## **ANNUAL REPORT and ACCOUNTS**
## **For the YEAR ENDED 31 DECEMBER 2021 FOR**
## **GUILDFORD UNITED REFORMED CHURCH CHARITY**
**Registered Charity Number: 1130808**
GUILDFORD UNITED REFORMED CHURCH CHARITY
## **CONTENTS OF THE ACCOUNTS For the Year Ended 31 December 2021**
||**Page Number**|
|---|---|
|Annual Report and Accounts|2 - 5|
|Independent Examiner’s Report|6|
|Receipts & Payments|7|
|Assets & Liabilities|8|
|Notes to the Financial Statements|9 - 11|
1
## GUILDFORD UNITED REFORMED CHURCH CHARITY
## **ANNUAL REPORT and ACCOUNTS For the Year Ended 31 December 2021**
LEGAL AND ADMINISTRATIVE INFORMATION
## **Name and Registered Number of Charity**
The Charity is known as “Guildford United Reformed Church Charity”. Its registered number is 1130808.
## **Administration and Management of Charity**
The charity is administered by the Trustees of Guildford United Reformed Church who represent the members of the Church and are the Minister of the Church and elected Elders of the Church.
## **Appointment of Trustees**
The Trustees are all appointed by Church Members at the Annual General Meeting of the Church or at a specially called meeting of Church Members. In the case of the Elders they are appointed for three years and may be elected to serve for a further three years before retiring for at least one year and, in exceptional circumstances, for a further year, except for the Church Secretaries and Church Treasurer for whom there is no time limit. Any Minister remains in situ after the call to the pastorate until he or she leaves to join another pastorate, resigns or retires.
## **Scope of Report and Accounts**
This report and the annexed accounts relate to the operations of the Trustees for the year ended 31 December 2021.
## **Governing Document**
The Charity operates under the 1972, 1981 and 1990 United Reformed Church Acts of Parliament.
## **Name of Trustees**
The Trustees serving for the full year were: Mrs A Chase, Mr I Cornish, Mrs F Dorling, Mr R M Dunnett, Mrs W A Dunnett, Mr A Green, Reverend W C Hawkins, Mr I Hitchcock, Mr H T Jones, Miss A Marshall, Ms H Smith
The following Trustee served for lesser periods as stated: Mr G Baxter (19 April - 31 December), Mrs L E Robey (1 January – 19 April)
## **Principal Address**
83 Portsmouth Road, GUILDFORD, GU2 4BS
## **Other Relevant Organisations or Persons**
INDEPENDENT EXAMINER
Mrs Nicola Willshire ACIE Accounting Services (Guildford) Limited 61 Fairlands Avenue Fairlands Guildford GU3 3NB
BANKERS
CAF Bank Ltd 25 Kings Hill Avenue Kings Hill WEST MALLING ME19 4JQ
2
GUILDFORD UNITED REFORMED CHURCH CHARITY
## **ANNUAL REPORT and ACCOUNTS (continued) For the Year Ended 31 December 2021**
## NARRATIVE INFORMATION
## **Origin and Historical Review**
The Church was formed in 1662 in Guildford as a Free Church initially worshipping in Black Horse Lane and then in Chapel Street. It became a Congregational Church in about 1706. The Church moved to North Street in 1865 and to its present site in Portsmouth Road in 1965.
When the Congregational Church in England and Wales and the Presbyterian Church in England united in 1972 to become the United Reformed Church, Guildford Congregational Church became Guildford United Reformed Church.
## **Mission and Objective**
Our mission is to share God’s love in the community. We aim to be an open, welcoming Christian Church serving one another and our neighbours, working for justice and peace in God’s world.
The Elders are committed to enabling as many people as possible to worship at our church and to become part of the community which uses our premises. The Elders maintain an overview of worship and make suggestions on how the many groups that are involved in the life of the church can participate in our services. Our worship puts faith into practice through prayer, scripture, music and sacrament.
The Elders have considered the Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion when planning activities to enable anyone to live out their faith as part of our community through:
Worship and prayer; learning about the Gospel and developing their knowledge and trust in Jesus. Provision of pastoral care for people connected with the church. Missionary and outreach work.
To facilitate this work it is important that we maintain the fabric of the church building.
## **Achievements and Performance**
## Worship and Prayer
Family worship is normally held every Sunday morning except on the last Sunday of most months when an informal all-age service is held in the afternoon. With the Covid situation services were just live-streamed until Easter and at the very end of the year, but for the rest of the time the church was open for worship with services continuing to be live-streamed as well as being available as a recording. The average attendance in church has been just under 30 with an unknown number joining online. Messy Church is normally held on the first Saturday of each month, online for the first few months of the year but in person since, with an average attendance of about 35. An in-person summer children’s Holiday Club for about 30 children was held in August. Since the early autumn there has been an Open Table (LBGT+) service on the first Sunday afternoon of each month as part of our commitment to being an Inclusive Church.
As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. Through baptism we thank God for the gift of life, in marriage public vows are exchanged with God’s blessing and through funeral services friends and family express their grief, give thanks for the life which is now complete in this world and commend the person to God's keeping.
## Pastoral Care
Through a network of pastoral visitors, regular care is maintained for those associated with the church. During lockdown contact was maintained by phone and newsletter. Contact has also been maintained with others who would normally have attended church activities.
3
GUILDFORD UNITED REFORMED CHURCH CHARITY
## **ANNUAL REPORT and ACCOUNTS (continued) For the Year Ended 31 December 2021**
On two Saturdays every month the Church has continued to run the only Contact Centre in Guildford to enable children whose parents have split to meet the non-resident parent.
With the advantage of a resident caretaker the church has never fully closed and has been able to offer its premises for, amongst other things, a collection point for food bank donations and to various social need groups including about a dozen 12-Step groups.
## Mission and Evangelism
Helping those in need is a demonstration of our faith. We have again made donations to Guildford Town Centre Chaplaincy and Cherry Trees (a local organisation providing a safe place for children with disabilities,) both in part through another Christmas Tree Festival which was successful despite limitations due to Covid. We have also raised sizeable sums for Christian Aid, mainly through the URC’s Commitment for Life project, and we also let a large number of charities to use our premises either free or at reduced rates.
## Ecumenical Relationships
The church is connected with many other churches in the town through the Guildford Town Centre Chaplaincy, usually. We have especially close links with a local Anglican church, St Nicolas’ and hold a number of joint services and study groups. We are involved in the local Inter-Faith Forum and also welcome a Muslim group for their daily prayers.
## Children and Families Worker employed jointly with St Nicolas’ Church Guildford
The worker continues to have a major impact on both churches which are increasingly doing things together especially, but not exclusively, activities with children and young people.
## Community Worker
Having a Community Worker has enabled much more support to be given to those linked with the church than would have been possible with a not-so-young congregation.
## **Application of Income**
The Church’s income is used for the advancement of the Christian faith for the benefit of the public in accordance with the Scheme of Union of the United Reformed Church.
In addition to this the premises of the Church are used by numerous local and national organisations, many of them charities in their own right.
## **Reserve Policy**
The Trustees having considered the needs of the Church into the future feel that a General Fund reserve of approximately one half of one year’s expenditure is a reasonable reserve to aim for, with the Designated Long Term Maintenance Fund providing a reserve of about £80,000 for significant maintenance costs which arise from time to time, especially given the size and age of the building.
## **Review of Year’s Activities**
During the year eleven meetings of Trustees have been held together with six meetings of Church Members, including the Annual General Meeting.
## **Financial Review**
As last year the accounts are presented on a receipts and payments basis and this report is confined to an overview of the financial performance in the year under review and of the position at 31[st] December 2021.
The opening balance at 1[st] January 2021 on the General Fund including investments was £97,038. Receipts were £207,952 (2020 £161,557). Payments were £172,386 (2020 £165,334) plus transfers to designated funds of £23,350 (2020 £19,500).
4
## GUILDFORD UNITED REFORMED CHURCH CHARITY
## **ANNUAL REPORT and ACCOUNTS (continued) For the Year Ended 31 December 2021**
There was a positive movement on General Fund investments during the year of £22,836. These resulted in the Fund increasing by £35,053 to £132,090.
The opening balance of the Long Term Maintenance Fund was £78,581. £3,897 was spent and £10,400 was transferred in from the General Fund with a carried forward balance of £85,084.
The opening balance of the Children & Families Worker Fund which receives equal income from St Nicolas’ Church and Guildford URC was £93. It had income of £13,681 plus a transfer in of £12,950 and made payments of £26,680 with a carried forward balance of £44.
The opening balance of the Restricted Funds including investments was £37,597. Receipts amounted to £7,396 and payments to £6,322. There was a positive movement in investments during the year of £3,223. These activities resulted in the balance being increased by £4,297 to £41,894.
## **Balance Sheet**
Total net assets at 31[st] December 2021 were £259,112, an increase of £45,803 on the value at 31[st] December 2020.
## **Conclusion**
The Trustees are of the opinion that the Charity’s finances are sound and that, despite, the significant drop in income as a result of Covid there are more than sufficient funds to cover several years even if the reduction in income from activities generating it continues.
This annual report was approved by the Trustees at a meeting on 8[th] March 2022
STATEMENT OF TRUSTEES’ RESPONSIBILITIES IN RESPECT OF THE ACCOUNTS
The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
5
## GUILDFORD UNITED REFORMED CHURCH CHARITY
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF GUILDFORD UNITED REFORMED CHURCH CHARITY**
## **For the Year Ended 31 December 2021**
## **Charity Number: 31130808**
I report to the trustees on my examination of the accounts of the above charity (“the Foundation”) for the year ended 30[th] December 2021, which are set out on pages 7 to 11.
## **Responsibilities and basis of report:**
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:
- the accounting records were not kept in accordance with section 130 of the Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed by the Independent Examiner dated: 22[nd] February 2022
## **N.M.Willshire**
Mrs Nicola Willshire ACIE Accounting Services (Guildford) Limited 61 Fairlands Avenue Fairlands Guildford GU3 3NB
6
GUILDFORD UNITED REFORMED CHURCH CHARITY
## **RECEIPTS & PAYMENTS For the Year Ended 31 December 2021**
|**Notes**
**Receipts**
Collections & Freewill Offerings
Special Collections
Donations, Grants & Legacies
2
Gift Aid
Other income
Activities generating income
3
Investment Income
Bank Interest
**Total Receipts**
**Investment sales**
**Payments**
Ministerial Costs
4
Worship Activities
Church Running Costs
5
Salaries & pensions
Recitals & Concerts
Donations and grants
6
**Total Payments**
**Net of receipts/(payments)**
Transfers between Funds
7.2
Cash Funds at 1 January
**CASH FUNDS at 31 December**|
**General**
**Fund**
**Designated**
**Funds**
**Restricted**
**Funds**
**£**
**£**
**£**
39,147
143
-
8,240
-
-
40,154
300
2,251
13,557
38
192
857
13,200
4,221
98,848
-
-
7,147
-
731
2
-
1|
**2021**
**Total**
**Funds**
**£**|**2020**
**Total**
**Funds**
**£**
36,372
9,183
37,596
11,059
14,841
62,277
7,368
43|
|---|---|---|---|
|||39,290||
|||||
|||8,240||
|||||
|||
42,705||
|||||
|||13,787||
|||||
|||18,278||
|||||
|||98,848||
|||||
|||7,878||
|||||
|||3||
||207,952
13,681
7,396|229,029|178,739|
|||||
||-
-
-|-|-|
|||||
||**207,952**
**13, 681**
**7,396**|**229,029**|**178,739**|
||51,308
-
-
7,597
1,597
-
68,419
5,235
582
31,914
23,745
-
-
-
4,990
13,148
-
750||50,358
9,522
66,392
54,941
3,176
18,128|
|||51,308||
|||||
|||9,194||
|||||
|||
74,236||
|||||
|||
55,659||
|||||
|||4,990||
|||||
|||13,898||
||**172,386**
**30,577**
**6,322**|**209,285**|**202,517**|
|||||
||35,566
(16,896)
1,074|19,744|(23,778)|
||(23,350)
23,350
-
(73,099)
78,674
13,657||-
43,010|
|||-||
|||||
|||||
|||19,232||
|||||
|||||
||**(£60,883)**
**£85,128**
**£14,731**|**£38,976**|**£19,232**|
|||||
7
GUILDFORD UNITED REFORMED CHURCH CHARITY
## **STATEMENT OF ASSETS AND LIABLILTIES As at 31 December 2021**
|**Notes**
**Cash Funds**
At Bank - CAF
- Lloyds
On deposit - COIF
- CAF Gold
- Lloyds
Petty Cash
**TOTAL CASH FUNDS**
7.2
Loan (Repayment due in 2023)
**Investment Assets**
M&G Charifunds
COIF Charities Ethical
Investment Income Fund
**TOTAL INVESTMENT FUNDS**
8
**TOTAL FUNDS**|
**General Designated**
**Funds**
**Restricted**
**Funds**
**£**
**£**
**£**
(75,936)
85,128
-
-
-
803
5,177
-
4,217
19,849
-
-
-
-
9,671
27
-
40|
**2021**
**Total**
**Funds**
**£**|**2020**
**Total**
**Funds**
**£**
6,059
691
6,019
6,848
9,440
175|
|---|---|---|---|
|||9,192||
|||||
|||803||
|||||
|||9,394||
|||||
|||19,849||
|||||
|||9,671||
|||||
|||67||
|||||
||**£(50,883)**
**£85,128**
**£14,731**|**48,976**|**29,232**|
|||||
||(10,000)
-
-||(10,000)|
|||(10,000)||
||**£(60,883)**
**85,128**
**£14,731**|**£38,976**|**£19,232**|
||94,713
-
-
98,260
-
27,163||83,537
110,540|
|||94,713||
|||||
|||125,423||
|||||
||**£192,973**
**-**
**£27,163**|**£220,136**|**£194,077**|
|||||
||**£132,090**
**£85,128**
**£41,894**|**£259,112**|**£213,309**|
All the Charity’s activities are classed as continuing.
There are no liabilities or tangible assets of any value.
- The Notes on Pages 9-11 form part of these accounts
- These Accounts were approved by the Trustees at a Meeting on 8[th] March 2022
|Trustee Name|Signature|Date|
|---|---|---|
|Revd. W C Hawkins|**W C Hawkins**|8thMarch 2022|
|R M Dunnett|**R M Dunnett**|8thMarch 2022|
8
GUILDFORD UNITED REFORMED CHURCH CHARITY
## **NOTES TO THE ACCOUNTS For the Year Ended 31 December 2021**
## 1. **ACCOUNTING POLICIES**
- 1.1 **Scope and basis of the financial statements**
The financial statements are prepared in accordance with the Statement of Recommended Practice applicable for charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (effective 1 January 2020).
## 1.2 **Fund Accounting**
General and Designated Funds are available for use at the discretion of the church in furtherance of its charitable objectives. Restricted funds are subject to restrictions on the expenditure imposed by the donors or contained in the terms of a grant.
- 1.3 **Incoming Resources & Resources Expended**
All voluntary giving and other income are included when received. All expenditure is accounted for when made. As most of the management and activity of the church is carried out by volunteers, this intangible cost is not included in the financial statements as this contribution to the life of the church is incalculable.
## 1.4 **Tangible Fixed Assets**
Freehold Property The owner of the church and manse buildings is the United Reformed Church (Wessex) Trust Limited (Charity 282729) which holds them on trust for purposes connected with Guildford United Reformed Church. Equipment The cost of new furniture and equipment is written off in the year of purchase.
## 1.5 **Employees**
Average number of employees in the year: 3 (previous year: 3)
## 2. **DONATIONS, LEGACIES & GRANTS RECEIVED**
|David Williamson Trust
Emmaus (Moss Trust)
John Beane's Charity CIO
Scutt & Durrant Trust CIO
URC Wessex Synod(Community
Worker)
XY Strings & Music Society
Donations for Development
For AV(incl. £5,000 Wessex Synod)
Legacies
Miscellaneous donations|**General**
**Fund**
**Designated**
**Funds**
**Restricted**
**Funds**
**£**
**£**
**£**
194
-
-
350
-
-
13,365
300
-
10,000
-
-
5,500
-
-
650
-
-
220
-
-
7,850
-
-
200
-
-
1,825
-
2,251|**2021**
**£**
194
350
13,665
10,000
5,500
650
220
7,850
200
4,076|**2020**
**£**
303
-
-
10,000
5,167
600
2,280
-
15,000
4,246|
|---|---|---|---|
||**£40,154**
**£300**
**£2,251 **|**£42,705 **|**£37,596**|
## **3. ACTIVITIES GENERATING INCOME (General Fund only)**
|Use of rooms
Car park licence fees|**2021**
**3**
61,138
37,710|**2020**
**£**
38,306
23,971|
|---|---|---|
||**£98,848**|**£62,277**|
9
GUILDFORD UNITED REFORMED CHURCH CHARITY
## **NOTES TO THE ACCOUNTS (continued) For the Year Ended 31 December 2021**
## 4. **MINISTERIAL COSTS (General Fund only)**
|Ministry & Mission Fund
Manses running expenses
less Synod allowance
Car running costs & travel
Ministerial expenses
Pulpit Supply|**2021**
**£**
44,484
5,269
(802)
1,474
626
257|**2020**
**£**
44,484
2,920
(371)
770
1,824
730|
|---|---|---|
||**£51,308**|**£50,357**|
## 5. **CHURCH RUNNING COSTS**
|Administration & Office
Gas and electricity
Insurance, council tax, water
Premises maintenance
Cleaning Contract
AV Project
Publicity
Other running costs|**General**
**Fund**
**Designated**
**Funds**
**Restricted**
**Funds**
**£**
**£**
**£**
3,839
1,338
582
15,204
-
-
9,514
-
-
11,317
3,897
-
10,848
-
-
13,976
-
-
72
-
-
3,649
-
-|**2021**
**£**
5,759
15,204
9,514
15,214
10,848
13,976
72
3,649|**2020**
**£**
6,088
12,107
9,414
25,002
9,354
0
544
3,883|
|---|---|---|---|
||**£68,419**
**£5,235**
**£582**|**£74,236**|**£66,392**|
## 6. **DONATIONS AND GRANTS MADE**
|Challengers
Cherry Trees
Christian Aid
Commitment for Life
Christians Against Poverty(Westborough)
Guildford Action
Guildford Town Centre Chaplaincy
Malawi Nurse’s Training
Médecins Sans Frontières (UK)
Oakleaf
Salvation Army Food Bank
Misc. small donations
Previous year’s special donations|**General**
**Fund**
**Restricted**
**Funds**
**£**
**£**
400
-
800
-
345
-
6,030
-
975
-
300
-
2,500
-
1,000
-
275
-
300
100
110
-
113
650
**-**
**-**|**2021**
**£**
400
800
345
6,050
975
300
2,500
1,000
275
400
110
763
-|**2020**
**£**
-
900
85
6,700
1,000
956
3,000
-
-
500
1,260
1,111
2,716|
|---|---|---|---|
||**13,148**
**750**|**13,898**|**18,228**|
The Church offers free or reduced rates for room use to charities and community organisations which in the year amounted to at least £25,000 (2020: £24,000)
10
GUILDFORD UNITED REFORMED CHURCH CHARITY
## **NOTES TO THE ACCOUNTS (continued) For the Year Ended 31 December 2021**
## 7. **FUNDS**
## 7.1 **Description**
## **Designated Fund**
Children & Families Worker Fund For joint worker with St Nicolas’ Church, Guildford Long Term Maintenance Fund For occasional major items of maintenance and renewal
For occasional major items of maintenance and renewal becoming increasingly needed on a fifty year old building.
**Restricted Funds** Organ Fund Music Society
For major repairs or alterations to the organ For the spread of the appreciation of music
## 7.2 **Cash Movement of Funds**
|Balance as at 1 January
Income during the year
Transfers in during the year
Expenditure during the year
Transfers out during the year
Balance as at 31 December|**Designated Funds**
**Children &**
**Families**
**Worker**
**Long Term**
**Maintenance**
**Fund**
**£**
**£**
93
78,581
13,681
-
1295
0
10,400|**Restricted Funds**
**Music**
**Society**
**Organ**
**Fund**
**£**
**£**
10,171
3,486
6,665
731
-
-|
|---|---|---|
||,
26,724
88,981
26,680
3,897
-
-|16,836
4,217
6,322
-
-
-|
||**£44**
**£85,084**|**£10,514**
**£4,217**|
The Organ Fund also had investments valued at £27,163 making its total value £31,380
## 8 **INVESTMENTS**
|Value at 1stJanuary
Disposals in the year
Gain/(Loss) in year
Value at 31stDecember
Historical Cost at 31stDecember|**General**
**Fund**
**Restricted**
**Funds**
**£**
**£**
170,137
23,940
-
-
22,836
3,223|**2021**
**£**
194,077
-
10,9943|**2020**
**£**
205,071
-
(10,994)|
|---|---|---|---|
||**£192,973**
**£27,163**|**£220,136**|**£194,077**|
|||||
||**£59,900**
**£13,149**|**£73,049**|**£73,049**|
Values are at the mid-market rate at the close of business on the charity’s Balance Sheet date. There were no purchases during the year. At year end values 49.1% of investments were in M&G Charifunds and 50.9% in the CCLA COIF Ethical Investment Fund.
9. **TRUSTEES**
- 9.1 One trustee was paid £500 for maintaining the church garden under an agreement made well before he became a trustee. Four trustees were reimbursed for receipted expenditure.
- 9.2 Trustees Indemnity Insurance is included at no extra cost in the church’s insurance policy.
11