Company registration number. 06771444 Charsty registration number: 1130936 Sheffield Jazz ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS For the year ended 31 March 2024
Sheffield Jazz Contents Page Legal and administratNe information Trustees, annual report Independent examinerfs report Statement of financial activities Balance sheet Notes to the accounts 10-14
Sheffield Jazz Legal and administratwe information For the year ended 31 March 2024 Directorsnrustees Celia Cashman Paul Thomas Giles Banning-Lover Jeremy Matthews Roy Saxby Simon Perryman Tamora James Jennifer Graaf Se3n McGonagle Brian Paget Resigned 10 October 2023 Resigned 10 OrtDber 2023 Appointed 13 February 2024 Appointed 12 March 2024 Registered office The Circle 33 Rockingham Lane Sheffleld 514FW Accountants Seven Hi115 Accountants Limited 57 Burton Street Sheffield S6 2HH
Sheffield Jazz Truslees. annual report For the year ended 31 March 2024 The trustees are pleased to present their annual trusteeg report together with the financial statements of the charity for the year ending 31 March 2024 which are also prepared to meet the requirements for a directors, report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011. the Companies Act 2CIJ6, the Memorandum and Articles of Association, and the charities Statement of Recornrnended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland- FR5 1021 i55ued in October 2019. Strurture. governance and management Sheffield Jazz 167714441 was incorporated on 11 December 2008 and reBlStered a5 3 charity on 3 August 2009 and its Memorandurn and Articles of Association govern it. Its legal status is that of company limited by Euèrantee and a registered charity {Charity number 11303961. It has no share capital and the liability of each member bn the event of windinE-UP is limited to £IO_ (fverall management of the Charity is the resFX)nsibility of the Trustees who are elected and co-opted under the temis of the memorandum and articles of association. Day to day project activity is carried out by volunteers. Objertives and activitie5 The ch3rity'5 objects ère to promote. maintain, irnprove and advance education for the public benefit by encouraging and fostering understanding, knowledge, appreciation and development of music, the arts and, in particular, jai7. Sheffield Jazz aims to bring the best of national and international jazz to the city, providing opportun*ties for people frorn èll backgrounds in the Sheffield City Region and throughout Yorkshire, tg hear and leam from some of the greatest of current artists. Summary of main athievements during the riod A highly successful year saw consistently high audiences attending our concerts in all our usual venues and we benefited from our publids continuing enthusiasm éor live music. A wide-rangine programme of 20 concerts over the course of our two seasons during the year included all aspects of the j32Z genre-. free jazz from the Samuel Blaser Trio. and Sheffield's own Martin Archer with Anthropology,. upan(Kcoming young conternF)orary rnu5ici3ns including guitarist Rosie Frater-Taylor and Theo Erskine and Mark Kavuma, who drew many new faces and a younger audience to our Crookes venue- we were very pleased to host a quintet led by Nadim Teimoori, a nationally-renowned saxophonist and one our Workshop tutors, and we also welcomed back regular and very wpular visiting musicians lean Tosjssaint. Kate Williams and Clark Tracey. And once again we hosted and supported a very successful fundraising concert by the Doncaster Jazz Atumni band who have been the springboard for number of the countrfs current top players.
Sheffield Jazz Trusteeg annual report For the year ended 31 March 2024 Summary of main athievements durtng the period (continued) C*Jr finances have held up very well as a result of the increased popularity of our concert programme. culminating in a SO anniversary concert in the Crucible main theatre on 18 May where we drew an audience of Over 700 to see great perftsmiances by the Emma Rawicz and Tony Kofi Quartets. We also enjoy continuing inv31u3ble financial supwrt from our Friends and we have therefore ended the financial year in an exceptionally strong financial position. This wl1 both provide a good financial cushion and provide us with the opportunity to refresh our equipment and to cover the additional costs of a EM)okkeeper whom we are appointing to help to fill the gap left by the departure of two IDngstanding trustees. The Workshop has retained 5 regular groups, and continues to attract new participants. An enjoyable and well-attended concert at Crookes was held in January, in which all 5 groups participated, playing a range of material including origin31 cornw)sition5 by group members, ès well a5 arrangements of a wide ranee of tunes by well-known artists. The Workshop's financial FK)Sition has stabilised over the course of the year. We continued to engage with and build on our local partnership5, including Jazz at the Lescar, and Sheffield University, and explore new ways of diversifying our audience. We are building a relationship with the Afri(zn Cultural Heritage Forum, and we have contributed to dÉscussions on the Sheffield Cultural Strategy, and the South Yorkshire Mayoral Authority Cultural Strategy. We are extremely grateful for the continuing generosity of our regular contributors through the Frtends scheme, which helps us to maintain our stable position, and in general allows us to continue to feature lesser-known musia3ns and music. and to undertake new enterprises with some associated risk. As ever. we are also immensely grateful forthe hard work of the team of volunteers (ably led by Haryey Colman) who help to run the performances and without whom Sheffield Jazz would not be able to operate. We also greatly appreciate the help and support of our main collaborators.. Crookes Social Club. Music ir¢ the Round Ire gigs at the Crucible), and University of Sheffield Ire gigs at Firth Halll. During the year the Committee was further strengthened by the apsxjintrnent of two new Tru5tee5, Sean McGonagle and Brian Paget, who replace lonestanding Committee members Celia C3shman ar¢d Paul Thomas who retire at the 2024 AGM. We shall however continue to look for further PK>tential Trustees in order to maintain and develop our strength.
Sheffie5d Jazz Trnstees. report For the year ended 31 March 2024 ststement of crmpliance with public benefit requirements of the Charities Art 2011 The Trustee5 have given due consideration to the guidance of the charity Commission on the public Benefit requirement of the Charities Act 2011 in planning and delivering our progtsinmes for this past year. We continue to give conce55ionary rates to people who might orhenmise not be able to afford to come tu Sheffield jazz performances, including pens¥oners and people in receiptof benefits. In suprx)rt of our education Dbjectrve we offer concessions to young people. including students. and also to partiCiP3nts of the Saturday morning Jazz Workshops. plans for the future The TrLFStees have reviewed their financial posltion in the light of the 2023124 outturrl, the level of the reserves and the prospects for the next few years. Successive year5 of better-than-anticipated audientes have meant that the reserves have risen significantly abDve the taoet level. In response we have raised band fees and we will tske this a step further in Spring 2025. We a150 will soon need to update and upgrade some of our equipment. This and the need to pay for a bookkeeper from summer 2024 onward point to the need to proceed with some caution and it remains the case that we operate in a sector where audiences can vary significantly from one season to another. However, we are confident that we have 3 robust but sufficiently flexible financial model whith, together with the reserves we have built up, will enable us to continue to operate and achieve our goals. Crookes Social Club. which continues to be very supportive, will remain our main venue. We will continue to use the space both for larger gigs and bands but also Iwhen an acoustic piano is not required) for more intimate in-the-round perfomances on the floor of the hall. We will maintain our cost-sharing partnership with the University of Sheffield re gigs at Firth Hall and our collaiK>ration with Music in the Round in respect of the Crucible Playhouse. We will also continue to V40rk closely with our sister orEèni53tion, Ja2Z at the Lescar. in order to increase the range and diversity of the musical offer in Sheffield. The charitrfs 11£Y on reseThes Sheffield Jazz has no staff. Therefore, it needs reserves purely to: Replace equipment as it wear5 Out Ensure the charity can continue to provide a stable and qtjality seNice to those who need it Meet contractual liabilitie5 should the organisation have to close. This includes amounts due to creditors and commitments under contracts and leases Meet unexpected costs like breakdown of essenti31 equipment and legal costs defending the tharity's interest. Provide working capital when funding is paid in arrears and to place the charity in a position where it could bid for funding that may be paid in arrears Cope with the situation where, from time to time. charitable funding may have certain restrictions which mean that by law it must be held in a restricted reserve until It is spent in line with the funding agreement.
Sheffield Jau Trnsteeg annual report For the year ended 31 March 2024 The Charit5 pollry on reserves (continued) It is the Trustees, FX)licy to hold cash reserves (net current assets) of £S,00046,000 and the acCOnts demonstrate that las 3 result of continued better-than-anticipated audiences) the policy objective has been exceeded. As at 31 March 2024 frEe reserves were £9,20812023= £6,245). The reseNes target has therefore been met and an additional cushion secured which will stand us in Eood stead for the 202412025 financial year and beyond and enable us to refresh our equipment and cover the additional cost of a xjokkeeperwhom we will ernployfrom summer 2024. Trustee< responsibilities in relation to the finan(ial ststements The charity trustees (who are also the director5 of the chhrity for the purposes of company lawl are responsible for preparing a Trustees, 3nnual port and financial statements in accordance with applicable law and United Kingdom Accounting Stsndards {United Kingdom Generally Accepted Accounting Prdrticel. The rerx)rt and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies. Company law requires the charity rruttees tg prepare financial statements for each year which Eive a true 3nd fair vlew of the state of affairs of the charitable company and the group and of the incoming resources and application of reSoUrs. including the income and expenditure, of the charitable group for that period. In preparing the financial statements. the trustees are required tD: Select suitable accounting policies 3nd then apply them consistently- Observe the methods and principles in the Charities SORP.. Make judgement5 and estimates that are reasonable and prudent. state whether applicable UK accounting stand3rd5 have been followed, Subject to any material departures disclosed and explained sn the financial statements,. and Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in busine5S. The tru51ees 3re responsible for keeping adequate accounting records that disclose with reasonable accurècy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also resFX)nstble for saleguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detertion of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charity andfinancial information included on the charity's website in accordance with legkslatÈon in the United KÉngdom governing the preparation and dissemination of financial staternents.
Sheffield Jazz Trustees. annual report For the year ended 31 March 2024 Small companie< provision statement Thi5 report has been prepared in accordance with the special provisions relating to small companies subject to the small companies regime within Part IS of the Companies Act 2006. Approv d by the Board on and signed on its behalf by= PaLs1 Thoma5 Trustee
Independent Ex7minerfs report to the trnstees of Sheffield Jazz 1.the Companf) I report to the charity trustees on my examination of the account5 Of the Company for the year ended 31 March 2024. RespsibIlItieS and basis oé fep(A1 As the charit¢5 tru5tee5 of the Company land a15D It5 directors for the purposes of COTnpany lawl you are responsible for the preparation of the actounts in accordance with the requirements of the Companies Act 20061.the 2006 Act.). Having satisfied rnyself that the account5 of the Company are not required to audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my exarnination of your chariws accounts as carried out under section 145 of the Charities Act 20111.the 2011 Act'l. In carrying out my examination I have followed the D1CtionS given by the Charity Commission under section 145151 Ibl of the 2011 Art. Independent e*ambnefs ststement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe- accounting records We not keut in respect of the Comoanv as reouired by seciion 386 of the 2QK)6 Act; or the accounts do not accord with those records- or the accounts do not cornply with the accounting requirements of section 396 of the 2006 Act other than any reqÉJirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination: or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accoufiting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard èpplicable in the UK and Republic of Ireland IFRS 1021. I have no concerns and have come across no other matters in ¢onnection with the examination to which attention should be drawn in this reFx)rt in order to enable a proper understanding of the accounts to be reached. gned: Sus(Jn CochTanè FCA DChA Seven Hills Accountants Dmited 57 Burton Street Sheffield S6 2HH Date: os l OEI
Sheffield Jazz Statement of financial activities (incorpoiatin8 the income and expenditure account) For the year ended 31 March 2024 unWicEed Restrirted funds fund 2014 Unrestricted Restrirted Total funds *und 2023 Total Notes Income from: Grants and donations Cha¥itable acttvites Other trading activtties 4.307 35.250 1,725 4.307 54.711 1,725 3,428 35,507 1,719 1,000 16.399 4,428 51,906 1,719 Ib 2c 19,461 Total income 41282 19,461 60.743 40,654 17.399 58,053 Expenditure on: Raisine Funds aritable activities 3a 3b 179 38.549 179 58.6S4 299 40.932 299 20,105 17,149 58,081 Total expenditL4re 38,728 20.105 58.833 41.231 17,149 58.380 Net ino)mellexpenditurel 2.554 16441 1.910 15771 250 13271 Trtal fvnds broughtforward 11,540 2.537 14,077 12.116 2.287 14.403 Total funds orried lorward 14.094 lJ93 15.987 11.539 2,537 14.L176
Sheffield Jazz Company registration number: 06771444 Balance Sheet As at 31 March 2024 2024 2023 Notes Fixed A$5ets Tangible Assets 4.886 5,294 Total fixed assets 4,886 5,294 Current Assets Debtors Cash at bank and in hand Total current assets 1.262 11,041 12,303 4.118 9.820 13.938 Creditors- amounts falling due within one year 11,2021 15,1561 Net current assets ii.ioi 8.782 Total assets less current liabiltties 15.987 14.076 Creditors.. amounts falling due after one year Total net assets 15,987 14,076 Rewesented Bv FUND5 Unrestri¢tÈd intome fund Restricted incorne funds Tota tharity funds 14.094 1.893 15.987 11.539 2,537 14.076 io li For the year ending 31 March 2024 the company was entitled to exemption from audit under sertian 477 of the Comp3nies Act 2006 relating to small companiès. The rnembÈrs have not required the company tts obtain an audit in accordance with section 476 of the Companies *lrt 2006. The directors Itrusteesl acknowledge their responsibilities for complyinE Wlth the requirements of the Act with respect to at(ounting records and for the preparation of accounts. The accounts have been preparEd in accordance with the special provisions lating to small tompanies within part 15 of the Companie5 Act 2006. Approved by the board on and signed on behalf of the board by- Paul Thom3S Trustee
Sheffield Jazz Notes to the finanaal statements For the year en(led 31 March 2024 l Accounting Policies lal Basis OF preparation The tinaTrcwl statement5 have been prepaiEd in accortlance with A(countin8 and Reporting by Charities.. StaiemÈnt Df Recomrnended Practice applicable to tharities PTÈp8ring their accounts in a£cordance wtth the Finantial Aeportlll8 Standard applicable in the UK and Republ of Ireland IFRS 1021 leffertive I january 20151- (Charities SORP IFR5 10211. the Financial Reporting Standard applioble in the UK and Republic tsf Ireland IFRS 1021 and the Comp3nies Act 2006. The financial 51atements have also adopted LharrtEs SORP IFRS 1021 Bulletin l and have taken the exemption not to prepare a cash flow 51atement. The charity meet5the definitiDTr of a public benefrt entty 35 defined under FRSIO2. The financial statements are preseTrted in £ sterling which i% the fiJTr(tional CUTrenEy of the chatrty and Twnded to the nearest £J_ Ibl tntome Income is Tecogni5ed in the SOFA when the charlty has entTtlerneTrl ta the funds. any performance conditions attached to the monEs have been rnet, the receipt of the tncome i% probable and its amount tan be reliabty measured. Icl Expertdire liatslities Expenditure ks recognised where there is a legal or constructive oblioatK)n to pay a third party. rt is probable that SettleMet will be required and the arnount of the obligatton can bè reliably Measured. expenditure is reported gross. Irretovetsble VAT is charged as a cost aeainst the artwtty forwhich ihe expendrture was incurred. Idl Fixed assets Tangible fixed assets are stated at cost less depreciation. Deprecrhtion is provided at rates calculated to write off cost of those assets. les5 theii residual value, overtheir expeded usefvl lives on the foltowinE ba51S= E4uipment- IW reducing balance lel rash and cash equivalents Cash and Cash equNalents tomprise tash on hand and (all deposits. and otheT short-teTm liquid investments that are readily convertible to a krEown amount of Gish and are subjectto an insiRnificant risk of change ih value. (fj Trade debtOf5 Trade debtor5 are recognised initially at the transactlDn price. They are subsequently measured at amortised c05t the effertive interest mpthtsd, le55 provision for impaim)ent. A piovision forthe Impairment of tfade debtor5 15 established when there is objecLive evidence that the cumpany will not be ableto collert all aEEK)unts due attordtng to the Original terrns of the receivables. io
Sheffield Jau Notes to the financial ststements (continued) For the year ended 31 March 2024 l Accountin¥ Palides l¢oniinuedl Ig) Trade ueditor5 Trade creditors are oblseations to pay for goods or seN£Ès that have b*n acquired in the ordinary course of business from supplieis. Accounts payable are cla55ified a5 current liabilrties rf the Ihar5ty does not have an untoThdTtiohèl right, at the end of the reporting peiitsd, to defer settlement of the creditor for at least twelve month5 afteT the reportine date. ff there is an uncoftdf(ional right to defer Settlement for at least twelve months after the reportlTrE date. they are presented as non- Current liabiltties. Trade credrturs are recognised inttially at the transaction price and sub5equentty measured at amortised cost Using the effertive interest method. Ihl Flnondal Instruments The cornp3ny only has finan£i31 assets and financial lsabilites of a kind that qualrfy as basic finan£ial Instrnrnen Basic frnancial instrurnents are Initial recognis at tr3nsartiiJns value and subSeqtsent mEasured at theirsettlernent value. (Ji Fun& Unrestri(ted funds aTP donations and other iniome receivable 01 8eneTated fot the objert5 of the organisatitTrn withoui further specified purpose and are avallabTre a5 general fitnd5. Restrirted funds areto be used for specific purposes a5 laid down bythe fur5deT. J Taxation As a chaiity, Sheffield Ja22 15 exernW from tax on income ènd gains falling wilhingthe available tax exemptiDn5 to the extent th3tthe5e ale applied to tts charitable obitrts. No tax charges have arisen In the Charrty. Ikl Goin2 tontem The financial staternents have been preparÈd on a 2oin2 conctrrn basis as th@ tnAstÈes bèliève that rto matèrial untertainti@s exist. The trustees have considered the level of funds held and the epeCted level of iDcorne and expendiuTe for 12 months from 3uthorising these financial statements. The bL¢dgeted incoffle 3Dd expendilure sufficient wrth the level of resewves forthe charity to bE able to continue as a going coTrcern. 2 Analyg"s ot irKorne Unrestiicted Restricted 2024 UnrEstTlCted Re5tiitted 2023 Funds Fund5 Total Fund5 Funds Total 2a Granty donation5 and leEaae5 Grant- Sheffield Showcase Donations Grft Aid 100 3.672 656 4.428 3,418 3.418 889 4.307 2.672 656 3,428 l.D(X) 4.307 2b (haritaNe activities Coniert takings Worksho 35,250 35,250 19,461 54.711 35.507 35,507 16,399 51.906 19.461 16,399 16.399 35,250 35.507 2c Other tradiME artivities Fundraising In£ome- CD and Book 5ales/ Raffle 1.725 1,725 1.725 1,725 1.719 1,719 1.719 1.719 li
Sheffield Ja Notes to the financial ststements (continued) For the year ended 31 March 2024 3 ATralysis of empendtture UnTestricted Re5tri(ted 2024 Unrestrtcted Restrirted 2023 Funds Fund5 Total Funds Funds Total 38 RaisifndS Fulldraising and related costs 179 179 179 299 299 299 179 3b (harilable adivities Band fees Band expenses- regulargiEs Workshup tuturfeLJS Venuè hir Printin& artwork and websrte costs Advert15ing. publicty and mailouts Piano and equipment maintenance costs Equipment depTeciation pport Costs INote 3cl 26,819 298 26.819 298 27.289 360 27,289 360 13.320 7.368 156 191 2.898 IS.570 4.37S 15570 8.015 339 13.320 3.750 3,618 156 191 2,898 339 3.216 3.216 540 3.857 58.654 3.697 38.549 160 20.105 79 17.149 5,959 S8,081 40.932 3£ Support Costs Ir>surante Administration tosts linc ticket bookn.ng feesl Independent examination fee 512 2.531 654 512 2,691 654 3.857 504 4.782 594 160 79 4,861 594 5,959 3.697 160 79 4 Directors'ifruslees, remuneration and expenses There were no expenses paid to the directorsftrustees duringthe year I23.. £111. 5 Feesto independent examinerfs NEanilon 2024 2023 Fee foriThdependent examinat 654 594 There were no otherfees pawable tothe independent examinerfs orEanisatioTh duringtheyear.
Sheffield Jan Notes to the finanaal statements {continued) For the year ended 31 March 2024 6 Tangible fixed assets Equipment Total (osl or ¥aluati¢N) 8alance br£ht foNard at l April 2023 Additions fjalante carried fOard at 31 Mar£h 2024 15,296 132 15.428 15.296 15,428 Accumulated Depreaation Balance br(yJeht fowward at l April 2023 Depreciation chèrge for the year Balance carried foTward at 31 March 2024 10,(KY2 540 ID,542 lo,(2 $40 10.542 Net book value 14et book value as at 31 March 2024 4.886 Net book value as at 31 MaTch 2023 5,294 5,294 7 Debtors 2[124 2023 Trade debtors Prepaytnents 1.262 3.024 8 CreditorsfallinR due thin one year 2024 2023 Trade Creditor5 Actruals 2,270 1.202 9 Related party traIrtIonS Donations received from diiector5hrustees totalled £54012023.. £4401. 13
Sheffield Ja Notes to the financial statements (continuedl For the year ended 31 March 2024 io RestrirtEd furKIs 8rouEht fonKard Carried Forward lThcurne Expenditure Transfers Jazz workshops 2,537 19,461 120.1051 1.893 2.537 19.461 120.105 Jan workshops Net income/ deficit generated by Ja2R workshops is carried forward to be used agair¢st future workshop actNKties. Prior)wr Brought Aorwurd Carried Forword Irjcome Expenditu Trunsfe Ju2z W0ShopS 2.287 17.399 117,1492 2.537 2,287 17.399 117,149 2,537 11 Net assets by fund Unfestricted Restricted Funds Fund5 2024 Total Fixed as5et5 Net current a55ets 4.886 9.208 4.886 ii.ioi 1.893 14,094 1,893 15,987 Prior yeur Unrestrirted Re5trirted Fun Funds 2023 Totol Fixedossets Net currentU55ets 6.245 2.537 8.782 11.539 2,537 14,076 14