## Holmesdale School Parents and Staff Association 

## Report and Accounts for the Year ended 31 August 2023 

Charity registration number: 1131038 

Page 1 



## Holmesdale School Parents and Staff Association 

|Index||
|---|---|
||Page|
|Report of the Executive Committee|3-5|
|Report of the Independent Examiner|6|
|Receipts and Payments Account|7|
|Statement of Assets|7|



Page 2 



Holmesdale School Parents and Staff Association Report of the Executive Committee for the year ended 31 August 2023 

## **Reference and administration details** 

_Charity registration number: 1131038_ 

## _**Principal address**_ 

Holmesdale Community Infant School, Alma Road, Reigate, Surrey, RH2 0BY 

## _**Executive committee**_ 

|_Name_|_Office_|_Dates in office if not wholeyear_|
|---|---|---|
|Sharon Mullarkey|Committee Member|Appointed 17 Sep 2019|
|Kate Young|Co-Chair|Appointed 7 June 2019|
|Rachael Brett|Co-Chair|Appointed 19th May 2021|
|Stuart McKay|Treasurer|Appointed 29th September 2022|
|Oli Williams|Vice-Treasurer|Appointed 29th September 2022|
|Eugenie Denise|Secretary|Appointed 29th September 2022|



All members of the Executive committee are trustees to the charity. 

## _**Independent examiner**_ : Stuart Edwards 

_**Bankers**_ : HSBC 18 High Street, Reigate, Surrey, RH2 9AY 

## **Structure Governance and Management** 

The Association is governed under a constitution that was adopted on 23 April 2008. The power to appoint the Trustees lies with the members of the Holmesdale School Parents and Staff Association. 

## **Objectives and activities** 

The object of the Association is to advance the education of pupils in the School in particular by: 

- developing effective relationships between the staff, parents and others associated with the School; 

- engaging in activities or providing facilities or equipment which support the School and advance the education of the pupils. 

Page 3 



The PSA Committee continued a successful fundraising agenda with a return to regular annual events including the Christmas and Summer fairs. Other events included childrens’ discos, a pantomime, Mothers’ and Fathers’ Day sales, quiz night, Spring Soiree and the Year 2 sailing event. 

There were also funds generated from the PSA shop, corporate sponsorships, Year 2 leavers T-shirts and Christmas Tree sales. 

## **Achievements and performance** 

During the year the Association raised a total of _£25,374_ which can be summarised as follows: 

|**Details**|**Income**|**Profit**|
|---|---|---|
|Spring Soiree|£ 7,282.64|£ 6,010.22|
|Christmas Fair|£ 8,145.97|£ 4,920.09|
|Sponsorship|£ 4,990.00|£ 4,990.00|
|Summer Fair|£ 6,224.47|£ 3,307.21|
|PSA Shop|£ 9,280.49|£ 1,814.90|
|Disco|£ 2,758.35|£ 1,675.81|
|Quiz|£ 2,049.25|£ 1,137.45|
|Pantomime|£ 2,712.00|£ 732.00|
|Fund-Raising|£ 639.06|£ 639.06|
|Christmas Cards|£ 436.00|£ 436.00|
|Jubilee Challenge|£ 301.95|£ 301.95|
|Wreath Making|£ 1,480.00|£ 280.00|
|Other Activities & Expenses|£ 5,327.63|£ (870.66)|
|**TOTAL**|**£ 51,627.81**|**£ 25,374.03**|



During the year the Association applied funds of _£19,449.83_ for the benefit of Holmesdale Community Infant School and its pupils as follows. This includes further contributions made to classes who requested funding for resources, which totalled £1,254.06. 

Page 4 



|**Donations to school**|**£19,449.83**|
|---|---|
|Eco garden - solar pergola|£ 3,000.00|
|Little Wandle (book scheme)|£ 2,885.10|
|Discovery/Espresso|£ 2,739.00|
|10 x Tablets plus headphones|£ 2,136.00|
|10 x Tablets|£ 2,000.00|
|Twinkl subs|£ 1,423.00|
|Staff £100 allocation|£ 1,254.06|
|Year 2 Party|£ 1,171.98|
|Library Furnishing|£ 895.00|
|Library scanning hardware|£ 777.69|
|Library software|£ 550.00|
|Library Funds & Eco Club|£ 388.00|
|Bulbs/Compost for Memorial Garden|£ 230.00|



## **Financial review** 

The Association holds cash funds at the end of the year of _£36,352_ all of which are unrestricted funds. These funds are held in order to support the activities of the Association and in order to donate equipment and funds to Holmesdale Community Infant School. 

At the year end the PSA held stocks of uniform in the PSA shop for sale in 2023/24. 

## **Reserves policy** 

To ensure adequate reserves the PSA will not commit to items of greater value than the cash book balance adjusted for existing commitments and spending. 

## **Declaration** 

The members of the Executive Committee declare that they have approved this report 

Signed on behalf of the Executive Committee 

Signed: Stuart McKay_____________________________________ 

Full name: Stuart McKay________________________________________________ 

Position: Treasurer________________________________________________ 

Date: 20/02/2024________________________________________________ 

Page 5 



## **Independent Examiner’s Report to the trustees of Holmesdale School Parents and Staff Association** 

I report on the accounts of Holmesdale School Parents and Staff Association on the accounts for the year ended 31 August 2023 set out on pages 7 and 8. 

## **Respective responsibilities of trustees and examiner** 

The charity’s trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

- Examine the accounts under section 145 of the 2011 Act; 

- To follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and 

- To state whether particular matters have come to my attention. 

## **Basis of independent examiner’s statement** 

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matter set on the statement below. 

## **Independent examiner’s statement** 

In connection with my examination, no matter has come to my attention; 

1. Which gives me reasonable cause to believe that in any material respect the requirements; 

   - to keep accounting records in accordance with section 130 of the 2011 Act; and 

   - to prepare accounts which accord to the accounting records and comply with the accounting requirements of the 2011 Act 

have not been met. 

2. To which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached 

Name and Qualification: Stuart Edwards (demonstrable experience of financial management which is suitable for cash accounting where income is less than £250k. Address: 2 Alders Road, Reigate, Surrey RH2 0ED 

Date: 20th February 2024 

Page 6 



Holmesd*le %ebool Parentz Ind Staff .4uo¢i*ti•D
rt *nd *¢¢ount8 for the i'e*T eDded 31 .4u
IveJ¢ri¢ied Frynd•
le•T to 31.4iJgwt
*0*4
40*1
Reteipts
chr$Jtry￿ Fair
8.146
6,1:3
9,75:
74:
144
302
7283
2.049
2.758
2.71:
470
75
3.202
2.874
lotkn Day S￿•
F4thu• S
g¥J7
10,165
156
524
13,077
436
M'•Tr•Jt• Spoll￿r
Nottc4 Bo¥d
4,140
l.480
l.025
l.020
2,5
1,489
1.057
L,858
200
2,535
I,iio
2,5:9
l•tr & L•4%yn DND & T4hirti
IMftL Day
M'aik to Lapland
21 for I ChAIIw•
chr11ttn￿ FJfA•
408
2.437
576
2.777
1.792
576
Otlwr xts%iti
639
53
130
1.949
51.628
43)37
34,970
P*yw*ttts
Cbrlltm￿ Fair
3226
SLvJxw Fair
2,917
2.871
30
l372
163
912
1,083
1,980
J30
Ea¥ter EKp
134
IJ53
2,141
Page 7

Fath*n Da>" 531*
P14 Shop
297
5,124
31
1.887
Year ? Luiyrs Dll> & Tthirts
794
792
,565
131
to L4>iand
I fot
icé
71
P5*F￿dEFINI¥
Nwpar*rtti ￿ttL11
140
13
167
360
568
169
62
360
473
657
11,913
Net recwtion xtiiitia
Donat1¢x￿ lo Schopl (1￿1. £lTr) p•r da
l9,450
19,604
17,557
5,5
Cath at I S•pt•mb
CathfoDthat31A
30.4:
30.699
30 699
•o*i
CAsk
36J52
30,4:
30,699
30.4.8
Page 8