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2020-12-31-accounts

St Mary’s Church Garforth

Registered Charity Number 1130765

Annual Report

and

Financial Statements

of the

Parochial Church Council

for the year ended 31[st] December 2020

1

Incumbent

Reverend J Brown

The Rectory Church Lane Garforth

Bank

Barclays Bank Main Street Garforth

Investment Managers

CCLA Investment Management Ltd The CBF Church of England Funds 80 Cheapside London EC2V 6DZ

Independent Examiner

Mr David Norman

2

2020 Report and Accounts for the Parochial Church Council of St Mary the Virgin, Garforth

Aim and Purposes

As a Church of England church we have the aim: ‘To promote the whole mission of the Church, pastoral, evangelistic, social and ecumenical’. St. Mary’s Parochial Church Council (PCC) has the responsibility of cooperating with the incumbent, The Reverend Jane Brown, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of the Church and Parish Centre of St Mary the Virgin, Garforth.

Objectives and Activities

Our Mission Statement is:

To know God, to love God and to share God, through Jesus Christ.

The PCC is committed to growing as a church, in numbers, spiritual depth and in service to our local community. We aim to encourage and enable as many people as possible to know the love of Christ, to worship at our church and to become part of our parish community at St. Mary’s. The PCC maintains an overview of the life of the church, from worship to discipleship and service.

Our worship and life together seek to put faith into practice through prayer and scripture, music and sacrament. When planning our activities for the year, we have considered the Charity Commission’s guidance on public benefit and in particular the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to come to faith, grow in faith and live out their faith as part of our parish community through:

To facilitate this work, it is important that we maintain the fabric of the Church and the Parish Centre.

Rectors Report 2020

We started 2020 celebrating our growth and poised for more to come. We had big plans and were looking forward positively, though not without awareness of the challenges ahead. Then along came COVID-19 and what started as a worrying development, soon became a global pandemic leading to urgent and dramatic shifts in our every day lives. On 23[rd] March 2020, the nation went into lockdown and churches were closed.

Supporting the most isolated

Our immediate response, at St Mary’s was to identify those who were most isolated and most vulnerable. Within a week, we had put together arrangements for regular phone calls to all of those people. We also worked with other local churches and another local charity Garforth Neighbourhood Elders Team (NET) to ensure the most vulnerable were supported.

This level of Pastoral Care continued throughout the year, with involvement from our Pastoral Care Team, Mothers’ Union and other Church members. Thank you to all for your commitment.

Supporting those who are grieving or in other need

We continued to support many families who have lost loved ones, whether to COVID-19 or for other reasons. It is clear that many have had their grief complicated and delayed by the context of life in the pandemic.

Others have also come to the Church for support when, in ways other than bereavement, the pandemic has take its toll on their lives. Such pastoral care has continued, using telephone or video calls mostly, but also face-to-face meetings with clergy when necessary and within the rules for our charitable work.

3

Practical support

We have been overwhelmed by the support and generosity to our three-weekly collections of donations for the East Leeds Food Bank, in the last year. And we have continued to meet the varied practical needs of individuals who approach Church at times of crisis.

Worship

It has been a steep learning curve, but we developed a good range of online and phone-in worship during 2020. We also added in a Phone-in service for those without internet access, from June 2020, and for some people this development was transformational.

We have learnt to do new things and to provide a wider range of services. When our building re-opened for public worship in September 2020, we knew we needed to retain the new provisions of online and phone-in services. We developed a pattern of services which have significantly increased the variety and number of services on offer during each week.

Thanks to a legacy, we were able to install audio-visual equipment into our Church building, which has been well-received in services.

The greatest loss to our worship has been the ban on singing in Church. It has been a particular sadness to our Choir, but also to many of our other members.

We hope that when we are finally able to worship together again without restriction, our worshipping life will be richer and more varied in light of our learning during the pandemic.

Communications

Our website grew in 2020 to become a source of information and resources for worship and prayer at home, for all ages. New resources have been provided for each season, both online and in hard copy to those without internet access.

We have also made good use of social media to reach out with messages of hope and activities for the wider community, such as our Advent Photo Challenge and Nativity Trail.

Financial challenges and staffing

Our already stretched financial situation deteriorated so significantly during 2020 that we could no longer sustain the cost of our Organist and Choir Director, nor foresee a time when we would be able to do so. As a result, we made the post redundant and said goodbye to Gillian Hainsworth in October. Our Cleaner also converted from a paid post to a voluntary one.

Parochial Church Council

A word of thanks must be given, specifically, to members of our PCC, who have met together more frequently, often at short notice, as we grappled with the changing context and legalities. Hard decisions have been taken prayerfully and with a focus on our mission.

Conclusion

As in so many areas of our life, we have had to rethink all of our activities and the ways in which we fulfil our purpose at a Parish Church. It has not been easy. Great creativity has been required and I am hugely grateful to those who have been willing to try new things.

We ended 2020 with the prospect of a new lockdown and many more months of restrictions. If anything, this has made us all the more determined to unite as a Church to meet the need of our wider community, to enable people to heal and to grow in love and faith.

Secretary Report 2020

2020 was a difficult year for the PCC, meeting on 7 occasions with only the January meeting being held face to face with all other meetings taking place via Zoom video.

4

The task groups continued to meet between the main council meetings and reports on finance, fabric & maintenance, pastoral and safeguarding continued to be provided to the PCC for consideration and enactment, where necessary.

In addition, the Standing Committee met on 3 occasions, again via Zoom video. The Standing Committee, which consists of The Incumbent, both Churchwardens, Treasurer, Secretary and 2 other lay members of the PCC are able to transact the PCC’s business between PCC meetings, subject to any powers given to it by the PCC.

In January Council members discussed proposals for the improvement of our church buildings in terms of disability access to the upper room of the parish centre together with the provision of audio-visual facilities within the church and Fiona Jones reported on a disability awareness course she had attended.

Due to the impact of Covid-19 a decision was taken to cancel March meeting was cancelled.

At the May meeting the focus was on the impact of Covid-19 and how we would look to re-open Church when the time arose. PCC members also agreed to proceed with the Audio-Visual installations as it was felt that this would aid our worship as and when public worship could be resumed. Council members were also provided with an update in terms of our on-line presence together with an update on our financial position and how the national lockdown was impacting on these.

Following the easing of lockdown restrictions, the PCC met in June to discuss managing the re-opening of the church for private prayer and funerals and approved the necessary risk assessments.

The PCC met again in July at which the main discussions related to the re-opening the church for public worship and how this could be achieved safely together, and the Standing Committee were authorised to consider and approve and risk assessment and re-opening plans. In addition, Council members also discussed the position in relation to human resources.

In September, the PCC met twice. The first meeting considered our missional position together with an update as to how re-opening for public worship had been received and a draft risk assessment for music and singing within public worship was considered.

The second September meeting was a meeting to solely discuss the financial position of the church and our human resources position, with the PCC granting the Standing Committee power to make decisions and proposals regarding our human resources position on behalf of the PCC.

The final meeting in 2020 took place in November following the delayed Annual Meeting at which council members were advised of the proposed on-line and public worship offerings during the Advent & Christmas periods. The election of officers and representatives to the task-groups were approved and the PCC also considered and approved a PCC Code of Conduct. Council members were provided with an update on our financial position.

The Standing Committee met in August and discussed and approved various risk assessments and privacy notices in relation to the re-opening of the church for public worship and the recommencement of parish centre lettings, together with plans for the re-opening of church for public worship.

The Standing Committee also met in October and November to discuss Human Resources.

Incumbent: Rev J Brown Chairman Curate: Revd J Brennan (from 7[th] July 2020)

Readers: Miss A Doney Treasurer/Stewardship Secretary

Representatives on the Deanery Synod Miss A Ball (until 14 November 2020) Mr N Hampshire Mr G Williams (from 14 November 2020) Secretary/Electoral Roll Officer

5

Church Wardens: Miss A Ball Mrs A Hampshire Elected Members: Mrs J Harrison Mrs F Jones Mrs P Kilbane (from 14 November 2020) Mrs A Payne Mrs M Pratt Mrs J Smith (from 14 November 2020) Mrs P Wood Mr G Ashton (resigned 21 July 2020) Mr C Hayward (until 14 November 2020) Mr M Norman Mr T Nicholls (resigned 22 September 2020) Co-opted Mrs G. Hainsworth (resigned 16 October 2020) Mrs P Kilbane (until 14 November 2020)

Financial Review 2020

Total receipts on unrestricted funds were £79,758 of which £51,451 was unrestricted voluntary donations, and a further £11,338 was from Gift Aid. Restricted donations of £3,862 were also received and are detailed in the Financial Statements. The planned giving through envelopes and banker’s orders is 85 a net decrease of 1 from 2019. Envelopes and standing orders contributed to 67.36% of Parish Share an increase of 3.04% compared to 2019. Total income, including tax recovered, went down by £18,802 compared with last year. 2020 has been a very difficult year we have seen our income decrease because of Covid by £18,602 the good news is that our giving as parishioners has increased by £1,369. This is a great achievement and thankyou to all who contributed. All our commitments were meet in full, with the exception of Parish Share only 65% of the requested figure was paid.

The net result for the year was an excess of payments over receipts of £6,504 gain on investments of £304. A legacy was received as a designated fund during the year of £52,749 an AV system has been fitted at a cost of £10,170 leaving a balance of £42,759 church during the year. Costs and plans are being drawn up to remodel the Parish Centre to further out mission and outreach in Garforth.

Restricted funds decreased in the year by £2,936 a new boiler was fitted in the Parish Centre.

Reserves policy Unrestricted funds

It is the PCC policy to hold in reserves. The equivalent of three months unrestricted running costs of £8,000, excluding Parish Share. This is to cover any unexpected reduction in income or emergency situations that may arise.

Fabric fund

It is also our policy to hold an amount of £5,000 for any fabric related emergency and to aid remedial building works listed in the quinquennial inspection.

This reserve policy level will be reviewed annually. It is our policy to invest excess fund balances with the CCLA Church of England.

On behalf of the PCC

Reverend Jane Brown (Chair) Date

6

INDEPENDENT EXAMINER'S REPORT

TO THE PCC OF ST MARY'S GARFORTH

This Report on the Accounts for the year ended 31 December 2020, which are set out on the attached pages, is in respect of an examination carried out in accordance with the requirements of the Church Accounting Regulations 2006 and Section 145 of the Charities Act 201 I.

My examination was carried out in accordance with the General Directions given by the Charity Commission under Section 145(5)(b) of the Charities Act 2011 and to be found in the Church guidance, 2011 edition, issued by the Finance Division of the Archbishop's Council. That examination includes a review of the accounting records kept by the PCC and a comparison of the account with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertake do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

In connection with my examination, no matter has come to my attentio :

Mr D. M. Norman, Accountant 3 Meadow Road, Garforth LS25 2EN

15 March 2021

7

PAROCHIAL CHURCH COUNCIL OF ST MARY'S, GARFORTH STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31st December 2020

INCOMING RESOURCES
Note
Donations and legacies
2(a)
Income from Charitable activities
2(b)
Other trading activities
2(c)
Investments
2(d)
Insurance claims Other income
2(e)
TOTAL INCOMING RESOURCES
RESOURCES USED
Expenditure on Charitable Activities
3(a)
Other Expenditure
3(b)
Raising Funds
3(c)
TOTAL RESOURCES USED
GENERAL & RESTRICTED FUNDS B/F
Surplus/ (Deficit)
Transfers out
Transfers in
Gains & losses
GENERAL & RESTRICTED FUNDS C/F
TOTAL Funds Represented by
Agency accounts
Cash at bank and in hand
Creditors : Amounts falling due in one year
Debtors
Investments
Tangible assets
TOTAL FUNDS		 Unrestricted Designated Restricted TOTAL
TOTAL
Funds
Funds
Funds
2020
2019
£
£
£
£
68397
52749
3862
125008
78645
7095
100
7195
15238
3992
3992
12115
274
26
300
277
0		 Unrestricted Designated Restricted TOTAL
TOTAL
Funds
Funds
Funds
2020
2019
£
£
£
£
68397
52749
3862
125008
78645
7095
100
7195
15238
3992
3992
12115
274
26
300
277
0
79757
52749
3988
136495 106275
80354
10170
9324
99849 112763
5659
5659
5921
249
249
812
86263
10170
9324
105757 119496
75097
17282
92379 152392
(6505)
42579
(5336)
30737
(7965)
(2400)
(3178)
(5578)
(2880)
5578
5578
2880
301
301
701
66492
42579
14346		 123419 145128
(192)
(1449)
74816
28082
(2884)
(3000)
2006
13993
5506
5201
96916 102301
176168 145128

8

PAROCHIAL CHURCH COUNCIL OF ST MARY'S, GARFORTH For the year ended 31st December 2020

For the year ended 31st December 2020
Note 2020 2019
£ £
FIXED ASSETS
Tangible fixed assets 5(a) 96916 102301
Investment Assets 5(b) 5505 5201
Total fixed assets 102421 107502
CURRENT ASSETS
Debtors & prepayments 6 2005 13992
Agency fees
Cash at bank and in hand 74816 28082
Total current assets 76821 42074
LIABILITIES:
Agency Accounts (191) (1448)
Creditors: Amounts falling due in one year (2883) (3000)
Total Liabilities 7 (3074) (4448)
NET ASSETS surplus (deficit) 176168 145128
Reserves
Excess/(Deficit 31040 (7964)
Reserves 145128 152392
Total Reserves 176168 144428
Represented by
Unrestricted 22327 127846
Fixed Assets 96916
Restricted 14346 17282
Designated 42579
176168 145128

9

PAROCHIAL CHURCH COUNCIL OF ST MARY’S GARFORTH NOTES TO THE FINANCIAL STATEMENTS For the year ended 31[st] December 2020

1. ACCOUNTING POLICIES

The financial statements have been prepared under the Charities Act 2011 and in accordance with Church Accounting Regulations 2006 governing the individual accounting standards and the Statement of Recommended Practice, Accounting Reporting by Charities (SORP 2005)

The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those that are informal gatherings of church members.

Fund Accounting

Unrestricted funds are funds which are spent on the PCC’s general purposes.

Restricted funds are designated by the donor for a particular purpose. The restricted are H & WP Organ fund, Fabric fund and Mission.

Incoming Resources

Recognition of incoming resources

These are included in the Statement of Financial Activities (SOFA) when:

  1. The PCC becomes legally entitled to the benefit of use of the resources;

  2. The ultimate receipt is virtually certain and

  3. The monetary value can be measured with sufficient reliability

Fund-raising costs

Funds raised from events and sales of books are reported gross in the SOFA that is before any related costs that may have been deducted from the gross proceeds.

Grants and Donations

Grants and donations are included in the SOFA when any preconditions prevent their use by the PCC have been met. For collections and planned giving it is when the funds are received.

Gift Aid tax claims, etc on cash donations

Gift Aid and other tax claims are included in the SOFA at the same time as the cash donations to which they relate.

Gifts in kind

  1. Gifts in kind are accounted for at a reasonable estimate of their value at the time of the gift to the PCC, if feasible, or else at the amount which is actually realised from their disposal.

  2. Gifts in kind for sale to fund the PCC are included in the accounts at their estimated market value at the date of the gift, if feasible or else recognised when they are sold.

  3. Gifts in kind for the PCC’s own use are included in the SOFA as incoming resources when receivable and expended as and when they are consumed in use. Gifts of fixed assets, if material, are included in the balance sheet and expensed over the asset’s useful economic life.

Donated services and facilities

These are included in incoming resources (and at the same time in resources expended) at the estimated value to the PCC of the service or facility received.

Volunteer help

The value of any volunteer help received is not included in the accounts but is described in the trustees’ annual report.

10

PAROCHIAL CHURCH COUNCIL OF ST MARY'S, GARFORTH NOTES TO THE FINANCIAL STATEMENTS For the year ended 31st December 2020

2.INCOMING RESOURCES

Notes
Donations & Legacies
2(a)
Other planned giving
Loose plate collection
Cash SCDS
Donations Appeals
Tax recoverable on gift aid
Legacy
Grants
TOTAL
Charitable Activities
Fees from crematorium
Fee for weddings & funerals
Other funds generated
Parish Centre Lettings
TOTAL
Other Trading
2(b)
Produce sales
Light the spire
Tea & coffee other
Tea & coffee Friday
Bookstall sales fund raising
Parish Magazine income - advertising
Parish Magazine income - donations
Job retention scheme
TOTAL
Investments
2(c)
Bank & Building society interest
Insurance claim
TOTAL INCOME		 Unrestricted
Designated Restricted TOTAL
TOTAL
Funds
Funds
Funds
2020
2019
£
£
£
£
£
51451
941
52392
52057
1773
226
1999
6190
73
73
511
2849
2514
5363
7166
11336
180
11516
12721
52749
52749
914
914
68397
52749
3862
125008
78645
59
3474
3474
11124
315
100
415
4055
3306
3306
9523
7095
0
100
7195
24761
54
664
664
565
214
214
445
1210
98
140
3114
3114
3992
0
0
3992
2512
274
26
300
330
5256
274
0
26
300
5586
79758
52749
3988
136495
111504

11

PAROCHIAL CHURCH COUNCIL OF ST MARY'S, GARFORTH NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31st December 2020

3.RESOURCES USED

Note
Charitable Activities
3(a)
Missionary and Charitable giving
Overseas:
Home
Ministry: Parish Share Historic Share Note 8
clergy expenses
curate expenses
other clergy costs
Education & Study Groups
Parish training & mission
Insurance
Telephone & broadband
Photocopier
Church misc
Church maintenance
Cleaning
Salaries
Upkeep of services
Administration
Visiting Organist
Electric
Gas
Water
Magazine expenses
Printing & Stationary
IT equipment
IT software
Bookstall costs
CTIG
Organ Maintenance
Choir
Governance
TOTAL
Other Expenditure
3(b)
Flowers
Depreciation
Bank charges
TOTAL
Raising Funds
3( c)
Costs of fetes & other events
Costs of Stewardship
TOTAL
TOTAL RESOURCES USED		 Unrestricted Designated
Restricted
TOTAL
FUNDS
Funds
Funds
Funds
2020
2019
£
£
£
£
£
200
200
563
2685
2685
59
50000
50000
70076
1109
1109
1927
173
173
619
619
538
115
115
734
287
287
216
4119
4119
3866
1591
1591
1488
854
854
411
2598
174
2772
1445
14
5189
5203
8875
220
220
67
10484
10484
9846
213
213
810
507
112
619
1050
120
120
210
977
977
1520
4489
4489
5348
252
252
326
297
1196
75
1271
895
198
10170
10368
113
113
92
250
250
0
487
487
993
861
250
250
250
0
80354
10170
9324
99849
112763
119
119
96
5385
5385
5385
154
154
440
5658
0
5658
5921
161
161
812
88
88
249
0
249
812
86262
10170
9324
105757
119496

12

PAROCHIAL CHURCH COUNCIL OF ST MARY'S, GARFORTH NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

5 FIXED ASSETS FOR USE BY THE PCC
Buildings
Furniture &
Total
Fittings
2020
5(a) Tangible fixed Assets
GROSS BOOK VALUE
At 1 January 2020
215386
17078
232464
Additions
0
0
0
At 31st December 2020
215386
17078
232464
DEPRECIATION
At 1 January 2020
(113085)
(17078)
(130163)
Additions
(5385)
0
(5385)
At 31st December 2020
(118470)
(17078)
(135548)
NET BOOK VALUE
At 1 January 2020
102301
0
102301
At 31st December 2020
96916
0
96916
5(b) Investments
Organ Fund 8% Treasury Stock - historical cost- £72.97p
105
Kilburn Trust 229 shares in the CBF's Investment fund - historical cost £211.46p
4690
House Sale 1450 shares in thr CBF's Investment fund - historical cost £433.30p
710
5505
6 DEBTORS
Unrestriced
Restricted
Designated
TOTAL
Income Tax Recoverable
899
10
909
Prepayments and accrued income
758
338
1096
Other Debtors
0
1657
348
0
2005
7 LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR
Unrestriced
Restricted
Designated
TOTAL
Accruals and deferred income
2183
2183
Creditors for goods and services
Other Creditors
191
700
891
2374
0
700
3074
8 Parish Share
Historic Opening Balance
62609
Share unpaid this year
26827
Paid this year
Write off By Diocese
Closing Balance
89436		 5 FIXED ASSETS FOR USE BY THE PCC
Buildings
Furniture &
Total
Fittings
2020
5(a) Tangible fixed Assets
GROSS BOOK VALUE
At 1 January 2020
215386
17078
232464
Additions
0
0
0
At 31st December 2020
215386
17078
232464
DEPRECIATION
At 1 January 2020
(113085)
(17078)
(130163)
Additions
(5385)
0
(5385)
At 31st December 2020
(118470)
(17078)
(135548)
NET BOOK VALUE
At 1 January 2020
102301
0
102301
At 31st December 2020
96916
0
96916
5(b) Investments
Organ Fund 8% Treasury Stock - historical cost- £72.97p
105
Kilburn Trust 229 shares in the CBF's Investment fund - historical cost £211.46p
4690
House Sale 1450 shares in thr CBF's Investment fund - historical cost £433.30p
710
5505
6 DEBTORS
Unrestriced
Restricted
Designated
TOTAL
Income Tax Recoverable
899
10
909
Prepayments and accrued income
758
338
1096
Other Debtors
0
1657
348
0
2005
7 LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR
Unrestriced
Restricted
Designated
TOTAL
Accruals and deferred income
2183
2183
Creditors for goods and services
Other Creditors
191
700
891
2374
0
700
3074
8 Parish Share
Historic Opening Balance
62609
Share unpaid this year
26827
Paid this year
Write off By Diocese
Closing Balance
89436		 Buildings
Furniture &
Total
Fittings
2020
215386
17078
232464
0
0
0		 Buildings
Furniture &
Total
Fittings
2020
215386
17078
232464
0
0
0
215386
17078
232464
(113085)
(17078)
(130163)
(5385)
0
(5385)
(118470)
(17078)
(135548)
102301
96916
105
4690
710
5505
TOTAL
909
1096
0
1657
348
0		 2005
TOTAL
2183
891
2374
0
700		 3074
62609
26827
89436

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