Company registration number: 06771444 Charity registration number: 1130936
Sheffield Jazz
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
For the year ended 31 March 2025
Sheffield Jazz
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees' annual report | 2 - 6 |
| Independent examiner’s report | 7 |
| Statement of financial activities | 8 |
| Balance sheet | 9 |
| Notes to the accounts | 10 - 14 |
Sheffield Jazz
Legal and administrative information For the year ended 31 March 2025
Directors/Trustees
Celia Cashman Resigned 12 November 2024 Paul Thomas Resigned 22 January 2025 Jeremy Matthews Roy Saxby Simon Perryman Tamora James Sean McGonagle Resigned 10 September 2024 Brian Paget Resigned 10 September 2024 Stella Mascarenhas-Keyes Appointed 17 April 2025
Resigned 12 November 2024 Resigned 22 January 2025
Registered office
The Circle 33 Rockingham Lane Sheffield S1 4FW
Accountants
Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH
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Sheffield Jazz
Trustees’ annual report For the year ended 31 March 2025
The trustees are pleased to present their annual trustees’ report together with the financial statements of the charity for the year ending 31 March 2025 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and the charities Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; FRS 102) issued in October 2019.
Structure, governance and management
Sheffield Jazz (6771444) was incorporated on 11 December 2008 and registered as a charity on 3 August 2009 and its Memorandum and Articles of Association govern it. Its legal status is that of a company limited by guarantee and a registered charity (Charity number 1130396). It has no share capital and the liability of each member in the event of winding-up is limited to £10. Overall management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the memorandum and articles of association. Day to day project activity is carried out by volunteers.
Objectives and activities
The charity's objects are to promote, maintain, improve and advance education for the public benefit by encouraging and fostering understanding, knowledge, appreciation and development of music, the arts and, in particular, jazz.
Sheffield Jazz aims to bring the best of national and international jazz to the city, providing opportunities for people from all backgrounds in the Sheffield City Region and throughout Yorkshire, to hear and learn from some of the greatest of current artists.
Summary of main achievements during the period
A very successful year saw generally large audiences attending our concerts in all our usual venues and we benefited from our public’s continuing enthusiasm for live music. A wide-ranging programme of 20 concerts during the year included a wide range of musical styles from a solo piano concert by Fergus McCreadie to the 15-piece Efpi All Star Orchestra.
Spring ‘24 concerts were by bands led by Clark Tracey, Matt Carmichael, Trish Clowes/Ross Stanley, Emma Rawicz and Tony Kofi.
Autumn ‘24 concerts were by Adam Glasser, Tori Freestone/Alcyona Mick, Tom Ollendorf/Will Vinson, Barry Green, Fergus McCreadie, John Stowell/Jamie Taylor, Ben Cottrell (Efpi), John Etheridge (Soft Machine), Empirical/Jason Rebello.
Spring ‘25 concerts were by; Tommy Smith/Gwilym Simcock, Dave O’Higgins (Monkin’ Around), Sultan Stevenson, Elchin Shirinov, Gareth Lochrane, Hejira and Grande Familia.
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Sheffield Jazz
Trustees’ annual report For the year ended 31 March 2025
Summary of main achievements during the period (continued)
A particular highlight was our 50[th] anniversary concert where we brought two bands to the Crucible main stage in May 2024. A quartet led by Emma Rawicz was followed by a Tony Kofi quartet playing the music of Monk. This concert had a record attendance of 711 people. Other notable audiences were 204 for Sultan Stevenson at Crookes Social Club, 355 for Empirical and Jason Rebello at the Crucible, 315 for Tommy Smith and Gwilym Simcock at the Crucible and 224 for Hejira at Crookes. In total, we enjoyed an average audience of 175 over the year as a whole.
Our finances have held up very well as a result of the increased popularity of our concert programme. We also enjoy continuing invaluable financial support from our Friends and we have therefore ended the financial year in an exceptionally strong financial position. This will both provide a good financial cushion and provide us with the opportunity to refresh our equipment and to cover the additional costs we are facing in running the club.
We have been able to attract a new Trustee, Dr Stella Mascarenhas-Keyes and 3 new volunteers to help to fill the gap left by the departure of two longstanding trustees, Celia Cashman and Paul Thomas who retired at the 2024 AGM. Sean McGonagle and Brian Paget had also stepped down as trustees in Autumn 2024. A bookkeeper was appointed and has maintained the accounts during 2024/25 but stepped down in Spring 2025 . We have adjusted the responsibilities of trustees to ensure all roles and responsibilities continue to be fully covered. We shall however continue to look for further potential Trustees in order to maintain and develop our strength.
The Workshop has retained 5 regular groups and continues to attract new participants. The Workshop’s financial position has continued to improve over the course of the year.
We continued to engage with and build on our local partnerships, including Jazz at the Lescar, and Sheffield University, and have explored new ways of diversifying our audience. We have supported refugees through free tickets to attend concerts and are exploring ways to improve links to young people in the City.
We are extremely grateful for the continuing generosity of our regular contributors through the Friends scheme, which helps us to maintain our stable position, and in general allows us to continue to feature lesser-known musicians and music, and to undertake new enterprises with some associated risk.
As ever, we are also immensely grateful for the hard work of the team of volunteers (ably led by Harvey Colman) who help to run the performances and without whom Sheffield Jazz would not be able to operate. We also greatly appreciate the help and support of our main collaborators: Crookes Social Club, Music in the Round (re gigs at the Crucible), and University of Sheffield (re gigs at Firth Hall).
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Trustees’ annual report For the year ended 31 March 2025
Sheffield Jazz
Statement of compliance with public benefit requirements of the Charities Act 2011
The Trustees have given due consideration to the guidance of the Charity Commission on the public Benefit requirement of the Charities Act 2011 in planning and delivering our programmes for this past year. We continue to give concessionary rates to people who might otherwise not be able to afford to come to Sheffield Jazz performances, including pensioners and people in receipt of benefits. In support of our education objective we offer concessions to young people, including students, and also to participants of the Saturday morning Jazz Workshops.
Plans for the future
The Trustees have reviewed their financial position in the light of the 2024/25 outturn, the level of the reserves and the prospects for the next few years. Successive years of better-than-anticipated audiences have meant that the reserves have risen significantly above the target level. In response we have raised band fees, increased fees to our Crookes venue, paid our excellent sound engineers more generously and have updated and upgraded some of our equipment. It remains the case that we operate in a sector where audiences can vary significantly from one season to another. However, we are confident that we have a robust but sufficiently flexible financial model which, together with the reserves we have built up, will enable us to continue to operate and achieve our goals.
Crookes Social Club, which continues to be very supportive, will remain our main venue. We will continue to use the space both for larger gigs and bands but also (when an acoustic piano is not required) for more intimate in-the-round performances on the floor of the hall. We will maintain our cost-sharing partnership with the University of Sheffield re gigs at Firth Hall and our collaboration with Music in the Round in respect of the Crucible Playhouse. We will also continue to work closely with our sister organisation, Jazz at the Lescar, in order to increase the range and diversity of the musical offer in Sheffield.
The charity’s policy on reserves
Sheffield Jazz has no staff. Therefore, it needs reserves purely to:
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Replace equipment as it wears out
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Ensure the charity can continue to provide a stable and quality service to those who need it
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Meet contractual liabilities should the organisation have to close. This includes amounts due to creditors and commitments under contracts and leases
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Meet unexpected costs like breakdown of essential equipment and legal costs defending the charity's interest.
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Provide working capital when funding is paid in arrears and to place the charity in a position where it could bid for funding that may be paid in arrears
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Cope with the situation where, from time to time, charitable funding may have certain restrictions which mean that by law it must be held in a restricted reserve until it is spent in line with the funding agreement.
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Sheffield Jazz
Trustees’ annual report For the year ended 31 March 2025
The charity’s policy on reserves (continued)
It is the Trustees’ policy to hold cash reserves (net current assets) of £5,000-£6,000 and the accounts demonstrate that (as a result of continued better-than-anticipated audiences) the policy objective has been exceeded.
As at 31 March 2025 free reserves were £12,378 (2024: £9,208). The reserves target has therefore been met and an additional cushion secured which will stand us in good stead for the 2025/2026 financial year and beyond and enable us to refresh our equipment and cover the additional cost of a bookkeeper whom we will employ from summer 2024.
Trustees’ responsibilities in relation to the financial statements
The charity trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing a Trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies.
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the Charities SORP;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.
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Sheffield Jazz
Trustees’ annual report For the year ended 31 March 2025
Small companies’ provision statement
This report has been prepared in accordance with the special provisions relating to small companies subject to the small companies regime within Part 15 of the Companies Act 2006.
Approved by the Board on 11 November 2025 and signed on its behalf by:
Simon Perryman
S Perryman
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Independent Examiner’s report to the trustees of Sheffield Jazz (“the Company”)
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Susan Cochrane FCA DChA Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH
12 Nov 2025 Date:
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Sheffield Jazz
Statement of financial activities
(incorporating the income and expenditure account)
For the year ended 31 March 2025
| Notes Income from: Grants and donations 2a Charitable activities 2b Other trading activities 2c Interest received Total income Expenditure on: Raising Funds 3a Charitable activities 3b Total expenditure Net income/(expenditure) Total funds brought forward Total funds carried forward |
Unrestricted funds £ 3,407 52,538 2,195 55 58,195 165 54,509 54,674 3,521 14,094 17,615 |
Restricted fund £ - 22,000 - - 22,000 - 19,663 19,663 2,337 1,893 4,230 |
2025 Unrestricted Total funds £ £ 3,407 4,307 74,538 35,250 2,195 1,725 55 - 80,195 41,282 165 179 74,172 38,549 74,337 38,728 5,858 2,554 15,987 11,540 21,845 14,094 |
Restricted fund £ - 19,461 - - 19,461 - 20,105 20,105 (644) 2,537 1,893 |
2024 Total £ 4,307 54,711 1,725 - 60,743 179 58,654 58,833 1,910 14,077 15,987 |
|---|---|---|---|---|---|
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Company registration number: 06771444
Sheffield Jazz
Balance Sheet As at 31 March 2025
| Notes Fixed Assets Tangible Assets 6 Total fixed assets Current Assets Debtors 7 Cash at bank and in hand Total current assets Creditors: amounts falling due within one year 8 Net current assets Total assets less current liabilities Creditors: amounts falling due after one year Total net assets Represented By FUNDS Unrestricted income fund Restricted income funds 10 Total charity funds 11 |
2025 £ 5,237 5,237 1,191 21,786 22,977 (6,369) 16,608 21,845 - 21,845 17,615 4,230 21,845 |
2024 £ 4,886 4,886 1,262 11,041 12,303 (1,202) 11,101 15,987 - 15,987 14,094 1,893 15,987 |
|---|---|---|
For the year ending 31 March 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors (trustees) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
The accounts have been prepared in accordance with the special provisions relating to small companies within part 15 of the Companies Act 2006.
Approved by the board on 11 November 2025 and signed on behalf of the board by:
Simon Perryman
S Perryman
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Sheffield Jazz
Notes to the financial statements For the year ended 31 March 2025
1 Accounting Policies
(a) Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The financial statements have also adopted Charities SORP (FRS 102) Bulletin 1 and have taken the exemption not to prepare a cash flow statement.
The charity meets the definition of a public benefit entity as defined under FRS102.
The financial statements are presented in £ sterling which is the functional currency of the charity and rounded to the nearest £1.
(b) Income
Income is recognised in the SOFA when the charity has entitlement to the funds, any performance conditions attached to the monies have been met, the receipt of the income is probable and its amount can be reliably measured.
(c) Expenditure and liabilities
Expenditure is recognised where there is a legal or constructive obligation to pay a third party, it is probable that settlement will be required and the amount of the obligation can be reliably measured. All expenditure is reported gross.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
(d) Fixed assets
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off cost of those assets , less their residual value, over their expected useful lives on the following basis:
Equipment - 10% reducing balance
(e) Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
(f) Trade debtors
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the company will not be able to collect all amounts due according to the original terms of the receivables.
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Sheffield Jazz
Notes to the financial statements (continued) For the year ended 31 March 2025
1 Accounting Policies (continued)
(g) Trade creditors
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as noncurrent liabilities.
Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
(h) Financial Instruments
The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transactions value and subsequently measured at their settlement value.
(i) Funds
Unrestricted funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.
Restricted funds are to be used for specific purposes as laid down by the funder.
(j) Taxation
As a charity, Sheffield Jazz is exempt from tax on income and gains falling withing the available tax exemptions to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.
(k) Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
2 Analysis of income
| 2a Grants, donations and legacies Donations Gift Aid 2b Charitable activities Concert takings Workshops 2c Other trading activities Fundraising Income - CD and Book Sales/ Raffle |
Unrestricted Funds £ 2,862 545 3,407 52,538 - 52,538 2,195 2,195 |
Restricted Funds £ - - - - 22,000 22,000 - - |
2025 Total £ 2,862 545 3,407 52,538 22,000 74,538 2,195 2,195 |
Unrestricted Funds £ 3,418 889 4,307 35,250 - 35,250 1,725 1,725 |
Restricted Funds £ - - - - 19,461 19,461 - - |
2024 Total £ 3,418 889 4,307 35,250 19,461 54,711 1,725 1,725 |
|---|---|---|---|---|---|---|
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Sheffield Jazz
Notes to the financial statements (continued) For the year ended 31 March 2025
| 3 Analysis of expenditure 3a Raising funds Fundraising and related costs 3b Charitable activities Band fees Band expenses - regular gigs Workshop tutor fees Venue hire Printing, artwork and website costs Piano and equipment maintenance costs Equipment depreciation Support Costs (Note 3c) 3c Support Costs Insurance and subscription costs Administration costs (Inc. ticket booking fees) Independent examination fee |
Unrestricted Funds £ 165 165 40,316 106 - 3,083 - 2,884 521 7,599 54,509 582 6,276 741 7,599 |
Restricted Funds £ - - - - 15,300 4,250 - - - 113 19,663 - 113 - 113 |
2025 Total £ 165 165 40,316 106 15,300 7,333 - 2,884 521 7,712 74,172 582 6,389 741 7,712 |
Unrestricted Funds £ 179 179 26,819 298 - 3,640 339 3,216 540 3,697 38,549 512 2,531 654 3,697 |
Restricted Funds £ - - - - 15,570 4,375 - - - 160 20,105 - 160 - 160 |
2024 Total £ 179 179 26,819 298 15,570 8,015 339 3,216 540 3,857 58,654 512 2,691 654 3,857 |
|---|---|---|---|---|---|---|
4 Directors'/Trustees' remuneration and expenses
There were no expenses paid to the directors/trustees during the year (2024: £nil).
5 Fees to independent examiner's organisation
| Fee for independent examination | 2025 £ 741 |
2024 £ 654 |
|---|---|---|
There were no other fees payable to the independent examiner's organisation during the year.
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Sheffield Jazz
Notes to the financial statements (continued) For the year ended 31 March 2025
| 6 Tangible fixed assets Cost or valuation Balance brought forward at 1 April 2024 Additions Balance carried forward at 31 March 2025 Accumulated Depreciation Balance brought forward at 1 April 2024 Depreciation charge for the year Balance carried forward at 31 March 2025 Net book value Net book value as at 31 March 2025 Net book value as at 31 March 2024 7 Debtors Prepayments 8 Creditors falling due within one year Trade Creditors Accruals 9 Related party transactions |
Equipment £ 15,428 872 16,300 10,542 521 11,063 5,237 4,886 2025 £ 1,191 1,191 2025 £ 2,975 3,394 6,369 |
Total £ 15,428 872 16,300 10,542 521 11,063 5,237 4,886 2024 £ 1,262 1,262 2024 £ - 1,202 1,202 |
|---|---|---|
Donations received from directors/trustees totalled £240 (2024: £540).
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Sheffield Jazz
Notes to the financial statements (continued) For the year ended 31 March 2025
10 Restricted funds
| Jazz workshops | Brought forward £ 1,893 1,893 |
Income £ 22,000 22,000 |
Expenditure £ (19,663) (19,663) |
Transfers £ - - |
Carried Forward £ 4,230 4,230 |
|---|---|---|---|---|---|
Jazz workshops
Net income/ deficit generated by Jazz workshops is carried forward to be used against future workshop activities.
Prior year
| Jazz workshops 11 Net assets by fund Fixed assets Net current assets Prior year Fixed assets Net current assets |
Brought forward £ 2,537 2,537 |
Income £ 19,461 19,461 |
Expenditure £ (20,105) (20,105) Unrestricted Funds £ 5,237 12,378 17,615 Unrestricted Funds £ 4,886 9,208 14,094 |
Transfers £ - - Restricted Funds £ - 4,230 4,230 Restricted Funds £ - 1,893 1,893 |
Carried Forward £ 1,893 1,893 2025 Total £ 5,237 16,608 21,845 2024 Total £ 4,886 11,101 15,987 |
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