’ - PTFA Trustees Annual Report 2023/24
The PTFA has had another bumper year! As Chair of the PTFA, I’m in the fortunate position to be able to share this news with you and to also take the opportunity to thank our PTFA Committee members for their amazing support and dedication throughout this academic year.
Some of our activities would not have been possible without the drive and enthusiasm of the committee members and also the number of volunteers who stepped forward to help with our biggest events.
Let’s talk about the BIG 3!
We successfully ran our traditional Alton Towers trip, taking 11 coach loads of 500 excited students, years 7 - 10, from the three Plymouth grammar schools. The weather was kind to us and a great day out was had by all.
The Christmas disco was a total sell out with Pryzm nightclub full of over 700 children from years 7-9 and only made possible with the support from volunteers who happily wore our hi-viz jackets and wandered around the nightclub making sure that the students were safe and happy!
The final one was the Summer disco; a different nightclub, another troop of volunteers, hard work and dedication from the committee and another great night out for the students from DHSB, DHSG and PHSG.
Throughout the year we serve refreshments at many school events and we even run a licenced bar at some of the school productions which is proving to be quite a hit!
All of these events are run so we can continue to support the school, its students and the wider community by approving grant requests from staff. The staff are invited to present their bid at the PTFA bi-termly meetings, and this year we have supported a memory tree and bench, chess sets, school leadership badges, an electric piano, table tennis tables, fitness suite equipment, eight watches for the Ten Tors teams, SEN items, Further Maths text books, geography fieldwork equipment, text books for A Level Classical Civilisation, training AEDs, Year 10 Career packs and a 120 litre Bratt Pan for Refuel!
All of this for just under £13,000 - WOW!
Something a little out of the ordinary this year was the opportunity to contribute £15,000 to a crowdfunder created by the school to upgrade their fitness suite facilities. With match funding from Plymouth City Council, the real value of our donation became a whopping £30,000 - the students and the wider community will all benefit from this fully equipped and modern gym.
Other fundraisers are our popular framed 11+ certificates of achievement signed by the Headteacher and our academic calendar produced using photos taken by students and entered into our calendar competition. We also receive revenue quarterly from ‘Your School Lottery’ from supporters who sign up to weekly entries.
’ - PTFA Trustees Annual Report 2023/24
Your support of any of these activities is greatly appreciated and we extend a warm welcome to any parents, guardians, teachers and staff who would like to join our committee or attend our meetings and enjoy the ‘feel good factor’ that comes with being part of such an active and successful PTFA!
I would like to add one more thing, and that is a special thank you to Beverley Kinsella, she is the golden thread that holds the whole PTFA together. As Chairs, Treasurers, Secretaries and Committee members come and go, Beverley remains the constant; she knows which events are coming up, she rallies the troops, she gives out chocolate Freddos as rewards for volunteers amongst many, many other things. I know she won’t particularly like this, however, I’d like to publicly thank Beverley, for always being there, for being the golden thread, for being the driving force behind a very successful PTFA and for being a lovely, thoughtful person. If I could magic up a massive Freddo, I’d give it to you. Thanks for everything you do Beverley!
Josanne Stewart PTFA Chair
| Devonport High School for Boys PTFA | Devonport High School for Boys PTFA | Devonport High School for Boys PTFA | Devonport High School for Boys PTFA | Devonport High School for Boys PTFA | Devonport High School for Boys PTFA | 1130846 | 1130846 | 1130846 | 1130846 | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts and payments accounts | |||||||||||||||||||||
| For the period from es |
1-Sep-23 ee |
To ee |
31-Aug-24 | ||||||||||||||||||
| Section A Receipts and payments | |||||||||||||||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | ||||||||||||||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||||||||||||||
| A1 Receipts | |||||||||||||||||||||
| 11+ Certificates | - | 764- | - | -- | - | -- | - | 764- | |||||||||||||
| Disco | - | 13,782- | - | -- | - | -- | - | 13,782- | |||||||||||||
| Excursions | - | 37,957- | - | -- | - | -- | - | 37,957- | |||||||||||||
| Raffles and lottery | - | 3,772- | - | -- | - | -- | - | 3,772- | |||||||||||||
| Refreshments | - | 2,390- | - | -- | - | -- | - | 2,390- | |||||||||||||
| Calendar sales | - | 300- | - | -- | - | -- | - | 300- | |||||||||||||
| Online fundraising | - | 4,291- | - | -- | - | -- | - | 4,291- | |||||||||||||
| - | -- | - | -- | - | -- | ||||||||||||||||
| Sub total(Gross income for AR) | - | 63,256- | - | -- | - | -- | - | 63,256- | |||||||||||||
| A2 Asset and investment sales, (see table). - -- - -- - -- - -- - -- - -- - -- - -- Sub total- -- - -- - -- - -- Total receipts - 63,256- - -- - -- - 63,256- S~~SS55~~ |
|||||||||||||||||||||
| A3 Payments | |||||||||||||||||||||
| 11+ Certificates | - | -- | - | -- | - | -- | - | -- | |||||||||||||
| Disco | - | 912- | - | -- | - | -- | - | 912- | |||||||||||||
| Excursions | - | 29,712- | - | -- | - | -- | - | 29,712- | |||||||||||||
| Raffles and lottery | - | -- | - | -- | - | -- | - | -- | |||||||||||||
| Refreshments | - | 674- | - | -- | - | -- | - | 674- | |||||||||||||
| Calendar sales | - | 396- | - | -- | - | -- | - | 396- | |||||||||||||
| Misc | - | 1,607- | - | -- | - | -- | - | 1,607- | |||||||||||||
| Donations to DHSB | - | 20,687- | - | -- | - | -- | - | 20,687- | |||||||||||||
| Online Sales on school behalf | - | 1,561- | - | -- | - | -- | - | 1,561- | |||||||||||||
| **Sub total ** | - | 55,549- | - | -- | - | -- | - | 55,549- |
A4 Asset and investment purchases, (see table) - -- - -- - -- - - - - -- - -- - -- - - - Sub total ---- - S Total payments ~~S~~ [-] 55,549- ~~S55~~ --55,549- Net of receipts/(payments) [-] 7,707- - - - - - 7,707A5 Transfers between funds - -- - - - - - - - - - A6 Cash funds last year end - 29,348- - - - - - 29,348- Cash funds this year end ~~===>~~ [-] 37,055- - - - - - 37,055-
CCXX R1 accounts (SS)
30/06/2025
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period |
|---|---|---|---|---|---|---|
| Categories B1 Cash funds |
Details | Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
|||
| PTFA Lloyds current account | - 36,855- |
- -- |
||||
| Cash in hand | - 200- |
- -- |
||||
| - -- |
- -- |
|||||
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Total cash funds (agree balances with receipts and payments account (s)) Details Details Details Details Signature B. Kinsella M.Ceasar |
- 37,055- |
- -- |
|||
| Unrestricted funds Restricted funds to nearest £ to nearest £ - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- Fund to which asset belongs Cost (optional) - -- - -- - -- - -- - -- Fund to which asset belongs Cost (optional) - -- - -- - -- - -- - -- - -- - -- - -- - -- Fund to which liability relates Amount due (optional) - -- - -- - -- - -- - -- Print Name Beverley Kinsella Melanie Ceasar |
||||||
| Beverley Kinsella | ||||||
| Melanie Ceasar |
CCXX R2 accounts (SS)
30/06/2025
2
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CC16a
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| Last year | ||
|---|---|---|
| to the nearest £ | ||
| - | -- | |
| - | 14,050- | |
| - | 36,583- | |
| - | 4,066- | |
| - | 1,130- | |
| - | -- | |
| - | 338- | |
| - | -- | |
| - | 56,167- |
| - | 56,167- | |
|---|---|---|
| - | -- | |
| - | -- | |
| - | 56,167- | |
| - | 56,167- | |
|---|---|---|
| - | -- | |
| - | 3,840- | |
| - | 31,278- | |
| - | -- | |
| - | 908- | |
| - | 346- | |
| - | 220- | |
| - | 4,669- | |
| - | -- | |
| - | 41,261- | |
| - | 41,261- | |
| - | 14,906- | |
| - | -- | |
| - | 14,412- | |
| - | 29,318- | |
CCXX R3 accounts (SS)
30/06/2025
3
| Endowment | ||
|---|---|---|
| funds | ||
| to nearest £ | ||
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| OK | ||
| Endowment | ||
| funds | ||
| to nearest £ | ||
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| Current value | ||
| (optional) | ||
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| Current value | ||
| (optional) | ||
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| - | -- | |
| When due | ||
| (optional) | ||
| Date of approval | ||
CCXX R4 accounts (SS)
30/06/2025
4
Independent examiner's report on the accounts ~~—~~
Section A Independent Examiner’s Report
| Report to the trustees/ | Devonport High School for Boys - Parent, Teacher and Friends Association |
|---|---|
| members of | |
| On accounts for the year | 31stAugust 2024 Charity no 1130846 |
| ended | (if any) |
| Set out on pages | |
| (remember to include the page numbers of additional sheets) | |
| I report to the trustees on my examination of the accounts of the above | |
| charity (“the Trust”) for the year ended 31/08/2024. | |
| Responsibilities and | As the charity's trustees, you are responsible for the preparation of the |
| basis of report | accounts in accordance with the requirements of the Charities Act 2011 |
| (“the Act”). | |
| I report in respect of my examination of the Trust’s accounts carried out | |
| under section 145 of the 2011 Act and in carrying out my examination, I | |
| have followed all the applicable Directions given by the Charity Commission | |
| under section 145(5)(b) of the Act. |
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
1
Oct 2018
IER
Signed:
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|||||
|---|---|---|---|
|Date:|24|[th]|June 2025|
|—|
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Name: Jackie Waites ~~Pd~~ Relevant professional Chartered Accountant of England and Wales ICAEW qualification(s) or body (if any): ~~|~~ Address: 39 Alexandra Road, Plymouth DEVON PL2 1PH ~~P|~~
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
Oct 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
3
Oct 2018
IER