## Holmesdale School Parents and Staff Association Report and Accounts for the Year ended 31 August 2024 Charity registration number: 1131038 Page 1 ## Holmesdale School Parents and Staff Association |Index|| |---|---| |Page|| |Report of the Executive Committee
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Report of the Independent Examiner
6|| |Receipts and Payments Account|7| |Statement of Assets|7| Page 2 ## Holmesdale School Parents and Staff Association Report of the Executive Committee for the year ended 31 August 2024 ## **Reference and administration details** _Charity registration number: 1131038_ ## _**Principal address**_ Holmesdale Community Infant School, Alma Road, Reigate, Surrey, RH2 0BY ## _**Executive committee**_ |_Name_|_Office_
_Dates in office if not wholeyear_|_Office_
_Dates in office if not wholeyear_| |---|---|---| |Sharon Mullarkey|Committee Member|Appointed 17 Sep 2019| |Kate Young
Co-Chair
Appointed 7 June 2019
Rachael Brett
Co-Chair
Appointed 19th May 2021||| |Stuart McKay|Treasurer
Appointed 29th September 2022|| |Oli Williams|Vice-Treasurer
Appointed 29th September 2022|| |Eugenie Denise
Secretary
Appointed 29th September 2022||| All members of the Executive committee are trustees to the charity. ## _**Independent examiner**_ : Stuart Edwards _**Bankers**_ : HSBC 54 High Street, Epsom, Surrey, KT19 8DS ## **Structure Governance and Management** The Association is governed under a constitution that was adopted on 23 April 2008. The power to appoint the Trustees lies with the members of the Holmesdale School Parents and Staff Association. ## **Objectives and activities** The object of the Association is to advance the education of pupils in the School in particular by: - developing effective relationships between the staff, parents and others associated with the School; - engaging in activities or providing facilities or equipment which support the School and advance the education of the pupils. Page 3 The PSA Committee continued a successful fundraising agenda with a continuation of regular annual events including the Christmas and Summer fairs. Other events included childrens’ discos, a pantomime, Mothers’ and Fathers’ Day sales, quiz nights, wine tasting night, Spring Soiree and the Year 2 sailing event. There were also funds generated from the PSA shop and corporate sponsorships. ## **Achievements and performance** During the year the Association raised a total of _£22,297.92_ which can be summarised as follows: |**Details**|**Income**|**Profit**| |---|---|---| |Christmas Fair|£ 7,471.27|£ 4,881.10| |Sponsorship|£ 4,820.00|£ 4,820.00| |Spring Soiree|£ 5,604.03|£ 4,336.92| |Summer Fair|£ 5,122.27|£ 2,649.41| |PSA Shop|£ 7,676.16|£ 2,439.37| |Quiz|£ 3,222.06|£ 1,725.32| |Disco|£ 1,735.19|£ 1,141.70| |Cake Sales|£ 914.13|£ 914.13| |Wreath Making|£ 2,120.00|£ 497.00| |Wine Tasting|£ 873.43|£ 278.43| |Fund-Raising|£ 272.49|£ 272.49| |Year 2 Sailing|£ 1,974.11|£ 262.92| |Pantomime|£ 1,108.00|£ 196.00| |Other Activities & Expenses|£ 2,149.35|£ (2,116.87)| |**TOTAL**|**£ 45,062.49**|**£ 22,297.92**| During the year the Association applied funds of _£18,676_ for the benefit of Holmesdale Community Infant School and its pupils as follows. This includes further contributions made to classes who requested funding for resources, which totalled £1,028.64. |**Donations to school**|**£18,676**| |---|---| |Playground furniture & sheds|£ 4,999.59| |Twinkl subs|£ 1,423.50| |Discovery/Espresso|£ 2,793.00| Page 4 |Maths tools - Rekenrek|£ 1,435.92| |---|---| |Music room - Djembe drums|£ 800.00| |EYFS outdoor equipment upgrade|£ 2,827.74| |Staff £125 allocation|£ 1,028.64| |Library Funds & Eco Club|£ 367.35| |Extra books / incl Dual Language|£ 3,000.00| ## **Financial review** The Association holds cash funds at the end of the year of _£40,742.00_ all of which are unrestricted funds. These funds are held in order to support the activities of the Association and in order to donate equipment and funds to Holmesdale Community Infant School. At the year end the PSA held stocks of uniform in the PSA shop for sale in 2024/25. ## **Reserves policy** To ensure adequate reserves the PSA will not commit to items of greater value than the cash book balance adjusted for existing commitments and spending. ## **Declaration** The members of the Executive Committee declare that they have approved this report Signed on behalf of the Executive Committee Signed: Stuart McKay_____________________________________ Full name: Stuart McKay________________________________________________ Position: Treasurer________________________________________________ Date: 31/12/2024________________________________________________ ## **Independent Examiner’s Report to the trustees of Holmesdale School Parents and Staff Association** I report on the accounts of Holmesdale School Parents and Staff Association on the accounts for the year ended 31 August 2024 set out on pages 7 and 8. ## **Respective responsibilities of trustees and examiner** Page 5 The charity’s trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the 2011 Act; - To follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and - To state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matter set on the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention; 1. Which gives me reasonable cause to believe that in any material respect the requirements; - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord to the accounting records and comply with the accounting requirements of the 2011 Act have not been met. 2. To which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached Name and Qualification: Stuart Edwards (demonstrable experience of financial management which is suitable for cash accounting where income is less than £250k. Address: 2 Alders Road, Reigate, Surrey RH2 0ED Date: 31st December 2024 Page 6 Hol￿¢&￿￿1¢ Scbool Staff A5￿1*fi0 rt accounts for tbt Year tuded 31 Au St 20Z4 Yt*rto 31 YtArto 31 A•¥urt Yt*r to31 AuEu5t 2•24 2tt1 2022 Rettipts Chri5t[[￿S Fatr | Wmter Walk SutDJller Fair Jubilee Cballen8e Fund Raisin Spring Soiree 7.471 &146 6,123 9,752 742 144 5,122 302 7.283 Il￿19 1758 1712 Disco 1.735 1,108 873 337 320 7.676 716 3202 2.874 Wuje T&stittg Moiha5' Day Father5. Day Sajc PSA St￿p Year I Cake Sa]e 470 75 9280 422 10.165 156 524 3.215 436 Sptsmsotsbip Icc Lolli¢3 4.820 295 WTEath Maknllg Chri5tttRs T￿e5 t£av¢rs T.Sbirts Year 2 Sailing CommissioD Walk to Lapland Plant Sale 1120 1.025 1.489 1,057 1.858 2(X) 576 1,974 . Rtctption Cake Sak FuTrJ-Rai5ing Pattn¢ tknjations 198 272 232 639 53 45. 51,628 43.537 P*ymtthts Chri5tsnas Fair w￿terwa]k 15 32Z6 2,622 2,871 2.473 1917 FuDd.RaisiD8 Spring Soiree E&strr Eggs 1267 i¢x) 1.497 593 912 595 103 l272 163 912 1,083 1.980 134 Disco Panttsrnim¢ WinrTa5tu MoihEt3' thy FatheT5' Day Sale PSA Sknp cbr]sth]￿ Card8 WreBth M3knng 1.353 2,141 330 297 9,28 21 5237 Leavers T.Shins Year2 Sailirlg Ice Lollies Leavers SFts)W 792 30 153 140 213 167 Nrw parrnts 3rtiai Bank rh¥J PSA Website P5A ExpeLse6 62 1.565 473 21.997 26254 24204 Page 7 Net recejpts orl activi¢ies DtsnAtions to Htsbn¢sdaie S¢bool {in¢l. £IIM)p¢r ¢lw) Net re￿iPts forth¢ yearlpcri(NJ Cash fi]nd8 at I SwtettLlxr Cash fi]lld8 at 31 Au8U5t 18.676 4.39) 3fi352 40.742 19,450 5.924 30,428 36.352 -271 30,699 30,428 2•23 2022 Cash flllldx Cwy¢nt A¢¢oUMi 40.742 36.352 30,428 40,742 36J52 30,428 Page 8