1 PAROCHIAL CHURCH COUNCIL OF ST PAUL’S ADDLESTONE
Charity no: 1131087
ANNUAL ACCOUNTS 2022
Prepared for the Annual Parochial Meeting 14[th] May 2023
INCUMBENT
The Revd. Ben Beecroft The Vicarage 140 Church Road Addlestone KT15 1SJ
BANKERS
Barclays Bank Natwest Bank
INDEPENDENT EXAMINER
Mrs Jean Hart 2 Bourneside Road Addlestone KT15 2HZ
Independent Examiner’s Report to the members/trustees of St Paul’s Church. Addlestone, Parochial Church Council.
I report on the accounts for the year ended 31 December 2022 which are set out in the following pages.
Respective responsibilities of the Trustees and Independent Examiner
The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on these accounts.
Independent Examiner's statement
In connection with my examination, no matters have come to my attention:
(1) which give me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with these accounting records have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
Jean Hart
Statement of Financial Activities
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds |
Prior year total funds |
|
|---|---|---|---|---|---|
| Incoming resources | |||||
| Incoming resources from generated funds | - | - |
- | - |
- |
| Voluntary income | 103,404 | - |
- | 103,404 | 107,250 |
| Activities for generating funds | - | - |
- | - |
- |
| Investment income | 1,956 | - |
- | 1,956 |
10,000 |
| Incoming resources from charitable activities | 52,005 | - |
- | 52,005 | 39,563 |
| Other incoming resources | 25,000 | - |
- | 25,000 | - |
| Total income | 182,365 | - |
- | 182,365 | 156,812 |
| Resources used | |||||
| Cost of generating funds | 585 | - |
- | 585 |
319 |
| Cost of generating voluntary income | - | - |
- | - |
- |
| Fundraising trading cost of goods sold and other | |||||
| costs | - | - |
- | - |
- |
| Investment management costs | 2,091 | - |
- | 2,091 |
3,500 |
| Charitable activities | 175,434 | - |
- | 175,434 | 146,823 |
| Governance costs | 274 | - |
- | 274 |
180 |
| Other resources used | - | - |
- | - |
- |
| Total expenditure | 178,384 | - |
- | 178,384 | 150,822 |
| Net income / (expenditure) resources before transfer |
3,981 | - |
- | 3,981 |
5,990 |
| Transfers | |||||
| Gross transfers between funds – in | - | - | - | - | 480 |
| Gross transfers between funds – out | - | - | - | - | (480) |
| Other recognised gains / losses | |||||
| Gains/losses on investment assets | - | - |
- | - |
- |
| Gains on revaluation, fixed assets, charity's own | |||||
| - | - | - | - | - | |
| use | |||||
| Net movement in funds | 3,981 | - |
- | 3,981 |
5,990 |
| Total funds brought forward | 308,667 | 39,304 |
1,413 | 349,384 | 343,394 |
Total funds carried forward
312,648 39,304
1,413 353,365 349,384
Balance Sheet
| General Designated Restricted Endowment At 31/12/2022 £ At 31/12/2021 £ |
|
|---|---|
| Fixed assets Tangible Assets Current assets Debtors Investments Cash At Bank And In Hand Liabilities Creditors: Amounts Falling Due In One Year Net current assets less current liabilities Total assets less current liabilities Liabilities Total net assets less liabilities |
278,364 - - - 278,364 280,455 |
| 278,364 - - - 278,364 280,455 |
|
| (15,587) - 1,901 - (13,686) (7,059) 6,227 - 32,200 1,413 39,840 37,884 61,100 5,034 8,346 - 74,480 41,793 |
|
| 51,739 5,034 42,447 1,413 100,634 72,618 |
|
| 22,489 - 3,143 - 25,633 3,689 |
|
| 22,489 - 3,143 - 25,633 3,689 |
|
| 29,250 5,034 39,304 1,413 75,001 68,929 |
|
| 307,614 5,034 39,304 1,413 353,365 349,384 |
|
| - - - - - - |
|
| 307,614 5,034 39,304 1,413 353,365 349,384 |
Statement of Assets and Liabilities
General Designated Restricted Endowment Total Last year
| Fixed Asset – Investments | ||||||
|---|---|---|---|---|---|---|
| FA03: Investments | 3,375 | - | 32,200 | - | 35,575 | 35,575 |
| Total | 3,375 | - | 32,200 | - | 35,575 | 35,575 |
| Fixed Asset - Tangible Assets | ||||||
| FA01: Northcote Flat | 270,000 | - | - | - | 270,000 | 270,000 |
| FA02: Church Equipment | 8,364 | - | - | - | 8,364 | 10,455 |
| Total | 278,364 | - | - | - | 278,364 | 280,455 |
| Current Asset - Cash At Bank And | In Hand | |||||
| CA01: Barclays Bank | 2,426 | 5,201 | 8,035 | - | 15,662 | 998 |
| CA02: Natwest Bank | 58,471 | - | 321 | - | 58,792 | 40,769 |
| CA03: Petty Cash | 203 | (167) | (10) | - | 27 | 27 |
| Total | 61,100 | 5,034 | 8,346 | - | 74,480 | 41,793 |
| Current Asset – Debtors | ||||||
| Z05: Accounts Receivable | (15,587) | - | 1,901 | - | (13,686) | (7,059) |
| Total | (15,587) | - | 1,901 | - | (13,686) | (7,059) |
| Current Asset – Investments | ||||||
| CA04: Short Term Deposits | 2,852 | - | - | 1,413 | 4,265 | 2,309 |
| Total | 2,852 | - | - | 1,413 | 4,265 | 2,309 |
| Liability - Creditors: Amounts Falling Due In One Year | ||||||
| Z04: Accounts Payable | 22,489 | - | 3,143 | - | 25,633 | 3,689 |
| Total | 22,489 | - | 3,143 | - | 25,633 | 3,689 |
| Net total assets | 307,614 | 5,034 | 39,304 | 1,413 | 353,365 | 349,384 |
Analysis of income and expenditure
Total
| **Unrestricted ** | Designated | **Restricted ** | Endowment | This year |
Last year |
|---|---|---|---|---|---|
INCOMING RESOURCES
| INCOMING RESOURCES | |
|---|---|
| Incoming resources from generated IN01 - Planned Giving - Tax Efficient IN02 - Planned Giving - Non-Tax IN03 - Gift Aid Tax Reclaim IN04 - Collections - Loose IN05 - Collections - Gift Aid IN06 - Donations - Gift Aid IN07 - Donations - Non-Tax IN09 - Legacies IN10 - Income from Grants IN11 - Fund Raising IN12 - Fund raising Events IN13 - Interest IN98 - Revaluation Incoming resources from generated funds Totals Incoming resources from charitable IN14 - Fees Retained IN15 - Hall Lettings IN16 - Fairtrade IN17 - Bookstall IN18 - Children and Youth Income IN19 - Other Income IN20 - Charity Collections IN21 - Coffee/Tea/Lunches Income IN22 - Courses and Event Fees IN24 - Rental Income - Northcote Incoming resources from charitable activities Totals Other incoming resources IN23 - Other Incomining Resources IN99 - Conduit Other incoming resources Totals Incoming resources Grand totals RESOURCES USED Cost of generating funds X98 - Depreciation A06 - Funraising Costs Cost of generating funds Totals Charitable activities A01 - Admin Salary A02 - Stationary and Postage etc A03 - Photocopier A04 - Telephone A05 - Other Office Costs A08 - PA Salary E01 - Youth Giving E02 - 10% Giving E03 - Alpha E04 - Other Mission E05 - Mission Publisity E06 - Skatepark Expenses F01 - Repairs and Maintenance F02 - Cleaning Salaries F03 - Utilities F04 - Insurance |
funds 55,089 - - - 55,089 57,129 6,826 - - - 6,826 9,717 12,586 - - - 12,586 13,355 4,758 - - - 4,758 3,895 - - - - - - 9,381 - - - 9,381 14,959 5,460 - - - 5,460 6,117 2,000 - - - 2,000 1,000 7,305 - - - 7,305 1,078 - - - - - - - - - - - - 1,956 - - - 1,956 - - - - - - 10,000 |
105,360 - - - 105,360 117,250 activities 6,862 - - - 6,862 2,220 30,984 - - - 30,984 24,939 - - - - - - 446 - - - 446 - 89 - - - 89 - 224 - - - 224 (236) - - - - - - 584 - - - 584 136 - - - - - - 12,816 - - - 12,816 12,504 |
|
52,005 - - - 52,005 39,563 - - - - - - 25,000 - - - 25,000 - |
|
| 25,000 - - - 25,000 - |
|
| 182,365 - - - 182,365 156,812 |
|
| 2,091 - - - 2,091 3,500 585 - - - 585 319 |
|
| 2,676 - - - 2,676 3,819 - - - - - - 250 - - - 250 665 - - - - - - 1,399 - - - 1,399 1,167 331 - - - 331 322 - - - - - - - - - - - - 6,353 - - - 6,353 5,575 356 - - - 356 352 - - - - - 100 249 - - - 249 312 - - - - - - 3,951 - - - 3,951 11,481 4,635 - - - 4,635 4,298 11,163 - - - 11,163 7,280 2,641 - - - 2,641 4,139 |
| F05 - Safety and Security F06 - Other Fabric F07 - Cleaning Materials F08 - Rental Property Maintenance - Northcote F09 - Annual Service Contracts M01 - Parish Share No1 M02 - Clergy Expenses No1 M03 - Assitant Vicar M04 - Clergy Expenses No2 M05 - Curate Expenses M06 - Curate Housing M07 - Other Ministry Expenses M08 - Deanary Share W01 - Organist W02 - Music Group W03 - Service Costs W04 - Verger/Organist Costs W05 - Other worship costs X01 - Hospitality X02 - Traidcraft X03 - Bookstall X04 - Training X05 - Other Expenses X06 - Equipment X07 - Flower Fund X08 - Cafe Expenses X09 - Social Events X10 - Fundraising Events X11 - Conference Expenses X12 - Bank Charges X97 - Grant Payments X99 - Conduit X999 - UNASSIGNED Y01 - Youth Pastor Y02 - Youth Resourses Y03 - Youth Pastor Expenses Charitable activities Totals Governance costs A07 - Governance Costs Governance costs Totals Other resources used Other resources used Totals Resources used Grand totals |
1,659 - - - 1,659 1,595 - - - - - - 93 - - - 93 - 600 - - - 600 600 2,218 - - - 2,218 1,564 82,717 - - - 82,717 80,239 3,608 - - - 3,608 3,447 18,319 - - - 18,319 18,969 545 - - - 545 - - - - - - - - - - - - - 575 - - - 575 409 481 - - - 481 385 25 - - - 25 1,450 115 - - - 115 115 475 - - - 475 252 1,825 - - - 1,825 485 581 - - - 581 18 1,419 - - - 1,419 441 - - - - - - 241 - - - 241 25 80 - - - 80 - 1,296 - - - 1,296 316 1,694 - - - 1,694 383 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 245 - - - 245 187 - - - - - - 25,000 - - - 25,000 - - - - - - - - - - - - - 297 - - - 297 252 - - - - - - |
|---|---|
| 175,434 - - - 175,434 146,823 274 - - - 274 180 |
|
| 274 - - - 274 180 |
|
| - - - - - - |
|
| 178,384 - - - 178,384 150,822 |
ADDITIONAL NOTES:
Hebrews/Loaves &Fishes/Winter Warmers
The above projects record their income and expenditure separately from the church accounts and the finances are overseen by the Hebrews Management Committee. The figures were prepared by Carol Edmondson as the treasurer for Hebrews and independently checked by Ian Harding
Opening balance as of 1[st] January 2022 £6,428.40 Income: £23,367.52 Expenditure: £20,407.70 Closing balance: £9,388.22
ACCOUNTING POLICIES
Basis of financial statements
The financial statements have been prepared under the Church Accounting regulations 2006 in accordance with applicable accounting standards and the current Statement of Recommended Practice Accounting and Reporting by Charities (SORP 2005).
Fund accounting
Endowment funds are funds, the capital of which must be retained either permanently or at the PCC's discretion; the income derived from the endowment is to be used either as restricted or unrestricted income funds depending upon the purpose for which the endowment was established in the first place.
Restricted funds comprise (a) income from endowments which is to be expended only on the restricted purposes intended by the donor and (b) revenue donations or grants for a specific PCC activity intended by the donor.
Unrestricted funds are income funds which are to be spent on the PCC's general purposes.
Designated funds are general funds set aside by the PCC for use in the future. Project funds are designated for particular projects for administration purposes only. Funds designated as investment in fixed assets for the PCC's own use abated in line with assets' annual depreciation charges in the SOFA. Designated funds remain unrestricted and the PCC will remove any surplus to other general funds.
Incoming resources
Planned giving, collections and similar donations are recognised when received. Tax refunds are recognised when the incoming resource to which they relate is received. Grants and legacies are accounted for when the PCC is entitled to the use of the resources, their ultimate receipt is considered reasonably certain and the amounts due are reliably quantifiable. Dividends are accounted for when declared receivable, interest as and when accrued by the payer. All incoming resources are accounted for gross.
Resources expended
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC.
Conclusion
The Parochial Church Council of St Paul’s, Addlestone is based at: St Paul’s Church School Lane, Addlestone, KT15 1TB Charity Reference Number: 1131087 Chairperson: Revd. Ben Beecroft
Treasurer: Kati Tikkanen
Annual accounts were prepared by the treasurer on 8[th] May 2023