024 | 0 | 1,967 | 32,643 |
| Other Monetary Assets | |||||
| Sundry debtor | 100 | - | - | - | 100 |
| Gift Aid due | 8,500 | - | - | - | 8,500 |
| Total Other Monetary Assets | 8,600 | 0 | 0 | 0 | 8,600 |
| Fixed Assets | |||||
| Church Hall | - | 465,000 | - | - | 465,000 |
| Church Hall Flat | - | 220,000 | - | - | 220,000 |
| Total Fixed Assets | 0 | 685,000 | 0 | 0 | 685,000 |
| Liabilities | |||||
| Common fund owed | 4,000 | - | - | - | 4,000 |
| Uncleared cheques | 240 | - | - | - | 240 |
| Diocesan fees | - | - | - | 1,967 | 1,967 |
| Church Hub loan | 66 | - | - | - | 66 |
| Car Park loan | - | 3,600 | - | - | 3,600 |
| Total Liabilities | 4,306 | 3,600 | 0 | 1,967 | 9,873 |
Approval
These financial statements were approved by the PCC on 18 May 2022, and are signed on its behalf:
Ron Bruno-Snelling Treasurer
Page 12
All Souls’ Church, Harlesden
Detailed Breakdown of Receipts
For the year ended 31 December 2021
| Donations Standing Orders Envelope Scheme Parish Giving Scheme Regular Collections Harvest Gift Day Other Donations Grants Gift Aid Total Donations Church Activities Parochial Fees Total Church Activities Lettings Room Hire (regular) Room Hire (other) Hall Flat Total Lettings Utility Receipts Vicarage Utilities Hall Utilities Total Utility Receipts Other Receipts Transport for London Amazon Smile Interest Parking Total Other Receipts TOTAL RECEIPTS |
Unrestricted Funds £ Unrestricted Designated Funds £ Restricted Funds £ Total 2021 £ Total 2020 £ 7,654 - - 7,654 9,392 19,638 - - 19,638 19,167 8,275 - - 8,275 10,367 6,719 - - 6,719 3,822 4,126 - - 4,126 - 1,420 - - 1,420 2,745 - - 560 560 - 8,601 - - 8,601 15,821 |
|---|---|
| 56,433 - 560 56,993 61,314 |
|
| 967 - - 967 193 |
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| 967 - - 967 193 |
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| - 33,014 - 33,014 27,950 1,800 825 - 2,625 2,408 - 41,300 - 41,300 5,160 |
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| 1,800 75,139 - 76,939 35,518 |
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| 2,883 - - 2,883 2,345 - 4,245 - 4,245 5,793 |
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| 2,883 4,245 - 7,128 8,138 |
|
| 830 - - 830 - 29 - - 29 15 4 - - 4 2 - 2,645 - 2,645 3,730 |
|
| 863 2,645 - 3,508 3,747 |
|
| 62,946 82,029 560 145,535 108,910 |
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All Souls’ Church, Harlesden
Detailed Breakdown of Payments
For the year ended 31 December 2021
| Church Activities Common Fund Music Visiting Clergy Church Supplies Clergy Expenses Total Church Activities Charitable Giving LDF – ALMA Glass Door Homeless Church Urban Fund USPG Schools Levy Other Giving Total Charitable Giving Overheads Electricity Gas Water Insurance Caretaking General Maintenance Electrical Works Window / Door Repairs Organ Maintenance Office Fundraising Fees and Charges Total Overheads TOTAL PAYMENTS |
Unrestricted Funds £ Unrestricted Designated Funds £ Restricted Funds £ Total 2021 £ Total 2020 £ 50,311 - - 50,311 54,311 4,919 - - 4,919 - 2,064 - - 2,064 1,283 813 - - 813 1,153 432 - - 432 434 |
|---|---|
| 58,539 - - 58,539 57,181 |
|
| 1,500 - - 1,500 - 440 - 560 1,000 - 250 - - 250 - 250 - - 250 - 543 - - 543 - 100 - - 100 - |
|
| 3,083 - 560 3,643 - |
|
| 1,565 1,662 - 3,227 3,862 5,997 4,435 - 10,431 10,655 261 1,017 - 1,279 1,366 3,600 1,100 - 4,700 4,707 3,095 - - 3,095 60 7,300 1,796 - 9,096 20,413 4,250 4,550 - 8,800 - 15,368 - - 15,368 - 900 - - 900 2,009 1,875 - - 1,875 2,080 226 - - 226 175 369 4,362 - 4,731 286 |
|
| 44,806 18,922 - 63,728 45,613 |
|
| 106,428 18,922 560 125,910 102,794 |
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