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2021-12-31-accounts

Woodlands Field Ltd

Annual Report and Financial Statements Y/E 31[st] December 2021

Company Registration Number - 06762546 Charity Registration Number - 1130706

Woodlands Field LTD

Contents

Reference and Administrative Details………………………………………………………………………………………………………………3 Trustees Report……………………………………………………………………………………………………………………………………..……4 – 8 Independent Examiners Report…………………………………………………………………………………………………………………….….9 Statement of Financial Activities……………………………………………………………………………………………………….…………….10 Balance Sheet………………………………………………………………………………………………………………………………….………………11 Notes to the Financial Statements…………………………………………………………………………………………………..……….12 - 17

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Woodlands Field LTD

Reference & Administrative Details

Charity Name Woodlands Field LTD
Charity Registration Number 1130706
Company Registration Number 06762546
Principal Office Neighbourhood Learning Centre
Penygarn
Pontypool
Torfaen
NP4 8BU
Registered Office Neighbourhood Learning Centre
Penygarn
Pontypool
Torfaen
NP4 8BU
Trustees Mr Peter Hemmings
Mr David Morgan
Mrs Karen Mason
Miss Emma Johnson
Chief Executive Officer Mr Neil Mason
Company Secretary Miss Emma Johnson
Accountant Community Finance Solutions
40 Mynydd Maen Rd
Pontnewydd
Cwmbran
NP44 1HE

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Woodlands Field LTD

Trustees’ Report

Woodland Field Group Trustees Report 2021

The trustees present their report and accounts for the year ended 31[st] December 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document, the Companies Act 2006 and the statement of recommended practice -” Accounting and Reporting by Charities” issued in March 2005.

Structure, Governance and Management

The Woodlands Field Group was established in 2003. It is a registered charity and a company limited by guarantee – incorporated on the 1[st] December 2008 and registered as a charity on 23[rd] July 2009. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.

The Trustees, who are Directors for the purpose of Company Law, and the Management committee who have served in the year are set out on the Legal and Administrative Information page.

None of the Trustees have any beneficial interest in the Company. All of the Trustees are members of the Company and guarantee to contribute £1 in the event of a winding up.

The Trustees have assessed the major risks to which the Company are exposed, and are satisfied that systems are in place to mitigate exposure to these risks.

Objectives and Activities

The Charities objects are –

The Woodlands Field has been a venue for a wide variety of user groups and events offered to the local community.

Woodlands Field LTD has a long-term goal of helping the local community achieve its full potential, by giving disadvantaged residents of all ages the opportunity to participate in a wide range of activities and training. It is committed to –

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

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Woodlands Field LTD

Achievements and Performance

Following the relaxation of lockdown measures in Wales, normal operations of the charity have started to return to normal. School transport activities have resumed and room hire has increased significantly.

Financial Review

In the year under review the charity was able to drive forward its key purposes as set out above. The net effect is that funds available to the charity at the bank have remained at a similar level to the previous year.

Restricted funds at the year-end comprised £385,563 which has been expended in the development of the programme of activities for the community. The charity does however have a contingency amount of unrestricted funds of £5,028 at the year end. This has been earmarked by the trustees to ensure that in the event that the charity is unable to continue there are funds available to close the charity down in an orderly manner. This means that all charity resources are committed fully at the year end.

The charity's principal sources of funds and how these have supported the key objectives are outlined below:

Source of Funds How these have supported the key objectives of the
Charity
Torfaen County Borough Council Core staffing and running costs of the Log Cabin building so
that it is available in a safe and well-maintained condition
for use 51 weeks out of the year by the community.
Income raised through the Charity’s own
activities.		 Running costs of all operations, enabling the Charity to
resource its activities and services for the benefit of the
community.

Future Planning

This community regeneration project has been designed and developed following years of daily interaction with local families and unemployed individuals from the local community. The project has developed significantly in the past ten years and has become a key force for community regeneration in the area with a growing expertise allied to a crucial grounding in and trust by the community.

The charity works with some dozen of statutory authorities, agencies and other voluntary/community groups that find the centre ideal for engaging with the local community.

The plans for the future are to focus in particular on the generation of some 50 to 60 young people coming through, helping them to develop to their full potential up to age 16, free of engagement with substance abuse, confident in their own potential and able to lift themselves out of the culture of disadvantage into which they have been born. The target is to break the intergenerational cycle of deprivation which has marked the area for decades.

The plans for engagement with the adult community are to focus in particular on the factors which contribute to increase in well being, which include having rewarding employment, experiencing the reward of seeing their children thrive and achieve well, being healthy, sensing that they are in a community which wants to engage in

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Woodlands Field LTD

self-help for the benefit of all, being surrounded by a pleasant environment which is not marred by litter, flytipping and anti-social behaviour, and building a future which is optimistic and rewarding.

These aspirations will be the subject of bids for targeted funding to enable them to be implemented, with major decisions being made by the community working together for mutual benefit.

Please see our website www.woodlandsfield.com for more information. We also have our own face book page “Friends of Woodlands Field Charity”.

Small Company Provisions

This report has been prepared in accordance with the small companies regime under the Companies Act 2006

Approved by the Board on 11[th] July 2022 and signed on its behalf by:

Mr Peter Hemmings

Trustee and Chair of the Board

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Woodlands Field LTD

Independent Examiners Report to the Trustees of Woodlands Field LTD

I report on the accounts of the company for the year ended 31[st] December 2021, which are set out on pages 10 to 15

Respective responsibilities of Trustees and Examiner

The Trustees (who are also the Directors of the Company for the purposes of Company Law) are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under company law and is eligible to independent examination, it is my responsibility to:

Basis of the Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all of the information that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

  1. Which gives me reasonable cause to believe that in any material respect the requirements: - To keep accounting records in accordance with section 386 of the Companies Act 2006; and

  2. To prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

Have not been met; or

  1. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

____ 40 Mynydd Maen RD Mr A Smith Pontnewydd Community Finance Solutions Cwmbran Torfaen NP44 1HE

11[th] July 2022

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Woodlands Field LTD

Statement of Financial Activities (including Income & Expenditure Account) Year Ended 31[st] December 2021

Note
INCOME
Voluntary Income
Generated Income
Total Income
Expenditure
Costs of generating
Voluntary Income
Trading expenditure
Total Expenditure
Net income before
transfers
Transfers
Gross transfers between funds
Net Movement in funds		 Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
25,959.68
33,218.93
59,178.61
50,659.59
23,733.40
23,733.40
27,959.22
49,693.08
33,218.93
82,912.01
78,618.81
33,218.93
33,218.93
25,490.14
30,669.94
30,669.94
28,827.21
30,669.94
33,218.93
63,888.97
54,317.35
19,023.14
0.00
19,023.14
24,301.46
0.00
0.00
0.00
0.00
19,023.14
0.00
19,023.14
24,301.46

The notes on pages 10 to 15 form an integral part of these financial statements.

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Woodlands Field LTD

Balance Sheet as at 31[st] December 2021

Note
FIXED ASSETS
Tangible Assets
CURRENT
ASSETS
Stock
Debtors
Cash at bank and in hand
Creditors: Amounts falling
due within one year
Net Current Assets
NET ASSETS
FINANCED BY;
Restricted Funds
Unrestriced Funds
TOTAL FUNDS		 2021
392,203.39
350.00
300.00
57,928.14
58,578.14
(16,865.21)
41,712.93
433,916.02
385,563.17
48,352.85
433,916.02		 2021
392,203.39
350.00
300.00
57,928.14
58,578.14
(16,865.21)
41,712.93
433,916.02
385,563.17
48,352.85
433,916.02		 2020
£
£
393,508.19
570.00
420.00
25,895.59
26,885.59
(5,500.90)
21,384.69
414,892.88
385,563.53
29,329.71
414,892.88		 2020
£
£
393,508.19
570.00
420.00
25,895.59
26,885.59
(5,500.90)
21,384.69
414,892.88
385,563.53
29,329.71
414,892.88
58,578.14
(16,865.21)		 26,885.59
(5,500.90)
385,563.17
48,352.85
433,916.02		 385,563.53
29,329.71
414,892.88

For the financial year ended 31[st] December 2021, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the Charity to obtain an audit of its accounts for the year in accordance with section 476.

The Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard for Smaller Entities.

Approved by the Board on 11[th] July 2022 and signed on their behalf by:

Mr Peter Hemmings

Trustee and Chair of the Board

The notes on pages 12 to 17 form an integral part of these financial statements.

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Woodlands Field LTD

Notes to the Financial Statements

Year Ended 31[st] December 2021

1 Accounting Policies

Basis of Preparation

The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities (SORP 2005)” issued in March 2005, the Financial Reporting Standard (effective January 2005) and the Companies Act 2006.

Fund Accounting Policy

Unrestricted Income funds are general funds that are available for use at the Trustees’ discretion in furtherance of the objectives of the Charity.

Restricted funds are those donated or granted for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Income

Voluntary income including donations and grants that provide core funding or are of a general nature is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.

Deferred income represents amounts received for future purposes and is released to income in the period for which it has been received. Such income is only deferred when;

Expenditure

Liabilities are recognised as soon as there is a legal or constructive obligation committing the Charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Costs of generating funds comprise the costa associated with attracting voluntary income and the costs of trading for fundraising purposes.

Support Costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Fixed Assets

Individual fixed assets totalling £150 or more are initially recorded at cost.

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Woodlands Field LTD

Depreciation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Plant and machinery 25% Reducing Balance Fixtures and Fittings 25% Reducing Balance Leasehold Property 15% Straight Line Motor Vehicles 25% Reducing Balance Freehold Interest in Land and Buildings No Depreciation

Stock

Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slowmoving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.

Operating Leases

Rentals payable under operating leases are charged in the statement of financial activities on a straight-line basis over the lease term.

2 Voluntary Income

DONATIONS AND
LEGACIES
Appeals and Donations
GRANTS
Grants - other agencies
3
Grants Receivable
Grants - other agencies		 Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
100.00
100.00
650.00
25,959.68
33,218.93
59,178.61
29,189.68
26,059.68
33,218.93
59,278.61
29,839.68
Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2021
2020
£
£
£
£
25,959.68
33,218.93
59,178.61
29,189.68

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Woodlands Field LTD

4 Activities for Generating Funds

Unrestricted
Restricted
Funds
Funds
OPERATING ACTIVITIES
other
226.37
0.00
pool table
0.00
0.00
bar
2,420.00
0.00
kichen
243.00
0.00
bingo
0.00
0.00
bus
10,394.59
0.00
room hire
10,440.62
0.00
caravan
0.00
0.00
interest
8.82
0.00
23,733.40
0.00
5
Total Expenditure
DIRECT COSTS
Cost of Sales
Employment Costs
Establishment Costs
Sundry Costs
Cleaning
Motor Expenses
Advertising & Promotion
Accoiuntants Fees
Bank Charges
SUPPORT
COSTS
Depreciation of Tangible Fixed Assets
Loss/(Profit) on sale of Fixed Assets		 Unrestricted
Restricted
Funds
Funds
226.37
0.00
0.00
0.00
2,420.00
0.00
243.00
0.00
0.00
0.00
10,394.59
0.00
10,440.62
0.00
0.00
0.00
8.82
0.00		 Total Funds
Total Funds
2021
2020
226.37
5,512.05
0.00
141.75
2,420.00
11,047.58
243.00
1,975.01
0.00
595.02
10,394.59
16,685.61
10,440.62
15,273.90
0.00
5,481.35
8.82
0.20
23,733.40
0.00		 23,733.40
56,712.47
Operating
Activity
Total
£
£
8,880.33
8,880.33
35,886.71
35,886.71
7,615.44
7,615.44
0.00
0.00
0.00
0.00
8,242.76
8,242.76
0.00
0.00
3,091.47
3,091.47
172.16
172.16
63,888.87
63,888.87
1,304.80
1,304.80
0.00
0.00
1,304.80
1,304.80

6 Trustees’ Remuneration and Expenses

No trustees received any remuneration during the year

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Woodlands Field LTD

7 Net Income

Net income is stated after charging:

2021 2020
£ £
Loss (Profit) on disposal of tangible fixed assets
Depreciation of tangible fixed assets 1,304.80 1,739.73

8 Employees’ Remuneration

The average number of persons employed by the charity (including trustees) during the year, analysed by category, was as follows:

Manager
Youth Coordinator
Administrator, Maintenance, Assistants ETC		 2021
2020
No.
No.
1
1
0
0
5
5
6
6

The aggregate payroll costs of these persons were as follows:

Wages and Salaries
Social Security		 2021
2020
£
£
35,886.71
34,009.86
402.11
360.45
36,286.82
34,370.31

9 Taxation

The company is a registered charity and is, therefore, exempt from taxation.

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Woodlands Field LTD

10 Tangible Fixed Assets

Freehold
interest in
land and
buildings
Plant and
Machinery
(including
motor
vehicles
£
£
COST
As at 1st January 2021
388,289.00
44,740.78
Additions
0.00
0.00
Disposals
0.00
0.00
As at 31st December 2021
388,289.00
44,740.78
DEPRECIATION
As at 1st January 2021
0.00
40,966.29
Eliminated on disposals
0.00
0.00
charge for year
0.00
943.62
As at 31st December 2021
0.00
41,909.91
NET BOOK VALUE
As at 31st December 2021
388,289.00
2,830.87
As at 31st December 2020
388,289.00
3,774.49
11
Debtors
Other debtors
12
Creditors: Amounts falling due within one year
Trade Creditors
Taxation and Social Security
Other Creditors
Accruals & Deferred Income		 Freehold
interest in
land and
buildings
Plant and
Machinery
(including
motor
vehicles
£
£
388,289.00
44,740.78
0.00
0.00
0.00
0.00		 Fixtures
fittings and
equipment
Total
£
£

11,355.00
444,384.78

0.00
0.00

0.00
0.00
388,289.00
44,740.78
11,355.00
444,384.78
0.00
40,966.29
0.00
0.00
0.00
943.62
9,910.30
50,876.59

0.00
0.00

361,18
1,304.80
0.00
41,909.91
10,271.48
52,181.39
388,289.00
2,830.87
1,083.53
392,203.39
388,289.00
3,774.49
1,444.70
393,508.19
2021
2020
£
£
300.00
420.00
2021
2020
£
£
4,865.21
5,500.90
0.00
0.00
0.00
0.00
12,000.00
0.00
16,865.21
5,500.90

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Woodlands Field LTD

13 Members Liability

The Charity is a private company limited by guarantee and consequently does not have share capital. Each member is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

14 Operating lease commitments

As at 31[st] December 2019 the charity had annual commitments under non-cancellable leases as follows:

Operating leases which expire:

Within two and five years
Over five years		 Land and Buildings
2021
2020
No.
No.
0
1
1
0
1
1

15 Related Parties

Controlling entity

The charity is controlled by the trustees who are all directors of the company.

16 Analysis of Funds

Unrestricted Funds
Restricted Funds		 At 1st
January
2021
Income
Expenditure
Transfers
At 31st
December
2021
5,028.25
49,693.08
30,669.94
0.00
24,051.39
385,563.53
33,218.93
33,218.93
0.00
385,563.53
390,591.78
82,912.01
63,888.87
0.00
409,614.92

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