MOThINGHAM COMMUNITY ASSOCIATION A Company Limited by Guarantee Charity Registration No. 1131140 (England) Company Registration No. 06916416 (England) Trustees, Report and Financial Statements For The Year Ended 31 March 2024 GWB Accountants Ltd
Mottingham Community Association Trustees, Report and Financial Statements For The Year Ended 31 March 2024 Contents Page Company Information Trustees, Report Independent examiner's Report Statement of Financial activities Balance Sheet Notes to the Financial Statements 9-14
Mottingham Community Association Company Information For The Year Ended 31 March 2024 Trustees Mr. Roy Brewer (Chair) Mrs. Dawn Brewer Mrs. Alison Boyd (Resigned- December 2023) Mrs. Jennifer Millen Mrs. Agostina Foti The Company's governing document is its Memorandum and Articles of Association dated 27 May 2009 06916416 Status Company Number Charity Number Registered Office 1131140 Mottingham Community Centre Kimmeridge Road Mottingham, London SE9 4EB Accountants GWB Accountants 334 Green Lane New Eltham London SE9 3TH
Mottingham Community Association Trustees, Report For The Year Ended 31 March 2024 The Trustees present their report and the financial statements for the year ended 31 March 2024. This is a director's report required by s417 of the Companies Act 2006 and all of the trustees are directors. This Trustees report and the associated Financial Statements have been prepared in accordance with guidance for preparing Charity Accounts and Reports presented in ' Accounts and Reporting by charities: Statement of Recommended practice" and are therefore in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (SORP FRS 102, effective l January 2019) together with The Companies Act 2006 and the requirements of the Memorandum & Articles of Association. Status The Company is limited by guarantee and has charitable status. It has a Memorandum & Articles of Association as its governing document. The Trustees who held office during the year were as follows: Mr Roy Brewer Mrs. Dawn Brewer Mrs. Alison Boyd Mrs. Jennifer Millen Mrs. Agostina Foti Structure, Governance and Management The association is run and managed by its Trustees with the help of part time staff. Trustees are appointed by a majority vote of the existing Trustees. Appropriate training and support is provided to new Trustees adapting to their role. Alison Boyd resigned as a Trustee in December 2023. Objectives a nd Activities: The aims and objectives of the charity are: To benefit the residents of Mottingham and the neighbourhood without distinction of sex, sexual orientation, race, political or other opinions, by associating together the said residents and local authorities, voluntary and other organisations, in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation, with the objective of improving the conditions of life for the residents. Review of Activities and performance Mottingham Community Centre has had a continual increase in the numbers of regular hirers. This includes the use of the premises by the 'Big Local programme, as part of the National Lottery's community fund scheme. The Centre continues to attract a wide and diverse group of hirers that allow the local community to come together and take part in a range of activities. Some of which include Little Crocs soft football, Marshall Arts and Yoga which all encourage the local community to take part in Sports and exercise. Other activities operating from the centre include, Yoga, Bingo & Portuguese lessons. Maryfield Preschool have continued to operate on the premises with continued success as have the Apostolic Faith Mission and Downham Baptist Church services. The Centre also remains popular with the local community to hire for private parties. The Trustees remain committed to increasing the scope of the community centre to provide a diverse range of activities for the local community in line with its aims and objectives. Improvements to the premises and security The garden areas have continued to be maintained to make the facility feel welcome and inviting to all. Annual maintenance of the security system and fire safety system were carried out as well as for the air conditioning within the centre. Improvement work has also carried out in relation to the external lighting as part of the ongoing upgrade work for the building and to improve security. Michele Duguay has also continued to clean and maintain the hall to a high standard. Publicity and promotion of the hall We have been working hard to increase our online profile by improving the website on which regular updates of what is on at the centre is published weekly. We do have a very high amount of interest from hirers for parties and events on a recommended basis from friends who have used the hall.
Mottingham Community Association Trustees. Report For The Year Ended 31 March 2024 (Continued) Staffing Jenny Millen and her husband Terry Millen work as a team to open and close for children's parties on weekends and regular hirers some of which include: Maryfield Preschool, Big Local (National Lottery Charity), Apostolic Faith Mission Church, Infinity Marshall Arts, Portuguese Lessons, Metra Bingo, Little Crocs football training, Trainmaster Financial Management Jenny Millen continues to manage the financial affairs of the charity by ensuring financial files are up to date ready for submission to the Charities Commission and Companies House when required. She also continues to carry out her duties in managing and maintaining the centre. Financial Review The income for the year ended 31 March 2023 was £39,311 (2023: £32,676). The expenditure for the same period was £34,516 (2023: £39,530). The total funds/reserves as at 31 March 2024 were £31,125 (2023: £27,104). Reserves policy It is the policy of the charity that the unrestricted funds which have not been designated for a specific use, should be maintained at a level equivalent to between three (£10,000) and six months (£20,000) expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. The trustees are satisfied that the charity will continue to be a going concern for the foreseeable future. Statement of Trustees, Responsibilities The Trustees (who are also directors of the charitable company for the purposes of company law) are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and regulations. Company law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing the financial statements the Trustees are required to: select suitable accounting policies and then apply them consistently" Observe the methods and principles in the Charities SORP make judgments and accounting estimates that are reasonable and prudent" state whether applicable UK accounting standards have been followed. subject to any material departures disclosed and explained in the financial statements prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue to operate The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Small Company Rules This report has been prepared in accordance with the special provisions relating to companies subjett to the small companies regime within Part 15 of the Companies Act 2006. On behalf of the board Mr Jennifer Millen Trustee 23/01/2025
Mottingham Community Association Independent Examiner's Report to the Trustees of Mottingham Community Association For The Year Ended 31 March 2024 I report to the charity trustees on my examination of the accounts of the Mottingham Community Association (the Trust) for the year ended 31 March 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records" or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. 4. the accounts have been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed 21/01/2025 Aadil Chowdhary ACA GWB Accountants Ltd 334 Green Lane, New Eltham, London, SE9 3TH
Mottingham Community Association Statement of financial activities (incorporating an income and expenditure account) For The Year Ended 31 March 2024 Note Unrestricted Restricted 2024 Total 2023 Total Unrestricted Restricted Income From: Donations and legacies Charitable activities Provision of facilities Investments- Bank Interest 39,257 39,257 32,659 36,659 54 54 18 18 Total Income 39,311 39,311 32,677 32,677 Expenditure on Charitable activities Provision of facilities 34,516 34,516 34,126 34,126 39,530 39,530 39,530 39,530 Total Expenditure Net Income/(expenditure) for the year 4,795 4,795 (6,853) (6,853) Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 4,795 4,795 (6,853) (6,853) 30,429 30,429 37,282 37,282 13 35,224 35,224 30,429 30,429 All the above results are derived from continuing activities. There were no recognised gains or losses other than those stated above. The notes on pages 9 to 14 form part of these financial statements.
Mottingham Community Association Statement of Financial Position As At 31 March 2024 2024 2023 Notes Fixed Assets: Tangible Assets 6,509 3,709 Current Assets: Other Debtors 11 235 Cash at bank and in hand 31,125 27,412 27,647 Liabilities: Creditors: Amounts Falling Due Within One Year 10 (2,410) (927) Net current assets/(liabilities) 28,715 26,720 Total net assets/(liabilities) 35,224 30,429 The funds of the charity: 13 Unrestricted income funds: General funds 35,224 30,429 Total unrestricted funds 35,224 30,429 Total charity funds 35,224 30,429 For the year ending 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The Trustees have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime within part 15 of the Companies Act 2006 and in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). On behalf of the board Mrs Jennifer Millen Trustee 21/12/2024 The notes on pages 9 to 14 form part of these financial statements.
Mottingham Community Association Notes to the Financial Statements For The Year Ended 31 March 2024 l. Accounting Policies a. Basis of Preparation of Financial Statements The financial statements have been prepared under the historical cost convention and in accordance with Financial Reporting Standard 102 (FRS 102) "The Financial Reporting Standard applicable in the UK and Republic of Ireland" (effective l January 2019) - (Charities SORP FRS 102) and the Companies Act 2006. b. Public benefit entity The charitable company meets the definition of a public benefit entity under FRS 102. Going concern The Trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern. The Trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period. d. Income Income is recognised when the charity has entitlement to funds, any performance conditions attached to the income have been met, it is probable that the income will be received and that the amount can be measured reliably. Income from government and other grants, whether'capital, grants or'revenue, grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants has been met, it is probable that the income will be received and the amount can be measured reliably and it is not deferred. Income received in advance of the provision of a specified service is deferred until the criteria for income recognition are met. e. Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity. this is normally upon notification of the interest paid or is payable by the bank. f. Fund accounting Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund. Unrestricted funds are donations and other incoming resources received or generated for the charitable purposes. g. Expenditure Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings: Community support costs relate to costs incurred by the charitable company for events and specific donations to support the local community to further the purposes of the charity. Expenditure on provision of facilities relates to costs incurred for the use of the Mottingham Community Association facilities at Kimmeridge road, Mottingham, London SE9 4EB and their support costs h. Allocation of support costs Resources expended are allocated to the particular activity where the cost relates directly to that activity. However, the cost of overall direction and administration of each activity, comprising the salary and overhead costs of the central function, is apportioned on the following basis: Charitable activities loo% i. Tangible Fixed Assets and Depreciation Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following basis: Fixtures & Fittings 20% Items of equipment are capitalised where the purchase price exceeds £200. j. Cash at bank and in hand Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. Cash balances exclude any funds held on behalf of service users. k. Creditors and provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably: Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discount5 due.
Mottingham Community Association Notes to the Financial Statements (continued) For The Year Ended 31 March 2024 2. Income from donations and legacies No donations were received during the year. The charity benefits greatly from the involvement and enthusiastic support of its volunteers, details of which are given in our annual report. In accordance with FRS 102 and the Charities SORP (FRS 102), the economic contribution of general volunteers is not recognised in the accounts. 3. Income from Charitable activities Unrestricted Restricted 2024 Total 2023 Total Provision of facilities: Public and regular hall hire 13,125 13,125 16,078 Big Local Maryfield Pre~school Apostolic faith mission other income and reimbursements 11,689 10,800 3,643 11,689 10,800 3,643 10,800 5,715 54 54 66 39,311 39,311 32,659 10
Mottingham Community Association Notes to the Financial Statements (continued) For The Year Ended 31 March 2024 4. Analysis of Expenditure Community Support costs Provision of facilities 2024 Total Support costs Staff Costs (Note 5) Cleaning and Caretaker costs Depreciation Gardening and landscaping Independent examination Insurance 15,102 980 15,102 980 864 864 1,235 970 1,235 970 576 576 Light and heat Office running costs Payroll services Community event Water & Business Rates Repairs and maintenance Telecommunications and Data Website costs 5,224 1,591 870 5,224 1,591 870 1,556 1,556 2,748 1,358 859 2,748 1,358 859 202 202 Sundry expenses Bad Debt Written off 147 234 147 234 Total funds carried forward 1,556 16,082 16,878 34,516 Support costs Total Expenditure 2024 16,878 32,960 (16,878) 1,556 34,516 Total Expenditure 2023 4,380 35,150 39,530 All Expenditure for the year is unrestricted. Community Support costs Provision of facilities 2023 Total Support costs Staff Costs (Note 5) Cleaning and Caretaker costs Coach Tour 15,925 1,198 15,925 1,198 2,626 748 2,626 Depreciation Donations 748 1,000 1,000 1,819 660 Gardening and landscaping Independent examination Insurance 1,819 660 635 635 Light and heat Office running costs Payroll services King's Coronation community event 5,523 4,589 501 5,523 4,589 501 754 753 Rates and water 949 949 Repairs and maintenance Sundry expense Total funds carried forward 2,474 130 2,474 130 4,380 17,122 18,028 39,530 Support costs 18,028 (18,028) Total Expenditure 2023 4,380 35,150 39,530 Total Expenditure 2022 26,987 11
Mottingham Community Association Notes to the Financial Statements (continued) ForThe Year Ended 31 March 2024 5. Staff cost Staff costs were as follows: 2024 2023 Salaries and wages Social security costs 15,024 78 15,751 174 15,102 15,925 No employee earned more than £60,000 during the year (2022: Nil) The Charity considers its key management personnel to be the directors/trustees. The total Employee benefits including pension contributions of the key management personnel were £10,082 (2023: £10,126) 6. Staff Numbers The average number of employees (head count based on number of staff employed) during the year was as follows: 2024 2023 Charitable attivities Support 7. Taxation The Charitable company is exempt from corporation tax as all its income is charitable and is applied for charitable purposes. 8. Trustee remuneration, expenses, and related party transactions J Millen and A Boyd received £7,331 (2023: £10,126) and £2,751 (2023: £3,071) respectively, towards remuneration for their services provided in the year ended 31 March 2024. Aggregate donations from a trustee were £nil (2022: nil) There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties. Trustees's expenses represents the payment or reimbursement of travel and subsistence costs totaling £nil (2022: £nil) No trustees were reimbursed any expenses incurred in relation to their duties as trustees (2022: £nil) 9. Tangible Assets Cost Fixtures, fittings, and equipment Total As at l April 2023 Additions 10,913 3,664 14 577 10,913 3,664 14 577 As at 31 March 2024 Depreciation As at l April 2023 Charge for the year As at 31 March 2024 7,204 864 6,456 727 8068 7183 Net Book Value As at 31 March 2024 6,509 6,509 As at 31 March 2023 3,709 3,709 12
Mottingham Community Association Notes to the Financial Statements (continued) For The Year Ended 31 March 2024 10. Creditors: Amounts Falling Due Within One Year 2024 2023 Taxation and social security Accruals and deferred income 822 327 1,588 600 2,410 907 11. Debtors: Amounts Falling Due Within One Year 2024 2023 Other debtors 235 235 12. Analysis of Net assets between funds General unrestricted Designated Total funds Restricted Tangible fixed assets Net current assets 6,509 28,715 6,509 28,715 Net assets as at 31 March 2024 35,224 35,224 General unrestricted Designated Restricted Total funds Tangible fixed assets Net current assets Net assets as at 31 March 2023 3,709 26,720 3,709 26,720 30,429 30,429 Mottingham Community Association 13
Notes to the Financial Statements (continued) For The Year Ended 31 March 2024 13. Movement in funds At l April 2023 Incoming resourced and gains Outgoing resources and losses At 31 March 2024 Transfers Unrestricted funds: General funds Total Unrestricted funds Total funds 30,429 39,311 (34,516) 35.224 30,429 30,429 39,311 39,311 (34,516) (34,516) 35,224 35,224 At l April 2022 Incoming resourced and gains Outgoing resources and losses At 31 March 2023 Tra nsfers Unrestricted funds: General funds Total Unrestritted funds Total funds 37,282 32,677 (39,530) 30,429 37,282 37,282 32,677 32,677 (39,530) (39,530) 30,429 30,429 14. Company limited by guarantee Mottingham Community Association is a private company, limited by guarantee, incorporated in England & Wales, registered number 06916416. The registered office is Mottingham Community Centre, Kimmeridge Road, Mottingham, London, SE9 4EB. It has no share capital and every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1. 14