REGISTERED COMPANY NUMBER: 06442668 (England and Wales) REGISTERED CHARITY NUMBER: 1130827
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
FOR
GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
Rigel Wolf Ltd Orion House 28A Spital Terrace GAINSBOROUGH Lincolnshire DN21 2HQ
GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
| Page | |
|---|---|
| Chair's Report | 1 |
| Report of the Trustees | 2 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 to 8 |
| Notes to the Financial Statements | 9 to 14 |
| Detailed Statement of Financial Activities | 15 to 16 |
GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
CHAIR'S REPORT FOR THE YEAR ENDED 31 MARCH 2024
Gainsborough Adventure Playground Ltd (GAPA) is an outdoor adventure playground and term time only nursery run by Directors and Trustees.
The year has been a challenge for GAPA. We have remained financially viable and the excellent childcare, variety and quality of open access play provision continues, even though we had a short playground closure due to a shortfall in funding. Special events, routine after school, holiday play schemes are all still delivered at a high standard, seeking at all times to meet the needs of the children in the community.
This is only achieved because the staff, volunteers, directors and trustees remain focussed on, open to and listen to the community served. The Directors and trustees of the Charity continue to have confidence in the manager, staff and volunteers of GAPA to deliver its activities in accordance with its charitable objectives and in the best interests of the children. Their success in this is recognised by the positive feedback from the children, families and other agencies and organisations with whom we work.
GAPA finances have taken a hit over the last year, however, our Directors and Trustees have reviewed the major risks to which the charity is exposed. All costs are closely monitored to ensure GAPA operates within its means. Everyone works hard to raise funds and the achievements continue to be outstanding. Many local organisations recognise the value of GAPA, get involved and their contributions are always welcome. Despite these efforts GAPA remains dependent on a degree of public funding subsidy. The annual uncertainty over these elements of funding remains critical to planning and security for the service. We should continue to campaign for realistic long term funding strategies with our public sector partners. We would like to thank West Lindsey District Council and Lincolnshire County Council for their continued support over the last year.
We are all looking forward to the current year.
Karen Farmer
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectives of the Company are to relieve young people and their families resident in Gainsborough and the surrounding area who are in need, by providing services or facilities calculated to relieve the needs of such persons.
To promote for the benefit of the inhabitants of Gainsborough and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
To develop the capacity and skills of the members of the socially and economically disadvantaged community of Gainsborough and the surrounding area in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society.
Significant activities
In furtherance of the objects of the Company and without prejudice to the generality therefore the committee may,
provide, maintain and equip a playground or playgrounds affording opportunities for adventure and enterprise.
assist the provision, maintenance and equipment of such playground(s) as aforesaid, and raise and borrow money for these purposes.
employ staff to assist the Company in managing the play areas established.
make and maintain contact with and enlist general support from other persons and organisations who are interested in the design, establishment, development or management of playgrounds.
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
FINANCIAL REVIEW
Reserves policy
The Management Committee will consider the level of reserves that is prudent for the Gainsborough Adventure Playground Limited to have. Consideration will be given to redundancy, liabilities, solicitor's and accountants' fees and any other significant factors that should be taken into account if the playground was to close or experience fluctuations/ interruptions in income and expenditure.
Reserve Needs
The Management Committee has reviewed the playground's need for reserves in line with the guidance issued by the Charity Commission and have decided to set the amount at £5,000 to meet contractual liabilities should the playground have to close.
At 31st March 2024 the company is holding £3,479 in its reserve account and had £8,973 in other funds.
Breakdown of Reserve
| Breakdown of Reserve | |
|---|---|
| Legal and accountants' fees Total |
£ 5,000 |
| 5,000 |
Monitoring and Review of Reserves Policy
The Management Committee will consider current costs and examine the level of reserves each year.
The Management Committee and the playground manager will review this reserve policy each year.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Management
A Management Committee consisting of not more than 26 members shall be elected annually at the Annual General Meeting.
The Management Committee shall be responsible for the Annual General Meeting and between General Meetings shall direct and manage the affairs of the Company, and shall be deemed to have delegated to them all necessary authority for the purpose of achieving the objectives of the Company.
The Management Committee shall have power to appoint trustees to hold any necessary land on behalf of the Company. Such trustees to be answerable to the Management Committee.
The Management Committee shall elect the following honorary officers at the first meeting immediately after the Annual General Meeting:-
Chairperson Vice Chairperson Secretary Treasurer
Such other officers as may be from time to time decided.
A quorum of the Management Committee shall be four. The Management Committee will meet on a bi-monthly basis.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
06442668 (England and Wales)
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
Registered Charity number 1130827
Registered office
Riseholme Road GAINSBOROUGH Lincolnshire DN21 1NL
Trustees
Mrs K E Farmer
Independent Examiner
Simon Smith FCA FCCA Rigel Wolf Ltd Orion House 28A Spital Terrace GAINSBOROUGH Lincolnshire DN21 2HQ
COMMENCEMENT OF ACTIVITIES
The company commenced to trade on 1 April 2010, having taken over the assets and liabilities of the former Gainsborough Adventure Playground Association.
Approved by order of the board of trustees on 20 July 2024 and signed on its behalf by:
Mrs K E Farmer - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
Independent examiner's report to the trustees of Gainsborough Adventure Playground Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Smith FCA FCCA
Rigel Wolf Ltd Orion House 28A Spital Terrace GAINSBOROUGH Lincolnshire DN21 2HQ
30 July 2024
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 23,308 Other trading activities 2 74,445 Investment income 3 2,995 Total 100,748 EXPENDITURE ON Raising funds 15,530 Charitable activities Playground 112,124 Total 127,654 NET INCOME/(EXPENDITURE) (26,906) RECONCILIATION OF FUNDS Total funds brought forward 39,529 TOTAL FUNDS CARRIED FORWARD 12,623 |
Restricted fund £ - - - - - 5,920 5,920 (5,920) 219,462 213,542 |
31.3.24 Total funds £ 23,308 74,445 2,995 100,748 15,530 118,044 133,574 (32,826) 258,991 226,165 |
31.3.23 Total funds £ 77,284 29,245 2,423 108,952 19,756 96,157 115,913 (6,961) 265,952 258,991 |
|---|---|---|---|
The notes form part of these financial statements
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
BALANCE SHEET 31 MARCH 2024
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 8 7,156 CURRENT ASSETS Stocks 9 50 Debtors 10 140 Cash at bank and in hand 9,041 9,231 CREDITORS Amounts falling due within one year 11 (3,764) NET CURRENT ASSETS 5,467 TOTAL ASSETS LESS CURRENT LIABILITIES 12,623 NET ASSETS 12,623 FUNDS 12 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ 213,542 - - - - - - 213,542 213,542 |
31.3.24 Total funds £ 220,698 50 140 9,041 9,231 (3,764) 5,467 226,165 226,165 12,623 213,542 226,165 |
31.3.23 Total funds £ 229,004 65 797 29,725 30,587 (600) 29,987 258,991 258,991 39,529 219,462 258,991 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
BALANCE SHEET - continued 31 MARCH 2024
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 20 July 2024 and were signed on its behalf by:
Mrs K E Farmer - Trustee
The notes form part of these financial statements
Page 8
GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Long leasehold - 2% on cost Office equipment - 25% on reducing balance Fixtures and fittings - 25% on reducing balance Play area equipment - 25% on reducing balance
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
2. OTHER TRADING ACTIVITIES
| Fundraising events Food sales Early years funding Trips and other activities Income - Children's Links 3. INVESTMENT INCOME Hire of building Deposit account interest 4. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
31.3.24 £ 116 8,561 41,321 22,317 2,130 74,445 31.3.24 £ 2,746 249 2,995 31.3.24 £ 8,306 |
31.3.23 £ 251 9,639 - 13,516 5,839 |
|---|---|---|
| 29,245 | ||
| 31.3.23 £ 2,295 128 2,423 31.3.23 £ 9,089 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Administration Support |
31.3.24 - 7 7 |
31.3.23 1 4 5 |
|---|---|---|
No employees received emoluments in excess of £60,000.
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
| 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Investment income Total EXPENDITURE ON Raising funds Charitable activities Playground Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 8. TANGIBLE FIXED ASSETS Long Office leasehold equipment £ £ COST At 1 April 2023 and 31 March 2024 295,997 8,039 DEPRECIATION At 1 April 2023 76,535 7,531 Charge for year 5,920 128 At 31 March 2024 82,455 7,659 NET BOOK VALUE At 31 March 2024 213,542 380 At 31 March 2023 219,462 508 |
ACTIVITIES Unrestricted funds £ 77,284 29,245 2,423 108,952 19,756 90,236 109,992 (1,040) 40,569 39,529 Fixtures and fittings £ 34,791 29,681 1,277 30,958 3,833 5,110 |
Restricted fund £ - - - - - 5,921 5,921 (5,921) 225,383 219,462 Play area equipment £ 49,772 45,848 981 46,829 2,943 3,924 |
Total funds £ 77,284 29,245 2,423 108,952 19,756 96,157 115,913 (6,961) 265,952 258,991 Totals £ 388,599 159,595 8,306 167,901 220,698 229,004 |
|---|---|---|---|
Property assets of the Company are included at the cost of acquisition less accumulated depreciation.
They principally comprise the main operating base in purpose built premises on a leasehold site, subject to restrictions of its use to the current purpose.
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
8. TANGIBLE FIXED ASSETS - continued
Therefore, the property should not be viewed as an asset which could be liquidated in sale or used as security for borrowing.
9. STOCKS
| Stocks 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Social security and other taxes Other creditors Accruals and deferred income 12. MOVEMENT IN FUNDS At 1.4.23 £ Unrestricted funds General fund 39,529 Restricted funds Property 219,462 TOTAL FUNDS 258,991 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 100,748 Restricted funds Property - TOTAL FUNDS 100,748 |
31.3.24 31.3.23 £ £ 50 65 31.3.24 31.3.23 £ £ 140 797 31.3.24 31.3.23 £ £ 2,709 - 364 - 691 600 3,764 600 Net movement At in funds 31.3.24 £ £ (26,906) 12,623 (5,920) 213,542 (32,826) 226,165 Resources Movement expended in funds £ £ (127,654) (26,906) (5,920) (5,920) (133,574) (32,826) |
|---|---|
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
12. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.4.22 £ Unrestricted funds General fund 40,569 Restricted funds Property 225,383 TOTAL FUNDS 265,952 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 108,952 Restricted funds Property - TOTAL FUNDS 108,952 |
Net movement At in funds 31.3.23 £ £ (1,040) 39,529 (5,921) 219,462 (6,961) 258,991 Resources Movement expended in funds £ £ (109,992) (1,040) (5,921) (5,921) (115,913) (6,961) |
|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Property TOTAL FUNDS |
At 1.4.22 £ 40,569 225,383 265,952 |
Net movement in funds £ (27,946) (11,841) (39,787) |
At 31.3.24 £ 12,623 213,542 226,165 |
|---|---|---|---|
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
12. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Property TOTAL FUNDS |
Incoming resources £ 209,700 - 209,700 |
Resources Movement expended in funds £ £ (237,646) (27,946) (11,841) (11,841) (249,487) (39,787) |
|---|---|---|
As detailed in note 7 the property assets of the Company are considered to be subject to restrictions of their use other to their current purpose.
The trustees therefore consider that the net value of these property assets should be designated as a restricted fund. This has therefore been shown as a separate item in the financial statements.
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| 31.3.24 | 31.3.23 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 6,708 | 3,016 |
| Grant - WLDC | 15,000 | 15,500 |
| Grant - Children in Need | - | 51,096 |
| Grant - Lincs Co-op | - | 592 |
| Grant - WLDC Match Funding | - | 500 |
| Grant - Lincs County Council | 1,600 | 6,580 |
| 23,308 | 77,284 | |
| Other trading activities | ||
| Fundraising events | 116 | 251 |
| Food sales | 8,561 | 9,639 |
| Early years funding | 41,321 | - |
| Trips and other activities | 22,317 | 13,516 |
| Income - Children's Links | 2,130 | 5,839 |
| 74,445 | 29,245 | |
| Investment income | ||
| Hire of building | 2,746 | 2,295 |
| Deposit account interest | 249 | 128 |
| 2,995 | 2,423 | |
| Total incoming resources | 100,748 | 108,952 |
| EXPENDITURE | ||
| Other trading activities | ||
| Food purchases | 3,701 | 7,020 |
| Activity costs | 11,829 | 12,736 |
| 15,530 | 19,756 | |
| Support costs | ||
| Management | ||
| Support staff wages | 87,464 | 43,795 |
| Pensions | 1,348 | 656 |
| Rates and water | 2,772 | 1,625 |
| Insurance | 5,198 | 3,812 |
| Light and heat | 5,429 | 3,623 |
| Telephone | 555 | 671 |
| Postage and stationery | 437 | 527 |
| Fines and penalties | 150 | 1,500 |
| Property repairs | 414 | 9,015 |
| Maintenance charges | 3,745 | 620 |
| Carried forward | 107,512 | 65,844 |
This page does not form part of the statutory financial statements
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GAINSBOROUGH ADVENTURE PLAYGROUND LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| 31.3.24 | 31.3.23 | |
|---|---|---|
| £ | £ | |
| Management | ||
| Brought forward | 107,512 | 65,844 |
| Cleaning | 228 | 119 |
| Subscriptions | 807 | 1,603 |
| Training | 168 | 452 |
| Sundry costs | 181 | 911 |
| Long leasehold | 5,920 | 5,921 |
| Plant and machinery | 128 | 165 |
| Fixtures and fittings | 1,277 | 1,699 |
| Computer equipment | 981 | 1,304 |
| 117,202 | 78,018 | |
| Finance | ||
| Administration wages | - | 17,412 |
| Bank charges | 117 | 92 |
| 117 | 17,504 | |
| Governance costs | ||
| Accountancy fees | 690 | 600 |
| Professional fees | 35 | 35 |
| 725 | 635 | |
| Total resources expended | 133,574 | 115,913 |
| Net expenditure | (32,826) | (6,961) |
This page does not form part of the statutory financial statements
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