CENTRAL AMENITIES FUND HMS COLLINGWOOD
ANNUAL REPORT AND FINANCIAL STATEMENTS
For Period
1 January 2023 to 31 December 2023
Registered Charity No. 1131101
Registered Charity No: 1131101
Trustees’ Annual Report and Comments
Central Amenities Fund HMS COLLINGWOOD
| Charity Registered No: | 1131101 |
|---|---|
| Covering the Accounting Year: | 1 January 2023 to 31 December 2023 |
| Address: | HMS COLLINGWOOD |
| Newgate Lane | |
| Fareham PO14 1AS | |
| Governing Document: | Central Amenities Fund Constitution |
| Object: | The primary aim of the CAF is to promote the welfare and |
| military efficiency of Establishment personnel. This is | |
| interpreted as to “improve the well being (both morale and | |
| physical) and efficiency of Establishment personnel through the | |
| provision of services, amenities and activities that are not within | |
| the remit of Crown or employer requirements”. | |
| Trustee: | Captain T Davey Royal Navy |
| Trustee selection method: | Appointed as such by the Naval Secretary. |
| Bankers: | Barclays Bank plc |
| High Street | |
| Fareham | |
| Independent Examiner: | P A NichollsMBE MAAT |
| 5 Nursery Road | |
| Havant | |
| Hants PO9 3BG | |
| Activities and Achievements: | To have resources available for expenditure on improvements to |
| the quality of life, and the engenderment of esprit de corps. In | |
| normal years generous subsidies are provided for departmental | |
| social functions, grants paid to sailing and sports and numerous | |
| grants to individuals for sports and adventurous training. | |
| Financial Review: | The CAF was worth £797.4K with investments worth |
| ££543.8K. It held £362.6K in various bank accounts, although | |
| £114.2K of this belonged to other funds and creditors. The CAF | |
| had gained £22.9K. In its operating activities the CAF’s | |
| investment income of £28.6K covered expenditure of £27.3K | |
| leaving other income totalling £22.4K as profit. The investments | |
| had made a net gain of £1.4K. There were two previous year | |
| adjustments which brought the figure down by £2.2K. | |
| Investment Selection Policy: | The investment is held primarily to generate income and the |
| Management Committee reviews the portfolio annually. | |
| Financial Reserves Policy: | The Trustee has considered the level of reserves to retain, |
| appropriate to the charity’s needs. This is set at £500K-£600K | |
| and is held in investments. It seeks to provide twelve months | |
| CAF running costs but also to be able to fund capital projects. | |
| The Trustee aims to ensure that the charity will be able to fulfil | |
| its charitable objectives even if there is a temporary shortfall in | |
| income and unexpected expenditure. The Trustee will | |
| endeavour not to set aside funds unnecessarily. |
Registered Charity No: 1131101
Grant Policy: After deliberation by a committee consisting of representatives from entitled personnel, grants may be made to clubs, departments or individuals for a wide range of sporting and other leisure activities. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed through the production of an annual Business Plan. Systems have been established to manage the risks and it is believed that the reserves policy will provide sufficient resources in the event of adverse conditions. Six monthly independent examination of the accounts mitigates the risk of any mismanagement by the Management and Grants Committees and the reports thereof are seen by the Trustee. Public Benefit Statement: This fund provides public benefit by assisting personnel in HMS Collingwood to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting additional leisure and social activities beyond that supplied by the Crown. This assistance enables personnel to better face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces by enhancing their capability to undertake the roles demanded of them.
I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake.
Declaration:
I declare, in my capacity of Charity Trustee, that I have approved the above report.
Signature
Signed on Original
Name Captain T Davey Royal Navy Appointment Commanding Officer HMS COLLINGWOOD and Sole Managing Trustee Date 9 February 2024
Registered Charity No: 1131101
Independent Examiner’s Report to the Trustee of the Central Amenities Fund. HMS Collingwood (Registered Charity 1131101)
I report on the accounts of the Charity for the year ended 31 December 2023 which are set out in pages 1 to 8 and accompanying notes.
Respective responsibilities of trustees and examiner
The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
-
The accounting records were not kept in accordance with section 130 of the Charities Act; or
-
The accounts did not accord with the accounting records; or
-
The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed on Original
P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
9 February 2024
Registered Charity No: 1131101
HMS COLLINGWOOD CENTRAL AMENITIES FUND
Registered Charity No 1131101
BALANCE SHEET
31 December 2023
| Fixed Assets Notes Black Rock Investments 2 CCLA Investments 2 Total Fixed Assets Current Assets Debtors & Prepayments 9 Charity Deposit Fund RBS Holts 30 Day Savings RBS Holts Reserve Bank Accounts Cash Current Liabilities Creditors 10,10A-C Net Current Assets Total Net Assets Represented by funds General Purpose Fund Designated Funds Major Projects Fund Fixed Asset Replacement Fund Sports Allocation Phase II Allocation |
350,198.71 £ 193,559.62 £ 4,064.76 £ 248,429.83 £ 66,048.35 £ 39,687.29 £ 8,478.91 £ 1,140.29 £ 367,849.43 £ 114,237.09 £ |
31-Dec-22 359,161.50 £ 183,210.76 £ 543,758.33 £ 9,489.00 £ 241,067.88 £ 64,529.26 £ 64,150.54 £ 35,629.40 £ 1,444.60 £ 416,310.68 £ 184,211.62 £ 253,612.34 £ 797,370.67 £ 673,570.30 £ 120,000.00 £ - £ 3,448.29 £ 352.08 £ 797,370.67 £ |
542,372.26 £ 232,099.06 £ |
|---|---|---|---|
| 774,471.32 £ |
|||
| 646,970.04 £ 120,000.00 £ 4,545.32 £ 2,603.88 £ 352.08 £ |
|||
| 774,471.32 £ |
Approved on 9 February 2024
Signed on Original
Captain T Davey Royal Navy Sole Managing Trustee
1
HMS COLLINGWOOD CENTRAL AMENITIES FUND
STATEMENT OF FINANCIAL ACTIVITIES
| Income from: Notes Donations & Grants Charitable Activities Other Trading Activities Investment Income Total Income 3 Expenditure Charitable Activities Total Expenditure 4 Net Income (Expenditure) Plus/(Less) Unrealised Gain (Loss) on Investments Plus (Less) Previous Year Correction Net Movement of Funds Total Funds Brought Forward 1 Jan 23 Net Movement of Funds Total Funds Carried Forward 31 Dec 23 |
9,426.81 £ 4,439.33 £ 8,570.00 £ 28,575.83 £ 51,011.97 £ 27,312.97 £ 27,312.97 £ 23,699.00 £ 1,386.07 £ (2,185.72) £ 22,899.35 £ 774,471.32 £ 22,899.35 £ 797,370.67 £ 2023 |
Total 15,400.00 £ 5,126.50 £ 4,990.00 £ 20,772.08 £ 2022 |
|---|---|---|
| 46,288.58 £ |
||
| 30,165.42 £ |
||
| 30,165.42 £ |
||
| 16,123.16 £ (38,304.84) £ 3,000.00 £ |
||
| (19,181.68) £ |
||
| 793,653.00 £ (19,181.68) £ |
||
| 774,471.32 £ |
2
CAFDec23BSZSOFA SUM
HMS COLLINGWOOD CENTRAL AMENITIES FUND
Notes to the Accounts dated 31 Dec 2023
Note 1 - Accounting policies
a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice 2019 and the provisions of the Charities Acts. Significant policies adopted are:
Income
a. Donations are included in the Statement of Financial Activities (SOFA) when the CAF becomes entitled to the donation or grant and it is reasonably certain that it will be received.
-
b. Incoming resources from fund raising are reported gross in the SOFA
-
c. Intangible income is not included in the accounts.
-
d. The CAF receives no unpaid volunteer help.
-
e. Investment income is included in the accounts when receivable.
Expenditure and Liabilities
a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the CAF to the expenditure.
b. Administration costs are incurred by the CAF Manager. These costs are not apportioned as his tasks are wide ranging in support of leisure and amenities and include the maintenance of the Central Bank facility for other funds.
Assets
a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £250. They are valued at cost or a reasonable value on receipt. The CAF does not have a policy of revaluation. Depreciation is straight line and over the estimated life of the item.
b. Investments on a recognised stock exchange are valued at market value at the date of the Balance Sheet or at best estimate of market value.
Note 2 - Investments
Black Rock
| Black Rock | |
|---|---|
| Market Value at 1 Jan 23 Loss on Revaluation Market Value at 31 Dec 23 Cost price: £177,854.93 |
359,161.50 £ (8,962.79) £ |
| 350,198.71 £ |
|
| CCLA COIF Fixed Interest Market Value at 1 Jan 23 Gain on Revaluation Market Value at 31 Dec 23 Cost price: £200,000.00 |
183,210.70 £ 10,348.92 £ |
|---|---|
| 193,559.62 £ |
|
3
Note 3 - Income
| Donations & Grants Open Day Grant Bonfire Donation Sports Grant Sailing Club - Loan Repaid LH Mess - Loan Repaid Chaplaincy Grant Mess Sports Contributions Charitable Activities Sports Income Launderette Misc Income Jetwash Other Trading Activities SARC Income Interest/Investment Income Total Income Note 4 - Expenditure Charitable Activities Operating Minor Grants Club Grants Sports Expenditure Jetwash TV Christmas Extras Fireworks Insurance Trophy Hire Trophy Lost Misc Expenses Governance Costs Independent Examination Fees Support Costs Office Administration Minor Depreciation Total Expenditure Major Grants Sailing Club Band |
5,000.00 £ 3,000.00 £ 259.81 £ - £ 1,500.00 £ - £ - £ 2,000.00 £ - £ 6,000.00 £ - £ 400.00 £ 2,667.00 £ 4,000.00 £ 9,426.81 £ 15,400.00 £ 1,311.00 £ 2,224.60 £ 788.50 £ 1,258.80 £ 761.63 £ - £ 1,578.20 £ 1,643.10 £ 4,439.33 £ 5,126.50 £ 8,570.00 £ 4,990.00 £ 28,575.83 £ 20,772.08 £ 51,011.97 £ 46,288.58 £ 1,620.37 £ 1,883.28 £ 4,000.00 £ 4,000.00 £ 7,966.59 £ 5,994.93 £ - £ 561.05 £ 197.75 £ 530.72 £ 4,372.38 £ 6,603.43 £ 5,000.32 £ 5,454.80 £ 591.80 £ 644.40 £ 139.00 £ - £ - £ 283.00 £ - £ 49.38 £ 1,860.00 £ 1,820.00 £ 1,564.76 £ 1,280.74 £ - £ 1,059.69 £ 27,312.97 £ 30,165.42 £ 27,312.97 £ 30,165.42 £ 3,000.00 £ 1,000.00 £ 4,000.00 £ 2022 2023 |
5,000.00 £ 3,000.00 £ 259.81 £ - £ 1,500.00 £ - £ - £ 2,000.00 £ - £ 6,000.00 £ - £ 400.00 £ 2,667.00 £ 4,000.00 £ 9,426.81 £ 15,400.00 £ 1,311.00 £ 2,224.60 £ 788.50 £ 1,258.80 £ 761.63 £ - £ 1,578.20 £ 1,643.10 £ 4,439.33 £ 5,126.50 £ 8,570.00 £ 4,990.00 £ 28,575.83 £ 20,772.08 £ 51,011.97 £ 46,288.58 £ 1,620.37 £ 1,883.28 £ 4,000.00 £ 4,000.00 £ 7,966.59 £ 5,994.93 £ - £ 561.05 £ 197.75 £ 530.72 £ 4,372.38 £ 6,603.43 £ 5,000.32 £ 5,454.80 £ 591.80 £ 644.40 £ 139.00 £ - £ - £ 283.00 £ - £ 49.38 £ 1,860.00 £ 1,820.00 £ 1,564.76 £ 1,280.74 £ - £ 1,059.69 £ 27,312.97 £ 30,165.42 £ 27,312.97 £ 30,165.42 £ 3,000.00 £ 1,000.00 £ 4,000.00 £ 2022 2023 |
|---|---|---|
| 1,311.00 £ 788.50 £ 761.63 £ 1,578.20 £ |
||
| 1,620.37 £ 4,000.00 £ 7,966.59 £ - £ 197.75 £ 4,372.38 £ 5,000.32 £ 591.80 £ 139.00 £ - £ - £ 1,860.00 £ 1,564.76 £ - £ |
||
| 46,288.58 £ |
||
| 30,165.42 £ |
||
| 3,000.00 £ 1,000.00 £ |
||
| 30,165.42 £ |
||
| 4,000.00 £ |
4
Note 5 - Paid Employees
- a. There were no paid employees.
Note 6 - Trustees and Other Related Parties
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a. No expenses or emoluments have been paid to the Sole Managing Trustee b. There are no amounts due to or from the Sole Managing Trustee
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c. The Sole Managing Trustee is also the Sole Managing Trustee of the Wardroom HMS Collingwood and the WO, SR & SNCO Mess HMS Collingwood. These funds pay sums to the CAF as sport contributions. In addition the messes occasionally bid for grants from the CAF. The Sole Managing Trustee is also the Trustee of some of the charitable funds that use the CAF as their Central Bank (Note 10A).
Note 7 - Fixed Assets - Fixtures, Fittings and Equipment
All items of property have depreciated to a nil book value.
Note 8 - Stocks - None held
Note 9 - Miscellaneous Debtors & Prepayments
| Interest Accrued Field Gun Crew Jetwash Takings In Hand (Estimated) Laundry Takings In Hand (Estimated) Insurance Prepaid Sage Prepaid TV Licence Prepaid |
2,900.00 £ 116.76 £ 120.00 £ 110.00 £ 253.00 £ 432.00 £ 133.00 £ |
|---|---|
| 4,064.76 £ |
Note 10 - Creditors (payable in less than one year)
| PNIE Trophy Hire Apr - Dec 23 Mess Contributions Prepaid |
930.00 £ 139.00 £ 1,333.00 £ |
|---|---|
| 2,402.00 £ |
Note 10A - Held for other Collingwood Service Funds
| Chaplaincy Motor Club Sailing Club US Football League Volunteer Band |
2,672.92 £ 963.61 £ 8,772.97 £ 1,241.13 £ 2,375.42 £ |
|---|---|
| 16,026.05 £ |
5
Note 10B - Held for Events Funds
| Open Day Fund Junior Leaders Field Gun Field Gun Competition |
43,079.92 £ 5,376.70 £ 13,199.69 £ |
|---|---|
| 61,656.31 £ |
Note 10C - Held for other funds (Approved Funds)
| Boxing CWD Parents Network RNLA DDS Service Fund Grass Roots Fund Collingwood 80 Collingwood Museum Fund Beehive Project Junior Ratings Bar Miscellaneous Awards Miscellaneous Holding Funds RNRMC Awards and Prizes SFA Awards Funds Victory Squadron E Sports Swanwick Military Charities Swanwick Military Entertainments Swanwick Military Sports & Welfare Fund Swanwick Military Motorhome |
5,173.48 £ 375.00 £ 574.88 £ 1,416.74 £ 117.31 £ 1,578.26 £ 365.35 £ 1,655.43 £ 1,510.77 £ 1,186.00 £ 11,087.87 £ 2,520.01 £ 6.04 £ 2,437.31 £ 295.77 £ 1,804.59 £ 683.90 £ 1,364.02 £ |
|---|---|
| 34,152.73 £ |
Note 11 - Endowment or Restricted Funds
None held
Note 12 - Other Information
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a. The CAF does not have any material commitments not provided for in the accounts.
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b. The CAF has not given any guarantees to any third party that could be called on at the year end. c. The CAF has not granted any loans.
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d. The CAF did not make any ex gratia payments during the year.
Declarations
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a. The Trustee has not changed the year end date nor the length of the CAF's financial year
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b. The CAF has three designated funds.
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c. All the CAF's operations are continuing operations and no operations were discontinued or acquired during the year.
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d. The CAF has no intangible assets (other than office and club space provided by MOD)
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e. There were no interfund loans outstanding at the balance sheet date.
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f. None of the CAF's functional assets have been revalued during the year and the CAF does not have a policy of revaluation of these assets.
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g. The CAF has no material fixed assets which have not been capitalised and included in the Balance Sheet.
6
Independent Examiner’s Report to the Trustee of the Wardroom Mess HMS Collingwood. Registered Charity No. 1130657
I report to the trustee on my examination of the accounts of the Wardroom HMS Collingwood for the year ended 31 March 2024
Respective responsibilities of trustees and examiner
As the charity’s trustee is responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a licenced member of the Association of Accounting Technicians.
Independent examiner’s statement
I have completed my examination; I confirm that no material matters have come to my attention which gives me cause to believe that in any material respect:
-
The accounting records were not kept in accordance with section 130 of the Charities Act; or
-
The accounts did not accord with the accounting records; or
-
The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed On Original
P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
24 May 2024