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## PARISH OF BUXTED AND HADLOW DOWN CHARITY REG NO. 130925 

# Trustees’ Annual Report and Financial Report for the year ended 31*' December 2020 

## Contents 

Trustees’ Annual Report 1-6 Summary of Receipts and Payments f Statement of Assets and Liabilities / Staternent of Funds 8 Notes to the Annual Financial Report 9= 10 Independent Examiner's Report 1] 

Incurnmbent: Revd Pete Molloy, The Rectory, Church Road, Buxted Uckfield, TN22 4LP 

Churchwardens: Mr Duncan Irvine, 25 Mead Lane, Buxted Mr Paul Dillan-Robinson, The Beeches, Pound Green, Buxted 

Bankers: HSBC Bank pic, 120 High Street, Uckfield, TN22 1Px Indep, Examiner; Mr Peter Haining FCA, Horns Lodge, Meres Lane, Cross-in-Hand, TN21 OTY Churches: St. Margaret's Church, Buxted Park, Buxted St. Mary's Church, Church Road, Buxted St. Mark's Church, Main Road, Hadlow Down 

Website: wiv. bhdehurches.co.uk 

1 



## Parish of Buxted and Hadlow Down 

## Trustees’ Annual Report for the year ended 31 December 2020 

During the year we welcomed our new incumbent, Reverend Peter Molloy, whose institution (by the Bishop of Chichester) and induction (by the Archdeacon of Hastings) was held on Tuesday 20th October 2020 at St Margaret the Queen, Buxted Park, The parish therefore spent the majority of the year in an interregnum, with the two churchwardens taking on the role of sequestrators, since 18" July 2019, 

The year was impacted by the Coronavirus pandemic, which led to a period of closure of the churches, suspension of public worship and much reduced congregations, However, a presence was later maintained at all times, through keeping our church buildings open for private prayer and a range of on-line offerings and informal contacts. 

## Our aims and purposes as a charity 

The PCC has the responsibility of co-operating with the incumbent, and during a vacancy the churchwardens as soqucstrators, im: 

- The promotion of the gospel of the Lord Jesus Christ according to the doctrines and practices of the Church of England; 

- Promoting the whole mission of the church, pastoral, social, evangelistic and ecumenical within the parish. 

- « Working to know Jesus better and making Him better known; * Giving prectical support and care for people in the parish, from the youngest to the eldest, irrespective of level ofneed or ability to pay: 

- * Providing financial support to those in need and to other organisations with similar objectives. 

## What we planned to do to achieve our charitable objectives 

When planning our activities for the year, the PCC considered the Charity Commission's guidance on public benefit and, in particular, the specific guidance on ‘charities for the advancement of religion’. It took a pragmatic view, given that the year started with an interregnum and swiftly was overtaken by the Coronavirus pandemic, to seek to maintain its presence in the parish. 

The council has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016, fully recognising its duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults. 

Notwithstanding the pandemic referred to above, we endeavoured to continue with the following objectives and activities to fulfil our aims: 

- ® Enabling as many people as possible both to worship (safely) at our churches and to become part of the parish community in Buxted and Hadlow Down. 

- Teaching, baptising and nurturing new and existing believers 

- * Maintaining an overview of worship throughout the parish, whilst considering how services can involve the many groups that live within the parish 

- * Putting faith into practice, through prayer and scripture, music and sacrament * Offering worship and prayer, learming about the Gospel 

- Assisting people trom all walks of life to develop their knowledge of, and trust in, Jesus 

- * Provision of pastoral care for people living in the parish, including the sick, elderly and bereaved * Helping the poor and needy ofthe[parish] « Giving grants / collections to missionary organisations and other charities ® Reaching out to the unchurched through involvement in village activities and events, by social events organised by the PCC and by use of parish/village magazines, emails and Facebook 

- * Maintaining the fabric of the church buildings as historic centres, focuses of life in the parish and sacred spaces for personal prayer and contemplation 

## What we achieved and how we affected beneficiaries’ lives Attendanceat worship 

The church family welcomes visitors from within as well as outside the parish boundary. Visitors attend by personal choice and we are pleased to welcome people from all walks of life to take part in the life of the church. We contend that voluntary attendance to worship the Lord Jesus Christ is a major demonstration of the public benefit of our activities. 

2 



At 31 December 2020, there were 190 parishioners on the electoral roll, ofwhom 63 were not resident within the parish. During 2020, eleven names were added and seven removed, due to death or leaving the panish. The average regular weekly attendance across the parish, over the year, was 88 adults and 8 children (excluding school services). These numbers were reduced, both through closure ofservices and the impact ofthe pandemic, Emails, with recordings and readings, were sent to around 150 People each week. Services at Christmas and Easter, traditionally the most popular, were curtailed due to the suspension of services. Those at Easter due to national restrictions, those at Christmas due to a decision of the PCC that it would have been unsafe to continue, During the year the presence of the organist! choir master at St Margaret's led to an increase in choir numbers and involvement in worship. An electronic organ hag been introduced on a temporary trial basis to review an extended range of musical options, whilst plans to develop music, both at St Margaret's and across the parish continue to develop. 

## Teaching, baptising and nurturing new and existing believers 

In 2020 there were 2 weddings, 12 funerals, as well as 3 burials of ashes. Due to the restrictions, there were no baptisms. The level ofweddings wus drastically reduced, duc to the pandemic, but will be reflected in the increasc expected in 2021, as will be expected of baptisms. Whether possible, regular services were held across the parish. We were able to continue with the full range of services during the interregnum, cancelling only a couple, where we were unable to find priests to cower, During the various lockdowns and restrictions, the parish produced a weekly newsletter, circulated by email and reproduced on the parish website, which included readings from across the congregation, as well as thoughts for reflection and prayer. Awareness of parish activities is increased by the parish Facebook page and other social media interactions, as well as the updated website, 

Oureach Parish events were severely curtailed by the pandemic, despite a detailed list of events having been prepared early inthe year. Particular disappointment was the cancellation of the Open Day and Craft Fair at St Mary's, as well as regular favourites, such as the Harvest Supper. Our churches host a number of events, such a5 concerts, and these were all victims of the pandemic, but are a key element to our being part of the community 

The parish has strong links with both Buxted School and St. Mark’s School Hadlow Down, Both schools usually hold services, at least twice a term in St. Margaret’s, or once a week at St, Mark's. The Recttor Governor is, ex officio a ofboth schools and Lara Reberts is a Foundation Govemor at Buxted School, The PCC Foundation Gowermors at St.Mark's, for all or part ofthe year, were Vicky Richards, Andy Cook, Angela Wilkes (Co-vice chair), Sue Willmott and John Lawson. The Signs, Rhymes and Chimes group, in which babies,, activities, toddlers and their carers leam sign language and musical provides a regularsuspended meetingits weekly place meetingsfor mothers in St, andMargaret's,carers, with buttheir we children. hope it will resume. This very supportive group The Buxted Messenger has, however, continued as the village magazine for Buxted and provides updates on parish and community news. The monthly print run is 440 copies and they are delivered to subscribers of available to purchase in various places, Space is provided in Hadlow Down's magazine for parish and church matters, and this magazine 1s delivered to all households in the village. 

## Provision ofthe church buildings and churchyardsfor people to enjoy 

We are proud of the fact that all three of our churches are usually open each day, for all to enjoy; whether as a visitor or seeking a quiet place for prayer and contemplation. The comments from visitors are universally appreciative of the fact that they are open, show that they are cared for and provide a tranquil space. Whilst their central role is as a place ofworship, we have also used them as facilities for the benefit of the wider community. The fact that our churches and their churchyards remain open, and in a good state of repair, is thanks to the ongoing support and hard-work ofso many people; but having the benefit of historic buildings brings with it responsibilities. In the last year each ofour churches have continued to work on addressing the remaining recommendations from their quinquennial inspections. We are resolved to implement the recommendations as soon as reasonably practicable, and have already made good progress. Our churchyards also benefit from the attendance ofa number of volunteers, both regular and those at ad hoc working parties. reportedIssues ofinHealththe year.& Safety are taken seriously, with matters resolved as they arse, Mo significant issues were 3 



During the year works were undertaken in the belfry of St Margaret's to address damp problems, and the exposed medieval stonework will now become a permanent feature on two ofthe four walls, Because ofproblems with damp within the clergy vestry the church architect has advised that remedial repairs be carted out to both the roof and the exterior stone wall. These issucs have been investigated and arrangements made for the TACESSary TePAITS ta be undertaken. 

We are gratefil to the Friends of St Margaret's for grants to enable the works to be undertaken without undue pressure on the parish's funds. 

Work at St Mark's has been focussed around maintenance of the churchyard, acknowledging that internal works will be easier to address when restrictions are lifted. In part this has been prompted by flooding from the mad. The work at St Mary's has focused on stone and flintwork repairs to the staircase up to the front door. Peeling paint onexplored.the cast wall was stripped to reveal a frieze behind and options for whetheror how this is conservedare being Works on repairs to the bell tower roof were delayed and are being addressed in 2021. Looking ahead, we are continuing to examine plans for the re-ordering of St Margaret's to provide a kitchen facility, adequate toilet facilities, and the creation of a mezzanine floor in the tower, the upper section of which towerwould be used as a bell-ringing chamberand the lower part as a choir vestry. Access to the mezzanine floorin the and a new “upper room’ above the kitchen would be provided from a new gallery to be constructed across the rear ofthe church. This follows the strong advice from the DAC that we should book to provide these facilities within the church rather than by means of an extension, as had been planned previously. 

St Mary's Church Hall has had little use in the year, due to the restrictions, but — when possible — it is used by a variety of organisations from the monthly Sunday Lunch Club, via Scottish Country Dancing and the Buxted Symphony Orchestra. New sources of use are being explored (Know Dementia have already started using the facility), 

## Provision ofpastoral care for people living in the parish 

The pastoral work in the patish remained a focus during the past year. We are grateful to Fr David Milnes for being available to support people during the interregnum, and working with the Rector after he joined us. Going forward, post-pandemic, we hope to rebwild the previous ties with Hurstwood View Care Home, through the administration of regular Eucharist services, Additionally, a small group of parishioners, together with the Rector, will go to Saxon Court once a month to share in a simple service and talk to the residents. Where possible visits were made to parishioners in need ofpastoral support, particularly for those facing family problems, loneliness or illness and those in hospital or bereaved. A group of volunteers has quietly gone about maintaining this during the interregnum, including telephone contact. The Lunch Club has been unable to meet on its monthly basis, but hopes to resume when it can. This has been aimed at the elderly and those living alone and regularly provided a hot Sunday lunch to approximately 3) people. 

## Provision of tangible supportto the poor and needy and other charitable giving Harvest gifts of food were donated to the Uckfield Food Bank, but other activities were curtailed by the pandemic] 

Over the year, donations were much reduced due to the reduction in services with dedicated collections. In total, £371 was donated ovth **e** year.r 

## Financlal review - General Fund 

The classification of receipts and payments continues to follow the latest Charity Commission and Church of England directives. ‘The financial results of “The Friends of St Margaret the Queen Buxted” are not included, as this 18. a Separately registered charity, 

Total receipts, before extra-ordinary items, were £75,614, a decrease of £29,670 (28%) compared with 2019. Whilst most areas of income were down (other than gift aid recovered), there were two significant areas that covered this; donations and legacies (down £7,854 — 12%) from lack of collections at services, and other trading activities (down £18,776 — 65%) due to an absence of fund-raising and other events with the pandemic restrictions, 

## Sharing the ministry costs of the Diocese of Chichester 

The largest expenditure of the POC was the sum of £44,889 (2019 £66,829) paidto the diocese for our share of churches" all also Parish Ministry Costs, This amount covers the stipend, pension and housing costs of the incumbent and a standard sum for diocesan central costs, clergy training and a contribution to national church funds. This year our contribution decreased by 33% on the previous year, a decision made by the PCC andin the light of 

4 



financial projections that we would be reducing our general reserves too far, and in line with advice from the Deanery not to do so. For many years we have met 100% of our parish ministry costs, following Diocesan calculations, and will seck to return to do so, when we can. Clergy costs showed a continued decrease to reflect the time sperit in interregnum this year. 

After transfers between funds, the General Fund showed a net surplus of £3,037 for the year, primarily achieved by theincome, reductionwithoutin parishimpactingshare.onPlans the delivery are in place of ourfor public 2021 benefit.to continue to control expenditure and seekto increase TheTrusteepaymentsand expenses PCC supported the incumbent by paying £328.51, No payments were made to other POC members. 

## Financial review - Designated Funds 

The designated Projects Fund for each church holds legacies and other donations that were felt by the PCC to have been given for that church, or were general reserves of that church when the single parish was created. In 2020 finds were spent at St Margaret's on repairs to a bell headstock, electrical items and architect's foes towards reordering plans. At St Mary's the expenditure related to stone and flint repairs, as well as organ tuning. Wherever Possible, the PCC respects donors’ wishes and uses ihe funds for one-off projects at the specified church. 

Financial review - Restricted Funds In 2020 funds were spent from the St Margaret's Organ Fund on the retuning of the Bevington organ and towards thethe trial ofan electronic organ. At St Mary's the expenditure was on stone and flint repairs, as well as a report on conservation of the frieze, At St Mark's the expenditure was towards churchyard maintenance. Other restricted funds are used, wherever possible, for the purposes intended, particularly where the endowments provide income. WhyknowsThe PCC'swe hold policy someis moneyto ensure in reservethat sufficient reserves are heldto cover three months of revenue expenditure and commitments in the medium term, including: * Expected capital expenditure for maintaining the physical state of the three listed church buildings over the next five years. 

* Other commitments of expenditure linked to mission, 

The PCC believes that, whilst our reserves currently exceed our minimum requirements, uncertainty over future revenue streams suggest that this is an appropriate and prudent policy to maintain, 

Funds over and above day-to-day working requirements are deposited in CBF Church of England deposit accounts. This Policy is reviewed on an annual basis, 

5 



Structure, povernance aud Management 

(PCC)The Parishof Buxted & Hadlow Down is a single parish with three parish churches. The Parochial Church Council geveming is registered with the Charity Commissionas required by the Charities Act 201 1. (Reg. No. XT7790) Tis document is the Parochial Church Councils (Powers) Measure 1956, A separate registered charity, The Friends of St. Margaret the Queen, Auxted (Reg. No. 282334) raises funds for the repair and maintenance of the fabric and Churchyard at §tMargaret’sChurch, Theconsistsmethod of appointmentof PCC members is set out in theChurch Representation Rules. The PCCmembership membersworshippersof electedthe incumbent,by those themembers churchwardens, of thecongregation the licensed who reader, are on the members electoralof the rollDeanery of the Pariah. Synod andRegular church three are encouraged to registeron the Electoral Roll and stand for election to the POC, or to join one of the church committees / parish groups, where we try to ensure PCC[members] are responsible for making decisions a balance of skills and experience, compliance on a wide range of matters affectingthe parish, including capacity with health and safety and disability legislation and safeguarding of children and adults, In their a8 trustees, members of the PCC are responsible for the stewardship of funds and for the appropriate accountingand reporting of parish finances, The POC met four times during the year with an average level of attendance of 65%, all meetings being quorate. Threeperson,year, matters which werewere agreed subsequentlyby email correspondence ratifiedat full meetings. by POC Themembers, Standing Committeewhen there weremet twice restrictionsin the onfirst meeting halfof in the with issues discussed through emails between POC meetings. The individual Church Committees met as neededdecisionsandmade the appropriateat local level,Deputyor to beWarden agreed subsequently by the full POC.drawing the attention ofthe PCC to matters discussed and PCC members who have served at any time from 1 January 2020 until the date this report was approved are: Ex Officio members: 

Incumbent (from 20° October) Rev. Peter Molloy* Chuirman Licensed Lay Reader Mr John Thorpe Churchwarden Mr Paul Dillon-Robinson*® Vice Chairman Churchwarden and DSR Mr Dunean iryine* Mrs Patricia Weeks Deanery Synod Representative Mr Colin Woolgrove Deanery Synod Representative Mr Toby [lingworth Deanery Synod Representative Elected laity members: Mr Anthony Arratoon Mrs Katharine Arratoon (until 14 October) Mrs Valerie Banks (elected 14% October) Mrs Samantha Butler MirsMir Tain Diana LindsayMidson® Dr David Munday* (Treasurer) Mr John Palmer* Mr Keith Revoir (until 14" Qejober} Dr Lara Roberts Mrs Janet Tourell (* fram 14! October} Mrs Anne Yarrow* (until 14" October) Note : Maximum of 12 permitted 

* Standing Committee Members. This is the only committee required business by law. It has the power to transact the of the PCC between its mettings, subjectto directions given by the POC, ThePaul Trustees”Dillon-RobingonAnnual Reportwas approved by the POC on {| May 2021 signedon its behalfby: PCCTN tects 

6 



## Parish of Buxted and Hadlow Down 

## Financial Statements for the year ended 31 December 2020 

## Summary of Receipts and Payments 

|||merase<br>ascecatmenel OS<br>|<br>General Fund<br>Funds|merase<br>ascecatmenel OS<br>|<br>General Fund<br>Funds|Restricted | <br>Funds.|Total all |<br>Tota!W)<br>Funds2020)Funds2079|Total all |<br>Tota!W)<br>Funds2020)Funds2079|
|---|---|---|---|---|---|---|
||Tole|E|E|E|gE|£|
|Receipts|||||||
|Donationsand tegacies,||67,946|1,000|a7|58,717|75,847|
|Goverment grants||1,700|0|1,464|4,184|roa|
|Charitable activites||5,018|a)|O|6,018|7, 142|
|Othertrading activities||8,963:|o|0|9,968|28, ?44|
|DrAAGSDaress||1 aS|3,478|O67|11,677|14 aoe|
|Totalbeforeextra-ordinaryreceipts|4||75614]|4478|8452)|88544||134896|
|Extra-ordinary recelnrs|||||||
|Archdeacan’s Loan|||||o|TOO|
|Grants from Tie FnenosofSt Mangeret's||T 064|||T,064|5.268|
|Payments|||||||
|Costofrevising funds||t]|'t)|ca|oO|2152|
|Cher@ablecosts||67,571|3424|S202|76,196|118.572|
|Tradingcosts||5,006|0|0|5,00|9.507|
|‘Totalbeforeextra-ordinarypayments||72,577|3,423|5202]|81202/|13023)|
|ExtraOrdinaryPayments||7,084|4.501|46g?|16,002|37,948|
|Total Payments||79641)|7,724||||
||“|||||||
||Net supiusiishontall) before transfers||3,037|{3,246}|(1,587)|(1.596),|(12.05-4)|
|Transfers between funds<br>_|7|||a|0|0|q|
|Net surplus!(shortfall)aftertransfers||3,037|(3,246)|(1,587)|(1.596),|(2.054)|
|Bankdeposit accourts al 1 January||7,269|24,455|17,664|49.391|67,446|
|[Bankidepostaccountsat31December||10,906)||21,212|16,277|16,277||47,796||



7 



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4.440
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9,968
28,744
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11,493
T4,564
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Total
1,3B?
3,478
6.617
11,V7
14,852
75,614
452
BB,544
134,8
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Notes to the Annual Financial Report {continued}
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1.851
70.621
7.59f
8,355
6,117T
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6, 754
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1.149
17
1,149
624
515
4.316
9,7
1.2&fj
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1,780
3,226
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1,780
3,228
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.10

## Independent Examiner's Report to the members/trustees of the Parish of Buxted and Hadlow Down 

| report on the accounts for the year ended 31st December 2020, 

## Respective responsibilities of the Trustees and Independent Examiner 

As trustees of the charity, the members of the PCC are responsible for the preparation of the accounts. They considerindependent thatexaminatioan audit is **n** otis rn **e** quirededed, under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an 

- It Is my responsibility to * Examine the accounts under section 145 of the 2011 Act * Follow the procedures laid down in General Directions given by the Charity Commissioners section 145(5) (b) of the 2011 Act; and 

   - state whether particular matters have come to my attention 

## Basis of Independent Examiner's Statement 

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Management committee concerning any such matters. The procedures undertaken do net provideall the evidence that would be required in a full audit, and consequently | do not SXpress an audit opinion on the accounts, 

## Independent Examiner's statement 

- In Connection with my examination, no matters have come to my attention 

1. which give me reasonable cause to believe that in any material respect the requirements * To keep accounting records in accordance with 5.130 of the 2011 Act; or * To prepare accounts which accord with these accounting records 

have not been met; or 

2. to which, in my opinion, attentions should be drawn in order te enable a Proper understanding of the accounts to be reached. ae ae 

Peter Haining FCA The Kings Mill Practice Horns Lodge Meres Lane Croés-in-Hand Heathfield East Sussex TN21 OTY 

## Date vi/s)r \ 

il