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4 TEWKESBURY
3.¢ Holy Trinity
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# **The Parochial Church Council of Holy Trinity Tewkesbury**
**Annual Report and Accounts Year ended 31 December 2020**
**THE CHURCH OF ENGLAND**
**____________**
**DIOCESE OF GLOUCESTER**
## **Registered Charity 1130775**
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4 TEWKESBURY
3.¢ Holy Trinity
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## **The Parochial Church Council of Holy Trinity Tewkesbury**
## **Annual Report and Accounts Year ended 31 December 2020**
## INDEX
- 1 Annual Report incorporating 4 Administrative information
- 6 Statement of Council members’ responsibilities
- 7 Independent Examiner’s report
- 8 Financial Statements incorporating
- 8 Statement of Financial Activities 9 Balance Sheet 10 Notes to the Financial Statements
**ANNUAL REPORT FOR HOLY TRINITY TEWKESBURY FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Aim and purposes**
Holy Trinity Parochial Church Council (PCC) has the responsibility of co‐operating with the incumbent, the Reverend Stephen Walker, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical.
## **Objective and Activities**
The PCC is committed to enabling as many people as possible to worship at our Church and to become part of our worshipping community. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the diverse community in which we live. Our services and acts of worship put faith into practice through prayer and scripture, music and sacrament.
When planning our activities for the year, the incumbent and the PCC have considered the Charity Commission’s guidance on public benefit and in particular, the specific guidance on charities for the advancement of religion. We try to enable ordinary people to live out their faith as part of our parish community through;
Worship and prayer: learning about the gospel and developing their knowledge and trust in Jesus. Provision of pastoral care for people living in the parish. Missionary and outreach work.
To facilitate this work it is important that we maintain the fabric of the Church of Holy Trinity.
## **Achievements and Performance**
## _Worship and Prayer_
The unprecedented circumstances of the year began in late March when the country went into lockdown due to the threat of transmission of COVID‐19. The impact on our ability to gather as a worshipping community became evident from Mothering Sunday 22[nd] March when we could no longer hold services in our church building. With all activity in our premises suspended, the PCC were keen to establish virtual means of maintaining the life of the church. We quickly had to adapt to using technology to put services online and encourage church members to meet via one of the various video conferencing tools available. Many adapted to the new context in which we found ourselves. Despite being physically distanced, the church, which is the people of God, has been able to be socially connected and continue to gather and worship and further the mission of the church. Our online provision has enabled us to connect with a wider audience and continue to serve the local residential homes in the parish for the festivals of Harvest and Christmas, further enhanced through the provision of pre‐recorded services on DVD.
All are welcome to attend our regular online 10am services. At present there are 258 on the electoral roll.
## **Deanery Synod**
Three members of the PCC sit on the Deanery Synod. This provides the PCC with an important link between the parish and the wider structures of the church. The work of the Deanery reflects the ‘Life’ vision of the Diocese and informs the agenda so that the focus of ministry across the churches complies with the direction of travel in which the Diocese led by Bishop Rachel is being directed. The outworking of this is the focus given by John 10:10, ‘I have come that they may have LIFE and have it to the full’.
- L : Leadership – a commitment to developing diverse and new models of leadership
- I : Imagination – opening new paths to faith through existing and new mission opportunities
- F : Faith – living as adventurous followers of Jesus by enabling people to discover new depths to spiritual growth
E : Engagement – living out Christ’s love and hope through initiatives which combat injustice and exclusion
1
## **ANNUAL REPORT FOR HOLY TRINITY TEWKESBURY FOR THE YEAR ENDED 31 DECEMBER 2020**
After an initial Deanery Synod in February to start the process of creating a strategic plan for ministry and mission for the next 5 years, lockdown and the uncertainties that it presented brought all planning to a standstill. Following elections in September, and with new members on the Deanery Synod meeting in November, there was recognition that despite continuing uncertainty as to when we might be able to have physical ‘in person’ meetings, the process of developing a Deanery plan should continue. This is now ongoing.
## **Pastoral Care**
Pastoral Care took on a new sense of urgency with lockdown. We recognised the importance of caring for one another, particularly the most vulnerable in our church congregation and in the wider community. To support those in our church community who had to self‐isolate we set up a ‘Buddy System’, matching up the younger members of the congregation with those elderly and most vulnerable. The purpose of this was to provide a support structure whereby assistance with shopping, collecting prescriptions, keeping in touch with regular telephone conversations would ensure people felt looked after. Within the wider community members of the church actively participated in coordinating and supporting local structures of support to those in their street or neighbourhood. Facebook groups and WhatsApp groups took on a new importance for sharing needs and reaching out with practical support.
The effect of these measures for some has been to develop new friendships across the generations which may continue as an enduring legacy of these times.
Pastoral Care has been important for the sharing of prayer needs. Loneliness, isolation, loss of loved ones, loss of income, loss of mental health have impacted almost everyone to some degree or other. Our structure of prayer support and encouragement has enabled us to stand with those who find themselves in a place of struggle and be a source of comfort.
## _Pastoral care for young families_
‘Smarties’, our parent and toddler weekly activity, whilst suspended along with the other group activities in our buildings, has continued to maintain connections and support through social media. The provision online for Trinity Junior Church (TJC) has also continued throughout the year and once we were able to resume some public services of worship in September albeit in a limited form, the first Sunday of each month was given over to being a Family Service specifically for families of primary school age children and below. Similarly ministry to our young people has continued with online zoom meetings and mentoring sessions.
## **Mission and outreach**
The Mission of the church to reach out with the good news of Jesus Christ and the love of God has continued through our support for one another in our community. As a church we participated with the ‘Long Table’ in a project initiated by the Diocese called ‘Feeding the 5000’ in which pre‐cooked meals were stored in a large freezer in our church hall for distribution to individuals or families. In this way we were able to provide free meals to front line workers at the local hospital and for teachers in our schools. Members of our church community continued to reach out through their involvement with the Tewkesbury Foodbank, providing increased support to a broad range of people in our community who found themselves out of work or on reduced hours and needing extra provision.
The support offered to bereaved families who found their opportunity to honour their loved one at a funeral service was limited by numbers able to attend and what they could do at that service has been particularly hard. Yet working within the parameters of what is permissible we have been able to provide comfort and pastoral care both to families as well as Funeral Directors and staff, for whom the stress of these times has been intense.
2
**ANNUAL REPORT FOR HOLY TRINITY TEWKESBURY FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Schools Work**
The PCC employs Lucy Betts as a part time Children’s and Family Worker and Sam Williams as a part time Youth Pastor. This enables the church to have the capacity to be involved in local schools in a supportive role. This involvement has continued this year although in a different and more limited way. As we have not been able to physically visit the schools, provision has been made for continuing our Christian ministry online. We have participated with iSingPOP to provide a package of school assembly worship and contributed to school Christmas online events as well as some of the ‘Experiences’ we would normally put on in church.
## **Mission**
The PCC have committed 10% of our unrestricted voluntary income (gross) to support Mission. Our primary commitment is to our Mission Partners serving in a variety of contexts in the UK and overseas:
- Chris and Suzy Wilson (CMS) working in a Theological College in Gambella, Ethiopia
- Ochalla Omot Chan training for ministry at the Theological College and supported through ‘Crosslinks’ (although due to COVID‐19 the college was closed for a large part of the year and so our support was similarly suspended).
- Release International – Building One Body Partnership programme with the church in Pakistan
- Jenny Green – (CMS) working in Bradford (This concluded with her retirement in August)
- Pedro and Annu Santos – (CMJ) Beit Immanuel, Tel Aviv, Israel
- Tim Curtis – (SAMS/CMS) Paraguay
- Wayne O’Leary – Slavic Gospel Association
Our support for those who serve overseas acts as an important expression of our desire to be a ‘Local Church with a Global Concern’ and the links we have established through the Life groups will maintain their high profile on our church prayer agenda.
We were able to have visits from two of our Mission Partners before lockdown and introduce some new Mission Partners via Zoom as replacement support for Jenny Green who retired. Jason and Tracy Day (CMS but seconded to OMF) working in Thailand were adopted by the PCC as new Mission Partners for 2021. As well as our Mission Partners the PCC has also provided support to the following ministries:
- Embrace the Middle East
- The Children’s Society
- Gloucester City Mission
## **Financial Review**
Total income for the year was £194,165 (2019: £240,199 and total expenditure £219,925 (2019: £245,987). The decrease in both income and expenditure was in part due to there being no church weekend away in 2020 (income £13,000 and expenditure £16,000 in 2019). In the absence of church services for much of the year, income from Sunday collections decreased by £13,000 to £4,000, but gifts received through the Parish Giving Scheme increased by £4,000 to £150,000 and represent almost 80% of the voluntary income for the year.
The balance on the general fund was £70,578 (2019: £67,823). In addition to cash‐based assets, the church owns Trinity House (the church office) and The Old Mission Hall along with various items of plant, equipment and furniture; these assets are shown in the fixed asset total on the Balance Sheet of £310,474 (2019: £337,843).
3
**ANNUAL REPORT FOR HOLY TRINITY TEWKESBURY FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Reserves policy**
The policy of the PCC is to aim to keep a minimum of three months’ expenditure on reserve. The PCC is thankful that it is possible again to observe this policy.
## **Volunteers**
We would like to thank all the many volunteers who work so hard to make our church the lively and vibrant community that it is. In particular we want to mention our churchwardens Mr Stephen Cirel and Mr Roger Workman who have worked so tirelessly on our behalf, Mr Mike Page who has provided such helpful advice, management and direction as our church accountant and Mr Simon Holdsworth as the church treasurer. We are particularly grateful to Stephen Cirel whose 6 years as Church Warden would officially have concluded at the April APCM. However as this was postponed until October, we are grateful for his willingness to continue until a replacement Church Warden had been found. In this respect we are thankful to Mrs Sara Simpkins for stepping into this role as from the October APCM.
The church can only function with the support of its members, so many of whom give willingly of their time and energy. Therefore, it is appropriate to express appreciation to the whole church membership as well as the PCC and administrative officers, staff team and leadership team and Life group leaders for all they give in so many ways to contribute to the life of Holy Trinity.
## **Structure, governance and management**
The method of appointment of PCC members is set out in the Church Representation Rules. At Holy Trinity, the membership of the PCC consists of the incumbent (Vicar), churchwardens, readers and members elected by those members of the congregation who are on the electoral roll of the church. All those who attend our services and consider themselves to be members of our congregation are encouraged to register on the Electoral Roll and stand for election to the PCC.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent.
The PCC met six times during the year, every other month, with an average level of attendance of about 80%. The first two meetings happened in person (before lockdown) and then subsequently online. Sub committees/Teams: Staffing and the Standing committee (6 times) have also met throughout the year, reporting back to the full PCC at each meeting for further discussion. Representatives of the various Synods also report back following meetings they attend.
The PCC has employed part time staff to assist in the ministry of the church: Mrs Sam Williams (Youth Pastor), Mrs Lucy Betts (Children’s and Families Worker) and Mrs Rachel Hargreave (Administrator) until September 2020, thereafter from 1st October, Mrs Helen Hart.
## **Administrative information**
The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity, Tewkesbury, known as Holy Trinity Tewkesbury, is located in the middle of Tewkesbury by the market car park. It is part of the Diocese of Gloucester within the Church of England. The correspondence address is: Holy Trinity Tewkesbury, Church Office, 10 Oldbury Road, Tewkesbury, GL20 5NA
The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2011) and a Charity registered with the Charity Commission (Registration number: 1130775).
4
**ANNUAL REPORT FOR HOLY TRINITY TEWKESBURY FOR THE YEAR ENDED 31 DECEMBER 2020**
PCC members who have served from 1[st] January 2020 until this report was approved are:
_Ex Officio members Incumbent:_ The Reverend Stephen Walker Chairman _Reader:_ Mrs Jo Davies _Wardens:_ Mr Stephen Cirel Church Warden (until October 2020) Mr Roger Workman Church Warden Mrs Sara Simpkins Church Warden (from October 2020) _Officers:_ Mr Simon Holdsworth Treasurer (Lay Chair) Mrs Liz Walker Secretary _Elected members:_ Mrs Sue Thatcher (GDPR Rep) Mrs Julie Northcott (Safeguarding Officer) Mr Andy Kingston Smith (Green Rep) Mrs Julie Jarman Mrs Lynn Satchell (until September 2020) Mrs Louise Woodward Mr Julian Dickinson (From October 2020) Mr Stephen Cirel (From October 2020) Mr John Haughan Mr David Rogers _Deanery Synod:_ Mr Allen Snow Deanery Synod Representative (re‐elected 2020) Mr Peter Herrick Deanery Synod Representative (until Oct 2020) Miss Emma Ash Deanery Synod Representative (elected Oct 2020) Mr Tony Walker Deanery Synod Representative (re‐elected 2020)
**Bankers Independent Examiner** NatWest PLC M Adlard ACIE Cheltenham Branch Pippins Accountancy Services 31 Promenade The Pippins Cheltenham Gambles Lane GL50 1LH Woodmancote Cheltenham GL52 9PU
5
**ANNUAL REPORT FOR HOLY TRINITY TEWKESBURY FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Statement of Council members’ responsibilities**
Charity law requires the council members to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Parochial Church Council at the year end and of its incoming resources and resources expended during that year. In preparing those financial statements, the Council members are required to:
- select suitable accounting policies and apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Parochial Church Council will continue to function.
The Council members are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Parochial Church Council and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Parochial Church Council and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
**The Annual Report and Accounts were approved by the PCC subject to examination and signed on its behalf by:**
**Reverend Stephen Walker (Chairman) 1 March 2021**
6
## **Independent Examiner's report to the Council members on the unaudited financial statements of The Parochial Church Council of Holy Trinity, Tewkesbury.**
I report on the financial statements of The Parochial Church Council of Holy Trinity, Tewkesbury for the year ended 31 December 2020 which comprise the statement of financial activities, the balance sheet and the related notes. These financial statements have been prepared under the historical cost convention and the accounting policies set out therein.
## **Respective responsibilities of trustees and examiner**
The Council members are responsible for the preparation of the accounts. The Council members consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of Independent Examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Parochial Church Council and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Council members concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
- have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**M Adlard ACIE Pippins Accountancy Services The Pippins Gambles Lane Woodmancote Cheltenham GL52 9PU Date: 1 March 2021**
7
## **THE PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY TEWKESBURY STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 DECEMBER 2020**
|**NOTES**
**INCOME FROM:**
**Income from generated funds**
Donations and legacies
**2**
Charitable activities
**3**
Other trading activities
**4**
Investments
**TOTAL INCOME**
**EXPENDITURE FROM:**
Charitable activities
**5**
**TOTAL EXPENDITURE**
**Net operating income/ (expenditure)**
Transfer between funds
**10**
Net income for the year and net movement in funds
**RECONCILIATION OF FUNDS**
Total funds brought forward
Total funds carried forward
**11**|**GENERAL**
**DESIGNATED**
**RESTRICTED**
**FUND**
**FUNDS**
**FUNDS**
**£**
**£**
**£**
187,933
-
1,942
3,038
-
-
896
-
-
356
192,223
-
1,942
170,728
49,151
46
170,728
49,151
46
21,495
(49,151)
1,896
(18,740)
21,182
(2,442)
2,755
(27,969)
(546)
67,823
358,243
4,885
70,578
330,274
4,339|**2020**
**2019**
**£**
**£**
189,875
214,660
3,038
22,584
896
2,272
356
683
194,165
240,199
219,925
245,987
-
219,925
245,987
(25,760)
(5,788)
-
-
(25,760)
(5,788)
430,951
436,739
405,191
430,951|
|---|---|---|
The notes at pages 10 to 16 form part of these financial statements.
The allocation between funds for 2019 is shown in note 15.
8
## **THE PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY TEWKESBURY BALANCE SHEET AS AT 31 DECEMBER 2020**
|**NOTES**
**FIXED ASSETS**
Tangible fixed assets
**7**
**CURRENT ASSETS**
Deposit - CCLA Investment Management
Current account - Natwest
Petty cash
Cash at bank and in hand
Debtors
**8**
**LIABILITIES**
Creditors - amounts falling due in one year
**9**
**NET CURRENT ASSETS**
**TOTAL NET ASSETS**
**THE FUNDS OF THE CHARITY**
Unrestricted funds - General
Unrestricted funds - Designated
**12**
Restricted funds
**13**
**14**|**2020**
**£**
310,474
310,474
50,000
45,680
31
95,711
1,540
97,251
(2,534)
94,717
**405,191**
70,578
330,274
4,339
**405,191**|**2019**
**£**
337,843|
|---|---|---|
|||337,843|
|||50,000
39,972
90|
|||90,062
5,416|
|||95,478
(2,370)|
|||93,108|
||||
|||**430,951**|
|||67,823
358,243
4,885|
|||**430,951**|
Approved by the Parochial Church Council on 1 March 2021 and signed on its behalf by
S Holdsworth Lay Chair / Treasurer
9
## **THE PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY TEWKESBURY**
## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020**
**1. Accounting Policies**
## **Basis of financial statements**
The financial statements have been prepared under the Church Accounting Regulations 2006 and the Charities Act 2011 in accordance with applicable accounting standards and the current Statement of Recognised Practice for Accounting and Reporting by Charities (SORP 2015 / FRS 102) and on the basis that the charity is a Public Benefit Entity.
The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the financial statements of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members. The financial statements have been prepared under the historical cost convention and on a Going Concern basis. The presentation currency is £ Sterling.
The principal accounting policies adopted in the preparation of the financial statements are as follows:
## **Funds**
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the church for specific purposes. The cost of raising and administering such funds is charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
## **Income and endowments**
Voluntary income is received by way of donations and gifts and is included in full in the Statements of Financial Activities when receivable. Gifts donated for resale are included as income when they are sold. Donated assets are included at the value to the PCC where this can be quantified and a third party is bearing the cost. The value of services provided by volunteers is not quantified.
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under Gift Aid is recognised only when received. Income Tax recoverable on Gift Aid donations is recognised when the income is recognised. Grants and legacies to the PCC are accounted for when an inflow of economic benefit is probable.
Rental income from the letting of church premises is recognised when the rental is due. Interest is accounted for when receivable.
The PCC is not registered for VAT.
## **Expenditure**
All expenditure is included on an accruals basis and is recognised when an outflow of economic benefit is probable.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.
10
## **THE PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY TEWKESBURY**
## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020**
## **1. Accounting Policies (continued)**
## **Fixed assets**
Consecrated and beneficed property of any kind is excluded from the financial statements by S10(2) of the Charities Act 2011.
Moveable church furnishings held by the Vicar and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted for as inalienable property unless consecrated. They are listed in the church’s inventory which can be inspected at any reasonable time. For inalienable property acquired prior to 1999 there is insufficient cost information available and therefore such assets are not included in the financial statements. There were no acquisitions of inalienable property in this financial year.
Depreciation of the cost of equipment and refurbishment is charged on a 20% straight line basis. Freehold property is depreciated using the straight line method using a rate of 1%. These rates are calculated to write off the assets over their useful economic lives. Assets costing more than £1000 are capitalised.
## **Pensions**
The PCC makes contributions for the benefit of employees to a multi-employer defined contribution scheme.
## **Investments**
Fixed asset investments, if any, are stated at market value.
## **Leasing**
Rentals payable under operating leases are charged against income on a straight line basis over the lease term. The title of the lease remains with the lessor.
## **Financial instruments**
The PCC only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognized at transaction value and subsequently measured at their settlement value.
## **Going concern**
There are no material uncertainties that may cast significant doubt on the PCC’s ability to continue as a going concern.
11
## **THE PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY TEWKESBURY NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020**
|**2. DONATIONS AND LEGACIES**
Planned giving and Tax Trail
Non Tax Trail
Income Tax refunded
Collections
Other donations
Grants
**3. INCOME FROM CHARITABLE ACTIVITIES**
Conferences and trips
Fees|**GENERAL**
**DESIGNATED**
**RESTRICTED**
**FUND**
**FUNDS**
**FUNDS**
**£**
**£**
**£**
129,064
-
-
19,711
-
60
34,266
-
-
4,308
-
-
284
-
1,882
300
-
-
187,933
-
1,942
2,604
-
-
434
-
-
3,038
-
-|**TOTAL**
**TOTAL**
**2020**
**2019**
**£**
**£**
129,064
125,657
19,771
32,511
34,266
33,415
4,308
17,991
2,166
3,886
300
1,200|
|---|---|---|
|||189,875
214,660|
|||2,604
21,669
434
915|
|||3,038
22,584|
Income from "Conferences and trips" varies widely from one year to the next depending on whether a "Church weekend away" has taken place, normally every other year. See also "Church weekend away" under Note 5b. From time to time the PCC receives funds raised by groups or individuals within the church and passes this money on to causes designated by the organisers. As these not considered to be activities of the PCC, the money is not included in these accounts.
## **4. OTHER TRADING ACTIVITIES**
|Hall rents
Other income
**5. CHARITABLE ACTIVITIES**
**a. GRANTS AND DONATIONS**
Families in Need
Home Mission
Overseas Mission
Other donations
**b. COSTS OF CHURCH ACTIVITIES**
Ministry - Parish Share
- Clergy expenses
Utilities
Cleaning contract
Church Maintenance
Staff costs (see note 6)
Children & Youth Work
Music
Insurance
Outreach and services
Training and recruitment
Church weekend away
Depreciation
**c. CHURCH ADMINISTRATION**
Computer and website costs
Telephone
Printing, postage and stationery
Office sundries
Professional fees
**TOTAL - CHARITABLE ACTIVITIES**|378
-
-
518
-
-
896
-
-
-
-
-
-
2,000
-
-
17,400
-
-
-
-
-
19,400
-
80,765
-
-
876
-
-
7,050
-
-
3,054
-
-
8,511
-
-
51,743
-
-
5,657
-
46
1,094
-
-
2,909
-
-
1,821
-
-
500
-
-
-
-
-
-
29,751
-
163,980
29,751
46
3,315
-
-
1,135
-
-
1,107
-
-
801
-
-
390
-
-
6,748
-
-
170,728
49,151
46|378
2,272
518
-|
|---|---|---|
|||896
2,272|
|||-
-
2,000
1,419
17,400
17,634
-
113|
|||19,400
19,166|
|||80,765
76,194
876
913
7,050
6,128
3,054
7,982
8,511
9,218
51,743
49,636
5,703
14,185
1,094
1,240
2,909
2,868
1,821
3,852
500
1,460
-
16,344
29,751
30,109|
|||193,777
220,129|
|||3,315
1,805
1,135
1,285
1,107
2,248
801
964
390
390|
|||6,748
6,692|
||||
|||219,925
245,987|
Professional fees includes the remuneration of the Independent Examiner of £390 (2019 - £390) for the independent examination.
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## **THE PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY TEWKESBURY NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020**
## **6. STAFF COSTS AND TRUSTEE MATTERS**
The average numbers of employees (all part-time) during the year were:
|Charitable activities
Administration
**Employee costs**
Gross salaries
Employers pension contributions
Employers NIC|**2020**
**2019**
2
2
1
1|
|---|---|
||3
3|
||**£**
**£**
48,992
47,785
2,695
1,790
56
61|
||51,743
49,636|
No employee earned more than £60,000 (2019 - nil).
The aggregate cost to the charity of all employee benefits received by the trustees and other key personnel is £51,743 (2019 - £49,636).
Related party transactions:
No trustee received remuneration in 2020 (2019 - nil).
Expenses paid to the Vicar in 2020 amounted to £876 (mileage £722 and office / telephone £154). (2019 - £913, £500 , £413 respectively.)
No expenses were paid to other trustees, apart from reimbursement of church expenditure. No grants were made to related parties (2019 - nil).
As with many churches, a significant amount of donations is received from trustees but it would not be in the best interests of the charity to calculate the amount. Much giving is anonymous; all giving is treated as confidential.
## **7. TANGIBLE FIXED ASSETS**
|**Cost or valuation**
At 1 January 2020
Additions
Disposals
At 31 December 2020
**Depreciation**
At 1 January 2020
Additions
Disposals
At 31 December 2020
**Net book value 31 December 2020**
**Net book value 31 December 2019**
**8. DEBTORS**
Income Tax recoverable
Sundry debtors
Prepayments|**Freehold**
**property**
**£**
283,342
-
-|**Equipment**
**Total**
**£**
**£**
162,338
445,680
2,382
2,382
-
-|
|---|---|---|
||283,342|164,720
448,062|
||17,213
2,833
-|90,624
107,837
26,918
29,751
-
-|
||20,046|117,542
137,588|
||263,296|-
47,178
310,474|
||266,129|71,714
337,843|
|||**2020**
**2019**
**£**
**£**
732
783
418
279
390
4,354|
|||1,540
5,416|
13
## **THE PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY TEWKESBURY NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020**
## **9. CREDITORS - AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Creditors
Accruals and deferred income|**2020**
**2019**
**£**
**£**
1,544
1,700
990
670|
|---|---|
||2,534
2,370|
Included in accruals and deferred income is deferred income of £nil (2019: £280) representing monies collected in advance for church activities taking place in the following year.
## **10. TRANSFERS BETWEEN FUNDS**
|||**2020**|
|---|---|---|
|||£|
|Transfer from|general fund to Donation fund (equal to 10% of unrestricted voluntary income in year)|18,800|
|Transfer from|Audio Visual fund to Fixed Assets fund (the cost of acquisition of new fixed assets)|600|
|Transfer from|Defibrillator fund to Fixed Assets fund (the cost of acquisition of new fixed assets)|1,782|
|Transfer from|Old Mission Hall fund to general fund (please refer to Note 13.|60|
## **11. TOTAL FUNDS CARRIED FORWARD**
|**Note**
General fund
Designated funds
**12**
Restricted funds
**13**|**At 1st January**
**Income**
**Expenditure**
**Transfers**
**At 31 December**
**2020**
**2020**
**£**
**£**
**£**
**£**
**£**
67,823
192,223
(170,728)
(18,740)
70,578
358,243
-
(49,151)
21,182
330,274
4,885
1,942
(46)
(2,442)
4,339|
|---|---|
||430,951
194,165
(219,925)
-
405,191|
|||
|_previous year_
_General fund_
_Designated funds_
_Restricted funds_|**_At 1st January_**
**_Income_**
**_Expenditure_**
**_Transfers_**
**_At 31 December_**
**_2019_**
**_2019_**
**_£_**
**_£_**
**_£_**
**_£_**
**_£_**
_56,816_
_232,734_
_(194,701)_
_(27,026)_
_67,823_
_373,592_
_-_
_(48,629)_
_33,280_
_358,243_
_6,331_
_7,465_
_(2,657)_
_(6,254)_
_4,885_|
||_436,739_
_240,199_
_(245,987)_
_-_
_430,951_|
## **12. DESIGNATED FUNDS**
|Donation fund
Fixed asset fund|**At 1st January**
**Income**
**Expenditure**
**Transfers**
**At 31 December**
**2020**
**2020**
**£**
**£**
**£**
**£**
**£**
20,400
-
(19,400)
18,800
19,800
337,843
-
(29,751)
2,382
310,474|
|---|---|
||358,243
-
(49,151)
21,182
330,274|
|||
|_previous year_
_Development fund_
_Donation fund_
_Fixed asset fund_|**_At 1st January_**
**_Income_**
**_Expenditure_**
**_Transfers_**
**_At 31 December_**
**_2019_**
**_2019_**
**_£_**
**_£_**
**_£_**
**_£_**
**_£_**
_30,600_
_-_
_-_
_(30,600)_
_-_
_18,520_
_-_
_(18,520)_
_20,400_
_20,400_
_324,472_
_-_
_(30,109)_
_43,480_
_337,843_|
||_373,592_
_-_
_(48,629)_
_33,280_
_358,243_|
The **Development** fund was set up to fund ways in which the church site could be developed or other premises acquired in order to provide more accommodation for the church’s varied activities. Its balance contributed to the cost of the purchase and refurbishment of the Old Mission Hall in 2018 and 2019 and, having fulfilled its purpose, the fund was closed.
The **Donation** fund is primed at the end of each year with a transfer from the general fund equivalent to 10% of the unrestricted voluntary income received in that year. It is used in the following year to fund grants to overseas and home missions, especially to support the church's mission partners. The **Fixed Asset** fund mirrors the value of the Fixed Assets in the balance sheet, providing funds for the future depreciation charges relating to those assets.
14
## **THE PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY TEWKESBURY NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020**
## **13. RESTRICTED FUNDS**
|**13. RESTRICTED FUNDS**||
|---|---|
|Garden of Remembrance
Families in Need
Special collections
Audio Visual fund
Defibrillator
Youth Events
Old Mission Hall fund|**At 1st January**
**Income**
**Expenditure**
**Transfers**
**At 31 December**
**2020**
**2020**
**£**
**£**
**£**
**£**
**£**
344
-
-
-
344
1,224
-
-
-
1,224
-
-
-
-
-
1,287
-
-
(600)
687
-
1,782
-
(1,782)
_-_
2,030
100
(46)
-
2,084
-
60
-
(60)
-|
||4,885
1,942
(46)
(2,442)
4,339|
|||
|_previous year_
_Garden of Remembrance_
_Families in Need_
_Special collections_
_Audio Visual fund_
_Youth Events_
_Old Mission Hall fund_|**_At 1st January_**
**_Income_**
**_Expenditure_**
**_Transfers_**
**_At 31 December_**
**_2019_**
**_2019_**
**_£_**
**_£_**
**_£_**
**_£_**
**_£_**
344
-
-
-
_344_
1,224
-
-
-
_1,224_
-
646
(646)
-
_-_
2,767
-
-
(1,480)
_1,287_
1,996
2,045
(2,011)
-
_2,030_
-
4,774
-
(4,774)
_-_|
||_6,331_
_7,465_
_(2,657)_
_(6,254)_
_4,885_|
The **Garden of Remembrance** fund was set up to provide funds to maintain the Garden of Remembrance. The **Families in Need** fund (also known as the Blessings fund) exists to provide gifts in cash or kind for people associated with the church in times of particular need.
**Special collections** were held at Christmas services in 2019 for Embrace the Middle East and The Children's Society,
and for other causes at various times. Because of the Covid-19 pandemic, no similar services could be held in 2020, but the PCC sent compensatory gifts from the designated Donation fund.
The **Audio Visual** fund was set up in 2016 with a bequest for the specific purpose of improving audio visual facilities in the church building. The transfer shown represents the cost of fixed assets funded by the bequest during the year, and provides finance in the Fixed Asset fund to meet the cost of annual depreciation of the assets.
A donation was received in 2020 to buy a **defibrillator** ; the gift has been transferred to the Fixed Asset fund to meet the cost of annual depreciation.
Certain **Youth Events** such as attendance at Christian festivals are funded by a combination of charges paid by participants and gifts specifically for youth activities. Unspent gifts are retained in the restricted fund.
The **Old Mission Hall** fund was established to purchase and refurbish a property close to the church which was acquired in 2018 and refurbished at a total cost of £236,750; this was financed in 2018 and 2019, requiring some £6,600 from the general fund. Any residual gifts for the Old Mission Hall fund are transferred to the general fund to offset that contribution.
## **14. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|**14. ANALYSIS OF NET ASSETS BETWEEN FUNDS**|||
|---|---|---|
|**as at 31 December 2020**
Fixed assets
Current assets
Current liabilities|**Restricted**
**General**
**Designated**
**£**
**£**
**£**
-
310,474
-
73,112
19,800
4,339
(2,534)
-
-
70,578
330,274
4,339
**Unrestricted funds**|**Total**
**£**
310,474
97,251
(2,534)|
|||405,191|
||||
|**_as at 31 December 2019_**
_Fixed assets_
_Current assets_
_Current liabilities_|**_Restricted_**
**_General_**
**_Designated_**
**_£_**
**_£_**
**_£_**
-
337,843
-
69,547
20,400
5,531
(1,724)
-
(646)
_67,823_
_358,243_
_4,885_
**_Unrestricted funds_**|**_Total_**
**_£_**
_337,843_
_95,478_
_(2,370)_|
|||_430,951_|
15
## **THE PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY TEWKESBURY NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020**
## **15. PREVIOUS YEAR'S STATEMENT OF FINANCIAL ACTIVITIES SHOWING ALLOCATION BETWEEN GROUPS OF FUNDS**
|_EXTRACT FROM STATEMENT OF FINANCIAL ACTIVITIES_
_YEAR ENDED 31 DECEMBER 2019_
_INCOME FROM:_
_Income from generated funds_
_Donations and legacies_
_Charitable activities_
_Other trading activities_
_Investments_
_TOTAL INCOME_
_EXPENDITURE FROM:_
_Charitable activities_
_TOTAL EXPENDITURE_
_Net operating income/ (expenditure)_
_Transfer between funds_
_Net income for the year and net movement in funds_
_RECONCILIATION OF FUNDS_
_Total funds brought forward_
_Totalfunds carriedforward_|_GENERAL_
_DESIGNATED_
_RESTRICTED_
_FUND_
_FUNDS_
_FUNDS_
_£_
_£_
_£_
_207,195_
_-_
_7,465_
_22,584_
_-_
_-_
_2,272_
_-_
_-_
_683_
_-_
_-_
_232,734_
_-_
_7,465_
_194,701_
_48,629_
_2,657_
_194,701_
_48,629_
_2,657_
_38,033_
_(48,629)_
_4,808_
_(27,026)_
_33,280_
_(6,254)_
_11,007_
_(15,349)_
_(1,446)_
_56,816_
_373,592_
_6,331_
_67,823_
_358,243_
_4,885_|_TOTAL_
_£_
_214,660_
_22,584_
_2,272_
_683_|
|---|---|---|
|||_240,199_|
|||_245,987_|
|||_245,987_|
|||_(5,788)_
_-_|
|||_(5,788)_
_436,739_|
|||_430,951_|
## **16. OBLIGATIONS UNDER OPERATING LEASES**
At 31st December 2020 the PCC had annual commitments under non-cancellable operating leases as follows:
|**Expiry date**
Within 1 year
Between 2 - 5 years|**2020**
**2019**
**£**
**£**
516
516
1,032
1,548|
|---|---|
||1,548
2,064|
## **17. CAPITAL COMMITMENTS**
The PCC is in contact with the owner of land near the church with a view to negotiating the purchase of a plot of land. Neither the landowner nor the PCC is committed to any transaction.
## **18. CONTINGENT LIABILITIES and POST BALANCE SHEET EVENTS**
There are no known contingent liabilities or post balance sheet events.
16