2023-12-31-accounts - The Parochial Church Council Of The Ecclesiastical Parish Of St. Peter Ad Vincula, Ditton

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St. Peter’s Church, Ditton

Annual Report and Financial Statements

of the Parochial Church Council for the year ended 31[st] December 2023

Incumbent

Treasurer

The Revd Ross Terranova Mr Stephen Kemp The Rectory 9 Ditton court Close 2 The Stream Aylesford Ditton Kent ME20 6AG ME20 6PQ

Independent Examiner

Bankers

Mr Peter Tite CAF Bank Ltd 28B Iron Mill Lane 25 Kings Hill Avenue Crayford Kings Hill Kent West Malling DA1 4RW Kent ME19 4JQ

May 2024

Registered Charity No. 1130864

‘We are here to demonstrate God’s love for all, as shown in Jesus to people where we live and work’.

Annual Report 2023

Introduction

St Peter ad Vincula Ditton Church is situated on The Green, New Road, Ditton and is part of the Diocese of Rochester within the Church of England. There is a Church Office which is part of the Church Centre complex opposite the Church.

The PCC assists, supports and encourages the Rector Revd Ross Terranova in promoting within the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the Church and Church Centre Complex.

The full PCC met on 6 occasions during the year with an average attendance of 75%. Subcommittees met between meetings as required and a report on their deliberations and recommendations were considered by the PCC and decisions taken as required.

Membership

Members are ex officio, elected at the Annual Parochial Church Meeting, or co-opted. During the year the following served as members of the PCC:

Rector Revd Ross Terranova Chairman Wardens Mr Alan Warner Mr John Paul Treasurer Mr Stephen Kemp Safeguarding Officer Mrs Ruth Campbell Representatives On Deanery Synod Mr Simon Webley Vice Chairman Elected members Mr Stephen Kemp Mr Ian Cropper Mrs Jane Beldham (Re-elected) Mrs Dierdre Johnson Mr Kennedy Emokpaire (Left July 2023) Mrs Jenny Stout Mrs Lin Atkinson Co-Opted Member Mrs Ruth Campbell (May 2023 as PCC Secretary) Co-Opted Member Mr David Grimes (May 2023) Co-Opted Member Mrs Caroline Gibbons

Committees

Standing Committee

The Rector The Wardens The Treasurer The Secretary

This is the only committee required by law. It has the power to transact the business of the PCC between its meetings, subject to any directions given by the PCC

Church Fabric and Churchyard Committee

Mr A Warner Mr J. Paul Mr I Cropper

Attends to matters relating to the church building and fabric and the churchyard.

Finance Committee

The Rector The Wardens The Treasurer (convenor) Asst. Treasurer Mr S Webley

Oversees the general finances through budgetary planning, monitoring income and expenditure, and application of financial controls and review of risks.

Church Centre Development and Management Team

Mr A Warner (convenor) Mrs C Gibbons

Attends to matters relating to the Church Centre Complex in respect of building, fabric, use and lettings.

Church attendance

At the Annual Parochial Church Meeting on 30[th] April 2023, it was reported that the Electoral roll showed there were now 83 people on the roll.

❖ Pre-School Services: The Pre-School enjoyed meeting once again in the Church building for an end of year leavers service, and Harvest, Christmas and Easter services.
❖ Junior School: The Junior School has experienced a lot of leadership turmoil in recent years but since November 2023 has been part of the Aletheia Academies Trust. Pupils at the school continue to use the church to celebrate various festivals throughout the year.
❖ Christian books for pre-school and Junior school children have been purchased and distributed thanks once more to a generous donation.
❖ Christmas and Easter: Once again we enjoyed celebrating these great festivals and we were all amazed by the very large crowd that joined us for Carols on the Green A bucket collection was made on behalf of the Heart of Kent Hospice.
❖ Church Building: Various work was carried out in and around the church, including the replacement of a failed floodlight, woodworm treatment of the organ and extensive tree work in the church yard.
❖ Small Groups: Our Lent Course, The Long Way to Heaven explored Christian understandings of salvation in a five-part study course based on the film, The Way.
❖ Church Lunches: There were three lunches held in the church centre. One on Maundy Thursday, one for the coronation and a harvest lunch.
❖ JAM Club: It has been really encouraging seeing our JAM club (Jesus and Me) continue to grow over the past year and we have very much enjoyed their participation in a number of services and their contributions tea and coffee after the service.

Review of the Financial Year – Highlights

❖ As predicted the impact of energy price rises were felt in 2023, but thanks to the generosity of the congregation, it didn’t impact on our ability to maintain the church and centre in good order or impact on our ability to give to mission partners.
❖ All churchyard expenditure represented work done on trees, unfortunately the invoice from the Parish Council for grass cutting was not submitted in this financial year so will show twice next year.
❖ ‘Planned Giving’ increased by 11% which was partly as a result of people increasing their giving in line with inflation but also because some new members joined the church.
❖ We continue to be grateful that the majority of people give electronically as this allows us to predict income.
❖ Fee income has decreased by 26% to £2678 with over a third of it being paid to the diocese.
❖ Gift Day raised £14440 with a further £3580 recovered via Gift Aid from 2022’s Gift Day
❖ Gift Day monies were put aside to pay for new signage at the front of the church and the centre. Then in a continued plan to ensure that support to our missionary organisation comes from our planned giving, only 50% came from Gift Day this year.
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The balance of Gift Days monies has been reserved for maintenance of the church and church centre buildings.

❖ We continue to pay a Parish Share which we believe is affordable for the church and this is gratefully received by the diocese.
❖ The church finances are managed using the Data Developments On-Line accounts package and Donations Coordinator.
❖ We have continued to pay both the ch.

Review of Financial Situation

The Parochial Church Council is a registered Charity and the annual accounts of the Church are prepared on the accruals basis and submitted to both the Diocese and the Charity Commission. As in previous years, the PCC has continued the policy to account for Gift Day income and expenditure outside the normal budgetary process and this has been maintained in 2023.

The outturn for 2023 shows a surplus of: £6986.99 (Unrestricted £4954.26; Restricted £- 2062.73)

Income

In terms of income, there has been a 11% rise in ‘planned giving’ as a result of new member contributions and some increases by regular givers however with a few people leaving the church for pastures new this may not be sustained. Thankfully energy bills are starting to fall as this is a major expense for the church, although the prediction that there would be a deficit has not been proven. The accounts look healthy but there is still a lot of work to do to maintain the fabric of the church and the church centre. We have had to increase centre rents once more (in line with inflation), but it is those groups who use the majority of energy within the centre during the week and it is essential that we recoup costs where we can.

The card reader continues to be useful in providing a convenient way to pay and whilst there is a fee for its use, the convenience it provides in terms of less administration, is well worth it. We can also run appeals using a QR code and/or the ‘Give A Little’ website which tracks Gift Aid. We have now successfully claimed Gift Aid using the new software programme and although there is a cost for the accounts and gift aid software, the convenience and speed outweighs. Towards the end of the year we successfully applied to the diocese for a new device that can be permanently installed in the church. There will be a small cost for an annual sim card at approximately 10p a day.

Expenditure

Most of the increase in expenditure this year was down to the huge increase in energy bills that have affected everybody, and we are hopeful that these will reduce in 2024. There has continued to be expenditure on the fabric of the church and a number of maintenance issues, some expected and others not. Quite a lot of work has been done on the maintenance of the churchyard particularly around tree management.

Parochial Church Council of St Peter, Ditton Statement of financial activities For the year ending 31 December 2023

	FUNDS 2022 Unrestricted funds £ Note £ INCOME & ENDOWMENTS 109,978.82 Donations & legacies 1 92,439.05 345.26 Activities for generating funds 2 294.50 0.00 Investments 3 94.46 8,172.60 Other trading activites 4 10,629.00 14,431.41 Other income 5 317.95 132,928.09 TOTAL INCOMING RESOURCES 103,774.96 RESOURCES EXPENDED 44.49 Cost of generating funds 6 49.41 372.00 Grants & Charitable giving 7 3,510.00 5,822.40 Parish share 8 5,499.97 57,924.67 Staffing Costs 9 55,727.75 31,308.38 Church Running 10 13,859.70 17,246.75 Centre & Cottage Running 11 15,017.53 100.00 Governance Costs 12 75.00 4,469.07 Church Administration 13 4,974.94 923.44 Other resources expended 14 125.00 18,257.25 Gift day allocation 15 0.00 136,468.45 TOTAL RESOURCES EXPENDED 98,839.30 -3,540.36 NET INCOMING RESOURCES 4,935.66 -8,956.21 Debtors (Tax reclaim) -11,498.89 1,370.00 Creditors 1,275.00 1,329.98 Gift day /receipt in advance 8,249.04 Adjustments () 1,992.81 -1,547.55 BALANCES B/FWD 1st JAN 2023 ? 35,186.59 BALANCES C/FWD 31 DEC 2023 ?	Restricted TOTAL 2023 Funds £ £ 21,212.35 113,651.40 1,354.02 1,648.52 0.00 94.46 761.00 11,390.00 77.82 395.77 23,405.19 127,180.15 1,244.00 1,293.41 616.13 4,126.13 0.00 5,499.97 0.00 55,727.75 1,209.50 15,069.20 0.00 15,017.53 0.00 75.00 0.00 4,974.94 250.00 375.00 18,022.83 18,022.83 21,342.46 120,181.76 2,062.73 6,998.39 -11,498.89 1,275.00 13,532.93 13,532.93 12,048.45 * 22,355.88 (A-B) B 29,132.67 A 51,488.55**	TOTAL 2023 £ 113,651.40 1,648.52 94.46 11,390.00 395.77
			127,180.15
			1,293.41 4,126.13 5,499.97 55,727.75 15,069.20 15,017.53 75.00 4,974.94 375.00 18,022.83
			120,181.76
			6,998.39 -11,498.89 1,275.00 13,532.93 12,048.45
			22,355.88
			(A-B)

0.00 Cash in hand

0.00

This figure is reached by subtracting the opening and closing balances from the bank statements and has to be maintained whatever adjustments are made.

	FUNDS 2022 INCOME & ENDOWMENTS £ Note 1 Donations & legacies Planned giving: 58,979.00 Gift Aid donation 14,473.08 Tax recovered 9,454.08 Other giving 1,165.97 Collections 624.15 Tax recovered 18,447.50 Gift day 4,082.50 Tax recovered 9,170.71 Grants 3,691.63 Donations, appeals etc. 338.5 Tax recovered 120,427.12 Total 2 Activities for generating funds 317.02 Events 0.00 Sales 325.00 Sponsored events 550.00 Awayday 1,192.02 Total P 3 Investments 34.38 Interest 34.38 Total P Other trading activites 2,400.00 Church Centre Rents 4389 Pre-school Rents 3,383.00 4 Fees 10,172.00 Total P Other income 159.00 5 C Cards 22.50 C Cards Tax Recovered 0.00 Miscellaneous 15.96 Easy Fundraising 3,683.81 Refunds 35,470.55 Funds transfer 21,205.54 Building Fund 60,557.36 Total P 192,382.88 TOTAL INCOMING RESOURCES RESOURCES EXPENDED Cost of generating funds 6 Stewardship scheme exp. 1,080.25 Events Event Costs 1,080.25 Total P Grants and Charitable giving 0.00 7 Overseas CMJ 0.00 Armonia 0.00 Crosslinks 0.00 Tearfund 0.00 Home CPAS 0.00 Poppy Appeal 10.00 Churches Together 174.00 Link to Hope (Shoebox 145.00 C. Cards 1,794.52 Secular Charities 0.00 Heart of Kent Hospice 2,123.52 Total P 10		Unrestricted Funds £ 65446.00 19,414.32 4776.00 839.64 653.67 1309.42 92,439.05 7.00 287.50 294.50 94.46 94.46 4,023.00 4,689.00 1,917.00 10,629.00 60.00 15.56 242.39 317.95 103,774.96 49.41 49.41 625.00 625.00 750.00 625.00 625.00 10.00 250.00 3,510.00		Restricted Funds £ 14,440.00 3,583.83 2,735.70 452.82 21,212.35 530.00 824.02 1,354.02 0.00 761.00 761.00 40.00 37.82 77.82 23,405.19 1,244.00 1,244.00 217.97 154.95 159.00 84.21 616.13		TOTAL 2023 £ 65,446.00 19,414.32 4,776.00 839.64 653.67 14,440.00 3,583.83 0.00 4,045.12 452.82

							113,651.40
							530.00 7.00 287.50 824.02
							1,648.52
							94.46
							94.46
							4,023.00 4,689.00 2,678.00
							11,390.00
							40.00 37.82 60.00 15.56 242.39 0.00 0.00
							395.77

							127,180.15
							0.00 1,293.41
							1,293.41
							625.00 625.00 750.00 625.00 625.00 217.97 10.00 154.95 159.00 250.00 84.21
							4,126.13

Unrestricted Funds 5,499.97 49,500.03 1,800.00 3,697.71 385.01 0.00 0.00 0.00 345.00 55,727.75 1,727.74	Restricted Funds 0.00 0.00	TOTAL 2023

		5,499.97
		49,500.03 1,800.00 3,697.71 385.01 0.00 0.00 0.00 345.00
		55,727.75
		1,727.74
65.58 1,916.01 758.33 276.00 1,495.35 694.16 241.79 4,136.59 2,000.00 0.00 95.00 424.15 29.00 13,859.70	166.50 761.00 0.00 282.00 1,209.50	65.58 1,916.01 758.33 276.00 1,661.85 694.16 1,002.79 4,136.59 2,000.00 0.00 95.00 706.15 29.00 0.00
		15,069.20

5,089.35		5,089.35 734.58 3,209.20 1,862.95 539.60 794.52 551.89 250.00 1,985.44 0.00
734.58 3,209.20 1,862.95 539.60 794.52 551.89 250.00 1,985.44 15,017.53 75.00 4,355.50 619.44 4,974.94 65.00 60.00 125.00 0.00 98,839.30
		15,017.53

		75.00
		4,355.50 619.44 0.00
		4,974.94
		65.00 250.00 0.00 60.00
		375.00
		739.90 13,532.93 725.00 725.00 850.00 725.00 725.00
		18,022.83

		120,181.76

OTHER ACCOUNTS HELD BY THE PCC

YEAR 2022

YEAR 2023

	£ SAVINGS ACCOUNT- CHURCH # 7,533.75 Account balance at 1st January 2,000.00 Receipts 25,000.00 Transfer in -22000 Payments 97.76 Interest 12,631.51 SAVINGS ACCOUNT COTTAGE # 4,235.03 Account balance at 1st January 539.60 Receipts Transfer	£ 12,631.51 2,000.00 398.60 15,030.11 P 4797.58 539.60
	Payments 22.95 Interest	147.60
	4,797.58 5,484.78 P # All these accounts are held at the Diocese CAFCASH ACCOUNT DEVELOPMENT FUND(Closed) 10,195.85 Account balance at 1st January 16.00 Receipts -24.00 Charges -10,187.85 Transfer Interest 0.00 0.00 P
	CAF/CASH GOLD 5,176.37 Opening balance 23282.7 Receipts 0 Charges -13282.7 Transfer 52.77 Interest 15,229.14 Closing balance	15229.14 P 285.86 15,515.00

STATEMENT OF ASSETS AND LIABILITIES AT 31ST DECEMBER 2023

MONETARY ASSETS

	General Fund	Savings Account Church	Savings Account Cottage	CAFCASH Gold	Total 2023	2022
Petty Cash Accounts Held at Diocese Account Held at C.A.F.	£ 51,488.55	£ 15,030.11	£ 5,484.78	£ 15,515.00	£ 0.00 20,514.89 67,003.55	£ 0.00 17,429.09 44,361.81
Total	51,488.55	15,030.11	5,484.78	15,515.00	87,518.44	61,790.90

LIABILITIES Total	LIABILITIES Total	LIABILITIES Total	LIABILITIES Total
Debtors (Tax reclaim)	-11,498.89		-11,498.89
Creditors	1,275.00		1,275.00
Gift day /receipt in advance		13,532.93	13,532.93
Adjustments ()			12,058.85

NON-MONETARY ASSETS

i Church and Grounds ii Church Centre - on lease iii Church Cottage - on lease iv Office Equipment including IT - £1,250 v Projector and screen-Church- £3,200 vi Audio Equipment £4,600

Accounting Policies

The financial statements have been prepared under the Church Accounting Regulations 2006 in accordance with applicable accounting statements and the current Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2015) on the accruals basis.

Funds

Restricted Funds represent donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund.

Unrestricted Funds are the general funds which can be used for PCC ordinary purposes.

Incoming Resources

Planned-giving, collections and donations are recognised when received. Tax refunds are claimed on a quarterly basis in arrears. Grants and Legacies are accounted for when the PCC is legally entitled to the amounts due. All other income is recognised when it is receivable.

Resources Expended

Grants and donations are accounted for when paid over. The Diocesan Parish share is accounted for when due. Amounts received specifically for mission are dealt with as restricted funds. All other expenditure is generally recognised when it is incurred and is accounted for gross.

Fixed Assets

Consecrated and benefice property is not included in the accounts in accordance with s.10 (2) (a) and (c) of the Charities Act 2011.

Movable church furnishings held by the Rector and Church Wardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the Church’s inventory. Equipment within the Church and Church Centre have been purchased from revenue.

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Explanation of Funds

The PCC has a number of funds held either by the Diocese or by the Charities Aid Foundation as follows.

(1) Savings Account – Church

This fund is fed by contributions paid by the PCC to the Diocese. Interest is added to the fund on an annual basis. The assets are available to the PCC to meet expenditure incurred on necessary repairs following the Quinquennial review of the Church.

(2) Savings Account – Cottage

This fund is fed by contributions paid by the PCC to the Diocese. Interest is added to the fund on an annual basis. These funds are available to the PCC to meet expenditure incurred on any necessary repairs arising from this review.

(3) CAFCASH – General Fund

This account is the main bank account for the regular finances of the Church.

(4) CAFCASH – Gold Account

This is now the main savings account for the church.

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