REGISTERED CHARITY NUMBER: 1130941
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
FOR
WEST YORKSHIRE MEDIC RESPONSE TEAM
Sedulo Leeds Limited St Paul's House 23 Park Square Leeds West Yorkshire LS1 2ND
WEST YORKSHIRE MEDIC RESPONSE TEAM
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
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Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 13
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WEST YORKSHIRE MEDIC RESPONSE TEAM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
The trustees present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objects of the charity are set out in its Trust Deed. The primary purpose of the charity is the relief of sickness and the preservation and protection of good health by the provision of emergency pre-hospital healthcare to sick and injured persons by the promotion of such care in the community of West Yorkshire and its surrounding areas.
Significant activities
The trustees have paid due regard to the guidance on public benefit published by the Charity Commission. In this respect the trustees have focussed on the provision of education and training to healthcare professionals working in, or who wish to gain experience of working in, the area of pre-hospital healthcare, and providing and meeting the operating costs of an emergency response vehicle based in West Yorkshire.
Changes to the activities of the charity were forced in adapting to the challenge of the COVID-19 virus. Many of the Doctors were under pressure within the Hospitals and during 'lockdowns' the amount of trauma on the roads was significantly reduced. Much of the education and training was undertaken through Zoom sessions combined with some activity on the premises of Yorkshire Ambulance Service NHS Trust.
Public benefit
The trustees confirm that throughout the year and since then they have considered the guidance provided by the Charity Commissioners on public benefit when reviewing the charity's objectives and directing its activities.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The advantages of having timely and effective emergency pre-hospital healthcare available to the sick and injured as a significant factor in enhancing the quality of patient recovery are well known and documented. West Yorkshire Medic Response Team was formed to specifically address the challenges of providing such healthcare by providing regular education and training sessions in the theory and practice of pre-hospital emergency care to doctors and other key staff who would like to gain or increase their experience in this area of emergency care, and the provision and maintenance of a well-equipped specialist emergency response vehicle, based in West Yorkshire but available to deal with appropriate situations, wherever practical.
Having identified the need to replace the increasingly expensive and ageing response vehicle operated by the charity in 2019, during 2020 the charity purchased and had fitted out a suitable replacement vehicle. Due to delays in the fitting out process the new vehicle did not come into service until after the year-end. See the Financial Review below."
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WEST YORKSHIRE MEDIC RESPONSE TEAM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
FINANCIAL REVIEW
The charity had net incoming resources during the year of £24,258 (2019: £72,274).
Details of the charity's income and expenditure in the year are shown in the Statement of Financial Activities.
As at 31 December 2020 the charity had unrestricted funds of £103,266 (2019: £76,091), and designated funds of £22,083 (2019: £25,000), set aside to assist with meeting the cost of a replacement vehicle.
The trustees consider that this level of reserves is adequate for the charity to run its education and training programme and emergency response vehicle for approximately one year after the balance sheet date and bring the replacement vehicle into service should no further funding be forthcoming. The replacement vehicle was purchased and suitably fitted out for the work it will be required to undertake during the year at a cost of £57,648. The trustees are generally mindful that in recent years expenditure has exceeded income and they are therefore currently looking at ways of increasing income.
Funds held in excess of the charity's day to day requirements are held in a deposit account with National Westminster Bank Plc.
The trustees are mindful of the impact of the COVID-19 virus on the charity's ability to operate, but consider the charity is a going concern.
FUTURE PLANS
The charity will continue to fulfil its aims and objectives and in the short term will bring the new response vehicle into service in the coming year.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust dated 21 June 2009, and is constituted as an unincorporated association.
Recruitment and appointment of new trustees
New trustees are appointed from time to time by the existing trustees from individuals known to them and who have an empathy with the Charity's aims and objectives. New trustees are provided with the most recent financial statements of the charity, trustee's minutes and a copy of the Trust Deed. Their attention is also drawn to the Charity Commission's guidance and publications regarding the duties of Trustees including 'The Essential Trustee'.
Organisational structure
The trustees who meet from time to time, and at least twice a year, are responsible for the overall operation and management of the charity, while it's day to day activities and administration are undertaken by a volunteer coordinator.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1130941
Principal address
5 Mulberry Garth Adel Leeds West Yorkshire LS16 8LQ
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WEST YORKSHIRE MEDIC RESPONSE TEAM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Trustees
Dr Andrew Pountney Chair Dr Steven Dykes Vice Chair Mr Charles Richard Jackson MBE Treasurer Mr Mark Millins Dr Sarah Milton-Jones Dr David Tatham
Independent Examiner
Martin Cawley BA ACA Chartered Accountant Sedulo Leeds Limited St Paul's House 23 Park Square Leeds West Yorkshire LS1 2ND
Bankers
National Westminster Bank Plc 8 Park Row Leeds LS1 5HD
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 29 October 2021 and signed on its behalf by:
Mr Charles Richard Jackson MBE - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WEST YORKSHIRE MEDIC RESPONSE TEAM
Independent examiner's report to the trustees of West Yorkshire Medic Response Team
I report to the charity trustees on my examination of the accounts of West Yorkshire Medic Response Team (the Trust) for the year ended 31 December 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Martin Cawley BA ACA Chartered Accountant Sedulo Leeds Limited St Paul's House 23 Park Square Leeds West Yorkshire LS1 2ND
29 October 2021
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WEST YORKSHIRE MEDIC RESPONSE TEAM
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| 31.12.20 | 31.12.19 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| funds | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 2 | 46,920 | 98,730 |
| Investment income | 3 | 37 | 47 |
| Other income | - | 100 | |
| Total | 46,957 | 98,877 | |
| EXPENDITURE ON | |||
| Charitable activities | 4 | ||
| Emergency Response Car | 21,439 | 25,343 | |
| Governance costs | 1,260 | 1,260 | |
| Total | 22,699 | 26,603 | |
| NET INCOME | 24,258 | 72,274 | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 101,091 | 28,817 | |
| TOTAL FUNDS CARRIED FORWARD | 125,349 | 101,091 |
The notes form part of these financial statements
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WEST YORKSHIRE MEDIC RESPONSE TEAM
BALANCE SHEET 31 DECEMBER 2020
| 31.12.20 Unrestricted funds Notes £ FIXED ASSETS Tangible assets 9 59,903 CURRENT ASSETS Debtors 10 1,590 Cash at bank 65,116 66,706 CREDITORS Amounts falling due within one year 11 (1,260) NET CURRENT ASSETS 65,446 TOTAL ASSETS LESS CURRENT LIABILITIES 125,349 NET ASSETS 125,349 FUNDS 12 Unrestricted funds 125,349 TOTAL FUNDS 125,349 |
31.12.19 Total funds £ 3,007 10,671 88,673 99,344 (1,260) 98,084 101,091 101,091 101,091 101,091 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 29 October 2021 and were signed on its behalf by:
Mr Charles Richard Jackson MBE - Trustee
The notes form part of these financial statements
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WEST YORKSHIRE MEDIC RESPONSE TEAM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The Financial Statements are prepared in sterling which is the functional currency of the charity.
Going Concern
In common with virtually every other charity in the country, West Yorkshire Medic Response Team has been experiencing the effects of the Coronavirus pandemic. Whilst the full impact of this exceptional situation on the Charity cannot be assessed with complete certainty at the current time, the Trustees believe they have taken all possible steps to protect the Charity including accessing relevant Government assistance.
At the time of signing these accounts the Trustees are of the opinion that the Charity will remain viable for the foreseeable future and therefore these Financial Statements have been prepared on the Going Concern basis.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Plant and machinery | - 25% on cost |
|---|---|
| Fixtures and fittings | - 20% on cost |
| Motor vehicles | - 25% on cost |
| Uniforms | - 20% on cost |
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds, including designated funds, can be used in accordance with the charitable objectives at the discretion of the trustees.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
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WEST YORKSHIRE MEDIC RESPONSE TEAM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
| 2. | DONATIONS AND LEGACIES | ||||
|---|---|---|---|---|---|
| 31.12.20 | 31.12.19 | ||||
| £ | £ | ||||
| Donations | 36,920 | 98,730 | |||
| Government COVID-19 grants | 10,000 | - | |||
| 46,920 | 98,730 | ||||
| Grants received, included in the above, are as follows: | |||||
| 31.12.20 | 31.12.19 | ||||
| £ | £ | ||||
| Other grants | 10,000 | - | |||
| 3. | INVESTMENT INCOME | ||||
| 31.12.20 | 31.12.19 | ||||
| £ | £ | ||||
| Deposit account interest | 37 | 47 | |||
| 4. | CHARITABLE ACTIVITIES COSTS | ||||
| Direct | Support | ||||
| Costs | (see | costs (see | |||
| note | 5) | note 6) | Totals | ||
| £ | £ | £ | |||
| Emergency Response Car | 21,439 | - | 21,439 | ||
| Governance costs | - | 1,260 | 1,260 | ||
| 21,439 | 1,260 | 22,699 | |||
| 5. | DIRECT COSTS OF CHARITABLE ACTIVITIES | ||||
| 31.12.20 | 31.12.19 | ||||
| £ | £ | ||||
| Motor expenses | 1,396 | 2,011 | |||
| Garage rent and expenses | 6,850 | 7,371 | |||
| Medical expenses | 961 | 685 | |||
| Training | - | 200 | |||
| Care quality | 994 | 994 | |||
| Insurance | 2,836 | 3,106 | |||
| Administration and travel expenses | 7,650 | 7,775 | |||
| Depreciation | 752 | 3,201 | |||
| 21,439 | 25,343 |
continued...
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WEST YORKSHIRE MEDIC RESPONSE TEAM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
6. SUPPORT COSTS
| SUPPORT COSTS | |||
|---|---|---|---|
| Governance | |||
| costs | |||
| £ | |||
| Governance costs | 1,260 | ||
| Support costs, included in the above, are as follows: | |||
| Governance costs | |||
| 31.12.20 | 31.12.19 | ||
| Governance | Total | ||
| costs | activities | ||
| £ | £ | ||
| Accountancy | 630 | 630 | |
| Independent examination | 630 | 630 | |
| 1,260 | 1,260 |
7. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| funds | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 98,730 |
| Investment income | 47 |
| Other income | 100 |
| Total | 98,877 |
| EXPENDITURE ON | |
| Charitable activities | |
| Emergency Response Car | 25,343 |
| Governance costs | 1,260 |
| Total | 26,603 |
| NET INCOME | 72,274 |
continued...
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WEST YORKSHIRE MEDIC RESPONSE TEAM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Unrestricted | |
|---|---|
| funds | |
| £ | |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 28,817 |
| TOTAL FUNDS CARRIED FORWARD | 101,091 |
9. TANGIBLE FIXED ASSETS
| Plant and machinery £ COST At 1 January 2020 210 Additions - At 31 December 2020 210 DEPRECIATION At 1 January 2020 210 Charge for year - At 31 December 2020 210 NET BOOK VALUE At 31 December 2020 - At 31 December 2019 - |
Fixtures and Motor fittings vehicles Uniforms Totals £ £ £ £ 3,759 43,340 12,249 59,558 - 57,648 - 57,648 3,759 100,988 12,249 117,206 752 43,340 12,249 56,551 752 - - 752 1,504 43,340 12,249 57,303 2,255 57,648 - 59,903 3,007 - - 3,007 |
Totals £ 59,558 57,648 |
|---|---|---|
| 56,551 752 |
||
| 57,303 | ||
| 59,903 | ||
| 3,007 |
No depreciation has been provided on the emergency response motor vehicle acquired in the year as it was not brought into service until after the year-end.
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Prepayments
| 31.12.20 | 31.12.19 |
|---|---|
| £ | £ |
| 1,590 | 10,671 |
continued...
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WEST YORKSHIRE MEDIC RESPONSE TEAM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Other creditors 12. MOVEMENT IN FUNDS Unrestricted funds General fund Designated fund for replacement vehicle TOTAL FUNDS Net movement in funds, included in the above are as Unrestricted funds General fund TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Designated fund for replacement vehicle TOTAL FUNDS |
At 1.1.20 £ 76,091 25,000 101,091 101,091 follows: |
Net movement in funds £ 24,258 - 24,258 24,258 Incoming resources £ 46,957 46,957 At 1.1.19 £ 3,817 25,000 28,817 28,817 |
31.12.20 31.12.19 £ £ 1,260 1,260 Transfers between At funds 31.12.20 £ £ 2,917 103,266 (2,917) 22,083 - 125,349 - 125,349 Resources Movement expended in funds £ £ (22,699) 24,258 (22,699) 24,258 Net movement At in funds 31.12.19 £ £ 72,274 76,091 - 25,000 72,274 101,091 72,274 101,091 |
|---|---|---|---|
continued...
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WEST YORKSHIRE MEDIC RESPONSE TEAM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 98,877 | (26,603) | 72,274 |
| TOTAL FUNDS | 98,877 | (26,603) | 72,274 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Designated fund for replacement vehicle TOTAL FUNDS |
At 1.1.19 £ 3,817 25,000 28,817 28,817 |
Net movement in funds £ 96,532 - 96,532 96,532 |
Transfers between funds £ 2,917 (2,917) - - |
At 31.12.20 £ 103,266 22,083 |
|---|---|---|---|---|
| 125,349 | ||||
| 125,349 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 145,834 | (49,302) | 96,532 |
| TOTAL FUNDS | 145,834 | (49,302) | 96,532 |
The general fund is used for the achievement of the charitable objectives of the charity.
The "Designated fund for replacement vehicle" represent funds set aside by the trustees for the replacement of the emergency response car operated by the charity.During the year £2,917 of the fund was used for the purchase and fitting out of the emergency response vehicle purchased in the year.
continued...
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WEST YORKSHIRE MEDIC RESPONSE TEAM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020.
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