## Holmesdale School Parents and Staff Association Report and Accounts for the Year ended 31 August 2021 Charity registration number: 1131038 Page 1 ## Holmesdale School Parents and Staff Association Index ||Page| |---|---| |Report of the Executive Committee|3-5| |Report of the Independent Examiner|6| |Receipts and Payments Account|7| |Statement of Assets|7| Page 2 Holmesdale School Parents and Staff Association Report of the Executive Committee for the year ended 31 August 2021 ## **Reference and administration details** _Charity registration number: 1131038_ ## _**Principal address**_ Holmesdale Community Infant School, Alma Road, Reigate, Surrey, RH2 0BY ## _**Executive committee**_ |_Name_|_Ofice_|_Dates in ofice if not wholeyear_| |---|---|---| |Sharon Mullarkey|Committee Member|Appointed 17 Sep 2019| |Kate Young|Chair|Appointed 7 June 2019| |Charlotte Barry|Vice-Chair|Appointed 16 June 2020| |Abigail Curd|Treasurer|Appointed 16 June 2020| |Rebecca Cahill|Vice-Treasurer|Appointed 16 June 2020| |Mark Eshelby|Co-Secretary|Appointed 7 June 2019| |Victoria Buckley|Co-Secretary|Appointed 7 June 2019| All members of the Executive committee are trustees to the charity. ## _**Independent examiner**_ : Julia Beck _**Bankers**_ : HSBC 18 High Street, Reigate, Surrey, RH2 9AY ## **Structure Governance and Management** The Association is governed under a constitution that was adopted on 23 April 2008. The power to appoint the Trustees lies with the members of the Holmesdale School Parents and Staff Association. ## **Objectives and activities** The object of the Association is to advance the education of pupils in the School in particular by: Page 3 - developing effective relationships between the staff, parents and others associated with the School; - engaging in activities or providing facilities or equipment which support the School and advance the education of the pupils. As a result of COVID-19 unfortunately it wasn’t possible to run any inperson fundraising events during the academic year. However the PSA Committee introduced some new virtual events; the ‘Walk to Lapland’ and the ‘21 for 21 Challenge, both of which were very successful.’ Many of the usual Christmas fundraising was able to go ahead including (virtual) wreath making, the raffle, selling Christmas trees and buying Christmas cards designed by the children. There were also funds generated from the PSA shop, corporate sponsorships and a higher than normal amount of cash contributions from parents. The summer raffle was able to go ahead as well as the sale of the Year 2 leavers’ t-shirts. ## **Achievements and performance** During the year the Association raised a total of _£23,057_ which can be summarised as follows: The PSA Shop had a higher contribution than in previous years, but this was due to the large stock order of uniform for the new school year (ordered in the summer) not being invoiced until the next accounting period (2021-22). This will be reflected in next year’s accounts where we would expect to see a smaller contribution from the PSA Shop than in previous years. Page 4 During the year the Association applied funds of _£17,557_ for the benefit of Holmesdale Community Infant School and its pupils as follows: ## **Financial review** The Association holds cash funds at the end of the year of _£30,699_ all of which are unrestricted funds. These funds are held in order to support the activities of the Association and in order to donate equipment and funds to Holmesdale Community Infant School. At the year end the PSA held stocks of uniform in the PSA shop for sale in 2021/22. ## **Reserves policy** To ensure adequate reserves the PSA will not commit to items of greater value than the cash book balance adjusted for existing commitments and spending. ## **Declaration** Page 5 The members of the Executive Committee declare that they have approved this report Signed on behalf of the Executive Committee Signed: Paul Copeman_____________________________________ Full name: Paul Copeman________________________________________________ Position: Treasurer________________________________________________ Date: 15/08/2022________________________________________________ Page 6 ## **Independent Examiner’s Report to the trustees of Holmesdale School Parents and Staff Association** I report on the accounts of Holmesdale School Parents and Staff Association on the accounts for the year ended 31 August 2021 set out on pages 7 and 8. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the 2011 Act; - To follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and - To state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matter set on the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention; 1. Which gives me reasonable cause to believe that in any material respect the requirements; - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord to the accounting records and comply with the accounting requirements of the 2011 Act Page 7 have not been met. 2. To which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached Name and Qualification: Julia Beck (demonstrable experience of financial management which is suitable for cash accounting where income is less than £250k. 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